Custom Bid For Services - Running And Upkeepment Of Pandua Sub Division Office And Guest House By Cleaning, Sweeping, Mopping, Cooking, Gardening, Guarding Etc Under Navigation Sub Division, BandI, D…

OPTION CLAUSE 50% : The buyer can increase or decrease the contract quantity or contract duration up to 50 percent at the time of issue of the contract. However, once the contract is issued, the contract quantity or contract duration can only be increased up to 50 percent. Bidders are bound to accept the revised quantity or duration. For lumpsum-based service contracts, the buyer may increase the scope of work and contract value up to 50 percent with the consent of the service provider

Buyer Added text based ATC clauses Description of Service/Supply/works: “Running and upkeepment of Pandua S ub-Division Office and Guest House by Cleaning, Sweeping, Mopping, Cookin g, Gardening, Guarding etc. under Navigation Sub-Division, B&I, DVC, Pandu a for Two (02) years”.

• A)Scope of Service/Supply/works/ Schedule of Work & Technical Specification is attached in “Vol-IV of Buyer Added Bid Specific ATC” Document. The scope of work shall include but shall not be limited to the following: The agency is to be executed the work as per BOQ items and relevant specification of BIS at the desired location within DVC Maithon for “Running and upkeepment of Pandua Sub-Division Office and Guest House by Cleaning, Sweeping, Mo pping, Cooking, Gardening, Guarding etc. under Navigation Sub-Division, B&I, DVC, Pandua” as per the direction of Engineer in charge. The actual executio n of quantity of any item in BOQ may vary during execution of the work within the c ontract value. The actual execution of quantity of any item in BOQ may vary during execution of th e work within the contract value. The detailed Scope of Work/ Schedule of Work & BOQ shall be as per Volume - IV of Buyer Added Bid Specific ATC Documents.
• B)Instruction to Bidder: - As per Vol-II of “Buyer added Bid Specific ATC docume nts” attached below.
• C)BOQ/Items: As per GeM bid document: Sl.no. Category/ITEM/TASK Unit/ Qua ntity 1 1 Set = “Running and upkeepm ent of Pandua Sub-Division Of fice and Guest House by Clean ing, Sweeping, Mopping, Cook ing, Gardening, Guarding etc. under Navigation Sub-Division , B&I, DVC, Pandua for Two (0 2) years” As per Scope of wor k 01 Set Project/ Lumpsu m Amoun t
• D)Buyer Added Bid Specific Terms & Conditions:
• i)PRICE BASIS: The Contract Price shall be VARIABLE during the entire execution of the Contract. It will b e governed by Price Variation Clause (PVC). As it is a labour-intensive Contracts, variation in the price of minimum wages during the c urrency of the contract shall be compensated / accounted as per Price variation clause gi ven below: - W = W1 – W0. Where, W1 = W0 * (F + Lb * L1/L0) W0 = Base Contract Price as per the Work Order/Contract, W1 = Adjusted/Updated Contract price for making payment Lb = Labour portion of the Contract (i.e. considered as 0.6606 in the instant tender ) F = Fixed portion of the Contract (i.e. considered as 0.3394 in the instant tender), L0 = Central Minimum Wages [including all components except Night Duty Allowance (wh erever applicable)] for unskilled labour prevailed as per the prevailing rat e as applicable on date of opening of Bid. L1 = Central Minimum Wages [including all components except Night Duty Allowance (wh erever applicable)] for unskilled labour as per the prevailing rate as applicable on the mon th of execution of job. Note: a) Price Adjustment under PV clause shall be both way i.e. ‘+’ ve or ‘–‘ ve .
• b)However, The Contractor is required to pay all the Statutory components of Central Wa ges & as well as Non-Statutory components of wages as applicable. ii) TAXES, LEVIES AND DUTIES shall be as below:
• (a)Except as otherwise specifically provided in the Contract, the Contractor shall bear and pay all taxes, duties, levies, cess, etc. and charges assessed on the Contractor, its Subcon tractors or their employees by all municipal, state or national government authorities in c onnection with the Facilities in and outside of the country where the Site is located.
• (b)All taxes, duties, levies, royalties, fees, cess, etc in respect of the works, supply and all o ther services to be done by the Contractor as per the specifications of Bidding Document s and also taxes, duties, cess & levies as may be applicable on the materials used for the works, supply shall be to the contractor's account & included in the Contract Price. The C ontract price shall be inclusive of P&F Charge, Freight, GST & all other taxes, d uties, levies, royalty, cess, fees etc. on FOR Destination Basis to the consignee location.
• (c)However, if DVC pays any taxes, duties, levies, cess, etc directly to the concerned statu tory authorities, the same will be deducted from contractor`s bill.
• (d)Any changes in rate of GST and any new taxes, duties, levies, cess, etc. as imposed by s tatutory bodies after the last date of bid submission on the direct transactions between D VC and the Manufacturers/ Contractors/Service Providers /Suppliers will also be to the acc ount of DVC as per rate ruling. iii) MODE OF DESPATCH & PLACE OF DESPATCH / PREMISES AREA FOR SERVICES: The agency is to be executed the work as per BOQ items and relevant specification of BIS at the desired location within DVC Maithon for “Repair, maintenance and Renovation of D SD-II double storied building under Maithon Division, DVC, Maithon” as per the direction o f Engineer in charge of Maithon Division, DVC, Maithon, Jharkhand-828207. The actual ex ecution of quantity of any item in B0Q may vary during execution of the work within the c ontract value. iv) CONTRACT PERIOD: "Contract Period" for the entire work under Supply Order (s) / Work Order (s) as per scope of work with BOQ & Technical spec ification shall be 730 days from date of commencement of the work. “Date of commencement of work” shall mean the date on which the Agreement duly sign ed by the authorised representative of DVC (i.e Indenting Dept.) and authorised signator y of Supplier/Contractor/ Service Provider/Consultant.
• v)TRANSIT INSURANCE: NOT APPLICABLE for instant tender. vi) PAYMENT TERMS:
• A.TERMS OF PAYMENT:
• 1.Payment shall be made after fulfilling all the following conditions by the Bidde r:
• (i)Acceptance of Letter of Award (LOA).
• (ii)Acceptance of Performance Security in respect of the Contract as per clause no. (VII) of ATC (if applicable).
• 2.The payment terms shall be as below:
• (i)Ninety Five percent (95%) of the price component /Contract Price will be mad e on pro-rata item rate basis against RA bills on certification by the concerned E ngineer-in-Charge of DVC for the work done with full GST (i.e. GST on total RA bi ll), subject to the limit as quoted for such item after statutory deduction as appli cable.
• (ii)Remaining Five Percent (5%) of the total Contract Price (retention money) on successful Completion of entire scope of work as per the Contract and its Certific ation by the concerned Engineer-in-Charge of DVC. Note: Security deposit shall be recovered as Pro-rata deduction @ 3% from the RA bills and it will be released after Performance Guarantee period.
• a)The basis for the pro-rata payment for (i) above shall be done through BOQ on mutua lly discussed & agreed basis commensurate with sequential progress of work/Service o f the entire package.
• b)The agency has to submit bills in triplicate duly pre - receipted in original along with the detailed entries made in the register to the Engineer-in-Charge of DVC. DVC shall make payment of running account of bill every quarter as per payment terms of the W ork Order.
• c)All payments to the vendors will be released through RTGS/NEFT only.
• d)GST as applicable will be charged separately in the said bill as per GOI norms.
• e)Actual payment of the Workers & Supervisors shall be made by the agency as per pr evailing norms. The agency shall at its own cost comply with the provisions of all laws, rules, orders and regulations and notifications whether Central or State or Local if appli cable to him or to this Agreement from time to time. These Acts/Rules include, without limitations are the following:
• i.The Minimum Wages Act, 1948 & Rules and Orders and Notifications issued there u nder from time to time ii. The Contract Labour (Regulation & Abolition) Act, 1970 with Rules, Orders and Noti fication made there under; iii. The Industrial Disputes Act, 1947 with Rules, Orders and Notifications issued ther e under from time to time; iv. The Workmen's Compensation Act, 1923 with Rules, Orders and Notifications ther e under issued from time to time; v:-The Payment of Gratuity Act, 1972 with Rules, Orders and Notifications issued ther e under from time to time; vi. The Payment of Wages Act, 1936 with Rules, Orders and Notifications issued ther e under from time to time; vii. The Employees' Provident Fund and Miscellaneous Provisions Act, 1952 with Rule s, Orders and Notifications issued there under from time to time; viii. The Employees State Insurance Act, 1948 with Rules, Orders and Notifications is sued there under from time to time. ix. All other Acts/Rules/Regulations, Bye-laws, Order, Notifications etc. already in vo gue or may be enacted in future by the legislation or present or future Applicable to the Party of the Second Part from time to time for performing the aforesaid services. The agency shall produce the requisite Compliance report to DVC from time to time or as prescribed in the above mentioned law
• B)PAYMENT PROCEDURES: The Procedures to be followed in making application for, certifying and making paym ents shall be as follows:
• 1.Payment Schedule 1.1 Running bills (RA Bills) shall be submitted by the Contractor to the concerned Ex ecutive-in-Charge of DVC, who shall, after necessary checking, forward the same to t he Accounts Officer for arranging payment.
• 2.Due Dates for Payment Employer will make payment as and when the payment is due as per the Terms of Pa yment. Payment will become due and payable by the concerned Engineer-in-Charge of DVC within fifteen (15) days from the date of receipt of Contractor's bill/invoice/de bit note by the Employer, provided the documents submitted are complete in all res pective payment etc.
• 3.Mode of Payment The payments shall be made direct to the Contractor by the Employer and no L/C sh all be established by the Employer for such payments. Wherever technically feasible, such payments shall be made electronically only as per details of Bank Account indic ated in the contract. In case of any changes to the bank account indicated in the con tract, the contractor shall immediately inform the employer. The Contractor shall hol d the employer harmless and employer shall not be liable for any direct, indirect or c onsequential loss or damage sustained by the bidder on account of any error in the i nformation or change in Bank details provided to the employer in the prescribed for m without information to employer duly acknowledged.
• 4.GST shall be reimbursed/ paid extra at actual as per prevailing rate limited to as q uoted against submission of documentary evidence. The prevailing rate of GST shall be verified from relevant Govt. of India portal.
• 5.IT & other taxes, as applicable will be deducted from the bill as per rule EPF & ESI: · EPF & ESI clauses shall be applicable as per Govt. rules. · However, the contractor has to obtain EPF & ESI clearance from DVC on quarterly ba sis. For obtaining EPF & ESI clearance for all the preceding three months, the contract or has to submit a letter to ‘’The Sr. Manager/Divisional In charge, DVC, Maithon’’ with the following documents as enclosure within 15th day of succeeding month.
• a.Attendance Sheet jointly signed by DVC & Contractor’s representative on daily ba sis.
• b.EPF Combined Challan.
• c.EPF Remittance Slip.
• d.ESI Challan
• e.Wages Sheet / Muster rolls.
• f.Bank payment receipt of worker
• g.Compliance form (format will be provided by DVC) vii) SECURITY DEPOSIT-CUM-PERFORMANCE GUARANTEE: Security deposit shall be recovered as Pro-rata deduction @ 3% f rom the RA bills and it will be released after Performance Guara ntee period. NOTES: Other terms & condition SECURITY DEPOSIT-CUM-PERFORMANCE GUARANTEE as notwithstan ding in tender document shall be as per VOLUME – III of GENERAL CONDITIONS OF CONTRAC T (GCC) and Debarment Policy of this NIT. viii) AGREEMENT CLAUSE: Contracts shall be executed as per format attached in Bid Forms & Procedures (BFP) after re ceipt and verification of the requisite performance security (wherever applicable). The said a greement will be duly signed by the authorised representative of DVC (i.e Indenting Dept.) and authorised signatory of Supplier/Contractor/ Service Provider/Consultant. Within 7 days from the date of issue of PO/Work Order, DVC will send the agreement to the S upplier/Contractor/ Service Provider/Consultant for signature, incorporating all agreements b etween the parties for execution. The Supplier/Contractor/ Service Provider/Consultant should acknowledge and unconditionall y accept, sign, date and return the agreement within 14 days from the date of issue of PO/W ork Order. If both parties simultaneously sign the contract across the table, further acknowle dgement from the supplier is not required. Non- execution of Contract Agreement by the Supplier/Contractor/Service Provider within 30 days from the date of issue of PO/Work Order due to the fault of the Supplier/Contractor/Serv ice Provider, will constitute sufficient ground for forfeiture of its EMD (wherever applicable) a nd shall short close the Contract and retender and in this re-tender such defaulting Bidder wi ll not be allowed to participate. ix) L.D CLAUSE: As per General Terms & Conditions of GeM.
• a)The Contractor shall commence work on the Facilities as per Letter of Award. The Cont ractor shall thereafter proceed with the Facilities in accordance with the time schedule s pecified in Time Schedule to the Contract Agreement/Delivery Period. If the Seller/Service Provider fails to deliver any or all of the Goods/Services within the or iginal/re-fixed delivery period(s) specified in the contract, the Buyer will be entitled to d educt/recover the Liquidated Damages for the delay, unless covered under Force Majeur e conditions aforesaid, @ 0.5% of the contract value of delayed quantity per week or pa rt of the week of delayed period, until actual delivery or performance, as pre-estimated damages not exceeding 5% of the total contract value without any controversy/dispute of any sort whatsoever. However, in case of inordinate delay maximum deduction shall be 10% of the total contract value. In cases, where the works/supply/services extend beyond the contractual completion sc hedule/delivery period and provisional extension order is issued without deciding on the application of LD, no amount from the RA bill will be deducted as “withheld LD” amount in case where adequate retention payment (over and above SD) remains with DVC as p er terms of the contract.
• b)Alternatively, the Purchaser reserves the right to purchase / outsourced the material / spares / equipment / works / service from elsewhere at the sole risk and cost of the Ven dor and recover all such extra cost incurred by the Purchaser in procuring the material/ works/service by the above procedure.
• c)Alternatively, Purchaser may cancel the Order / Contract completely or partly without p rejudice to its right under the alternatives mentioned above.
• d)In the event of recourse to alternative (a) & (b) above, DVC will have the right to re - p urchase / outsource the works to meet the urgency in requirement caused by Vendor’s f ailure to comply with the schedule of completion of the work irrespective of the fact whe ther the works are similar or not.’
• x)RISK AND PURCHASE CLAUSE: As per the provision of Vol-II: ITB under Buyer Added Bid Specific ATC of Bid Document. xi) QUALITY ASSURANCE PLAN: As per GCC. xii) GUARANTEE / WARRANTY/DEFECT LIABILITY PERIOD: Guarantee/Warranty Shall mean the period during which the vendor shall remain liable to repair or replacement of any defective part of the Stores/Equipment/Materials supplied/works executed under the contract. Guarantee / Warranty period is 12 months (365 days) from the date of completion of the subject wor
• k.The guarantee covers all defects notified during this period and shall have to be attended to free of cost immediately. xiii) INSPECTION /Checking/Test: INSPECTION/CHECKING/TESTING/STANDARDS shall be as per the Technical Specification/Sco pe of work under Volume-IV -Section-I of this Bidding Documents at DVC Side by Executive-I n-Charge or his representative. xiv) SUB-LETTING & ASSIGNMENT: NOT APPLICABLE for instant tender. xv) CONSIGNEE/ ENGINEER-IN- CHARGE WITH ADDRESS: Consignee as per GEM---: Manager/ Engineer-In-Charge at Navigation Sub-Division , B&I, Durgapur ENGINEER-IN- CHARGE: Sr. Manager/ Engineer-In-Charge at Navigation Sub-Divisi on, B&I, Durgapur xvi) PAYING AUTHORITY: Dy. General Manager (Finance)/In-charge Finance, Unified Accounts, DVC, Mejia Thermal Pow er Station, P.O. MTPS, District Bankura, West Bengal, 722183. DVC Jharkhand GST No: 20AABCD0541M1Z5, DVC West Bengal GST No:19AABCD0541 M1Z0. Bill / Invoice to be submitted by the supplier to the Consignee/ Engineer-In-Charge, along wit h all necessary documents (e.g. Copy of GST Invoice / Copy of Despatch Clearance if applica ble/ Copy of receipted challan for materials if applicable, if any etc.). xvii) PENALTY CLAUSE: NOT APPLICABLE. xviii) TERMINATION: As Per the Clause of the clause no. 24 of Optional terms & condition of Co ntract of GCC. xix) FORCE MAJEURE: As Per the Clause No. 16 of GCC. xx) BILL TRACKING SYSTEM: It has been advised to the bidders that all the bill/invoice (digitally signed by signatory autho rity) related to P.O./W.O. must be processed through DVC Portal with following link https://w ww.dvc.gov.in/billtracking/vendor/login. Detailed guidelines related to Vendor Registration & Processing of Bill for Vendor Bill Tracking are available in the DVC portal under PROCUREMEN
• T.(under PROCEREMENT tab of DVC homepage https://www.dvc.gov.in/). The Vendors on award of contract need to register themselves & submit their contract relate d bills online. After submission of the bill, a cover letter containing unique bill ID shall be gen erated which must be submitted to DVC along with other payment related documents in har dcopy. xxi) EPF & ESI PROVISION: As per Govt. of India rules. xxii) Price Break UP: Final Price break-up submitted by Techno-commercially & NIT complied L1 bidder on openin g of price part shall be part of the contract. xxiii) Upon completion of work, the last invoice will be treated as “Final Bill” and the firm has t o obtain NOC (No Objection Certificate) from HR, Deptt, DVC, Maithon, in prescribed format o f DVC. The final invoice will only be released upon compliance of all statutory requirements, as applicable. xxiv) GOVERNING LAWS: The Contract shall be governed by and interpreted in accordance with laws in force in India. .
• c)Buyer Added Bid Specific ATC.
• 1.Vol-I: Invitation for Bids (IFB),
• 2.Vol-II: Instructions to Bidders (ITB)
• 3.Vol-III: General Conditions of Contract (GCC) and Debarment Policy
• 4.Vol-IV: Scope of Work, Technical Specification, Drawing, QAP (if applicable) and O ther Terms & Conditions
• 5.Vol-V: Bid Forms and Procedures (BFP)
• d)GeM’s General Terms and Conditions. NOTE:
• 1.Buyer Added Bid Specific Terms and Conditions as above and all other terms and con ditions of Vol-I: Invitation for Bids (IFB), Vol-II: Instructions to Bidders (ITB) & Vol-I V: Scope of Work, Technical Specification, Drawing, QAP (if applicable), Other Ter ms & Conditions and Vol-V: Bid Forms and Procedures (BFP) shall supplement/amend the corresponding clauses of DVC’s General Conditions of Contract (GCC). Wherever there is any conflict, the provisions in Buyer Added Bid Specific Terms & Conditions and all other ter ms & conditions of Vol-I: Invitation for Bids (IFB), Vol-II: Instructions to Bidders
• (ITB), Vol-IV: Scope of Work, Technical Specification, Drawing, QAP (if applicable) and Other Terms & Conditions and Vol-V: Bid Forms and Procedures (BFP) shall pre vail over those in the DVC’s GCC. (Copy of GCC attached in Volume-III of of Buyer Added Bid Specific ATC” Document-click on the link to download the file & also attached at Buy er added Bid specific SLA)
• 2.Other Terms & Conditions shall be covered as per the General terms & conditions (GTC) of GeM & General Conditions of Contract (GCC) of DVC which are not specifically mentioned in t he Bid Document.
• 3.If there is any conflict between General terms & conditions (GTC) of GeM and the General C onditions of Contract (GCC) of DVC, then General Terms & Conditions (GTC) of GeM shall pre vail over General Conditions of Contract (GCC) of DVC. xxxiii) Submission of Documents: As per formats given in “Vol-V: Bid Forms and Procedures (B FP)” & Check List of “Buyer Added Bid Specific ATC” Document. xxxiv) Exemption in eligibility criteria for start-up vendors / MSE vendors: C.a. Exemption in respect of “Past Experience” means exemption for Clause A (2) only of Qualifying Requirements on Technical Capability. C.b. Exemption in respect of “Turnover” means exemption for Clause B (a) only of Qualifying Requirements on Financial Capability.
• A.Requirement to meet eligibility criteria for Start-up/ MSE Vendor:
• a)Meeting quality and technical specifications means executed work order in support of “similar work” to be furnished.
• b)Relaxation in eligibility criteria for start-up / MSE shall be applicable as stated above c lause C (a) & (b) only. Any other clause for relaxation in eligibility criteria mentioned elsewhere in the NIT shall not be considered. Please click on the below given link to open “Buyer Added Bid Specific ATC” Document. (please go through it). .

Buyer uploaded ATC document Click here to view the file.

• 4.Buyer Added Bid Specific SLA File Attachment Click here to view the file.
• 5.Buyer Added Bid Specific Scope Of Work(SOW) File Attachment Click here to view the file.