ITEM-1(2116401) SEALING RING, 530X730X8MM, DIA 630 CASETTE

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

Buyer Added text based ATC clauses Buyer ATC (ADDITIONAL TERMS & CONDITIONS) OF GEM BID NOTE: BIDDERS ARE REQUESTED TO READ THE BID DOCUMENT CAREFULLY BEFORE SUBMISSION OF THE BID. 1.0 GENERAL: 1.1 The tender shall be governed by the " Detailed Terms and Conditions of Invitation to Supply Tender ( ver:1.18 dt:30.12.24) " and " General Conditions of Contract for Supply (GCC) ", which are available on RIN L, VSP's website, which can be freely accessed and downloaded. 1.2 Tenders shall be treated as if the GCC, Detailed Terms and Conditions of Invitation to Supply Tender and Bid ATC have been accepted in TOTO by the Tenderer unless deviations, if any, are specified in the off er. 1.3 EXCEPTION AND DEVIATION: No request for change in scope of work will be considered. 1.4 Tenderers/Bidders shall be required to submit an Undertaking regarding authenticity of documents s ubmitted in the format attached at Annexure-1. The Bidder/ tenderer shall sign all the pages of his/her sub mission w.r.t to subject tender. 1.5 Bidder shall submit a Declaration / "Non-Collusive Tendering Certificate" (as per the format at Annex ure-2) whether:

• a.The proprietor/ partner/ Director of the firm/ company has any relationship within the meaning of Secti on 6 of the Companies Act 2013 with any of the employee working in the plants / units concerned or Direct or of RINL including its subsidiaries and if so, give the details.
• b.The person or team representing the firm is also representing any other firm participating against the tender and if so, give the details thereon. Non-disclosure/ Incorrect disclosure of the above details factually by a firm either on its own while submitting its offer or upon enquiry at the option of RINL during the scruti ny of its offer may invite penal action against the firm, which may include rejection of the offer, suspension of business dealings or both. 1.6 The OMs / Orders issued by Government of India and any subsequent modifications / amendments th ereto, relating to: (a) Public Procurement (Preference to Make In India) Order 2017 (b) Restrictions impose d on issuance of GTEs and (c) Requirement of registration of bidders with Competent Authority, such as in case of bidders from countries sharing land border with India etc., shall be adhered to by the tenderers. 2.0 TECHNICAL SPECIFICATION OF SEALING RING FOR CASSETTE ROLLS: Technical Specification document sign and stamped shall be submitted. 3.0 GUARANTEE CLAUSE: 3.1 GUARANTEE REQUIRED: Supplies are to be guaranteed for 12 (twelve) months from the date of use o r 18 (eighteen) months from the date of receipt and acceptance, whichever is earlier. 3.2 Replacements of defective items / parts if any during the guarantee period must be delivered by the Supplier free of charge up to VSP stores, Visakhapatnam on DDP basis (Incoterms 2020) 3.3 Items having shelf life should confirm to specify guarantee as per tender, the proof of date of manuf acture should be available in the cases either on the label of the item or on the Guarantee certificate. 4.0 PRE-QUALIFICATION CRITERIA (PQC) : 4.1 OFFERS FROM BIDDERS WHO ARE UNDER BLOCKED IN MATERIAL GROUP:19001 OR CENTRALLY BLO CKED WITH RINL/VSP SHALL BE LIABLE FOR REJECTION. 5.0 DOCUMENTS REQUIRED:
• a.Submit duly signed and stamped Technical Specification of SEALING RING FOR CASSETTE ROLLS confir ming acceptance.
• b.Submit duly signed and stamped GeM Bid document along with Buyer ATC on all pages. Documents f or claiming MSE benefits, in case of MSEs, as per terms and conditions of this Bid. Notarised UDYAM for clai ming MSE benefits.
• c.Documents for claiming MII benefits.
• d.Signed stamped copy of Annexure-1 (FORMAT FOR UNDERTAKING), Annexure-2 (FORMAT NON-COLLUSIVE TENDERING CERTIFICATE) & Annexure-4 (BID SECURITY DECLARATION) 6.0 QUANTITY: The quantity shall be as per schedules conforming to Technical Specifications. 7.0 DELIVERY SCHEDULE: Delivery period should be 90 days from the date of placement of LOI or Purchase Order/Contract. Or During such period as indicated by the Purchaser at the time of finalization of the LOI. 8.0 Consignee: Chikkala Madhusudana Rao, Sr.Mgr(Stores), Central Stores dept ,Visakhapatnam,VISAKH APATNAM STEEL PLANT, RINL, Visakhapatam-530031,AP, INDIA. 9.0 NUMBER of SOURCES: The tendered quantity shall be taken from the Lowest Techno - Commercially Acceptable Tenderer on Sin gle (One) source. However, the bid quantity may be split into ‘TWO’ sources as per MSE purchase preferen ce policy of buyer subject to L1 price matching. 9.1 RINL /VSP reserve the right to procure any or all the tendered items from one or more than one sour ce. 9.2 In case the order is to be placed on more than one tenderer as specified in the Tender document, th en the tenderers will be asked to match their prices with L-1 rate for distribution of the items / jobs to be o rdered. Only the tenderers, who agree to match their prices with L-1 rate, will be considered for the distrib ution of order as per their original ranking. The allocation will be in the descending order with L-1 getting t he highest share. Further, Purchase Preference to eligible MSEs & MII tenderers shall be followed as per Cl ause no. 17.0 below. For reference purpose, Bidders are requested to refer to an Illustration of the distribu tion pattern for splitting the order into 2 / 3 / 4 parties, as applicable, given at “Detailed Terms & Condition s of Invitation to supply tender” under “TENDERS” > “MM” in RINL-VSP’s website www.vizagsteel.com 10.0 QUOTING OF PRICE: On LANDED Cost basis only (Including applicable GST, Packing, Freight & Insura nce) per unit. 10.1 Price of the Material offered should be quoted in Indian Rupees per unit basis. The price should be q uoted FOR VSP Stores ,Visakhapatnam, RINL-VSP, Andhra Pradesh. India. 10.2 Tenderers are required to quote for the full tendered quantity (part qty. shall not be considered). 10.3 Price Firmness: The prices quoted/offered by the tenderers should be firm till execution of Order/Co ntract. 11.0 PAYMENT TERMS: 11.1 100% payment of the value of each consignment shall be made against submission of bills along wi th VSP’s acceptance GARN (Goods Acceptance / Rejection Note). Payment shall be released by FINANCE D EPARTMENT, PURCHASE BILLS-1 SECTION, VISAKHAPATNAM STEEL PLANT, RINL, VISAKHAPATNAM-530031. Andhra Pradesh on (21st day for Local Micro and Small enterprises-MSE and 45th day for non-local MSEs, s ubject to submission of documents as stipulated for availing MSE benefits) from the date of acceptance of material at VSP (i.e., GARN date) subject to submission of separate original bills to AGM(F&A),FINANCE DE PARTMENT, PURCHASE BILLS-1 SECTION, VISAKHAPATNAM STEEL PLANT,ANDHRA PRADESH.INDIA 11.2 Payment shall be made by NEFT/RTGS mode or such other mode of electronic fund transfer offered by banks. Tenderers must furnish the required bank account details to VSP in prescribed proforma so that the same can be updated in VSP’s database 12.0 INSPECTION: Pre-dispatch inspection at supplier premises by RINL appointed Agency. On-line Pre-dispatch Inspection call shall be raised by vendor thru RINL SAP/SRM portal well in advance 15 -20 days prior to delivery schedule so that material can be delivered on time. Wherever Stage Inspection is applicable shall be followed as per PO specification. Penalty shall be levied in case of false inspection calls and also violation of inspection terms, as per the policy of the Purchaser. 13.0 PACKING: Each consignment must relate to one PO only. If it becomes necessary to send materials of different POs in one consignment, the materials against respective PO should be packed separately with the PO and item details marked on it for easy identification. VSP material Nos., PO No. & Date with brief de scription and quantity should be indicated on the packing and delivery challan for easy identification. 14.0 TEST CERTIFICATE (TC): TEST CERTIFICATE FOR MATERIALS TO BE SUBMITTED. 15.0 TRANSPORTATION: Transportation of the material is the responsibility of SUPPLIER up to VSP’s Store s, Visakhapatnam. Any transit breakage/damage shall be to supplier’s account. 16.0 Notwithstanding anything specified in this Tender Document, RINL,VSP in its sole discretion, uncon ditionally and without having to assign any reason, reserves the right:
• a)To accept or reject the lowest tender or any other tender or all the tenders;
• b)To accept any tender in full or in part;
• c)To reject the offers not conforming to the tender terms and
• d)To give Purchase preference to Public Sector Undertakings wherever applicable as per Government policy/ Guidelines.
• e)To extend Purchase Preference to Local & Non-Local SSIs / MSEs (Micro and Small Enterprises), subjec t to submission of documents as stipulated. 17.0 Right to accept/reject offers: 17.1 RINL/VSP does not pledge itself to accept the lowest priced Offer or any other Offer and reserves to it self the right of accepting the whole or any part of the tender/Offer or portion of the quantity tendered and the tenderers (bidders) shall supply the same at the rate quoted. 17.2 Common IP clause: The bids received from common IP address shall be summarily rejected, without a ny further Notice. 18.0 PURCHASE PREFERENCE TO MSEs AND MAKE IN INDIA (MII) VENDORS AND OTHER BENEFITS: 18.1 Purchase Preference to eligible MSEs & MII tenderers shall be followed as per Clause no. 8.0 of Deta iled Terms and Conditions of Invitation to Supply Tender (ver:1.18 dt:30.12.24) which are available on RINL, VSP's website. 18.2 PUBLIC PROCUREMENT (PREFERENCE TO MAKE IN INDIA): Eligibility of Class-I Local Supplier / Class-II Local Supplier / Non-local Suppliers, Purchase Preference, app licability in tenders, Minimum Local content, verification of local content, and related provisions etc shall b e as per Order No. P-45021/2/2017-PP (BE-II) dtd.16.09.2020 from Department for Promotion of Industry an d Internal Trade (Public Procurement Section), Ministry of Commerce and Industry, Government Of India. 18.3 Purchase preference is accorded to Public Sector Undertakings wherever applicable as per Governm ent policy/guidelines. 18.4 Purchase preference is accorded to Local Micro & Small Entrepreneurs (Local SSIs) and non-local MS Es as at 17.5 below, subject to submission of documents as stipulated vide clause 18.1 below. Further, th e tender sets shall be provided free of cost and exemption shall be given from submission of Earnest Mone y Deposit (EMD) for such MSEs. 18.5 Local and non-local Micro and Small Enterprises (MSE) those are technically and commercially acce ptable shall be considered for extension of purchase preference, where their offer is within 15% of L-1 offer and they match the L-1 offer. The quantity distribution shall be done among the L-1 tenderer and oth er eligible tenderers (Who are in the range of purchase preference and match the L-1 price),MSE Purchase Preference to eligible tenderers in the order of preference given below (in the order of ranking within each preference category):
• a.Local MSEs - Till the total quantity on Local MSEs equals or exceeds 50%
• b.MSEs - Till the total quantity on MSEs (including Local MSEs) equals or exceeds 25%
• c.Others. Illustrative Example for Quantity Distribution (Annexure-3) (in case of divisible items, and where No. of Sou rces as per tender is Two) is given at “Detailed Terms & Conditions of Invitation to supply tender” under “T ENDERS” > “MM” in RINL-VSP’s website www.vizagsteel.com 18.6 Where there is/are eligible Local MSE/s and it is not possible to split the order, 100% of the order qu antity shall be placed on the lowest eligible local SSI. 18.7 Quantity reserved for SC/ST / WOMEN owned MSEs: Within the 25% of the tendered quantity reserv ed for MSEs, 4% shall be reserved for MSEs owned by SC/STs and 3% shall be reserved for MSEs owned by WOMEN, who are eligible by being Technically and Commercially acceptable, quoting price in the range of Purchase Preference and matching the L1 price. In the absence of such agencies, the reserved quantity sh all be met from other MSEs. 18.8 The above Purchase Preference clauses are to be read with OM No.F.1/4/2021-PPD dated 18.05.202 3 and subsequent amendments if any for compliance of Concurrent application of Public Procurement Polic y for Micro and Small Enterprises Order , 2012 and Public Procurement (Preference to Make in India ) Order , 2017. Benefits of MSE will be allowed only if seller is validated as MSE by Buyer after evaluation of docum ents submitted. 19.0 CONDITIONS FOR AVAILING MSE BENEFITS: 19.1 The MSE Unit shall get themselves registered with MSME Data Bank, being operated by NSIC, under SME Division, M/o MSME and submit the following documents for the items/item category for which they ar e registered for availing the relevant benefits as stipulated hereinabove.
• (i)Self-certified copy of Udyam Registration Certificate;
• (ii)the concerned MSE is registered in the MSME databank and
• (iii)MSE is registered for the given scope of job/ procurement 19.2 MSEs participating in the tender must submit valid certificate of registration with any one of the bel ow agencies indicating the details of the particular tendered item/item category along with their bid. The M icro and Small Enterprise/s not registered for the particular item/ item category for which the tender is rele vant, will not be eligible for any exemption/preference. The registration certificate issued from any one of t he below agencies must be valid as on tender opening date (TOD). The successful bidder should ensure th at the same is valid till the end of the contract period. The MSEs, who have applied for registration or rene wal of registration with any of the below agencies/bodies, but have not obtained the valid certificate as on tender opening date (TOD), are not eligible for exemption/preference. a) For all MSEs: i. District Industries Centre, (Acknowledgement of Entrepreneur Memorandum - EM Part –II) ii) Khadi& Village Industries Commi ssion iii) Khadi& Village Industries Board iv) Coir Board v) National Small Industries Corporation (NSIC) vi) Directorate of Handicraft & Handloom vii) Any other body specified by Ministry of Micro, Small and Medium Enterprises. b) For Local MSEs: i) District Industries Centre of Visakhapatnam ii) District Industries Centre o f Srikakulam / Vizianagaram / East Godavari district i.e. units located within 100kms of road distance of Vis akhapatnam Steel Plant and falling under the Jurisdiction of respective District Industries Centre. In case of refractory items ,units located within 200 kms of road distance of Visakhapatnam Steel Plant and following under the jurisdiction of respective District Industries Centre. iii) NSIC registered units and other MSEs falling within the above jurisdictions, i.e., in (i) or (ii). 19.3 MSEs owned by SC/ST entrepreneurs are required to submit supporting documents like caste certifi cate (duly notarized) of the Proprietor / Partners issued by the Tahsildar / MRO / Magistrate or any Govern ment authorized department. MSEs owned by Women are required to submit supporting documentary evi dence. 20.0 TAXES,DUTIES AND LEVIES: 20.1 The prices quoted should be On LANDED Cost basis only (Including applicable GST, Packing, Freight & Insurance) per unit. Any new taxes and duties and any changes in taxes and duties during the original c ontractual delivery period shall be reimbursed at actuals based on the documents evidencing the taxes an d duties applicable on the date of supply as well as the due date for submission of tender. Any new taxes a nd duties and any changes in taxes and duties beyond the contractual delivery period shall be borne by th e successful tenderer. In case of supply of Goods or Services on which, RINL/VSP is eligible to avail GST Inp ut Tax Credit, the tenderer registered under GST shall submit GST Invoice to enable RINL/VSP to avail the I nput Tax Credit. Evaluation of such offers shall be done considering this credit that would be available to R INL/VSP. In case of incorrect details/information (or) invalid/false documents furnished by the Tenderers in respect of GST, the consequential loss/consequences and Financial Implications, if any, as per the GST Act, shall be to the Tenderer’s account. 20.2 Bidders are advised to check applicable GST on their own before quoting. Buyer will not take any re sponsibility in this regards. GST reimbursement will be as per actuals or as per applicable rates (whichever is lower), subject to the maximum of quoted GST %. 20.3 While generating invoice in GeM portal, the seller must upload scanned copy of GST invoice and the screenshot of GST portal confirming payment of GST. 20.4 GST shall be applicable on all penalties (like penalties for variation in material specification, Risk pu rchase recovery, shortages, penalty for late lifting/ delivery, forfeiture of PG Bond/ Security Deposit etc.) if levied by the Purchaser on the Seller/Supplier and Shall be recovered along with GST applicable thereon. T he Purchaser shall issue Tax Invoice in favour of the Seller/Supplier for such recoveries.” 21.0 ESTABLISHMENT OF CREDIBILITY OF UNENLISTED BIDDERS PARTICIPATING INTHE TENDERS: 21.1 If tenderer who responds to this tender notice is not presently enlisted with RINL/VSP, he is requested to furnish copies of the following documents separately in a sealed envelope super scribing "CREDENTIALS " and the ITT REFERENCE or ADVERTISED TENDER REFERENCE as the case may be, along with the tender.
• a)Notarised Statutory manufacturing / service industry registration certificate i.e. EM Part II issued by DIC / NSIC registration certificate for the same / similar items of MSEs
• (Or)Notarised copy of Certificate of Registration of Shops and Establishments for a Dealer / Agent / Trader etc.
• (Or)Notarised copy of Certificate of Incorporation along with Memorandum and Articles of Association of the Pri vate / Public Limited Companies.
• b)Notarised copy of Proprietary / Partnership deeds in case of Proprietary / Partnership firms.
• c)Copy of GST registration certificates and PAN card copy in the name of Company in case of Limited com panies or in the name of Individuals in case of Proprietary firms.
• d)Self certified Financial worth and audited financial statements for the last 3 years.
• e)Self certified Purchase Orders/Contract copies for the same or similar tendered item(s).
• f)Self certified ISO certificate if any. Note: "In the case of STARTUPS, the STARTUPS have to submit a verifiable certificate of recognition from th e concerned Govt. Authorities for consideration with respect to Relaxation on prior turnover and prior expe rience i.e., w.r.to iv to vi above. The above is subject to the condition that the firm has the required manuf acturing, testing & inspection facilities and the following documents are to be submitted:
• a.Details of Manpower & Machinery (Self certified).
• b.Details of Testing & Inspection facilities available(Self certified) However, for the items related to Public safety, health, critical security operations and equipment, etc., rel axation shall not be applicable". 21.2 Kindly note that the above information is required to assess the credibility of the vendor not presently enlisted with RINL / VSP. The tender of un-enlisted vendor may be rejected in case of non-submission or in complete submission of the above documents except f) of 21.1 or if RINL/VSP finds that the creditability of the un-enlisted Vendor is not satisfactory on the basis of documents furnished.The vendor shall produce originals of the above documents for verification if RINL/VS P so desires. RINL/VSP s decision in this regard shall be final. 21.3 The tender of un-enlisted vendors received without submission or incomplete submission of the docu ments listed at 21.1 above to check the credibility will not be considered for further evaluation. 22.0 LIQUIDATED DAMAGES (LD): LD Shall be levied as per GeM GTC clause no. 15. (iii) subject to a maximum of 10% of value of such consignments, excluding Taxes. For levy of LD in case of late delivery, date of receipt of material by RINL-VSP Stores along with necessary documents shall be considered as date of delivery, subje ct to acceptance of material by RINL-VSP after inspection.” 23.0 DEFAULT: Should the SELLER fail to provide the MATERIAL for delivery by the time or times agreed upon or should t he SELLER in any manner or otherwise fail to perform the Purchase Order or should a receiver be appoint ed on its assets or make or enter into any arrangements or composition with Creditors or suspend payme nts (or being a company should enter into liquidation either compulsory or voluntary), the PURCHASER sh all have power to declare the Purchase Order as at an end at the risk and cost of the SELLER in every way. In such a case, the SELLER shall be liable for any expenses, damages or losses which the PURCHASER may incur, sustain or be put to by reason of or in connection with SELLER's default. This Clause is however sub ject to Force Majeure Clause. 24.0 RISK PURCHASE: The PURCHASER reserves the right to take Risk Purchase action at the risk and cost of the SELLER, in cas e he fails to deliver the materials in the specified schedule and the differential cost shall be recovered. The Purchaser reserves the right to cancel the contract or a portion thereof and purchase the stores at the risk and cost of Contractor after giving due notice to the Contractor even before completion of the contractual delivery schedule if it becomes apparent that Contractor will not be able to fulfil the contractual obligat ion. In the event of the PURCHASER terminating the Contract / Purchase Order in whole or in part, he ma y procure, on such terms and in such manner as he deems appropriate, supplies similar to those so t erminated and the SELLER shall be liable to the PURCHASER for any excess costs for such similar s upplies and/or any loss which the Purchaser may sustain on account of risk purchase, but the Contracto r shall not be entitled to any gain on such purchase made against such default. However, in case of par t termination of Contract/Purchase Order by the PURCHASER, the SELLER shall continue the performance o f the Contract/Purchase Order to the extent it is not terminated under the provisions of this Clause. 25.0 RECOVERY OF SUMS DUE: Whenever under this Contract / Purchase Order any sum of money is recoverable from and payable by the SELLER, the PURCHASER shall be entitled to deduct such sum from any amount then found p ayable to the SELLER by the PURCHASER or which at any time thereafter may be found to be payable to t he SELLER by the PURCHASER under this or any other Contract / Purchase Order with the PURCHASE
• R.Should this sum be not sufficient to cover the full amount recoverable, the SELLER shall pay to the PUR CHASER on demand the remaining balance amount. This action shall be without prejudice to the right of th e PURCHASER to take legal action against the SELLER for the breach of the Contract / Purchase Order. 26.0 ARBITRATION: In the event of any dispute arising between the Parties in relation to or under this Acceptance to Tender, t he same shall be settled by Arbitration conducted in accordance with the Rules of Arbitration of the Indian Council of Arbitration (ICA). The decision of the Arbitration Tribunal shall be final and binding. Cost of arbitr ation to be borne by the losing party. The venue of arbitration shall be Visakhapatnam, India and arbitratio n shall be conducted in English language. The arbitral award shall be enforced in accordance with the prov isions of the Arbitration and Conciliation Act,1996. 27.0 LEGAL INTERPRETATIONS: The Order and the arbitration shall be governed by and construed according to the laws of India for the tim e being in force. To interpret all the commercial terms and abbreviations used herein which have not been otherwise define d, the rules of "INCOTERMS 2020" shall be applied. 28.0 GENERAL: The Seller/Contractor shall be entirely responsible for the execution of the Contract in all respects in accor dance with the terms and the conditions as specified in the Contract/ Purchase Order. Any approval which the Inspector may have given in respect of theStores (whether with or without the Test carried out by the Contractor or the Inspector) shall not bind the Purchaser and not-withstanding any approval or acceptan ce given by the Inspector, it shall be lawful for the Purchaser to reject the Stores on arrival at the destinati on or when put to use if it is found that the Stores supplied by the Contractor are not in conformity with th e terms and the conditions of the Contract. 29.0 TRANSFER AND SUB-LETTING: The SELLER shall not sublet, transfer, assign or otherwise part with the Contract/ Purchase Order or any part thereof, either directly or indirectly, without the prior written permission of the PURCHASER. In the event of Contractor contravening this condition, the Purchaser shall be entitled to cancel the Contract and to purchase the same or similar Stores elsewhere on the Contractor’s account and at his risk and cost. 30.0 WAIVER: Failure to enforce any condition herein contained shall not operate as a waiver of the condition itself or any subsequent breach thereof. 31.0 REVENUE POLICY OF GeM: Transaction charges shall be levied by GeM as per Revenue Policy of GeM w.e.f. 01.06.2020 available i n GeM website under “Terms and Conditions -- Sellers -- Revenue policy of GeM”. 32.0 PUNITIVE ACTIONS: 32.1 If it comes to the notice of RINL at any stage from request for enlistment/ tender document that any of the certificates / documents submitted by applicants for enlistment or by bidders are found to be false/ fake/ doctored, the party will be debarred from participation in all RINL tenders for a period of 5 (five) year s including termination of contract, if awarded. EMD/ Security Deposit etc. if any, will be forfeited. The cont racting Agency in such cases shall make good to RINL any loss or damage resulting from such termination . Contracts in operation anywhere in RINL will also be terminated with attendant fall outs like forfeiture of EMD/ Security Deposit, if any, and recovery of risk and cost charges etc. Decision of RINL Management will be final and binding. 32.2 In case the commercially and technically acceptable lowest price offered tenderer backs out after t ender is opened in single bid tender and in two bid tender after commercial bid / price bid is opened ; or af ter finalization of contract punitive actions shall be as per prevailing guidelines which include:
• (a)If any tenderer backs out after opening of the Techno-commercial bids but, prior to Reverse e-auction and opening of the sealed price bids, they shall be kept under hold without issue of tender enquiries for th e next '1' tender or '3' months whichever is later.
• (b)If the 'L1' tenderer backs out after opening of the tenders in case of single bid cases ( or) after the Reve rse e-auction / opening of the sealed price bids in case of 2-bid cases and within the validity period, they s hall be kept under hold without issue of tender enquiries up to next one year including barring participatio n in open tenders.
• (c)If the 'tenderer backs out after award of the Contract, they shall be kept under hold without issue of ten der enquiries up to next one year including barring participation in open tenders, apart from proceeding wi th alternative procurement action (re-tendering) at the risk & cost of the defaulting supplier Annexure-1 FORMAT FOR UNDERTAKING TO BE SUBMITTED/ UPLOADED BY BIDDER ALONG WITH THE TENDER DOCUM ENTS I (Nameand Designation)appointed as the attorney/ authorized signatory of the bidder (including its constituents) M/s……………………………(herein after called the bidder) for the purpose of the Tender Documents for………………………………………………as per the tender No of (RINL), do hereby sol emnly affirm and state on the behalf of the bidder including its constituents as under:
• I.I/We the bidder(s) am/are signing this document after carefully reading the contents of the above mentio ned tender.
• 2.I/We declare and certify that I /we have not made any misleading or false representation anywhere in the tender submitted including the annexures thereto.
• 3.I/We also understand that my/ our offer will be evaluated based on the documents/ credentials submit ted along with the offer and same shall be binding upon me/us.
• 4.I/We declare that the information and documents submitted along with the tender documents by me/ usare complete and correct and I /we are fully responsible for the authenticity and correctness of the infor mation and documents, submitted by us.
• 5.I/We understand that at any time during process for evaluation of tenders, if any information /docume nt submitted by me / us are found to be suppressing facts / forged / false / fabricated / fudged or incorrect, it shall lead to forfeiture of the EMD, if submitted, besides banning under the extant Guidelines for Banning of Business Dealings of RINL and initiating any legal action as deemed fit by RINL. Further, I/we (Name of t he Bidder) and all my/ our constituents understand that my/ our offer shall be summarily rejected.
• 6.I/We also understand that at any time after award of contract, if the certificate(s) submitted by me / u s are found to be suppressing facts / false/ forged/ fabricated / fudged or incorrect, it may lead to terminati on of the contract, along with forfeiture of EMD / SD and Performance Guarantee if submitted, besides any other action provided in the contract including banning under the extant Guidelines for Banning of Busines s Dealings of RINL and initiating any legal action as deemed fit by RINL. (SEAL AND SIGNATURE OF THE BIDDER) Place: Date: Annexure-2 FORMAT NON-COLLUSIVE TENDERING CERTIFICATE (To be signed by an authorized person on the Tenderer’s behalf) To RINL-VSP. Dear Sir/ Madam, Non-Collusive Tendering Certificate for {RFQ/ Tender No. ( ) Date ( )}
• 1.We, (name(s) of the tenderer(s)) of (address (es) of the tenderer(s)) refer to the bid/ offer against (the “Tender”).
• 2.Non-collusion We represent and warrant that in relation to the Tender:
• (a)Our bid was developed genuinely, independently and made with the intention to accept the Contract i f awarded;
• (b)Our bid was not prepared with any agreement, arrangement, communication, understanding, promis e of undertaking with any person (including any other tenderer or competitor) regarding:
• i)Prices; ii) Methods, factors or formulas used to calculate prices; iii) An intention or decision to submit a bid; iv) An intention or decision to withdraw a bid;
• v)The submission of bid that does not conform with the requirements of the tender; vi) The quality, quantity, specifications or delivery particulars of the products or services to which this te nder relates; and vii) The terms of the bid, and we undertake that we will not, prior to the award of the Contract, enter into or engage in any of the foregoing.
• 3.Disclosure of in case of Job/ Project Contracts We understand that we are required to disclose all intended sub-contracting arrangements relating to the Tender to the RINL, Place -------------, including those which are entered into after the Contract is awarded. We warrant that we have duly disclosed and will continue to disclose such arrangements to the RINL, Place --.
• 4.Consequences of breach or non-compliance We understand that in the event of any breach or non-compliance with any warranties or undertakings in t his certificate, the RINL, Place ------------- may, at its discretion, invalidate our bid, exclude us in future tende rs, pursue damages or other forms of redress from us (including but not limited to damages for delay, cost s and expenses of re-tendering and other costs incurred), and /or (in the event that we are awarded the Co ntract) terminate the Contract. Signed for and on behalf of the (tenderer) Signature: Name: Position Date: Note: Para 2(b) is not applicable to Agreements, arrangements, communications, understandings, promises or u ndertakings with:
• (a)RINL, Place;
• (b)A joint venture partner, where joint venture agreements, arrangements, relevant to the bid exist and which are notified to the RINL, Place ;
• (c)Consultants or sub-contractors, provided that the communications are held in strict confidence and li mited to the information required to facilitate that particular consultancy arrangement or sub-contract;
• (d)Professional advisers, provided that the communications are held in strict confidence and limited to t he information required for the adviser to render their professional advice in relation to the Tender;
• (e)Insurers or brokers for the purpose of obtaining an insurance quote, provided that the communication s are held in strict confidence and limited to the information required to facilitate that particular insurance arrangement; and
• (f)Banks for the purpose of obtaining financing for the contract, provided that the communications are h eld in strict confidence and limited to the information required to facilitate that financing. Annexure-3 Illustrative Example (in case of divisible items, and where No. of sources as per NIT is Two) Sl. No Scenario Quantity distribution 1) Where L1 is "MSE & Class-1 MII Supplier" 1.1 Where L1 is both Local MSE & Class-1 MII Supplier 70% - L1 Local MSE & MII Cls1 30% - Others 1.2 Where L1 is both AIMSE & Class-1 MII Supplier
• A)In case there is/are eligible Local MSE/s If Local MSE is Class-1 MII If Local MSE is Non-MII Class-1 70% - Local MSE Cls1 30% - L1 AIMSE & MII Cls1 50% - Local MSE 50% - L1 AIMSE & MII Cls1
• B)In case there is no eligible Local MSE 70% - L1 AIMSE & MII Cls1 30% - Others 2) Where L1 is "Non-MSE but Class-1 MII Supplier"
• A)In case there is/are eligible Local MSE/s If Local MSE is Class-1 MII If Local MSE is Non- MII Class-1 70% - Local MSE Cls1 30% - L1 MII Cls1 & Non- MSE 50% - Local MSE 50% - L1 Non-MSE & MII Cls1
• B)In case there is no eligible Local MSE but there is/are eligible AIMSE/s 70% - L1 MII Cls1 & Non-MSE 30% - AIMSE (either MII or Non-MII Cls1)
• C)In case there is no eligible Local MSE or AIMSE 70% - L1 MII Cls1 & Non-MSE 30% - Others 3) Where L1 is "MSE but Non-Class-1 MII Supplier" 3.1 Where L1 is Local MSE but Non-Class1
• A)In case there is/are eligible MII Class-1 50% - L1 Local MSE 50% - MII Class-1
• B)In case there is/are no eligible MII Class-1 70% - L1 Local MSE 30% - others 3.2 Where L1 is AIMSE but Non-MII Class1
• A)In case there is/are eligible Local MSE/s and there is/are other eligible MII Class-1/s If Local MSE is Class-I MII If Local MSE is Non-MII Class-1 70% - Local MSE & Cls1 MII 30% - L1 AIMSE & Non- MII 50% - MII Cls1 25% - Local MSE & Non- Cls1 25% - L1 AIMSE & Non- MII
• B)In case there is/are eligible Local MSE/s but there is/are no eligible MII Cls1/s 70% - Local MSE & Non -MII Cls1 30% - L1 AIMSE & Non-MII Cls1
• C)In case there is no eligible Local MSE but there is eligible MII Cls1 50% - MII Class1 50% - L1 AIMSE & Non-MII Cls1
• D)In case there is no eligible Local MSE and no eligible MII Cls1 local 70% - L1 AIMSE & Non-MII Cls1 30% - Others Continued… 4) Where L1 is "Non-MSE & non-MII Class1 Supplier"
• A)In case there is/are eligible Local MSE/s and there is/are eligible MII Cls1 local If Local MSE is Class-I MII If Local MSE is Non-MII Class-1 70% - Local MSE & Cls1 30% - L1 Non-MSE & Non-MII Cls1 50% - Local MSE & Non- Cls1 25% - MII Cls1 25% - L1 Non-MSE & Non-MII Cls1
• B)In case there is/are eligible Local MSE/s but no eligible MII Cls1 70% - Local MSE 30% - L1 Non-MSE & Non-MII Cls1
• C)In case there is no eligible Local MSE but there is/are eligible AIMSE/s and there is/are eligible MII Cls1 If AIMSE is Class-1 MII If AIMSE is Non-MII Class-1 50% - AIMSE & Cls1 50% - L1 Non-MSE & Non-MII Cls1 25% - AIMSE & Non MII Cls1 37.5% - MII Class1 37.5% - L1 Non-MSE & Non-MII Cls1
• D)In case there is no eligible Local MSE but there is/are eligible AIMSE/s & no eligible MII Cls1 30% - AI MSE 70% - L1 Non-MSE & Non-MII Cls1
• E)In case there is no eligible Local MSE or AIMSE but there is eligible MII Cls1 50% - MII Class1 50% - L1 Non-MSE & Non-MII Cls1
• F)In case there is no eligible Local MSE and no eligible AIMSE or MII Cls1 70% - L1 Non-MSE & Non-MII Cls1 30% - Others • MSE: Micro and Small Enterprise • Class1 : Make in India Class-1 Supplier • AIMSE: All India MSE # Where one source is originally envisaged; but it is possible to split the order (i.e. items/quantity is divisib le) and award quantity to a second source based on Purchase Preference, the distribution pattern of 2 sour ces will be followed. Note: 1) Others including Non MSE/s and MSE/s 2) In case the quantity offered to Local MSE or MSE as per distribution table do(es) not match the L-1 pric e, the quantity will be offered to others in order of their ranking. Annexure-4 (wherever applicable) BID SECURITY DECLARATION (In Lieu of EMD) Tender no. / RFx No: Dated: (dd-mmm-yyyy) I/We have understood that, according to the conditions of Tender document, bids must be supported by a Bid Security Declaration (BSD). Accordingly, I am / We are submitting this "Bid Security Declaration" as foll ows: I/We accept that, I/We will automatically be debarred from participation in all future tenders of RINL for a p eriod of three (3) years and also already submitted bids (if any) shall not be considered for further evaluati on, in case of any of the following:
• (a)If l/we withdraw/ modify our Bid after tender opening and during the period of bid validity stipulated i n the tender document or any extension thereof- Or
• (b)Having been notified of the acceptance of our Bid by RINL, during the period of bid validity, if, I / We
• (i)Fail or refuse to execute the Contract. (or)
• (ii)Fail or refuse to furnish the security deposit, as stipulated in the Tender Document/Work Order/ Lette r of Acceptance/ Purchase Order. [Signature] In the capacity of: [Legal capacity of person signing the Bid Security Declaration] The bidder shall submit a documentary proof (viz. certified/true copy of board resolution / Power of Attorne y etc.) with respect to Legal capacity of person signing the BSD. Name: [Complete name of person signing the Bid Security Declaration] Duly authorized to sign the bid for and on behalf of: [Complete name of 'Bidder and Address] Date: [Dat e of signing] Corporate Seal: (wherever applicable) Witness: [Signature of person with name and address] Note: In case of a Joint Venture / Consortium, wherever allowed the BSD must be in the name of all partner s to the Joint Venture / Consortium that submits the bid. Deviation Report submitted by Bidders against GeM Bid S.No Buyer ATC Clause no Bidder deviation Note : Bidders are required to indicate any deviations if any from the terms specified in the GeM bid. If no deviations are mentioned, it will be presumed that the bidder accepts the GeM bid as is. Bidder Sign & Stamp .

Participation by the bidder in RA process would be considered as their consent for extension in offer validity by 30 days by the date of RA initiation.