02 X SEWAGE TREATMENT PLANT

Bidder financial standing: The bidder should not be under liquidation, court receivership or similar proceedings, should not be bankrupt. Bidder to upload undertaking to this effect with bid.

Bidders shall quote only those products (Part of Service delivery) in the bid which are not obsolete in the market and has at least 6 years residual market life i.e. the offered product shall not be declared end-of- life by the OEM before this period.

Bidders are advised to check applicable GST on their own before quoting. Buyer will not take any responsibility in this regards. GST reimbursement will be as per actuals or as per applicable rates (whichever is lower), subject to the maximum of quoted GST %.

Bidder shall submit the following documents along with their bid for Vendor Code Creation:

• a.Copy of PAN Card.
• b.Copy of GSTIN.
• c.Copy of Cancelled Cheque.
• d.Copy of EFT Mandate duly certified by Bank.

Data Sheet of the product(s) offered in the bid, are to be uploaded along with the bid documents. Buyers can match and verify the Data Sheet with the product specifications offered. In case of any unexplained mismatch of technical parameters, the bid is liable for rejection.

Installation, Commissioning, Testing, Configuration, Training (if any - which ever is applicable as per scope of supply) is to be carried out by OEM / OEM Certified resource or OEM authorised Reseller.

Manufacturer Authorization:Wherever Authorised Distributors/service providers are submitting the bid, Authorisation Form /Certificate with OEM/Original Service Provider details such as name, designation, address, e-mail Id and Phone No. required to be furnished along with the bid

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 50 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 50% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

The Buyer has an existing set up / inventory of similar products. The offered / supplied product must be compatible with existing system. The bidder has to ensure Compatibility of the supplied items or shall have to include in the supply the necessary hardware / software to make them compatible at no extra cost to the buyer. The details of items with which compatibility is required are as under: AS PER PDF ATTACHED

The successful bidder has to supply all essential accessories required for the successful installation and commissioning of the goods supplied. Besides standard accessories as per normal industry practice, following accessories must be part of supply and cost should be included in bid price: AS PER PDF ATTACHED .

• 1.The Seller shall not assign the Contract in whole or part without obtaining the prior written consent of buyer.
• 2.The Seller shall not sub-contract the Contract in whole or part to any entity without obtaining the prior written consent of buyer.
• 3.The Seller shall, notwithstanding the consent and assignment/sub-contract, remain jointly and severally liable and responsible to buyer together with the assignee/ sub-contractor, for and in respect of the due performance of the Contract and the Sellers obligations there under.

Without prejudice to Buyer’s right to price adjustment by way of discount or any other right or remedy available to Buyer, Buyer may terminate the Contract or any part thereof by a written notice to the Seller, if:

• i)The Seller fails to comply with any material term of the Contract. ii) The Seller informs Buyer of its inability to deliver the Material(s) or any part thereof within the stipulated Delivery Period or such inability otherwise becomes apparent. iii) The Seller fails to deliver the Material(s) or any part thereof within the stipulated Delivery Period and/or to replace/rectify any rejected or defective Material(s) promptly. iv) The Seller becomes bankrupt or goes into liquidation.
• v)The Seller makes a general assignment for the benefit of creditors. vi) A receiver is appointed for any substantial property owned by the Seller. vii) The Seller has misrepresented to Buyer, acting on which misrepresentation Buyer has placed the Purchase Order on the Seller.

Nominated Inspection Agency: On behalf of the Buyer organization, any one of the following Inspection Agency would be conducting inspection of stores before acceptance: Pre-dispatch Inspection at Seller Premises (applicable only if pre-dispatch inspection clause has been selected in ATC): NIL Post Receipt Inspection at consignee site before acceptance of stores: OFFICER COMMANDING 426 INDEPENDENT FIELD COMPANY

• 14.Sample Clause After award of contract – Successful Bidder shall have to get advance sample approved from buyer before bulk manufacturing / starting bulk supplies. Successful Bidder shall submit 1 samples for Buyer's approval, within 7 days of award of contract. Buyer shall, as per contract specifications framework, either approve the advance sample or will provide complete list of modification required in the sample within 10 days of receipt of advance sample. Seller shall be required to ensure supply as per approved sample with modifications as communicated by Buyer. If there is delay from buyer side in approval of advance sample – the delivery period shall be refixed without LD for the period of delay in sample approval. In case, the sample is found to have major deviations / not conforming to the Contract specifications, the buyer at its discretion may call for fresh samples for approval before allowing bulk supplies or may terminate the contract after notifying the deviations to the seller. Unless otherwise provided in the contract, all samples required for test shall be supplied by the contractor free of cost. Where under the contract, the contractor is required to submit an advance sample, any expenses incurred by the contractor on or in connection with the production of stores in bulk, before the sample has been approved unconditionally shall be borne by the Seller and he shall not claim any compensation in the event of such sample being found unacceptable by the Buyer / Consignee.

Successful Bidder can submit the Performance Security in the form of Account Payee Demand Draft also (besides PBG which is allowed as per GeM GTC). DD should be made in favour of OFFICER COMMANDING 426 INDEPENDENT FIELD COMPANY payable at Branch Manager, State Bank Of India, Military Campus Branch, Bhuj-370001 . After award of contract, Successful Bidder can upload scanned copy of the DD in place of PBG and has to ensure delivery of hard copy to the original DD to the Buyer within 15 days of award of contract.

NET WORTH: Net Worth of the OEM should be positive as per the last audited financial statement.

Scope of supply (Bid price to include all cost components) : Supply Installation Testing and Commissioning of Goods

Bidder's offer is liable to be rejected if they don't upload any of the certificates / documents sought in the Bid document, ATC and Corrigendum if any.

ISO 9001: The bidder or the OEM of the offered products must have ISO 9001 certification.

Material Test Certificate Should Be Sent Along with The Supply. The Material Will Be Checked by Buyer’s Lab & the Results of the Lab will be the Sole Criteria for Acceptance of the Item.

The bidder is required to upload, along with the bid, all relevant certificates such as BIS licence, type test certificate, approval certificates and other certificates as prescribed in the Product Specification given in the bid document.

To be eligible for award of contract, Bidder / OEM must possess following Certificates / Test Reports on the date of bid opening (to be uploaded with bid): AS PER ATC .

Buyer Added text based ATC clauses 1.THE BID IS FOR EXPEDITIOUS PROCUREMENT FOR REMOTE LOCATIONS AFFECTING SPEED OF WORK. BID DERS NEED TO CERTIFY THAT DELIVERY WILL BE DONE WITHIN GIVEN TIME FRAME. EXPERIENCE CERTIFIC ATE TO THIS EFFECT SHOWCASING SPEED OF DELIVERY TO BE ATTACHED WITH BID DOCUMENTS.

• 2.THE BIDDERS NEED TO PRODUCE ADVANCE SAMPLES OF MAJOR MATERIALS AS DIRECTED BY OFFICER COMMANDING TO ENSURE QUALITY OF ITEMS AND REDUCE TIME FRAME IN RETURNING FAULTY ITEMS.
• 3.THE FIRM SHOULD HAVE VISITED THE SITE FOR INSPECTION WHERE WORK IS REQUIRED AND STORES A RE TO BE DELIVERED FOR WHICH A JOINT INSPECTION CERTIFICATE HAS TO BE SUBMITTED BY THE PROSP ECTIVE BIDDER DULY COUNTERSIGNED BY EPO OF THE BID ISSUING UNIT.
• 4.DELIVERY LOCATION AT LAKKI NALA. DELIVERY AT OTHER LOCATIONS WILL NOT BE ACCEPTED.
• 5.IN ORDER TO ENSURE TIMELY DELIVERY FOR THE BUYER. BIDDERS MUST HAVE COMPLETED 100% OF R UNNING CONTRACTS OF FY 2023-24 AND 75% OF RUNNING CONTRACTS OF FY 2024-25(ON SITE, PHYSICA L COMPLETION) .
• 6.PROOF OF COMPLETION OF SIMILAR PROJECT OF ANY OTHER FORMATION MUST BE UPLOADED BY BIDD ERS ALONG WITH RELEVENT DETAILS LIKE CAPACITY OF PLANT, VALUE OF WORK, PHOTOGRAPHS OF COMPLETED PROJECT ETC.
• 7.IN ORDER TO ENSURE QUALITY OF WORK/STORES THE BIDDER MUST NOT HAVE ANY PENDING RECTIFIC ATIONS/OBSERVATION IN EITHER PREVIOUS, SUPPLY ONLY OR S&C CONTRACTS.
• 8.IN ORDER TO ENSURE TIMELY DELIVERY FOR THE BUYER. BIDDERS MUST HAVE COMPLETED 50% OF RU NNING CONTRACTS OF FY 2025-26 (ON SITE, PHYSICAL COMPLETION) . CERTIFICATE MENTIONING THEIR R UNNING CONTRACT AND ITS PRESENT STATUS TO BE ATTACHED ALONG WITH BID DOCUMENTS.
• 9.DEMURRAGE CHARGES IN CASE THE REJECTED ITEMS ARE NOT LIFTED BY THE FIRM WITHIN 48 HRS, TH E DEMURRAGE CHARGES AT THE RATE OF 0.5% OF TOTAL CONTRACT VALUE WILL BE CHARGED PER DAY.I N CASE THE ITEMS ARE NOT LIFTED WITHIN A MONTH, THE SAME WILL BE DESTROYED BY THE STATION B OARD OF OFFICERS AND NO CLAIM WILL BE ADMITTED.
• 10.BIDDER ARE REQUESTED TO REF DRAWINGS AND PDF ATTACHED TO CONFIRM QUANTITY OF MATERIA LS TO BE SUPPLIED. BIDDER HAS TO SUPPLY ALL MATERIALS ESSENTIALLY REQUIRED FOR CONSTRUCTION OF STRUCTURE.
• 11.BIDDERS HAVE TO CLARIFY ANY OBSERVATION/CLARIFICATION DURING PRE-BID MEETING. POST BID E ND DATE, NO UNWILLINGNESS TO EXECUTE THE CONTRACT WILL BE ENTERTAINED.
• 12.BIDDERS HAVE TO PROVIDE SKILLED MANPOWER FOR THE DURATION OF CONSTRUCTION, TO ASSIST THE EXECUTION OF JOB AS PER PDF ATTACHED.
• 13.BIDDERS HAVE TO CERTIFY ABOVE CONDITIONS ALONG WITH BID DOCUMENTS.
• 14.THE BUYER RESERVES THE RIGHT TO REJECT THE BID OF ANY BIDDER ON ACCOUNT OF POOR PAST PE RFORMANCE, RELIABILITY, CAPACITY, UNSATISFACTORY SERVICE, CONTRACT ABANDONMENT, LITIGATION, HISTORY AFFECTING EXECUTION CAPABILITY, DEBARMENT, SUSPENSION, OR ADVERSE PERFORMANCE CE RTIFICATE FROM ANY GOVERNMENT DEPARTMENT/ PSUS/ AUTONOMOUS BODIES AND USER RATINGS DURI NG LAST 3 FINANCIAL YEARS I.E 2023-24, 2024-25 & 2025-26. THE DECISION OF BUYER REGARDING ACCE PTABILITY OF PAST PERFORMANCE SHALL BE FINAL.
• 15.BIDDERS THOSE FAIL TO PARTICIPATE / SHOW PRESENCE IN PRE-BID MEETING & ON SITE INSPECTION ON THE DATE AND VENUE AS FIXED BY THE BUYER SHALL BE TREATED AS DISQUALIFIED IN TECHNICAL EV ALUATION STAGE.
• 16.Mandatory visit during Warranty & CMC period, Acceptance by bidder for 04 mandatory preventive visi ts per Annum + unlimited breakdown calls.
• 17.EMD @3% of bid Cost To be submitted before end date of submission of bid date.
• 18.Product Catalogue Brochure / Catalogue of quoted product To be Provided Before the Opening of Techn ical Evaluation.
• 19.Testing Certificate and item sample approval to be submitted at Bhuj, before opening of technical bid.
• 20.The bidder should furnish performance bank guarantee of the order value at the time/ before supply of goods. The PBG submitted will be valid for a period of 12 months as per norms of GeM. This PBG will be re turned to the firm after satisfactory completion of 05-years of warranty period with due consent of the end user. .
• 24.Turnover Bidder Turn Over Criteria: The minimum average annual financial turnover of the bidder during the last three years, ending on 31st March of the previous financial year, should be as indicated in the bid document. Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or a certificate from the Chartered Accountant / Cost Accountant indicating the turnover details for the relevant period shall be uploaded with the bid. In case the date of constitution / incorporation of the bidder is less than 3 year old, the average turnover in respect of the completed financial years after the date of constitution shall be taken into account for this criteria.

Availability of Service Centres: Bidder/OEM must have a Functional Service Centre in the State of each Consignee's Location in case of carry-in warranty. (Not applicable in case of goods having on-site warranty). If service center is not already there at the time of bidding, successful bidder / OEM shall have to establish one within 30 days of award of contract. Payment shall be released only after submission of documentary evidence of having Functional Service Centre.

Dedicated /toll Free Telephone No. for Service Support : BIDDER/OEM must have Dedicated/toll Free Telephone No. for Service Support.

Escalation Matrix For Service Support : Bidder/OEM must provide Escalation Matrix of Telephone Numbers for Service Support.

Successful bidder will have to ensure that adequate number of dedicated technical service personals / engineers are designated / deployed for attending to the Service Request in a time bound manner and for ensuring Timely Servicing / rectification of defects during warranty period, as per Service level agreement indicated in the relevant clause of the bid.

Timely Servicing / rectification of defects during warranty period: After having been notified of the defects / service requirement during warranty period, Seller has to complete the required Service / Rectification within 10 days time limit. If the Seller fails to complete service / rectification with defined time limit, a penalty of 0.5% of Unit Price of the product shall be charged as penalty for each week of delay from the seller. Seller can deposit the penalty with the Buyer directly else the Buyer shall have a right to recover all such penalty amount from the Performance Security (PBG).Cumulative Penalty cannot exceed more than 10% of the total contract value after which the Buyer shall have the right to get the service / rectification done from alternate sources at the risk and cost of the Seller besides forfeiture of PBG. Seller shall be liable to re-imberse the cost of such service / rectification to the Buyer.

• 30.Past Project Experience Proof for Past Experience and Project Experience clause: For fulfilling the experience criteria any one of the following documents may be considered as valid proof for meeting the experience criteria:a. Contract copy along with Invoice(s) with self-certification by the bidder that service/supplies against the invoices have been executed.b. Execution certificate by client with contract value.c. Any other document in support of contract execution like Third Party Inspection release note, etc.Proof for Past Experience and Project Experience clause: For fulfilling the experience criteria any one of the following documents may be considered as valid proof for meeting the experience criteria:a. Contract copy along with Invoice(s) with self-certification by the bidder that service/supplies against the invoices have been executed.b. Execution certificate by client with contract value.c. Any other document in support of contract execution like Third Party Inspection release note, etc.

NON DISCLOSURE DECLARATION CERTIFICATE (On Bidder Letter Head) to be uploaded with bid:

• 1.I M/s. 02 X SEWAGE TREATMENT PLANT hereby declare that I shall not disclose the contract or any provision, specification, plan, design, pattern, sample or information thereof to any third party during and after expiry of Contract.
• 2.If defying the norms as per the Contract a legal action may be taken against me as per the existing Rules.

OPTIONAL SITE VISIT:

• 1.The Bidder is advised to visit and examine the installation site and its surroundings and obtain for itself on its own responsibility all information that may be necessary for preparing the Bid. The costs of visiting the site shall be borne by the Bidder. CERTIFICATE MUST BE SUBMITTED AND DUELY SIGNED BY OC/EPO/ANY OTHER OFFICER OF 426(I) FD COY
• 2.The Bidder representative shall be allowed entry upon consignee premises for such visits, only upon the express conditions that the Bidder will release and indemnify the Buyer and Consignee against all liabilities arising out of such visit including death or injury, loss or damage to property, and any other loss, damage, costs, and expenses incurred as a result of such visit.
• 3.The Bidder shall not be entitled to hold any claim against Buyer for noncompliance due to lack of any kind of pre-requisite information as it is the sole responsibility of the Bidder to obtain all the necessary information with regard to site, surrounding, working conditions, weather etc. on its own before submission of the bid.

Registration / Empanelment Requirement: Contract shall be awarded to only such sellers , who are registered / empanelled / approved / enlisted with AS PER GEM CONDITIONS for the required goods / service category on the date of bid opening. Prospective bidders (if not already registered), are advised to get themselves registered with the said registration authority before bid opening date. (It is certified that the registration is granted by the registering agency as per Rule 150 of GFR following a fair, transparent and reasonable procedure.)

Actual delivery (and Installation & Commissioning (if covered in scope of supply)) is to be done at following address LAKKI NALA - - - - .