Plain Copier Paper (V3) ISI Marked To IS 14490

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

Buyer Added text based ATC clauses Additional Specifications:- Technical Specifications/ Features Sl. No. Specification required (Requirement is Yes to all) 1 The product should be 100% ECF 2 The product should be of 75 GSM or Higher. 3 The product should be of brightness 93% and above. 4 The product should be of acid-free long lasting paper quality. 5 The product should be suitable for any job on office printer (Ink jet, Ink Tank, Laser etc.) 6 The product should be manufactured from plantation Wood Pulp. 7 The product should have Color lock Technology to provide bolder blac k, vivid color & faster drying. 8 The product to be of Highly Automated Manufacturing Technology wit h TWT. 9 The Bidder should upload the compliance and acceptance of ATC with its seal and signature. 10 The Bidder must mention the Brand name and the product name in wh ich it is available/ sold in the market and also upload the photo of the paper packet to verify the same with the quoted make and model. 11 The product should meet the Technical Specification with latest amen dment. The Paper should be made from 100% Wood/Bamboo Pulp. Th e Paper should contain Virgin Pulp of Wood made in integrated pulping plant of Superior quality. The Paper should have both sides Glazed hig h performance characterized by higher tearing resistance and folding endurance. 12 Expansion: Not ≥30 Centimeters 13 Packing : Ream of 500 Sheet 14 ATC

• 1.The OEM/Bidder shall submit the Offered Product Compliance Sheet with Brand, Model and Warranty details on the OEM’s official Letterhead, duly signed and sealed by the authorized signatory of the OEM. The letter mu st also include the Name, Designation, Email-ID and Contact Number of t he authorized signatory.
• 2.Bid specific Manufacturer Authorization: The bidder must submit a Bid-S pecific Manufacturer Authorization Certificate issued on OEM/Bidder offici al letterhead, duly signed and sealed. The authorization must include the following details: OEM/Bidder Details: Seal, authorized signature, name, designation, email ID and contact number of the OEM signatory, Bidder D etails: Bidder’s name and complete communication address must be clea rly mentioned in the authorization letter. A proof copy of this authorizatio n must be enclosed with the bid submission.
• 3.The bid price shall be inclusive of all cost components, including Deliver y transportation and all applicable taxes and duties.
• 4.Bidder must submit PAN Card Copy, Income Tax Return, audited Balanc e Sheet, Profit & Loss Account and Trading Account for the last 3 financia l years (2023-24, 2024-25 and 2025-26).
• 5.Turnover Certificate Requirement: The Bidder shall upload the Bid Speci fic original certificate, duly mentioned the UIDN number certifying the An nual Turnover for the last three(3) financial years or the latest available y ears, i.e. F.Y. 2023-24, 2024-25, 2025-26.
• 6.Net worth certificate Requirement: The Bidder shall upload the Bid Speci fic Positive Net Wirth Certificate for the last three (3) financial years, issu ed by a Chartered Accountant (CA) with a valid UIDN number. The certifi cate must clearly indicate that the bidder had positive net worth in each of the last three financial years.
• 7.The Bidder must submit the latest GST clearance certificate for the finan cial year 2025-26.
• 8.For quick response and effective coordination if any default found, the B idder/OEM must have an office in the state consignee for more than 3 ye ars or more.
• 9.The Bidder’s offer shall be liable for rejection if any certificate or docum ents requested in the Bid Document, Additional Terms & Conditions (ATC ), or any subsequent Corrigendum is not uploaded or submitted.
• 10.The Authority reserves the right to cancel any or all Bids at any stage of the procurement process without assigning any reason.
• 11.Sample to be submitted within 7 days of bid participation. The TC is em powered to check the sample and if found not satisfactory, be rejected. Additional Terms and Conditions:-
• 1.The bidder average annual turnover for the last three financial years should not be less than 16 lakhs.
• 2.The bidders are requested to submit EMD / e-BG as per bid requirement in term of electronics Bank Gua rantee quoting Unique Identification Number (UIN) “NCOGD2383P” with NeSL while applying eBG from thei r respective Banks.
• 3.This bid is governed by OGFR-2023 and GFR regulations. Bidders will liable for punitive measures, includ ing potential debarment, outlined in OGFR and GFR for any violations or failure to comply with GFR / OGF R as well as bid terms and conditions. 4. “Provisions of ‘Public Procurement (Preference to Make in India), Order 2017’, as amended from time to time, shall be followed in case eligible foreign bidders participate in the bidding process”.
• 5.The condition of prior turnover and prior experience may be relaxed/waived for local MSEs / Start-ups su bject to meeting of quality & technical specifications and making suitable provisions in the bidding do cument.
• 6.In exceptional circumstances, the procuring authority may award the contract in excess up to ten perce nt of quantity mentioned in the bid document at his level. The procuring authority shall obtain approval of next higher authority and record reasons of such variations in writing, in case where the quantity to be pro cured exceeds ten percent, but does not exceed fifty percent, of the quantity as mentioned in the bid docu ment.
• 7.DEFINITION OF MSEs AND STARTUPS FOR THIS BID: For the Procurement of the item; Micro & Small Enterprise (MSE) means an Industrial Unit or Enterprise as defined in Odisha MSME Development Policy, 2 022 and as amended from time to time. Similarly, A Start-up means an Enterprise as defined under the Odi sha Start-up Policy, 2016, and as amended from time to time.
• 8.The bidder to furnish a certificate as per the format specified below along with the bid: “I certify that I have not committed any offence-
• (a)Under the Prevention of Corruption Act, 1988; or
• (b)the Indian Penal Code or any other law for the time being in force, for causing any loss of life or propert y or causing a threat to public health as part of execution of a public procurement contract.
• (c)I have not been debarred by any Central / State Government Organization/Bodies for the last 3 years.” Signature with designation
• 9.Purchase preference, Price Preference and other relaxations to local MSEs/Start-ups at the time of public procurement shall be guided by notifications/guidelines as issued by MSME Department from time to time.
• 10.During the warranty period, the supplier shall repair or rectify any defective goods, or replace them wit h defect-free goods, at no additional cost. All repaired or replaced items shall be delivered to the buyer’s p remises free of charge.
• 11.The bidder shall submit the Income Tax Return (ITR) for the last three assessment years.
• 12.EMD exemption would be allowed to MSME/start up only as per provision laid down in OGFR- 2023.
• 13.Vendor assessment Report submitted by a bidder would not be accepted in place of EMD.
• 14.Average Annual financial Turnover Certificate authenticated by a Chartered Accountant must have vali d UDIN No of CA concerned.
• 15.The bidder must submit the Manufacturer & Authorization Form (MAF) in the following format; failing th is, the bidder will be liable for disqualification. Manufacturer & Authorization Form (MAF) (To be submitted on OEM Letterhead) Ref. No._____________ Dated _________ To The A.I.G. of Police (Provisioning), Odisha, Cuttack. Dear Sir, Tender Reference No./ NIT /GeM Bid No. : ___________________ Name of the item: We M/s. ____________________________ who are established and reputable manufacturers of ______do here by authorize M/s.______________________________ (Name and address of Agent / Dealer) to participate in the above tender. We hereby extend our technical assistance to the bidder during installation and inspection of the produc
• t.We hereby certify that, the equipments being sold would not be declared End of Support (EoS) or become obsolete in the next 5 years. Also, we certify that the products being sold would be covered under Warrant y / Support and OEM support will be available for ____ years( as specified in the GeM Bid / Tender / NIT No.) from the date of installation, even in the case, the bidder becomes “Out of service”. We have studied the requirements of the product and confirm that we will adhere to the specifications of t he tender and quality plan and extend all support during the inspection and provide documentary evidenc e at the time of inspection for the verification by Client/Client’s representative. Yours faithfully
• (Name)For and on behalf of M/s. ____________ (Name of manufacturers) .

Nominated Inspection Agency: On behalf of the Buyer organization, any one of the following Inspection Agency would be conducting inspection of stores before acceptance: Pre-dispatch Inspection at Seller Premises (applicable only if pre-dispatch inspection clause has been selected in ATC): No Post Receipt Inspection at consignee site before acceptance of stores: Yes

Bidders can also submit the EMD with Fixed Deposit Receipt made out or pledged in the name of A/C AIG of Police (Provisioning), Odisha, Cuttack. . The bank should certify on it that the deposit can be withdrawn only on the demand or with the sanction of the pledgee. For release of EMD, the FDR will be released in the favour of the bidder by the Buyer after making endorsement on the back of the FDR duly signed and stamped along with covering letter. Bidder has to upload scanned copy/ proof of the FDR along with bid and has to ensure delivery of hardcopy to the Buyer within 5 days of Bid End date/ Bid Opening date

Warranty period of the supplied products shall be as given in specifications from the date of final acceptance of goods or after completion of installation, commissioning & testing of goods (if included in the scope of supply), at consignee location. OEM Warranty certificates must be submitted by Successful Bidder at the time of delivery of Goods. The seller should guarantee the rectification of goods in case of any break down during the guarantee period. Seller should have well established Installation, Commissioning, Training, Troubleshooting and Maintenance Service group in INDIA for attending the after sales service. Details of Service Centres near consignee destinations are to be uploaded along with the bid.

IMPORTED PRODUCTS: In case of imported products, OEM or Authorized Seller of OEM should have a registered office in India to provide after sales service support in India. The certificate to this effect should be submitted.

Material Test Certificate Should Be Sent Along with The Supply. The Material Will Be Checked by Buyer’s Lab & the Results of the Lab will be the Sole Criteria for Acceptance of the Item.

Scope of supply (Bid price to include all cost components) : Supply Installation Testing Commissioning of Goods and Training of operators and providing Statutory Clearances required (if any)

Successful Bidder can submit the Performance Security in the form of Fixed Deposit Receipt also (besides PBG which is allowed as per GeM GTC). FDR should be made out or pledged in the name of AIG of Police (Provisioning), Odisha, Cuttack. A/C (Name of the Seller). The bank should certify on it that the deposit can be withdrawn only on the demand or with the sanction of the pledgee. For release of Security Deposit, the FDR will be released in favour of bidder by the Buyer after making endorsement on the back of the FDR duly signed and stamped along with covering letter. Successful Bidder has to upload scanned copy of the FDR document in place of PBG and has to ensure delivery of hard copy of Original FDR to the Buyer within 15 days of award of contract.

The bidder is required to upload, along with the bid, all relevant certificates such as BIS licence, type test certificate, approval certificates and other certificates as prescribed in the Product Specification given in the bid document.

Participation by the bidder in RA process would be considered as their consent for extension in offer validity by 30 days by the date of RA initiation.