CHAIN PULLEY BLOCK 3 TONNE AND 3.5 MTR. AS PER SPECIFICATION, CHAIN PULLEY BLOCK 5 TONNE AND 3.5 MTR. AS PER SPECIFICATION

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

Bidders are advised to check applicable GST on their own before quoting. Buyer will not take any responsibility in this regards. GST reimbursement will be as per actuals or as per applicable rates (whichever is lower), subject to the maximum of quoted GST %.

Bidder shall submit the following documents along with their bid for Vendor Code Creation:

• a.Copy of PAN Card.
• b.Copy of GSTIN.
• c.Copy of Cancelled Cheque.
• d.Copy of EFT Mandate duly certified by Bank.

Manufacturer Authorization:Wherever Authorised Distributors/service providers are submitting the bid, Authorisation Form /Certificate with OEM/Original Service Provider details such as name, designation, address, e-mail Id and Phone No. required to be furnished along with the bid

While generating invoice in GeM portal, the seller must upload scanned copy of GST invoice and the screenshot of GST portal confirming payment of GST.

• 6.Purchase Preference (Centre) Purchase preference to Micro and Small Enterprises (MSEs): Purchase preference will be given to MSEs as defined in Public Procurement Policy for Micro and Small Enterprises (MSEs) Order, 2012 dated 23.03.2012 issued by Ministry of Micro, Small and Medium Enterprises and its subsequent Orders/Notifications issued by concerned Ministry. If the bidder wants to avail the Purchase preference, the bidder must be the manufacturer of the offered product in case of bid for supply of goods. Traders are excluded from the purview of Public Procurement Policy for Micro and Small Enterprises. In respect of bid for Services, the bidder must be the Service provider of the offered Service. Relevant documentary evidence in this regard shall be uploaded along with the bid in respect of the offered product or service. If L-1 is not an MSE and MSE Seller (s) has/have quoted price within L-1+ 15% of margin of purchase preference /price band defined in relevant policy, such Seller shall be given opportunity to match L-1 price and contract will be awarded for percentage of 25% of total value.

Nominated Inspection Agency: On behalf of the Buyer organization, any one of the following Inspection Agency would be conducting inspection of stores before acceptance: Pre-dispatch Inspection at Seller Premises (applicable only if pre-dispatch inspection clause has been selected in ATC): AT VENDOR WORKS BY BHEL SAFETY OFFICIAL Post Receipt Inspection at consignee site before acceptance of stores: AT BHEL BHOPAL

Material Test Certificate Should Be Sent Along with The Supply. The Material Will Be Checked by Buyer’s Lab & the Results of the Lab will be the Sole Criteria for Acceptance of the Item.

Warranty period of the supplied products shall be 2 years from the date of final acceptance of goods or after completion of installation, commissioning & testing of goods (if included in the scope of supply), at consignee location. OEM Warranty certificates must be submitted by Successful Bidder at the time of delivery of Goods. The seller should guarantee the rectification of goods in case of any break down during the guarantee period. Seller should have well established Installation, Commissioning, Training, Troubleshooting and Maintenance Service group in INDIA for attending the after sales service. Details of Service Centres near consignee destinations are to be uploaded along with the bid.

Buyer Added text based ATC clauses ATC (PI - 820260012)

• 1.Prices must be submitted inclusive of freight, insurance, P&F and GST on FOR BHEL-Bhopal basis as per Ge M provision.
• 2.Bidders to submit enclosed Declaration regarding OEM/Reseller. In case bidder is reseller then Valid Author ization certificate from OEM is to be submitted along with the Offer. Offers of OEM shall only be considered , if OEM & same OEM authorised traders/dealers quote in this enquiry.
• 3.Payment Terms: 100% of supply payment within 90 days from the date of receipt of material subject to acc eptance. Payment terms will be 45 days in case of Micro & Small Enterprises and 60 days for Medium enterprises as registered in Udyam certificate as per relevant MSME act in force who apply for MSE benefit through GeM Portal with proper documents like valid Udyam certificate only. Note: Agents and trading enterprises are not covered under the definition of MSEs and will not be allowed any benefits under public procurement policy. Public procurement policy is meant for procurement of goo ds produced and services rendered by MSE and not meant for trading activity by them.
• 4.Delivery conditions specified in NIT are for contractual penalty for LD purposes. However, early delivery is acceptable and BHEL may ask for early deliveries without any compensation thereof.
• 5.BHEL reserves the right to reject any or all bids, or cancel/withdraw the Invitation for Bids /NIT without assi gning any reason whatsoever. In such cases, no bidder or intending bidder shall have any claim arising out of such action.
• 6.Penalty shall be applicable @ 0.5% of the total order value per week of delay or part thereof, subject a ma ximum of 10% of the total order value as per GeM GTC.
• 7.Conflict of Interest Clause applicable as per rule.
• 8.ENQUIRY TECHNICAL TERM: AS PER DESCRIPTION AND SPECIFICATION ATTACHED.
• 9.SUPPLIER TECHNICAL TERM: TO BE SUITABLY PACKED AND PROTECTED TO AVOID ANY DAMAGE DURIN G TRANSIT.
• 10.INSPECTION TERMS: INSPECTION AT VENDOR’S WORKS BY BHEL SAFETY OFFICIAL. · TC, GC, O & M MANUALS CONTAINING SKETCH/ DRAWINGS OF CHAIN PULLEY BLOCK AND HANDLING INSTRUCTIONS, ETC AS PER BHEL SPEC NO. WTM/2023/CHAIN PULLEY BLOCK/0 5 REV.00 DATE: 10.08.23 TO BE SUBMITTED ALONG WITH MATERIAL SUPPLY. · INSPECTION AND TESTING OF COMPLETE ASSEMBLY ALONG WITH ALL ACCESSO RIES WILL BE CARRIED OUT AT VENDOR WORKS BY BHEL SAFETY PERSONNEL. L OAD TEST MUST BE CERTIFIED BY COMPETANT PERSON. FINAL ACCEPTANCE OF MATERIAL WILL BE GIVEN AFTER SUCCESFUL INSPECTION AND TESTING/TRIAL AT BHEL BHOPAL. · MATERIAL SUPPLY MUST BE AS PER BHEL SPEC NO. WTM/2023/CHAIN PULLEY B LOCK/05 REV.00 DATE: 10.08.23, PQR AND QAP. · VENDOR TO SUBMIT DRAWING/ SKETCH OF CHAIN PULLEY BLOCK WITH OVERAL L DIMENSIONS, SIGN SEAL COPY OF SPEC., SAMPLE QAP, AND CATALOUGE/DETAI LS DATA SHEET AS PER SPEC. ALONG WITH OFFER. DOCUMENTS AS PER PQR TO BE SUBMITTED ALONG WITH OFFER · OFFER FROM OEM/ AUTHORISED RESELLER ACCEPTABLE. · IN CASE OF PARTICIPATION BY RESELLER, VENDOR TO SUBMIT VALID AUTHORIZ ATION CERTIFICATE FROM OEM ALONG WITH THE OFFER · VENDORS TO SUBMIT ALL DOCUMENTS (QUOTED CATELOGUE/DRAWING/MODEL ETC.) DE TAIL AS PER SPEC ALONG WITH OFFER FOR ACCEPTANCE OF OFFER. · CHAIN PULLEY BLOCK AND ALL ACCESSORIES SHALL BE GUARANTEED FOR 2 YE ARS AFTER ACCEPTANCE WITH TOTAL FREE REPLACEMENT OF DEFECTIVE PARTS. · OFFERS OF SUPPLIERS ARE LIABLE FOR REJECTION IF THERE IS ANY DEVIATION FROM BHE L’S SPECIFICATION/DRG, QAP AND OTHER TECHNO-COMMERCIAL TERMS & CONDITIONS.
• 11.To Avoid Clarification during Evaluation, Bidders are requested to read Tech Spec. /NIT Documents/ ATC/ P re Qualifying requirement carefully submit complete documents in all manner along with the Offer.
• 12.Bidders are also requested to Quote price deliberately any excuse after quoting price will not be considere d and Bidders has to face action by BHEL/ GeM, if bidders withdraw his offer citing wrong price quoted by t hem inadvertently.
• 13.Any Kind of Deviation is not Allowed as per GeM provision. Bidders to submit seal and signed copy of bid d ocuments as acceptance to our bid conditions.
• 14.Grievance Redressal Mechanism To promote transparency and ensure fair treatment of all bidders, a structured Grievance Redressal Mecha nism is in place to address any concerns or issues arising during the tendering process or in subsequent b usiness dealings with the company. Suppliers/Contractors are requested to follow the below escalation process for grievance resolution: · First Level: Any grievance should initially be addressed to the designated Dealing Officer, whose contact details are provided in the Notice Inviting Tender (NIT)/Contract. · Second Level: If the issue remains unresolved, it may be escalated by lodging a formal grievance through the SUVIDHA Portal: https://suvidha.bhel.in/suvidha/. Responses will be provided in accordance with the de fined escalation matrix.”
• 15.GST Invoices · Supplier must submit E-Invoices with valid IRN & QR Code. · PO Number, Description, and Material Code must exactly match the BHEL Pur chase Order. · For payment, Invoices must be uploaded via https://suvidha.bhel.in/suvidha/ o nly. No hard copy or email to buyer is acceptable · Invoices must be uploaded via https://suvidha.bhel.in/suvidha/. · Gem Invoice must be uploaded on Gem portal. · The facility for Online Invoice Registration and Document Upload has been en abled in the SUVIDHA Portal (https://suvidha.bhel.in/suvidha/) for all BHEL Suppliers and Contractors. · With effect from 01-0ctober-2025, it will be mandatory for all Suppliers/Contra ctors to register their invoices exclusively through the SUVIDHA Portal along wi th the required documents. · For net invoice amount exceeding 5 lakhs (inclusive of taxes), uploading of a Class 3 digitally signed tax invoice is mandatory. For invoices up to ₹5 lakhs (i nclusive of taxes), a scanned copy may be uploaded; however, submission of t he hard copy is mandatory if a Class 3 digitally signed tax invoice is not upload ed.
• 16.Breach of contract, Remedies and Termination · The following shall amount to breach of contract:
• I.Non-supply of material/ non-completion of work by the Supplier/Vendor within scheduled delivery/ completion period as per contract or as extended from tim e to time. II. The Supplier/Vendor fails to perform as per the activity schedule and there are sufficient reasons even before expiry of the delivery/ completion period to justi fy that supplies shall be inordinately delayed beyond contractual delivery/ com pletion period. III. The Supplier/Vendor delivers equipment/ material not of the contracted quality . IV. The Supplier/Vendor fails to replace the defective equipment/ material/ compo nent as per guarantee clause.
• V.Withdrawal from or abandonment of the work by the Supplier/Vendor before c ompletion as per contract. VI. Assignment, transfer, subletting of Contract by the Supplier/Vendor without BH EL’s written permission resulting in termination of Contract or part thereof by B HEL. VII. Non-compliance to any contractual condition or any other default attributable t o Supplier/Vendor. VIII. Any other reason(s) attributable to Vendor towards failure of performance of c ontract. IX. In case of breach of contract, BHEL shall have the right to terminate the Purch ase Order/ Contract either in whole or in part thereof without any compensatio n to the Supplier/Vendor.
• X.Any of the declarations furnished by the contractor at the time of bidding and/ or entering into the contract for supply are found untruthful and such declarati ons were of a nature that could have resulted in non-award of contract to the c ontractor or could expose BHEL and/ or Owner to adverse consequences, finan cial or otherwise. XI. Supplier/Vendor is convicted of any offence involving corrupt business practice s, antinational activities or any such offence that compromises the business et hics of BHEL, in violation of the Integrity Pact entered into with BHEL has the p otential to harm the overall business of BHEL/ Owner. · Note- Once BHEL considers that a breach of contract has occurred on the part of Supplier/Vendor, BHEL shall notify the Supplier/Vendor by way of notice in th is regard. Contractor shall be given an opportunity to rectify the reasons causi ng the breach of contract within a period of 14 days. · In case the contractor fails to remedy the breach, as mentioned in the notice, to the satisfaction of BHEL, BHEL shall have the right to take recourse to any of the remedial actions available to it under the relevant provisions of contract. · Remedies in case of Breach of Contract.
• I.Wherein the period as stipulated in the notice issued under clause 14.1 has expired and Supplier/Vendor has failed to remedy the breach, BHEL will have the right to terminate the contract on the ground of "Breach of Contract" without any further notice to contractor. II. Upon termination of contract, BHEL shall be entitled to recover an amou nt equivalent to 10% of the Contract Value for the damages on account of breach of contract committed by the Supplier/Vendor. This amount sh all be recovered by way of encashing the security instruments like perfo rmance bank guarantee etc available with BHEL against the said contrac
• t.In case the value of the security instruments available is less than 10 % of the contract value, the balance amount shall be recovered from oth er financial remedies (i.e. available bills of the Supplier/Vendor, retentio n amount, from the money due to the Supplier/Vendor etc. with BHEL) or the other legal remedies shall be pursued. III. wherever the value of security instruments like performance bank guara ntee available with BHEL against the said contract is 10% of the contract value or more, such security instruments to the extent of 10% contract value will be encashed. In case no security instruments are available or the value of the security instruments available is less than 10% of the co ntract value, the 10% of the contract value or the balance amount, as th e case may be, will be recovered in all or any of the following manners: IV. In case the amount recovered under sub clause (a) above is not sufficien t to fulfil the amount recoverable then; a demand notice to deposit the b alance amount within 30 days shall be issued to Supplier/Vendor.
• V.If Supplier/Vendor fails to deposit the balance amount within the period as prescribed in demand notice, following action shall be taken for recov ery of the balance amount:
• (a)from dues available in the form of Bills payable to defaulted Supplier/ Vendor against the same contract.
• (b)If it is not possible to recover the dues available from the same contr act or dues are insufficient to meet the recoverable amount, balance amount shall be recovered from any money(s) payable to Supplier/V endor under any contract with other Units of BHEL including recovery from security deposits or any other deposit available in the form of se curity instruments of any kind against Security deposit or EMD.
• (c)In-case recoveries are not possible with any of the above available o ptions, Legal action shall be initiated for recovery against defaulted s upplier/Vendor. VI. It is an agreed term of contract that this amount shall be a genuine pre- estimate of damages that BHEL would incur in completion of balance co ntractual obligation of the contract through any other agency and BHEL will not be required to furnish any other evidence to the Supplier/Vendor for the purpose of estimation of damages. VII. In addition to the above, imposition of liquidated damages, debarment, t ermination, de-scoping, short-closure, etc., shall be applied as per provi sions of the contract. Note: 1) The defaulting Supplier/Vendor shall not be eligible for participa tion in any of the future enquiries floated by BHEL to complete the balan ce work. The defaulting contractor shall mean and include:
• (a)In case defaulted Supplier/Vendor is the Sole Proprietorship Firm, any Sole Proprietorship Firm owned by same Sole Proprietor.
• (b)In case defaulted Supplier/Vendor is The Partnership Firm, any firm c omprising of same partners/ some of the same partners; or sole propriet orship firm owned by any partner(s) as a sole proprietor. 50.0 NON-PRODUCTIVE VISIT AT PLACE OF INSPECTION 50.1 Entitlement: The TPIA (attending the inspection call) shall be entitled to claim th e Visit Charges (as defined in Clause 51.0) for a non-productive visit to inspection pre mises, provided such non-productivity is solely and directly attributable and establish ed to the supplier's default, as defined below. 50.2 Definition of Non-Productive Visit: A non-productive visit is explicitly defined as a physical visit of Inspection Engineer at place of Inspection, where:
• (i)Nil/No Offering of Material: No material is offered for inspection against a valid ins pection call, provided the TPIA's Inspector attended within the timeframe stipulated i n Clauses 7.12 (within P+3 days) or 7.13 (on or before the Pth Day) without any dela y or refusal.
• (ii)Categorical Rejection due to Supplier Lapse: Material is offered for inspection but is categorically rejected during the inspection, due to non-conformities that are direct ly attributable and established to be a lapse of the supplier. 50.3 Recovery Mechanis m & Payment to TPIA:
• (a)BHEL shall impose these Visit Charges on the supplier as a penalty, only for Purch ase Orders (POs) placed on Supplier on or after the start date of operation (execution ) of this contract with TPIA as specified in LOA issued to TPIA.
• (b)Payment by BHEL to the TPIA is contingent upon and will be made from the succe ssful recovery of the corresponding penalty amount from the defaulting supplier.
• (c)To facilitate this recovery, the TPIA must: Clearly justify, in detail, the non-productive status of the visit within the CQIR report a long with the Signature of Supplier Representative Upload photographic evidence in t he CQIR with geotags that substantiates the justification (e.g., evidence of physical vi sit to place of inspection, evidence of non-conformity in offered material leading to re jection of material). 50.4 Applicability Notes:
• 1.Whole Call Basis: This clause is applicable only to an inspection call as a whole. It i s not applicable if any item (material) for any line item of the raised inspection call is offered and those offered items (material) are inspected and accepted by TPIAs and does not require a further physical visit for inspection or witness of testing of those of fered items (material). A visit is only deemed non-productive if all line items in the cal l result in a scenario under 50.2(i) or (ii).
• 2.Call Types: This clause is applicable to both Stage and Final inspection calls.
• 3.TPIA Obligation: This clause is binding on the TPIA only if they attend the inspectio n visit within the stipulated timeframe. Any delay or refusal by the TPIA to attend a d eclared non-productive visit will render this clause null and void for that event, and n o Visit Charges shall be payable by BHEL. Inspection Report (CQIR) shall be prepared and submitted by Inspection Engineer on the end date of inspection and at the premi se of Supplier only and Inspection Report (CQIR) with authorized signatory of Supplie r, shall be uploaded in www.cqir.bhel.in
• 4.Multiple Calls: For multiple inspection calls raised by a supplier, Visit Charges are c laimable only if each of the inspection call (irrespective of Purchasing Agency) attend ed on the date, falls under the category of a non-productive visit. BHEL TENDER SPECIFICATION FOR TPIA (2026-29) DATED 17.10.2025 PAGE 52 OF 88 NOTE:
• 1.Visit charges for non-productive visit and Inspection Charges, together cannot be p aid for same Inspection Call (ie unique combination of R File No and Call No.)
• 2.Wherever photograph is being uploaded by Inspection Engineer, it must carry geot ags (Using GPS Map Camera application or related) 50.5 Final Decision on applicability of Visit Charges The respective BHEL Purchasing A gency retains exclusive and sole authority to adjudicate the applicability of any Visit Charges. A conclusive finding of a non-productive visit by the Inspection Engineers/T hird-Party Inspection Agency (TPIA), supported by requisite evidence, is a mandatory precondition for any such charges to be levied. The Agency's decision on this matter shall be final and binding. 51.0 VISIT CHARGES FOR NON-PRODUCTIVE VISIT 51.1 Visit Charges of maximum amount up to inspection charges, shall be payable to TPIA in case of not offered/ rejected material (as per definition of non- productive visi t defined in clause 50.0 above). Payment for non-productive visit(s) shall be paid only once against one purchase order offered for inspection. Example: A supplier raises an inspection call for PO Value (of offered material to be i nspected by TPIA) of INR 1,00,00,000 (say). The applicable and payable inspection ch arge, as per the rate contract, is INR XX,000 (suppose). If the material is accepted, the INR XX,000 is paid for the inspection service. If no material is offered or all material is rejected, the visit is deemed non-productive. The full visit charge of INR XX,000 will be recovered from the defaulting supplier and paid to the TPIA. 51.2 Visit Charges for non-productive visits of TPIA, shall be paid by concerned Purch asing Agency (BHEL Division) only for CQIRs with following specific Dispatch Code in CQIR selected by TPIA (while preparing the report) and further reviewed by BHEL.
• 1.Material Not Offered (in all line items of an inspection call*)
• 2.Rejected (in all line items of an inspection call*) Refer: Flowchart of Inspection Procedure for TPIA NOTE:
• 2.Geotagged photo must be mandatorily uploaded (in CQIR) by Inspection Engineer of TPIA along with vetting/signature of Supplier to claim visit charges. 3. * Inspection Call means unique combination of IR File No and Call No in online CQIR portal of BHEL 52.0 PAYMENT TERMS FOR NON-PRODUCTIVE VISIT In case of established Non-Productive visit, separate tracker and invoice of non-produ ctive visit charges shall be raised to BHEL, by TPIA. NOTE: Terms of payment (as per clause 30.0 of this tender specification), for items in spected and accepted by TPIA, will not be applicable in case of non-productive visit. .