Procurement of Mechanical seals for CTPS and DSTPS DVC

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

Buyer Added text based ATC clauses Sub: 1]Procurement of Mechanical Seal for HFO/LDO Pumps & LOP of Boiler and coal mill Auxili ary, U#7&8, CTPS, 2]Procurement of Jone Crane make mechanical seal of condenser vacuum pumps for TG & Aux. DSTPS DVC. The names and designation of officers for any enquiry of this tender are: SL. NO. NAME DESIGNATI ON ADDRESS EMAIL-ID

• 1.Merajul Hoque Sr.Manager DVC HQ, Kolkat a merajul.hoque@dvc.gov.in
• 2.Dharmendra Kr Sinha Manager DVC HQ, Kolkat a dharmendra.sinha@dvc.go v.in
• A.This tender is being processed on Single tender (OES, OEM) basis. Only offer of M/s JO HN CRANE SEALING SYSTEMS INDIA PVT LTD (Address: No.11, 1st Phase, Peenya Indust rial Area, Bangalore, Pincode: 560058) or Authorized dealer of OEM having tender spec ific authorization will be acceptable, other bids will be outrightly rejected.
• B.PRICE BASIS: The rates quoted by the bidder must be Firm till execution of the contract and on FOR CTPS stor e basis in INR currency and that will be inclusive of Packing & Forwarding charges and Freight c harges (if any) etc. and inclusive of Goods and Services Tax (GST).
• C.LD CLAUSE: The time remains the essence of purchase order awarded by DVC and all supply under a Purcha se Order needs to be completed within the stipulated time schedule. The Contractor shall comm ence work on the Facilities from the date of Notification of Award. The Contractor shall thereafte r proceed with the Facilities in accordance with the time schedule specified in Time Schedule to the Contract Agreement. Therefore, the provision has been kept in the contract that in case of delay in delivery, for the reasons attributable to the vendor, owner reserves the right to recover from the vendor, a sum equivalent to 0.5% of the value of the delayed materials for each week of delay and part thereof subject to maximum of 10% of the total value of the order as Liquidat ed Damage (LD). In cases, where the works/supply/services extend beyond the contractual completion schedule/ delivery period and provisional extension order is issued without deciding on the application of LD, no amount from the RA bill will be deducted as ''withheld LD'' amount in case where adequa te retention payment (over and above SD) remains with DVC as per terms of the contract.
• D.RISK PURCHASE CLAUSE:
• i.Alternatively, the Purchaser reserves the right to purchase the material from elsewhere at the s ole risk and cost of the Vendor and recover all such extra cost incurred by the Purchaser in procuri ng the material by the above procedure. ii. Alternatively, the Purchaser may cancel the Order completely or partly without prejudice to his r ight under the alternatives mentioned above. iii. In the event of recourse to alternative (i) and (ii) above, the Purchaser will have the right to rep urchase the stores, to meet urgency in requirement caused by Vendors failure to comply with the schedule of delivery irrespective of the fact whether the materials are similar or not.
• E.FORCE MAJEURE CLAUSE: Vendor shall not be considered in default if delay in delivery occurs due to causes beyond his c ontrol such as acts of God, natural calamities, civil wars, fire, strike, frost, floods, riot and acts of unsurpassed power. Only those causes which have duration of more than seven (7) days sha ll be considered cause of force /calendar majeure. A notification to this effect duly certified by t he statutory authorities shall be given by the Vendor to the Owner within 10 days from the date of such Force Majeure condition by registered letter. In the event of delay due to such causes, t he delivery schedule will be extended for a length of time equal to the period of force majeure or at the option of the Owner the order may be cancelled. Such cancellation would be without a ny liability whatsoever on the part of the Owner. In the event of such cancellation, the Vendor s hall refund any amount advanced or paid to the Vendor by the Purchaser and deliver back any materials issued to him by the Purchaser and release facilities, if any, provided by the Purchase

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• F.PAYMENT: 100% payment will be released within ten (10) days of issue of consignee receipt-cum- acceptance certificate (CRAC) and on-line submission of bills. Part payment against part supply shall be applicable.
• G.SECURITY DEPOSIT CLAUSE: You shall have to deposit as Security, for satisfactory execution of the order, and for guarantee d performance of the supplied items for an amount equivalent to 3.00% of the ordered value a s following:
• (i)For procurement up-to Rs. 1 Cr, security deposit may be recovered as Pro-r ata deduction @ 3% from the RA bills and it will be released after Performanc e Guarantee period.
• H.INSPECTION: Goods supplied will always be subject to our inspection on arrival at the destination.
• I.TRANSIT INSURANCE: Arrangements for transit insurance can be made by DVC as per Mega Risk Policy arranged with existing underwriter as per time being imposed.
• J.GUARANTEE/WARRANTY: The Vendor shall warrant that all material supplied under the Order shall be new, unused and c onform to the Purchasers / owners requirements and specifications as mentioned in the NIT. Th e Vendor shall guarantee the material under the Order for a period as follows. Material Code Guarantee/Warranty For All Materials 18 months from the date of delivery or 12 months from the date of co mmissioning whichever is earlier The date of delivery to be reckoned as the date of receipt of the material at site by the consign ee. The Vendor shall agree to replace any material, which has been proved defective or fails to conform to the desired specifications free of cost to the Purchaser within the Guarantee/Warranty Period. The guarantee period for such replaced part shall be the same as t hat of materials specified earlier. Inspection and acceptance of material, by DVC at DVC Site shall not in any way relieve the Vend or from the responsibility for proper performance during the guarantee period.
• K.LIMITATIONS OF LIABILITY: Except in cases of Criminal Negligence or wilful misconduct, (i) The Contractor and The Employe r shall not be liable to the Other Party for any indirect or consequential loss or damage, loss of u se, loss of production, or loss of profits or Interest costs, provided that this exclusion shall not a pply to any obligation of the Contractor to pay liquidated damages to the Employer AND (ii) The aggregate liability of the Contractor to the Employer, whether under the Contract, in tort or oth erwise, shall not exceed the total Contract Price, provided that this limitation shall not apply to t he cost of repairing or replacing defective equipment, or to any obligation of the Contractor to i ndemnify the Employer with respect to patent infringement, copy right, workman compensation .
• L.INSPECTION/CHECKING/TESTING: All materials to be manufactured/ supplied by you against this enquiry shall be subject to inspec tion after arrival at site, check and/or test by the purchaser or his authorized representative. If upon delivery, the material does not meet the specifications the material shall be rejected and you will be intimated for repair/modify or for replacement. In such cases all expenses including to-and-fro freight, repacking charges etc., if required shall be to your account.
• M.PACKING AND MARKING: All goods shall be securely packed in cases, bundles, threads etc. suitable for Rail/Road/Air/Sea transport. All exposed services/connections, protrusions shall be properly protected. All unexpo sed parts shall be packed with due care and the packages should bear the words ''HANDLE WIT H CARE''. The packing of the goods to be transported by Rail/Road/Airs/Sea shall be as per the c onditions laid down by the appropriate authorities and the vendor shall obtain clean railway/goo ds receipts without any qualifying remarks. All packages and unpacked materials shall be mark ed on at least 2 (Two) places indicating the name of the purchaser/consignee, PO No. , Gross an d Net Weight and Dimensions with indelible paints in English. In case of bundles, metallic plates marked with the above details shall be tagged. All goods should be dispatched as per the releva nt terms of the PO. In case of any mode of transport as to be resorted to other than that mentio ned in the PO, the same should be done only after obtaining prior approval in writing from the p urchaser. All movements sanction, loading permissions etc. from Railway or other authorities sh all be obtained by the vendor. The vendor shall communicate the relevant dispatch particulars i mmediately on dispatch by telex/telegram/fax to the consignee as specified in the PO. The vend or shall also forward original and copies of dispatch documents to the concerned authorities as r equired in the PO within 2 days from the date of dispatch, failing which the vendor shall be resp onsible for any delay in payment of consignment for wants of documents and consequent demu rrage, detention charges etc.
• N.VENDOR'S DRAWING AND DATA: All Drawings, data and documentation in respect of the ordered items are an integral part of th e PO. The vendor will furnish all such drawings, data and documentation to the Purchaser. Purc haser will specify the schedule for submission of these documents by the vendor and the requir ed number of copies. The vendor shall ensure strict compliance to this schedule.
• O.CANCELATION/ SHORT CLOSURE: The Owner may terminate/short close the contract, by not less than 30 days’ written notice to t he bidder, to be given after occurrence any of the events specified in the Sl. No. (a) to (e) of thi s clause and 60 days in the case of the event referred to Sl. No. (f), (g) & (h) below:
• a)The Vendor fails to comply with any of the terms of the Order or the bidder do not remedy a failu re in the performance of their obligations under the Contract, within thirty (30) days after being no tified or within any further period as the Owner may have subsequently approved in writing.
• b)The Vendor becomes bankrupt or goes into liquidation.
• c)If as a result of Force Majeure, the Bidder is unable to supply a material for a period of not less th an 60 days.
• d)If the Bidder, in the judgment of the Owner has engaged in corrupt or fraudulent practices in com peting or in executing the Contract. For the purpose of this clause.
• e)"Corrupt Practice" means the offering, giving, receiving or soliciting of anything of value to influe nce the action of a public official in the selection process or in contract execution.
• f)"Fraudulent Practice" means a misrepresentation of facts in order to influence a selection proces s or the execution of a contract to the detriment of the Owner.
• g)The vendor is otherwise precluded from complying with any of the terms of the order on account of any directives of any lawful authority.
• h)If the Owner, at its sole discretion, decides to terminate this Contract. DVC reserves the right not to issue/accept tender documents to any intending bidders with who m DVC has stopped entering into business by virtue of policy decision.
• P.REQUIRED DOCUMENTS FOR MATERIALS DURING SUPPLY OF THE MATERIALS: Sl.No. Document Description Submitted W ith Material Code 1 Guarantee/Warranty Certificate Supply All materials 2 1:1 interchangeability & fitment c ertificate are to be furnished duri ng supply of finished product Supply All materials
• Q.OTHER TERMS AND CONDITIONS:
• i)Delivery: Materials are to be delivered at consignee’s stores (FOR CTPS stores for item sl. nos. 1 to 7, FOR DSTPS stores for item sl. no.8) within 150 days from the date of issuance of purchase or der.
• R.DELIVERY: Materials is to be delivered as per mentioned delivery schedule of each item after issuance of G eM Contract. Consignee of the material is (i)Sr. Manager, Stores, CTPS, DVC for item sl. nos. 1 t o 7 and (ii)Sr. Manager, Stores, CTPS, DVC for item sl. no.8. The date of delivery to be reckoned as the date of receipt of the material at site by the consignee.
• S.All FORMS like Declaration regarding Local content in Ex-Work Basis, Declaration regarding Acc eptance of All Terms and Conditions (ATC), Bank Format, Techno-Commercial Bid Sheet etc. ha ve been attached in the in the Buyer Added Bid Specific ATC under Buyer Added Bid Specific Te rms and Conditions. Bidder are requested to go through the same and submit the required docu ments in Techno-commercial bid in GeM Portal.
• T.VENDOR BILL TRACKING (VBT) SYSTEM: It has been advised to the bidders that all the bill/invoice (digitally signed by signatory authorit
• y)related to P.O./W.O. must be processed through DVC Portal with following link https://www.d vc.gov.in/billtracking/vendor/login . Detailed guidelines related to Vendor Registration & Proces sing of Bill for Vendor Bill Tracking are available in the DVC portal under PROCUREMENT. (under PROCEREMENT tab of DVC homepage https://www.dvc.gov.in/). The Vendors on award of contract need to register themselves & submit their contract related bills online. After submission of the bill, a cover letter containing unique bill ID shall be generate d which must be submitted to DVC along with other payment related documents in hardcopy.
• U.DVC GST Number: DVC GST NO.:20AABCD0541M1Z5 for Jharkhand & 19AABCD0541M1Z0 for West Bengal
• V.CORRESPONDANCE: All correspondence regarding Technical Aspects: (i)Shri Manish Kimar, Sr.Manager CTPS, (Mob: +91- 9304048365), E-mail id: manishkumar@dvc.gov.in (ii)Shri Navi Nishchal, Sr.Manager DSPS , (Mob: +91- 9471582988), E-mail id: navin.nishchal@dvc.gov.in All correspondence regarding Store Aspects: (i)Sri. Deepak Kumar, Dy.GM, Stores, CTPS (Mob: +91- 7903883900), E-mail id: deepak.kumar1@dvc.gov.in , (ii)Shri CHANCHAL KUMAR PAUL, Sr. Manager, Stores, DSTPS (Mob: +91-8918129422), E-mail id: chanchal.paul@dvc.gov.in All correspondence regarding Payment Queries: Sr.Manager (Fin), Accounts Dept, CTPS and DS TPS All correspondence regarding Commercial Aspects: Sri Merajul Hoque, Sr.Manager(M), C&M Section, (Mob:+91- 7033405477), E-mail Id: merajul.hoque@dvc.gov.in .

Buyer uploaded ATC document Click here to view the file.