Procurement of X ray baggage system

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

Scope of supply (Bid price to include all cost components) : Supply Installation Testing and Commissioning of Goods

Bidder financial standing: The bidder should not be under liquidation, court receivership or similar proceedings, should not be bankrupt. Bidder to upload undertaking to this effect with bid.

Bidders are advised to check applicable GST on their own before quoting. Buyer will not take any responsibility in this regards. GST reimbursement will be as per actuals or as per applicable rates (whichever is lower), subject to the maximum of quoted GST %.

Bidder's offer is liable to be rejected if they don't upload any of the certificates / documents sought in the Bid document, ATC and Corrigendum if any.

Buyer Added text based ATC clauses BUYER ADDED BID SPECIFIC ATC

• 1.IOCL Tende r Reference No. N1NE26030/ 9800M26C59
• 2.Tender / Ite m Descripti on Procurement of X-Ray Baggage Inspection System at IOCL BGR
• 3.Location (s) of Work IOCL Bongaigaon Refinery, Chirang, Assam; Pin Code – 783385
• 4.Earnest Mo ney Deposi t (EMD)/BS D Bid Security Declaration (BSD) to be submitted b y all bidders in lieu of EMD including all those bidders if they are exempted from submission of EM D (e.g. MSE / Start-up / any exempted category bidders). Bidder has to submit mandatorily Bid Security Declaration, on their Company Letterhead as per the attached format (Annexure-6) In lieu of Earnest Money Deposit irrespective of bidders exempt from submission of EMD. Note: In case bidder does not submit Bid Security Declaration in-lie u of EMD, then their bid shall be liable for rejection.
• 5.Contact Per son Details S No Subject Name Designati on Contact N o Mail id 1 Tender /GEM / SAP PO/BG rel ated issue Ms. N E Hansda h SMTM(P) 03664253 344 elizan@indianoil. in Mr V Du ggal DGM(Mat ) 03664253 341 duggalv@indian oil.in 2 Technical issu e / Drg /QAP a pproval Saddam Hussain ITM 03664-25 3779 hussains2@india noil.in Mr P P Gogoi CITM 03664-25 3772 gogoipp@indian oil.in 3 Transportation /Material Gate pass Mr Jay P rajapati MTM 03664253 358 prajapatijs@indi anoil.in Mr P Ek ka SMTM(S) 03664253 351 ekkap@indianoil. in 4 Payment relat ed issues Mr J Praj apati MTM(S) 03664253 358 saurabh_singh2 @indianoil.in Mr P Ek ka SMTM(S) 03664253 351 ekkap@indianoil. in Mr A Me ena ACO 03664253 213 meenaa21@indi anoil.in
• 6.Integrity Pa ct (IP) Not Applicable
• 7.Pre-Qualification Criteria (PQC) 7a. Technical PQC: NA Not applicable 7b. Commercial Experience PQC: Applicable ( Note: Bidders are requested to submit Notarized copy of documents against Commercial PQC.) Proof of executed order(s) for “Supply of X-Ray baggage inspection system along wit h Installation and Commissioning” by the bidder during the last five years ending on the last day of the month immediately preceding the month in which the original bid submissio n end date falls, should be considered as under:
• (1)Copy of one executed order of value not less than Rs. 23.07 Lakh; OR
• (2)Copy of two executed orders each of value not less than Rs. 18.46 Lakh; OR
• (3)Copy of three executed orders each of value not less than Rs. 13.84 Lakh. The last date of order execution shall fall in the above-mentioned period.
• I.Landed cost including Freight P&F and GST/taxes etc shall be considered for arriving at the executed order value. However, in case any other cost component are not indicated se parately and are already included in the Purchase Order Value, as evident from the submit ted Purchase order copies, then executed order value shall include such inclusive cost com ponents also for the purpose of PQC evaluation. II. Foreign orders in currency other than USD shall be converted to USD on the date of the said Purchase Order (Global Tenders). Orders in currency other than INR shall be converte d to INR on the date of the said Purchase Order (National Tenders).RBI reference rate shall be considered for forex conversion. III. Multiple GeM contracts on same vendor against single GeM bid can be clubbed as single order for the purpose of meeting value against commercial pre‐qualification criteria. IV. For fulfilling the commercial experience criteria any one of the following documents may be considered as valid proof for meeting the criteria:
• a)Purchase Order along with Invoice(s) {with self‐certification that supplies aga inst invoice has been successfully executed}. Uploading the invoice(s) on the e‐ portal is considered as self‐certification by the bidder that supplies against the i nvoices have been successfully executed to the required value.
• b)Purchase Order along with Bank Certificate indicating payment against the PO.
• c)Purchase Order along with Execution certificate by client indicating executed o rder value. In case the execution certificate does not mention the executed value , the bidder shall have to submit other documents as mentioned here indicating e xecuted value.
• d)In case vendor cites any reference of job executed for IOCL, internal records of IOCL shall be considered.
• e)In case multiple orders have been placed against a single rate contract and the cumulative order value satisfies the PQC, it may also be considered, subject to su bmission of other documents as mentioned above. Multiple GeM contracts agains t one GeM bid on a particular vendor is to be considered as a single PO for PQC e valuation. Acceptance of PQ Documents of related / unrelated parties shall be as follows: Please refer ITB (Instruction to Bidders): The table for different scenarios, Financi al credentials and Techno-commercial experience criteria required. 7c. Financial PQC: Not Applicable NA
• 8.Delivery Period for Supply Supply – 04 months from the date of award of contract on GEM. Installation & Commissioning- 01 Months from the date of Site Handover. IOCL reserves the right to reject any deviation to delivery terms not meeting IOC L’s requirement after giving one chance to the bidder to accept IOCL’s requireme nt Third Party Inspection: Applicable
• 9.IOCL approved TPI Agencies. TPI is to be carried out from IOCL approved Third party age ncy.
• 1.TUV Rheinland (India)Pvt. Limited.
• 2.LRQA Inspection Services India LLP.
• 3.Industrial Inspection & Verification Service (India) Pvt. Ltd.).
• 4.Projects and Development India Limited.
• 5.Edlipse Engineering Global Private Limited.
• 6.Apave TIV India Private Limited
• 7.International Certification Services Pvt. Ltd.
• 8.SGS India Private Limited
• 9.Meenaar Global Consultants LLP
• 10.Bureau Veritas (India) Private Limited
• 11.TQ Cert Services Pvt. Ltd.
• 12.TUV SUD South Asia Pvt. Ltd.
• 13.TUV India Private Limited
• 14.Cerfiaction Engineers International Ltd.
• 15.IR Class Systems and Solutions Private Limited
• 16.Intertek India Pvt. Ltd. " TPI Agencies need to submit, in advance, the details of Inspector (Qualification, Ex perience) who will be carrying out the Inspection along with items being inspected to concer ned refineries Location, preferably 7 days before visiting the vendor site. " Once the vendor selects a particular TPI, its name is shared with IOCL. In case ve ndor changes the TPI, the vendor shall share the reason for change of TPI and its name with IOCL again. " In case of material dispatch delayed by more than 30 days post final inspection by TPI Agency, it should be recertified by TPI Agency, and expenses will be borne by the vendor
• 10.IBR:Not Applicable Not Applicable Payment Term
• 11.Supply: 90% payment will be released within 30 days of receipt and acceptance of materi als at site & balance 10% after successful completion of Installation &commissioning. Service (i.e Installation &commissioning): 100% after completion of work at site. NOTE: Bidder to upload bills online in VIM Portal.
• 12.Guarantee/Warranty (Defect liability period) Warranty on all supplied items shall be for a period of 2 (Two) Years from the date of succes sful completion of Site Acceptance Test (SAT) by IOCL.
• 13.PWCAMC: Applicable Vendor has to carry out POST WARRANTY COMPREHENSIVE AMC of the procured item for a p eriod of 05 years at sole discretion of IOCL after completion of Defect liability period as per scope of work defined in the tender & GEM GTC.
• 14.Bidder to quote the CAMC charges in progressively increasing pattern (every year). In case after price bid opening, bidder quote not found to be meeting this condition of progressively increasing pattern, % distribution of PWCAMC over period of 5 years will be done as under : PWCAMC value for 1st year 18% of cumulative PWCAMC amount for 5 years PWCAMC value for 2nd year 19% of cumulative PWCAMC amount for 5 years PWCAMC value for 3rd year 20% of cumulative PWCAMC amount for 5 years PWCAMC value for 4th year 21% of cumulative PWCAMC amount for 5 years PWCAMC value for 5th year 22% of cumulative PWCAMC amount for 5 years • Bidder to quote the CAMC charges minimum 4% of the capital cost for the first year and s hall be minimum 20% of the capital cost for five (5) year’s period. • In an event a vendor quotes less than this amount of minimum stipulated amount towards PWCAMC, evaluation will be done at quoted rates. In case if the offered charges for total 05- year PWCAMC is lower than the 20% then the differential amount shall be withheld from the payment for Supply item or Vendor has to submit equivalent BG valid upto PWCAMC period (i.e 5 years+ 2 months claim period). If withheld, the differential amount shall be released with PWCAMC charges of the 5th year. Performance Bank Guarantee (PBG): Applicable Bidder has to submit PBG as Below:
• A)For supply: PBG for 5% of total Order value (Supply + Installation) valid for 31 Months (i.e. Delivery period of 5 months + Warranty period (i.e 2 years) + 2 months claim period) and s hall be furnished within 15 days of award of contract on GEM. The PBG shall be released onl y after new PBG for PWCAMC is submitted and accepted by buyer/consignee after due verifi cation.
• B)For PWCAMC: Before expiry of warranty period and start of PWCAMC, Second PBG for 5% o f total PWCAMC for 5 Years order value valid for 62 Months i.e (entire PWCAMC period + 2 months claim period.) In case, seller fails to submit the PBG or does not provide services for PWCAMC contract afte r expiry of warranty period then PBG of equipment shall be forfeited.
• 15.Tendered item quantity Divisible / Non-Divisible The tendered quantity cannot be split for Purchase Preference benefits to the bidders agains t various policies item Quantity i.e Non-Splittable. 16 Applicability of DMIS policy Not Applicable 17 Minimum % of Local Content required in this tender Not Applicable
• 16.Note to Bidder Bidder to quote and supply the materials as per specification attached in the tender docs. 17 Pre Bid Meeting NA 18 Quantity Tolerance: Applicable/Not Applicable NA 19 Reverse Auction: Not Applicable 20 Evaluation basis: Overall Lowest Note:
• 1.Bidder mandatorily to upload the dully filled, signed, stamped copy of commercial annexures (1-12) uploaded in tender . (Refer file: ITB_GEM).
• 2.Note: “In case of procurement of goods or services from the micro, small and medium enterprises, the settlement of invoices must be routed through any TReDS platform authorised by the Reserve Bank of India. Prov ided that the routing of invoices through the TReDS platform shall not be c onstrued as mandating discounting of such invoices and the micro, small a nd medium enterprise supplier shall have the option to avail or not avail fi nancing or discounting of its receivables on the platform.” .

Buyer uploaded ATC document Click here to view the file.