LV7 MARUTI, 41310M75M00, SPRING ASSY REAR RH, 17521M86520, BELT WATER PUMP, 2540-002296, ABSORBER ASSY REAR SHOCK, LV7 STLN, 2930-002914, COOLER LUBRICATING OIL ENGINE, 2940-72-0468323, PRIMARY ELEME…

Availability of Service Centres: Bidder/OEM must have a Functional Service Centre in the State of each Consignee's Location in case of carry-in warranty. (Not applicable in case of goods having on-site warranty). If service center is not already there at the time of bidding, successful bidder / OEM shall have to establish one within 30 days of award of contract. Payment shall be released only after submission of documentary evidence of having Functional Service Centre.

Nominated Inspection Agency: On behalf of the Buyer organization, any one of the following Inspection Agency would be conducting inspection of stores before acceptance: Pre-dispatch Inspection at Seller Premises (applicable only if pre-dispatch inspection clause has been selected in ATC): NA Post Receipt Inspection at consignee site before acceptance of stores: BOARD OF OFFICERS

• 3.Sample Clause After award of contract – Successful Bidder shall have to get advance sample approved from buyer before bulk manufacturing / starting bulk supplies. Successful Bidder shall submit 1 samples for Buyer's approval, within 7 days of award of contract. Buyer shall, as per contract specifications framework, either approve the advance sample or will provide complete list of modification required in the sample within 7 days of receipt of advance sample. Seller shall be required to ensure supply as per approved sample with modifications as communicated by Buyer. If there is delay from buyer side in approval of advance sample – the delivery period shall be refixed without LD for the period of delay in sample approval. In case, the sample is found to have major deviations / not conforming to the Contract specifications, the buyer at its discretion may call for fresh samples for approval before allowing bulk supplies or may terminate the contract after notifying the deviations to the seller. Unless otherwise provided in the contract, all samples required for test shall be supplied by the contractor free of cost. Where under the contract, the contractor is required to submit an advance sample, any expenses incurred by the contractor on or in connection with the production of stores in bulk, before the sample has been approved unconditionally shall be borne by the Seller and he shall not claim any compensation in the event of such sample being found unacceptable by the Buyer / Consignee.
• 4.Turnover Bidder Turn Over Criteria: The minimum average annual financial turnover of the bidder during the last three years, ending on 31st March of the previous financial year, should be as indicated in the bid document. Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or a certificate from the Chartered Accountant / Cost Accountant indicating the turnover details for the relevant period shall be uploaded with the bid. In case the date of constitution / incorporation of the bidder is less than 3 year old, the average turnover in respect of the completed financial years after the date of constitution shall be taken into account for this criteria.

Bidders can also submit the EMD with Fixed Deposit Receipt made out or pledged in the name of A/C CFA, Bidder has to upload scanned copy/ proof of the DD along with bid and has to ensure delivery of hard copy to the buyer before bid end date/ bid opening date. . The bank should certify on it that the deposit can be withdrawn only on the demand or with the sanction of the pledgee. For release of EMD, the FDR will be released in the favour of the bidder by the Buyer after making endorsement on the back of the FDR duly signed and stamped along with covering letter. Bidder has to upload scanned copy/ proof of the FDR along with bid and has to ensure delivery of hardcopy to the Buyer within 5 days of Bid End date/ Bid Opening date

Bidder financial standing: The bidder should not be under liquidation, court receivership or similar proceedings, should not be bankrupt. Bidder to upload undertaking to this effect with bid.

Bidders shall quote only those products (Part of Service delivery) in the bid which are not obsolete in the market and has at least 1 years residual market life i.e. the offered product shall not be declared end-of- life by the OEM before this period.

Bidder's offer is liable to be rejected if they don't upload any of the certificates / documents sought in the Bid document, ATC and Corrigendum if any.

Bidders are advised to check applicable GST on their own before quoting. Buyer will not take any responsibility in this regards. GST reimbursement will be as per actuals or as per applicable rates (whichever is lower), subject to the maximum of quoted GST %.

Bidder shall submit the following documents along with their bid for Vendor Code Creation:

• a.Copy of PAN Card.
• b.Copy of GSTIN.
• c.Copy of Cancelled Cheque.
• d.Copy of EFT Mandate duly certified by Bank.

Buyer Added text based ATC clauses

• 1.EMD: EMD (in shape of FDR/PBG only. DD and Banker Cheque will not accepted) should be valid for a period of 90 Days beyond the final bid validity period i.e. EMD should be valid for 270 days (180+90) from the last date of submission of Bid. EMD date should be after the date of bid publication and PBG shoul d be prepared by the L1 only after date of Contract Preparation. Old EMD or PBG will not be accepted.
• 2.The original copy of the EMD must reach the buyer by the bid opening date. If the EMD is not receiv ed within this stipulated timeframe, the bidder will be disqualified.
• 3.EMD Exemption. EMD exemption will be given only to Micro and Small Enterprises who are ma nufacturer of the Primary Product Category or Service Provider of the Primary Service Category and give s pecific confirmation to this effect at the time of bid submission and whose credentials are validated online through Udyam Registration / Udyog Aadhaar (as validated by Government from time to time) and throug h uploaded supporting documents and to the firms/bidders as specified in para 4.xiii.m (i-x) of General Ter ms & conditions on GeM 4.0 (Version 1.29) dated 25 Mar 2026. Bid security declaration certificate as per fo rmat uploaded in buyer added bid specific ATC needs to be submitted by firms seeking EMD exemption.
• 4.The bidder should submit an undertaking certificate for the uploaded documents are 100% genuine regarding the subject bid.
• 5.Past Performance. Seller must submit 80% past performance of last three years GeM Co ntract Orders of the bid quantity for subject item and balance 20% past performance of GeM Contract Orde rs of similar items. Bidder has to uploaded invoice copy alongwith supply orders for considerations of past performance.
• 6.ATC of the bid should be uploaded by the vendor duly signed by the bidder on his letter pad.
• 7.Seller to provide certificate confirming that the supplied items are genuine in accordance with exist ing defence specification of the item.
• 8.The bidder shall mandatorily submit a self certificate declaration regarding incident reports, deba rment and blacklisting in the format enclosed. Non submission or concealment / misrepresentation of infor mation shall render the bid liable to rejection during TEC. In case any incident report has been generated/ initiated against the bidder/ seller on GeM, the buyer reserves the right to verify the nature, status and out come of such incident report during the TEC evaluation.
• 9.Bid will be rejected in case any faulty/ incorrect documents are uploaded.
• 10.Firms have to submit tech specification and clear high-resolution pictures (HDD) of the item alongw ith testing certificate from Govt/NABL certified laboratory (not older than 03 months from the date of openi ng Tech Bid) conforming to the defence specification of the item for evaluation by TEC.
• 11.Seller has to submit ANTI-COLLUSION Cert along with the tech bid. (Format as per attached).
• 12.Only OEMs are eligible for MSE exemption, as resellers/ traders are not authorized for MSE exempti on as per GeM guidelines. Hence, no MSE exemption will be given to any reseller/ trader. MSE uploaded sh ould be verified by the UDYAM site and same will checked during TEC by the BOO on website. If found edit able and not eligible the firm will be disqualified.
• 13.All bidders must submit the NSIC for the item and also required to submit a Vendor Assessment.
• 14.It is certified that this depot is providing logistic support to Indian Army deployed in field conditions . The stores being procured have special defence specifications and are required on Op imdt basis. The Fir ms supply the defence store in Army should have experience to supply the subject store and also should h ave adequate knowledge about the stores required. Inexperienced firms may supply the store not fulfilling the defence specifications. Being Op Imdt requirement, and time critical, the procurement cannot be delay ed due to recurring rejection of sample / retendering in case of non-compliance of defence specifications.
• 15.Firms which are participating in bid must have the technical capability to deliver the goods and ser vices as per prescribed technical and defence specifications, because all items required for Indian Army is related to Tps Safety, health, critical security operations and equipment. Hence, it is prudent to allow only vendors having experience and proven capability and may not relax the criteria of prior experience / turno ver to Startups / MSEs.
• 16.The fwg documents to be submitted by firm for technical qualification:_ 16.1 Document giving out turnover of the firm for past three years. 16.2 Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or a certif icate from the Chartered Accountant / Cost Accountant indicating the turnover details for the relevant peri od shall be uploaded with the bid. 16.3 Details of orders received and executed by the firm during past three years in respect of tendered it ems. 16.4 The firms failing to submit above documents with tech bid are liable to be considered for disqualific ation by TEC. 16.5 Turnover uploaded by the firm should have valid UDIN No which will be verified and checked by BO O on ICAS website.
• 17.Modification and withdrawal of Bids. 17.1 The Bidder may modify (resubmit) his bid after submission, as per the provisions available in the po rtal. No bid shall be modified after the deadline for submission of bids. 17.2 If bidder desires to withdraw before bid submission closing date/time, he may do so online in the po rtal and offline EMD would be refunded but not cost of the tender. Once with-drawn online, he cannot parti cipate again in this tender. 17.3 No bid may be withdrawn in the interval between the deadline for submission of bids and expiry of t he period of the specified bid validity. Withdrawal of a bid during this period will result in forfeiture of Bidd er’s Bid Security/EMD.
• 18.Rejection of Bids. Canvassing by the Bidder in any form, unsolicited letter and post-tender cor rection may invoke summary rejection with forfeiture of EMD. Conditional Bids will not be accepted.
• 19.Unwillingness to Quote. Bidders unwilling to quote should ensure that intimation to this effect reaches before the due date and time of opening of the Bid, failing which the defaulting Bidder may be deli sted for the given range of items as mentioned in this BID.
• 20.Liquidated Damages. In the event of the Seller's failure to submit the Bonds, Guarantees and Do cuments, supply the stores/goods and conduct trials, installation of equipment, training, etc as specified in this contract, the Buyer may, at his discretion, withhold any payment until the completion of the contract. The BUYER may also deduct from the SELLER as agreed, liquidated damages to the sum of 0.5% of the con tract price of the delayed/undelivered stores mentioned above for every week of delay or part of a week, s ubject to the maximum value of the Liquidated Damages being not higher than 10% of the value of delaye d stores.
• 21.Termination of Contract. The Buyer shall have the right to terminate this Contract in part or in full in any of the following cases:- 21.1 The delivery of the material is delayed for causes not attributable to Force Majeure for more than 06 months after the scheduled date of delivery. 21.2 The Seller is declared bankrupt or becomes insolvent. 21.3 The delivery of material is delayed due to causes of Force Majeure by more than 06 months provide d Force Majeure clause is included in contract.
• 22.Correctness of the Quality and Quantity. On receipt of stores at consignee’s premises, the stores ar e checked for ascertaining the correctness of quality, quantity and documents. In case the stores are found deficient in any way, consignee has the right to reject the stores even if these were in inspected and cleared by the Inspector.
• 23.Risk & Expense Clause 6 / 12:- 23.1 Should the stores or any installment thereof not be delivered within the time or times specified in th e contract documents, or if defective delivery is made in respect of the stores or any installment thereof, t he Buyer shall after granting the Seller 45 days to cure the breach, be at liberty, without prejudice to the ri ght to recover liquidated damages as a remedy for breach of contract, to declare the contract as cancelled either wholly or to the extent of such default. 23.2 Should the stores or any installment thereof not perform in accordance with the specifications/ para meters provided by the SELLER during the check proof tests to be done in the BUYER’s country, the BUYER shall be at liberty, without prejudice to any other remedies for breach of contract, to cancel the contract w holly or to the extent of such default. 23.3 In case of a material breach that was not remedied within 45 days, the BUYER shall, having given t he right of first refusal to the SELLER be at liberty to purchase, manufacture, or procure from any other so urce as he thinks fit, other stores of the same or similar description to make good:- 23.3.1 Such default. 23.3.2 In the event of the contract being wholly determined the balance of the stores remain to be delivere d there under. 23.4 Any excess of the purchase price, cost of manufacturer, or value of any stores procured from any ot her supplier as the case may be, over the contract price appropriate to such default or balance shall be re coverable from the SELLER. Such recoveries shall not exceed 100 % of the value of the contracts and their consequences.
• 24.Force Majeure clause. 24.1 Neither party shall bear responsibility for the complete or partial non-performance of any of its obligat ions (except for failure to pay any sum which has become due on account of receipt of goods under the pr ovisions of the present contract), if the non- performance results from such Force Majeure circumstances a s Flood, Fire, Earth Quake and other acts of God as well as War, Military operation, blockade, Acts or Actio ns of State Authorities or 15 / 18 any other circumstances beyond the parties control that have arisen after the conclusion of the present contract. 24.2 In such circumstances the time stipulated for the performance of an obligation under the present co ntract is extended correspondingly for the period of time of action of these circumstances and their conseq uences. 24.3 The party for which it becomes impossible to meet obligations under this contract due to Force Maj eure conditions, is to notify in written form the other party of the beginning and cessation of the above circ umstances immediately, but in any case not later than 10 (Ten) days from the moment of their beginning. 24.4 Certificate of a Chamber of Commerce (Commerce and Industry) or other competent authority or or ganization of the respective country shall be a sufficient proof of commencement and cessation of the abo ve circumstances. 24.5 If the impossibility of complete or partial performance of an obligation lasts for more than 6 (six) mo nths, either party hereto reserves the right to terminate the contract totally or partially upon giving prior w ritten notice of 30 (thirty) days to the other party of the intention to terminate without any liability other th an reimbursement on the terms provided in the agreement for the goods received.
• 25.The manufacturer shall be responsible for the safe delivery of the stores at the consignee’ s end an d transit damage if any shall be promptly attended by him. The Bidder is required to give confirmation of t heir acceptance unconditionally of the terms and conditions of the bid terms on firm letter head. Failure to do so may result in rejection of the Bid submitted by the Bidder.
• 26.Registration of DGQA. DGQA certification or comparable quality assurance credentials or gre en channel status by DDP/ MOD or authentic declaration of conformity to the stipulated technical paramet ers may be provided. Supporting documentation such as test reports, past supply records, or certifications will be assessed and scrutinised as per the requirements of the item and buyer specifications.
• 27.Under the provision of para 5.2.4.1 of GeM Handbook which spell out that the GeM maintain rigoro us criteria for recognizing with a high customer satisfaction rate and continues to review / update standard for vendor rating, thus ensuring overall process improvement. This facility benefits the buyer to identity go od performance sellers and weed out fake / inactive sellers. Vendor rating and default history of participati ng firms, as maintained by GeM portal independently may be used as one of the technically qualifying crit eria on case to case basis at the time of technical evaluation of bids.
• 28.ISI/BIS Confirmation Certificate. The participating bidders to confirm on their firms letter head that they would supply ISI/BIS marked items. .

Buyer uploaded ATC document Click here to view the file.

Dedicated /toll Free Telephone No. for Service Support : BIDDER/OEM must have Dedicated/toll Free Telephone No. for Service Support.

Escalation Matrix For Service Support : Bidder/OEM must provide Escalation Matrix of Telephone Numbers for Service Support.

Data Sheet of the product(s) offered in the bid, are to be uploaded along with the bid documents. Buyers can match and verify the Data Sheet with the product specifications offered. In case of any unexplained mismatch of technical parameters, the bid is liable for rejection.

Experience Criteria: The Bidder or its OEM {themselves or through reseller(s)} should have regularly, manufactured and supplied same or similar Category Products to any Central / State Govt Organization / PSU for 3 years before the bid opening date. Copies of relevant contracts to be submitted along with bid in support of having supplied some quantity during each of the year. In case of bunch bids, the primary product having highest value should meet this criterion.

Manufacturer Authorization:Wherever Authorised Distributors/service providers are submitting the bid, Authorisation Form /Certificate with OEM/Original Service Provider details such as name, designation, address, e-mail Id and Phone No. required to be furnished along with the bid

NON DISCLOSURE DECLARATION CERTIFICATE (On Bidder Letter Head) to be uploaded with bid:

• 1.I M/s. NAME OF THE SELLER hereby declare that I shall not disclose the contract or any provision, specification, plan, design, pattern, sample or information thereof to any third party during and after expiry of Contract.
• 2.If defying the norms as per the Contract a legal action may be taken against me as per the existing Rules.

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 50 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 50% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

Registration / Empanelment Requirement: Contract shall be awarded to only such sellers , who are registered / empanelled / approved / enlisted with DGQA/ORD DEPOT for the required goods / service category on the date of bid opening. Prospective bidders (if not already registered), are advised to get themselves registered with the said registration authority before bid opening date. (It is certified that the registration is granted by the registering agency as per Rule 150 of GFR following a fair, transparent and reasonable procedure.)

NET WORTH: Net Worth of the OEM should be positive as per the last audited financial statement.

• 22.Purchase Preference (Centre) Purchase preference to Micro and Small Enterprises (MSEs): Purchase preference will be given to MSEs as defined in Public Procurement Policy for Micro and Small Enterprises (MSEs) Order, 2012 dated 23.03.2012 issued by Ministry of Micro, Small and Medium Enterprises and its subsequent Orders/Notifications issued by concerned Ministry. If the bidder wants to avail the Purchase preference, the bidder must be the manufacturer of the offered product in case of bid for supply of goods. Traders are excluded from the purview of Public Procurement Policy for Micro and Small Enterprises. In respect of bid for Services, the bidder must be the Service provider of the offered Service. Relevant documentary evidence in this regard shall be uploaded along with the bid in respect of the offered product or service. If L-1 is not an MSE and MSE Seller (s) has/have quoted price within L-1+ 15% of margin of purchase preference /price band defined in relevant policy, such Seller shall be given opportunity to match L-1 price and contract will be awarded for percentage of 25% of total value.

ISO 9001: The bidder or the OEM of the offered products must have ISO 9001 certification.

• 24.Turnover OEM Turn Over Criteria: The minimum average annual financial turnover of the OEM of the offered product during the last three years, ending on 31st March of the previous financial year, should be as indicated in the bid document. Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or a certificate from the Chartered Accountant / Cost Accountant indicating the turnover details for the relevant period shall be uploaded with the bid. In case the date of constitution / incorporation of the OEM is less than 3 year old, the average turnover in respect of the completed financial years after the date of constitution shall be taken into account for this criteria. In case of bunch bids, the OEM of CATEGORY RELATED TO primary product having highest bid value should meet this criterion.
• 25.Ration Item ATCs Demurrage charges In case the rejected items are not lifted by the firm within 48 hrs, the demurrage charges at the rate of 0.5% of total contract value will be charged per day. In case the items are not lifted within a month, the same will be destroyed by the station board of officers and no claim will be admitted.Demurrage charges. In case the rejected items are not lifted by the firm within 48 hrs, the demurrage charges at the rate of 0.5% of total contract value will be charged per day. In case the items are not lifted within a month, the same will be destroyed by the station board of officers and no claim will be admitted.
• 26.Ration Item ATCs Packing Material The items will be supplied by the successful bidder in its original packing material and the packing material will not be returned. Weight of packing material will not be included in quantity supplied and only net weight of the items will be counted. The packing should be of standardized weights of appropriate size. Item will not be accepted in non-standardized weights.Packing Material. The items will be supplied by the successful bidder in its original packing material and the packing material will not be returned. Weight of packing material will not be included in quantity supplied and only net weight of the items will be counted. The packing should be of standardized weights of appropriate size. Item will not be accepted in non-standardized weights.
• 27.Ration Item ATCs Shelf Life The supplier shall declare the shelf life/best before use for a minimum period equal to the warranty period as given in the DFS for the item. The item should be of the latest manufacture, conforming to the current production standard and having 100% defined life at the time of delivery.

Scope of supply (Bid price to include all cost components) : Only supply of Goods

Successful Bidder can submit the Performance Security in the form of Fixed Deposit Receipt also (besides PBG which is allowed as per GeM GTC). FDR should be made out or pledged in the name of CFA A/C (Name of the Seller). The bank should certify on it that the deposit can be withdrawn only on the demand or with the sanction of the pledgee. For release of Security Deposit, the FDR will be released in favour of bidder by the Buyer after making endorsement on the back of the FDR duly signed and stamped along with covering letter. Successful Bidder has to upload scanned copy of the FDR document in place of PBG and has to ensure delivery of hard copy of Original FDR to the Buyer within 15 days of award of contract.

• 30.Past Project Experience The Bidder / OEM {themselves or through reseller(s)}, should have executed project for supply and installation / commissioning of same or similar Category Products during preceding 3 financial years (i.e. current year and three previous financial years) as on opening of bid, as per following criteria:
• (i)Single order of at least 35% of estimated bid value; or
• (ii)Two orders of at least 20% each of estimated bid value; or
• (iii)Three orders of at least 15% each of estimated bid value. Satisfactory Performance certificate issued by respective Buyer Organization for the above Orders should be uploaded with bid. In case of bunch bids, the Category related to primary product having highest bid value should meet this criterion

To be eligible for award of contract, Bidder / OEM must possess following Certificates / Test Reports on the date of bid opening (to be uploaded with bid): Latest test report not more than three months old from the bid date from an NABL accelerated test lab alo ngwith NABL certificate for the Stroes offered in the bid shall be provided by the bidder. .

Without prejudice to Buyer’s right to price adjustment by way of discount or any other right or remedy available to Buyer, Buyer may terminate the Contract or any part thereof by a written notice to the Seller, if:

• i)The Seller fails to comply with any material term of the Contract. ii) The Seller informs Buyer of its inability to deliver the Material(s) or any part thereof within the stipulated Delivery Period or such inability otherwise becomes apparent. iii) The Seller fails to deliver the Material(s) or any part thereof within the stipulated Delivery Period and/or to replace/rectify any rejected or defective Material(s) promptly. iv) The Seller becomes bankrupt or goes into liquidation.
• v)The Seller makes a general assignment for the benefit of creditors. vi) A receiver is appointed for any substantial property owned by the Seller. vii) The Seller has misrepresented to Buyer, acting on which misrepresentation Buyer has placed the Purchase Order on the Seller.

Participation by the bidder in RA process would be considered as their consent for extension in offer validity by 30 days by the date of RA initiation.