Bis Required Yes

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

Bidder financial standing: The bidder should not be under liquidation, court receivership or similar proceedings, should not be bankrupt. Bidder to upload undertaking to this effect with bid.

Bidder shall submit the following documents along with their bid for Vendor Code Creation:

• a.Copy of PAN Card.
• b.Copy of GSTIN.
• c.Copy of Cancelled Cheque.
• d.Copy of EFT Mandate duly certified by Bank.

Manufacturer Authorization:Wherever Authorised Distributors/service providers are submitting the bid, Authorisation Form /Certificate with OEM/Original Service Provider details such as name, designation, address, e-mail Id and Phone No. required to be furnished along with the bid

NON DISCLOSURE DECLARATION CERTIFICATE (On Bidder Letter Head) to be uploaded with bid:

• 1.I M/s. (Name of Firm) hereby declare that I shall not disclose the contract or any provision, specification, plan, design, pattern, sample or information thereof to any third party during and after expiry of Contract.
• 2.If defying the norms as per the Contract a legal action may be taken against me as per the existing Rules.

While generating invoice in GeM portal, the seller must upload scanned copy of GST invoice and the screenshot of GST portal confirming payment of GST.

Without prejudice to Buyer’s right to price adjustment by way of discount or any other right or remedy available to Buyer, Buyer may terminate the Contract or any part thereof by a written notice to the Seller, if:

• i)The Seller fails to comply with any material term of the Contract. ii) The Seller informs Buyer of its inability to deliver the Material(s) or any part thereof within the stipulated Delivery Period or such inability otherwise becomes apparent. iii) The Seller fails to deliver the Material(s) or any part thereof within the stipulated Delivery Period and/or to replace/rectify any rejected or defective Material(s) promptly. iv) The Seller becomes bankrupt or goes into liquidation.
• v)The Seller makes a general assignment for the benefit of creditors. vi) A receiver is appointed for any substantial property owned by the Seller. vii) The Seller has misrepresented to Buyer, acting on which misrepresentation Buyer has placed the Purchase Order on the Seller.

NET WORTH: Net Worth of the OEM should be positive as per the last audited financial statement.

Bidder's offer is liable to be rejected if they don't upload any of the certificates / documents sought in the Bid document, ATC and Corrigendum if any.

ISO 9001: The bidder or the OEM of the offered products must have ISO 9001 certification.

Material Test Certificate Should Be Sent Along with The Supply. The Material Will Be Checked by Buyer’s Lab & the Results of the Lab will be the Sole Criteria for Acceptance of the Item.

The bidder is required to upload, along with the bid, all relevant certificates such as BIS licence, type test certificate, approval certificates and other certificates as prescribed in the Product Specification given in the bid document.

To be eligible for award of contract, Bidder / OEM must possess following Certificates / Test Reports on the date of bid opening (to be uploaded with bid): NABL TEST REPORT/ GOVT. AUTH LAB TEST REPORT .

Dedicated /toll Free Telephone No. for Service Support : BIDDER/OEM must have Dedicated/toll Free Telephone No. for Service Support.

Warranty period of the supplied products shall be as given in specifications from the date of final acceptance of goods or after completion of installation, commissioning & testing of goods (if included in the scope of supply), at consignee location. OEM Warranty certificates must be submitted by Successful Bidder at the time of delivery of Goods. The seller should guarantee the rectification of goods in case of any break down during the guarantee period. Seller should have well established Installation, Commissioning, Training, Troubleshooting and Maintenance Service group in INDIA for attending the after sales service. Details of Service Centres near consignee destinations are to be uploaded along with the bid.

Buyer Added text based ATC clauses PROCUREMENT & COMPLIANCE REQUIREMENTS The following compliance steps are mandatory: Depot Sample Matching: Items must be identical to the sealed depot sample. Bidders are solely respons ible for ensuring correctness before bulk supply. Advance Samples: A buyer-approved advance sample is typically required within five days of a supply or der, prior to bulk supply. Quality Assurance: Technical parameters and detailed visual/dimensional checks will be conducted by t he Board of Officers (BOO) or nominated quality assurance agencies. Direct Contact for Specs: Official technical details can be requested from the Controllerate of Quality As surance (CQA).

• 1.Experience Criteria (Documentation): To meet the experience criteria, bidders are requested to upl oad only CRAC & GeM Contracts for the same or similar category of items executed during the last three (0 3) financial years (i.e., FY 2023-24, FY 2024-25, and FY 2025-26), along with proof of execution of these Su pply Orders (SOs) / CRAC. No extra documents will be entertained for this purpose.
• 2.Experience Criteria (Eligibility): Regarding the filter applied for experience criteria, the Bidder or its OEM {themselves or through reseller(s)} should have regularly manufactured and supplied the same items , or items of the same COS section & category, to any Central / State Govt Organization / DPSU / Public List ed Company for the number of financial years indicated above in the bid document before the bid opening date. Bids are invited from vendors registered with the DGQA / OFB / Ordnance Depot who pos sess past supply experience. Prospective new bidders may get themselves registered with the aforementioned authorities as per the provisions of Rule 150 of GFR-2017.
• 3.End User Certificate Requirement: The Bidder must upload an 'End User Certificate' or 'Satisfactory Performance Certificate' issued by their past clients/buyers (Govt Departments / DPSUs & PSUs) for supply ing similar products. The certificate must be on the client's official letterhead, clearly mentioning the order number, date, and satisfactory completion, and must be stamped and signed by the competent authority.
• 4.NABL Lab Test Report: The latest original accredited NABL Lab test report, which must not be more th an three (03) months old on the date of bid opening, along with a photocopy of the Lab's certification, m ust be uploaded on GeM.
• 5.Physical Submission Timeline: The original EMD and Test Report must reach the buyer organizati on within three (03) days after the bid opening date and before the financial bid evaluation.
• 6.Turnover Certificate: A Turnover Certificate for the last three (03) financial years, issued by a CA with a valid UDIN, shall be uploaded with the bid.
• 7.Solvency Certificate: A Solvency Certificate issued by a CA or Bank for the current financial year must be submitted at the TEC (Technical Evaluation Committee) stage.
• 8.Inspection of Store: The consignment/advance sample will be inspected by a Board of Officers (BOO) detailed on behalf of the Order Placing Authority (OPA). The advance sample/consignment will be checked against the specifications and the Depot sample held with the consignee, i.e., 21 Mtn DOU (Borjhar).
• 9.Rejected Stores: In case the entire consignment or part of the consignment is rejected by the acceptin g authority, it is the responsibility of the supplier to collect the rejected quantity from the consignee's locat ion within Ten (10) days of the intimation of rejection. All involved costs will be borne by the supplier as pe r clause GeM (GTC 4.0) dt 18 Jan 2025. (9.1) Weekly Ground Rent Penalty: If the Seller fails to remove the goods within 10 days, the Buyer res erves the right to charge Ground Rent/Storage Fee @ 1% per week (or part thereof) of the rejected go ods' value until they are removed. (9.2) Risk & Disposal: If the goods are not lifted within 45 days of rejection, the Buyer has the absolute r ight to dispose of, scrap, or auction the items at the "Risk and Cost of the Seller". The Buyer will bear n o responsibility for any damage, loss, or theft after the initial 10 days window. (9.3) GeM Action: Failure to remove rejected stock within 45 days will be treated as a contract violation, l eading to an Incident on GeM, forfeiture of PBG, and potential account suspension.
• 10.Supply of Rejected Quantity: In case the entire consignment or part of the consignment is rejected by the accepting authority, it remains the responsibility of the supplier to supply the replacement quantity within the original delivery period. No extension of the delivery period will be granted on the grounds of rej ection.
• 11.EMD Exemption: EMD will be exempted for Micro and Small Enterprises (MSEs / MSMEs) and firms re gistered with the concerned Ministries/Departments, provided that the firm is the actual production/manuf acturing unit of the offered/similar product and not a reseller/trader. Exemption will be granted only upon p roducing relevant documents along with the bid certifying this fact. The responsibility of establishing that t he firm is the production/manufacturing unit of the offered product lies entirely with the participating firm.
• 12.Exemption from Experience and Turnover Criteria: Exemptions for MSMEs and Startups will be gi ven only upon producing relevant documentary evidence certifying that the firm is the actual production/ manufacturing unit of the offered product and not a reseller/trader.
• 13.Quality/Brand: Only good quality products from reputed and known brands will be accepted (with ISI Certification, where applicable).
• 14.Warranty Period: A minimum warranty of sixty (60) months must be provided from the date of fina l acceptance of stores or as per the CRAC date.
• 15.Debarred / Blacklisted Firms: Bids submitted by any firm or entity debarred/blacklisted by the Government, Defense Forces, PSUs, CPMFs, Police, or any recognized agency will not be considered for ev aluation. A certificate to this effect is required to be uploaded with the bid documents; otherwise, the firm' s offer will be ignored or rejected.
• 16.Country of Origin: The country of origin of the equipment and components must be explicitly specified. Invoice trails to ascertain the country of origin may be verified during the technical evaluation.
• 17.Compliance Certificate: A Compliance Certificate for each physical characteristic, technical specifica tion, and additional requirement of the bid item(s) shall be submitted by the bidder in the bid documents; otherwise, the firm's offer will be ignored or rejected.
• 18.Applicability of General Rules: All other terms and conditions as per DPM 2025, GFR 2017, Bid ATC, and GeM GTC, etc., are also applicable to this bid. An Acceptance Certificate to this effect must be upload ed with the bid documents; otherwise, the offer will be ignored or rejected.
• 19.Quality Certificate for Sample: A Quality Certificate for the sample is required from the seller on th eir official letterhead, duly stamped and signed by the owner or an authorized person.
• 20.Completeness of Submission: All documents required for the subject tender as requested in the bid and ATC must be uploaded by the bidder; otherwise, the offer will be ignored or rejected.
• 21.Right to Reject: The Buyer reserves the right to reject the bid at any stage if any document is found missing, faulty, or incorrect. The firm must upload a compliance certificate confirming adherence to uploa ding the correct documents in the bid.
• 22.Pricing Structure: Bidders are requested to quote rates for the supply of items as per specifications a nd inclusive of GST.
• 23.Liquidated Damages: If the stores are not supplied within the stipulated delivery period specified, a penalty of 0.5 percent per week or part thereof, not exceeding 10 percent of the total value of the contract , will be levied on the undelivered goods.
• 24.Paying Authority: Any PCDA / CDA as per GeM provisions.
• 25.Tax Responsibility: The firm is fully responsible for quoting and applying the correct GST rate for the item at the time of invoicing.
• 26.GeM GTC Clause 16 & 17 (Legal Jurisdiction & Dispute Resolution): (26.1) Jurisdiction of Courts: All disputes or differences arising out of or in connection with this Contract /Bid shall be subject to the exclusive jurisdiction of the competent local courts situated within the local limi ts of the Buyer's department/office headquarters location. (26.2) Governing Law: The contract shall be governed by and interpreted in accordance with the laws of India. (26.3) GeM Exclusion: Both parties agree that GeM SPV (Intermediary) is not a party to the contract and shall not be made a party/respondent to any legal dispute or litigation between the Buyer and the Seller.
• 27.Manufacturer's Authorization Form (MAF): A Bid-Specific Authorization (MAF) certificate is compul sory for resellers.
• 28.Seller Rating Criteria: The bidder must have an active and valid GeM Star Rating of not less than 4.5 on the GeM Portal as on the date of bid opening. A verified screenshot of the seller's rating dashboard must be enclosed with the technical bid documents. Bids submitted by bidders having a rating below 4.5 s hall be summarily rejected/ disqualified during the technical evaluation stage without any further clarific ation. .

Buyer uploaded ATC document Click here to view the file.

Scope of supply (Bid price to include all cost components) : Only supply of Goods

• 19.Turnover Bidder Turn Over Criteria: The minimum average annual financial turnover of the bidder during the last three years, ending on 31st March of the previous financial year, should be as indicated in the bid document. Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or a certificate from the Chartered Accountant / Cost Accountant indicating the turnover details for the relevant period shall be uploaded with the bid. In case the date of constitution / incorporation of the bidder is less than 3 year old, the average turnover in respect of the completed financial years after the date of constitution shall be taken into account for this criteria.
• 20.Turnover OEM Turn Over Criteria: The minimum average annual financial turnover of the OEM of the offered product during the last three years, ending on 31st March of the previous financial year, should be as indicated in the bid document. Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or a certificate from the Chartered Accountant / Cost Accountant indicating the turnover details for the relevant period shall be uploaded with the bid. In case the date of constitution / incorporation of the OEM is less than 3 year old, the average turnover in respect of the completed financial years after the date of constitution shall be taken into account for this criteria. In case of bunch bids, the OEM of CATEGORY RELATED TO primary product having highest bid value should meet this criterion.

Participation by the bidder in RA process would be considered as their consent for extension in offer validity by 30 days by the date of RA initiation.