Supply of Genuine Roca OEM Spare Parts and Installation of Roca Euret Electronic Urinal System

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

Actual delivery (and Installation & Commissioning (if covered in scope of supply)) is to be done at following address AI ENGINEERING SERVICES LIMITED MRO COMPLEX, NEAR GATE 03 RGI AIRPORT, SHAMSHABAD TELANGANA 5 0 0 1 0 8 .

Bidder financial standing: The bidder should not be under liquidation, court receivership or similar proceedings, should not be bankrupt. Bidder to upload undertaking to this effect with bid.

Bidders shall quote only those products (Part of Service delivery) in the bid which are not obsolete in the market and has at least 5 years residual market life i.e. the offered product shall not be declared end-of- life by the OEM before this period.

Experience Criteria: The Bidder or its OEM {themselves or through reseller(s)} should have regularly, manufactured and supplied same or similar Category Products to any Central / State Govt Organization / PSU for 1 year before the bid opening date. Copies of relevant contracts to be submitted along with bid in support of having supplied some quantity during each of the year. In case of bunch bids, the primary product having highest value should meet this criterion.

Buyer Added text based ATC clauses AI ENGINEERING SERVICES LIMITED O/o DY.GM - EPPMM MRO COMPLEX, NEAR GATE 03, RGI AIRPORT SHAMSHABAD – 500108 9160221608 TENDER ENQUIRY / REQUEST FOR QUOTATION Supply of Genuine Roca OEM Spare Parts and Installation / Restoration of Roca Euret El ectronic Urinal System (15 Nos.) Dear Sir/Madam, With reference to the requirement of Roca Euret Electronic Urinal System installed at our pre mises, Roca authorised dealers/distributors/OEM-authorised service partners for the sup ply of genuine Roca OEM spare parts and their installation / restoration on the existing R oca Euret electronic urinal system, strictly in accordance with the Scope of Work, Technical Requir ements and Terms & Conditions given in this enquiry. The existing installation is an older Roca installation and the spares are required for maintenance / replacement of the existing system.

• 1.SCOPE OF WORK 1.1 Supply of genuine Roca OEM spare parts as per the Schedule of Requirements in Clause 2, sui table for the existing Roca Euret electronic urinal system. 1.2 Installation / restoration of 15 Nos. Roca Euret Electronic Urinal Systems at our premi ses, including removal of defective/old parts, fitting of new spares, connection, adjustment, testin g and commissioning, so that each urinal is fully functional. 1.3 Removal and disposal of old/replaced parts from site (or handing over to us, if so required), an d cleaning of the work area after completion. 1.4 All tools, tackles, consumables, manpower, supervision and incidental materials required for c ompletion of the work shall be arranged by the Supplier at no extra cost. 1.5 Site visit prior to quoting is recommended. Bidders are deemed to have satisfied themselves about the site conditions and the existing installation; no claim on this account shall be entertaine d later.
• 2.SCHEDULE OF REQUIREMENTS Sl. N
• o.Description Roca Part No. / Refe rence Qty. 1 Supply and Installation of Roca Uri nal AC Power Source R9T3050N030BTW 15 Nos. 2 Supply and Installation of Roca Uri nal Solenoid Valve R9T3020N060TW 15 Nos. 3 Supply and Installation of Roca Uri nal Solenoid Valve Packing Kit R9T3020N060TW (a s per existing referenc e; bidder to confirm se parate kit part no.) 15 Nos. 4 Supply and Installation of Roca Uri nal Sensor Unit R9T3100N010ATW 15 Nos. 5 Supply and Installation of Roca DC Battery Assembly / Black Box R9T3010N000BTW 4 Nos. 6 Supply and Installation of Roca Uri nal Front Plate R9T2020N010ATW 15 Nos. Quantities are indicative; the Purchaser reserves the right to increase or decrease the quantity of any item by up to ±50% at the same rates and terms at the time of placing the order. Reference Roca Euret Models: Model Description RS35945E000 Euret electronic ceramic urinal, back inlet, battery operated, 6V (4 x 1.5 V LR6 AA alkaline batteries). RS35945M000 Euret electronic ceramic urinal, back inlet, 230V mains operated.
• 3.TECHNICAL REQUIREMENTS & OEM CONFIRMATION The bidder shall furnish the following along with the offer (non-submission may lead to rejection of the offer): 3.1 Written confirmation that the offered R9T-series spare parts are genuine Roca OEM part s and are suitable for Roca Euret electronic urinal models RS35945E000 / RS35945M000. 3.2 Wherever the above R9T part numbers have been superseded, discontinued or replaced, the l atest/current Roca OEM part number shall be provided, with the OEM's supersession advice. 3.3 Roca OEM catalogue / technical datasheet / exploded view establishing compatibility of each s pare with the Euret model. 3.4 Clear indication whether each spare is applicable to the 6V battery-operated version (RS3 5945E000) or the 230V AC version (RS35945M000). 3.5 Confirmation that the quoted spares are direct replacement parts and fully compatible w ith the existing Roca Euret electronic urinal system, requiring no modification to the existing sanita ryware or plumbing. 3.6 Unit price, applicable GST, delivery period and warranty, quoted separately for each item . 3.7 OEM authorisation / dealership certificate (valid as on date of submission) from Roca Bat hroom Products Pvt. Ltd. or its authorised channel. 3.8 Relevant Roca product brochure / catalogue and technical literature. 3.9 No equivalent / substitute / non-OEM / refurbished parts shall be offered or supplied without prior written approval of the Purchaser. All items shall be brand new, of the latest manufac ture, in original OEM packing with batch/part-number labelling.
• 4.ELIGIBILITY CRITERIA 4.1 The bidder shall be the Roca OEM, or its authorised dealer/distributor/service partner, holding a valid a uthorisation for the supply of the quoted spares. 4.2 The bidder shall hold a valid GST registration and PAN, and shall furnish copies with the offer. 4.3 The bidder shall have executed at least [one / two] similar supply and installation order(s) of sanitaryw are/electronic fittings during the last [3] years; supporting order copies / completion certificates to be encl osed. 4.4 The bidder shall not have been blacklisted or debarred by any Government / PSU / private organisation , and shall submit a self-declaration to that effect (Annexure-C).
• 5.EVALUATION & AWARD 5.1 Technically compliant offers shall be evaluated on the basis of the lowest total landed price (including GST) for the complete Schedule of Requirements (L1 basis). 5.2 Offers must be for all items in the Schedule. Partial offers are liable to be rejected. The Purch aser reserves the right to award on an item-wise basis if considered beneficial. 5.3 In case of arithmetical discrepancy, the unit rate shall prevail over the total amount; words sh all prevail over figures. 5.4 The Purchaser may seek clarifications or negotiate with the L1 / technically acceptable bidders before award. 5.5 The award shall be through a formal Purchase Order / Work Order, which shall be the contract between the parties together with this enquiry and the bidder's accepted offer.
• 6.COMMERCIAL TERMS & CONDITIONS 6.1 Prices: Prices shall be firm and fixed, in Indian Rupees, exclusive of GST, with the applica ble GST rate (HSN/SAC) clearly indicated separately for each item. Prices shall include suppl y, packing, forwarding, freight, transit insurance, delivery at site, unloading, installation, testing an d commissioning. No other charges shall be payable. 6.2 Price Validity: The offer shall remain valid for a minimum of 60 days from the due date of s ubmission. 6.3 Delivery Period: Delivery of all items at site shall be within 15 Days, and installation / restor ation shall be completed within 15 Days, from the date of receipt of confirmed Purchase Order. Th e bidder shall clearly state the delivery period offered. Time is of the essence of the contract. 6.4 Warranty: All supplied spares and the installation workmanship shall carry a minimum warranty of 12 months from the date of satisfactory commissioning (or the OEM standard w arranty, whichever is higher). The bidder shall state the warranty offered. Any defect during the w arranty period shall be rectified / replaced free of cost, including labour and transport, within 7 da ys of intimation. 6.5 Payment Terms: 30 Days of receipt of correct GST tax invoice, following satisfactory delivery , installation, testing, commissioning and written acceptance by the Purchaser. Payment shall be made by electronic transfer to the bidder's bank account. No advance payment shall be made. 6.6 Taxes: GST shall be paid at actuals as applicable, against a valid tax invoice. The Purchaser sh all deduct TDS and other statutory deductions as applicable. Any benefit of input credit / change i n rate of GST shall be passed on to the Purchaser. The bidder shall file GST returns on time so that the Purchaser's input tax credit is not denied; any loss on this account shall be recovered from the bidder. 6.7 Liquidated Damages: If the Supplier fails to deliver / complete the work within the stipulate d period, the Purchaser may recover liquidated damages at 0.5% per week or part thereof of t he value of the delayed portion of the order, subject to a maximum of 10% of the total order valu
• e.This is without prejudice to the Purchaser's other rights, including cancellation and purchase fro m another source at the Supplier's risk and cost. 6.8 Inspection & Acceptance: Material shall be subject to inspection at site by the Purchaser. Ite ms found not genuine, damaged, defective, not matching the ordered part numbers or incompatibl e with the existing system shall be rejected and replaced by the Supplier at its own cost within [7] days. Acceptance shall be after successful trial of every urinal. 6.9 Genuineness of Parts: If any part supplied is found to be non-genuine / non-OEM, the Purchaser shall be entitled to reject the entire supply, recover the amount paid, forfeit the security (if any), blacklist the Supplier and claim damages. 6.10 Site Conditions, Safety & Statutory Compliance: The Supplier shall deploy skilled and tr ained personnel, observe the Purchaser's site rules, security and safety requirements, and comply with all applicable laws (including labour laws, ESI/PF, and the BOCW / contract labour regulations, as applicable). The Supplier shall be solely responsible for the safety, wages and insurance of its p ersonnel, and for any injury, loss or damage caused to persons or property during the work. Work shall be carried out with minimum disturbance to the premises' operations and at timings approve d by the Purchaser. 6.11 Risk & Title: Risk in the goods remains with the Supplier until delivery and written acceptan ce at site. Title shall pass to the Purchaser on acceptance / payment, whichever is earlier. 6.12 After-Sales Support: The Supplier shall provide spares and technical support for the suppli ed items and shall inform the Purchaser promptly of any supersession / discontinuation of the OEM part numbers. 6.13 Indemnity: The Supplier shall indemnify the Purchaser against all claims, losses, damages a nd liabilities arising from the Supplier's breach of contract, negligence, supply of non-genuine goo ds, infringement of third-party rights, or violation of statutory requirements. 6.14 Assignment & Sub-contracting: The Supplier shall not assign or sub-contract the order, w holly or partly, without the prior written consent of the Purchaser. The Supplier shall remain fully r esponsible for any sub-contracted work. 6.15 Force Majeure: Neither party shall be liable for delay or failure caused by events beyond its reasonable control (such as natural calamities, war, epidemic, or government orders), provided wr itten notice is given within 7 days of occurrence. If such an event continues for more than 30 days , either party may terminate the order without liability, other than for work already accepted. 6.16 Termination: The Purchaser may terminate the order, by written notice, for the Supplier's de fault (including delay beyond the LD ceiling, supply of non-genuine / defective goods, or breach of any term) without prejudice to its other remedies. The Purchaser may also terminate for convenie nce with 15 days' written notice, in which case it shall pay only for goods supplied and work accep ted up to the date of termination. 6.17 Confidentiality & Integrity: Information about the Purchaser's premises, systems and this enquiry shall be kept confidential. The bidder shall not offer or give any gift, commission or induce ment to the Purchaser's personnel; any such act shall result in rejection of the offer / cancellation of the order and blacklisting. 6.18 Governing Law, Dispute Resolution & Jurisdiction: The contract shall be governed by th e laws of India. Disputes shall first be attempted to be resolved amicably. Failing this, they shall be referred to a sole arbitrator appointed by the Purchaser, in accordance with the Arbitration and Co nciliation Act, 1996, with the seat and venue at [City]. Subject to the above, the courts at [City] sh all have exclusive jurisdiction. 6.19 Acceptance of Terms: Submission of an offer shall mean unconditional acceptance of all terms and conditions of this enquiry. Any deviation shall be clearly listed in the deviation stateme nt; conditions / deviations not so listed shall not be binding on the Purchaser . Offers with conditional / vague terms may be rejected. ANNEXURE-A: PRICE BID FORMAT (To be submitted in a separate sealed cover / file marked "PRICE BID". Reference: [Enquiry No.]) Sl. Description Roca Part N
• o.offered (l atest) Qty. Unit Rat e (Rs., e xcl. GST ) GST % Amount incl . GST (Rs.) Delivery / Warranty 1 Roca Urinal AC Power Source - supply & ins tallation 15 2 Roca Urinal Solenoid Valve - supply & inst allation 15 3 Roca Solenoid Valve Packing Kit - supply & installation 15 4 Roca Urinal Sensor U nit - supply & installa tion 15 5 Roca DC Battery Ass embly / Black Box - s upply & installation 4 6 Roca Urinal Front Pla te - supply & installat ion 15 TOTAL (incl. GST) Total amount in words: ______________________________________________________________ Price validity: ________ days Delivery period: ________ weeks Warranty: ________ months Bidder's GSTIN: ____________________ PAN: ____________________ ANNEXURE-B: TECHNICAL COMPLIANCE STATEMENT Sl. Requirement Complied (Yes / No) Document / Page Ref. 1 Offered R9T-series spares are genuine Roca OEM par ts, suitable for RS35945E000 / RS35945M000 2 Latest / superseding Roca part numbers indicated (w here applicable) 3 Roca catalogue / datasheet / exploded view enclosed 4 Applicability to 6V (RS35945E000) / 230V AC (RS359 45M000) clearly indicated for each item 5 Direct replacement, fully compatible with existing sy stem 6 Item-wise unit price, GST, delivery and warranty quo ted (in Price Bid only) 7 OEM authorisation / dealership certificate enclosed 8 Product brochure / technical literature enclosed 9 No substitute / non-OEM / refurbished parts offered 10 GST registration and PAN copies enclosed 11 Similar past orders / experience documents enclosed 12 Warranty of minimum 12 months from commissionin g accepted 13 All Terms & Conditions of this enquiry accepted with out deviation Deviations, if any (otherwise write "NIL"): ______________________________________________ ANNEXURE-C: DECLARATION BY BIDDER We, M/s ______________________________, hereby declare and confirm that:
• 1.We have read, understood and accepted all the terms and conditions of Enquiry No. [Enquiry No.] dated [date].
• 2.We have not been blacklisted, debarred or suspended by any Government / PSU / private organis ation, and no such proceedings are pending against us.
• 3.All information and documents furnished with this offer are true and correct. We understand that any false statement shall make us liable for rejection of the offer / cancellation of the order and further acti on.
• 4.All items offered shall be genuine, new Roca OEM parts supplied through authorised channels. Place: ____________ Signature: ____________________ Date: _____________ Name & Designation: ____________________ Company Seal / Stamp .

Buyer uploaded ATC document Click here to view the file.

Warranty period of the supplied products shall be 1 years from the date of final acceptance of goods or after completion of installation, commissioning & testing of goods (if included in the scope of supply), at consignee location. OEM Warranty certificates must be submitted by Successful Bidder at the time of delivery of Goods. The seller should guarantee the rectification of goods in case of any break down during the guarantee period. Seller should have well established Installation, Commissioning, Training, Troubleshooting and Maintenance Service group in INDIA for attending the after sales service. Details of Service Centres near consignee destinations are to be uploaded along with the bid.