Supply, Installation And Testing Of Local Area Network Points

Bidder shall submit the following documents along with their bid for Vendor Code Creation:

• a.Copy of PAN Card.
• b.Copy of GSTIN.
• c.Copy of Cancelled Cheque.
• d.Copy of EFT Mandate duly certified by Bank.

Scope of supply (Bid price to include all cost components) : Supply Installation Testing and Commissioning of Goods

Buyer Added text based ATC clauses SPECIAL TERMS AND CONDITIONS

• 1.PAYMENT TERM: 80% payment of Supply value shall be made within 45 days for MSE, 60 days for Mediu m Enterprises and 90 days for Non-MSE from the date of receipt of material at BHEL Haridwar. subject to s ubmission of non-discrepant documents by the vendor, uploading of all documents on BHEL’s SUVIDHA po rtal at the time of dispatch, and the acceptance of material by BHEL after receipt Balance 20% of Supply value plus 100% of E&C portion of PO value will be paid against E&C certificate iss ued by BHEL along with submission of Performance Bank Guarantee (PBG) valid for 15 months (i.e. for War ranty period + 90 days claim period, from the date of successful Erection & Commissioning at BHEL Harid war) by Supplier from any of the Scheduled Banks for 10% of total PO Value in the prescribed Format. Note: This is in supersession of 10 days’ time as provided in Clause 12 of GeM GTC and also 45 days from CRAC as provided in the standard format of GeM Bid under Payment Timelines
• 2.ERECTION & COMMISSIONING – Erection & Commissioning (E&C) value will include services to be render ed at BHEL like Installation, job proving, performance tests, training to operators etc. (Whichever is applica ble for this case). The estimated percentage of Erection & commissioning value is: 20 % of total material cost.
• 3.ERECTION & COMMISSIONING TIME PERIOD: Time period required for E&C: 90 days from the date of firs t intimation by BHEL.
• 4.CHARGES FOR SERVICES AT BHEL HARIDWAR: Prices offered on GeM portal shall be inclusive for comple te scope of work. Vendor to demonstrate all the function & features of the item being procured.
• 5.Liquidated Damages for Delay in ‘SUPPLY’ and ‘E&C’: For the purpose of Liquidated Damages for delay E&C of the equipment the duration will be reckoned from the date of intimation by BHEL to vendor for readiness of site. Liquidated Damages on delay in ‘Supply’ and/or ‘E&C’ will be applicable to the delays attributed to vendor . Liquidated Damages will be considered separately for ‘Supply’ and ‘E&C’. The rate of Liquidated Damages for delayed Supply shall be @ 0.5% per week of delay of total PO value (S upply + E&C) in supply subject to a maximum of 10% of total PO value (Supply + E&C). The rate of Liquidated Damages for delayed E&C shall be @ 0.5% per week of delay of total PO value (Sup ply + E&C) in E&C subject to a maximum of 10% of total PO value (Supply + E&C). Maximum Liquidated Damages for delay in Supply and E&C together shall be limited to 15% of total PO val ue (Supply + E&C). For calculating Late Delivery Liquidated Damages, delivery date shall be considered as per following: Delivery FOR Destination: - Date of receipt at BHEL HARIDWAR.
• 6.Evaluation shall be done on Total Landed Cost to BHEL Haridwar. Total Landed Cost to BHEL includes Material cost, Installation Commissioning Charge, spares, Insurance ch arge, Freight charges & GST etc.
• 7.Date of Part-1 Opening shall be considered for Cost Evaluation Process.
• 8.The evaluation currency for this tender shall be INR.
• 9.Delivery Basis: FOR BHEL Haridwar Basis.
• 10.PRE-DISPATCH INSPECTION CLAUSE: Not required.
• 11.Delivery Period: Delivery is required by within 28 Days from the date of placement of PO.
• 12.ATTENDING TO ANY COMPLAINT DURING WARANTEE PERIOD: Vendor will have to ensure deputation o f their people for attending to any complaint during Warranty period within 6 days of intimation. In case of delay BHEL will be within their rights to get the job completed at the risk and cost of the supplier.
• 13.Purchaser i.e. BHEL, Haridwar reserves the right to cancel this GEM custom Bid Tender Enquiry at any stage of Tender Enquiry but, before Purchase Order Placement on GeM Portal. BHEL Haridwar shall not be l iable to any of the bidder/or any other agencies to tell the reason for cancellation of this GEM custom Bid T ender Enquiry. In this matter the decision of Purchase which is BHEL Haridwar shall be final and can’t be c hallenged in any court of Law.
• 14.NO INTEREST PAYABLE TO CONTRACTOR Notwithstanding anything to the contrary contained in any other document comprising in the Contract, no i nterest shall be payable by BHEL to Contractor on any moneys or balances including but not limited to the Security Deposit, EMD, Retention Money, RA Bills or the Final Bill, or any amount withheld and/or appropria ted by BHEL. etc., which becomes or as the case may be, is adjudged to be due from BHEL to Contractor w hether under the Contract or otherwise.
• 15.PERFORMANCE BANK GUARANTEE (PBG): Performance Bank Guarantee (PBG) valid for 15 months (i.e. for Warranty period + 90 days claim period) from the date of successful Erection & Commissioning at BHE L Haridwar from any of the Scheduled Banks of BHEL for 10% of total PO Value in the prescribed Format in the currency of order. The PBG confirmation charges shall be borne by vendor. This bank guarantee shall have to be submitted within 15 days from the date of purchase order in the form of Bank Guarantee forma t provided by BHEL. This PBG will supersede the GeM provisions for e-BG.s If the supplier fails to submit the PBG, BHEL reserves the right to cancel PO & forfeit the EMD given by the supplier (if applicable). In addition, in such case, action will be initiated in line with BHEL’s extant guideline s for Suspension of Business dealings with Suppliers Modes of deposit of PS/ PBG: Performance Security/Performance Bank Guarantee shall be furnish ed in the following forms:
• I.Local cheques of Scheduled Banks (subject to realization)/ Pay Order/Demand Draft/ Electronic Fund Tran sfer in favour of BHEL. II. Bank Guarantee from Scheduled Banks / Public Financial Institutions as defined in the Companies Act. T he Bank Guarantee format should have the approval of BHEL. III. Fixed Deposit Receipt issued by Scheduled Banks / Public Financial Institutions as defined in the Compa nies Act (FDR should be in the name of the Contractor, a/c BHEL). IV. Securities available from Indian Post offices such as National Savings Certificates, Kisan Vikas Patras et
• c.(held in the name of Contractor furnishing the security and duly endorsed/ hypothecated/ pledged, as ap plicable, in favour of BHEL).
• V.Insurance Surety Bond. (Note: BHEL will not be liable or responsible in any manner for the collection of interest or renewal of the d ocuments or in any other matter connected therewith) Forfeiture of Performance Security/Performance Bank Guarantee: The Performance Security/ Performance Bank Guarantee will be forfeited and credited to BHEL's account in the event of a breach of contract by the supplier. BHEL Bank Details: Beneficiary Details: BHEL HEEP HARDWAR Advisory Bank’s Account Details: 10667995458 IFSC CODE: SBIN0000586 Bank’s Account Details: State Bank of India, SME BRANCH RANIPUR, HARDWAR, Uttrakhand-249403.
• 16.EARNEST MONEY DEPOSIT (EMD): Not applicable
• 17.SETTLEMENT OF DISPUTES: If any dispute or difference of any kind whatsoever shall arise between BHEL and the Supplier/Vendor, arisi ng out of the contract for the performance of the work whether during the progress of contract termination , abandonment or breach of the contract, it shall in the first place referred to Designated Engineer for amic able resolution by the parties. Designated Engineer (to be nominated by BHEL for settlement of disputes a rising out of the contract) who within 60 days after being requested shall give written notice of his decision to the contractor. Save as hereinafter provided, such decision in respect of every matter so referred shall f orthwith be given effect to by the Supplier/Vendor who shall proceed with the work with all due diligence, whether he or BHEL desires to resolve the dispute as hereinafter provided or not. If after the Designated Engineer has given written notice of this decision to the party and no intention to p ursue the dispute has been communicated to him by the affected party within 30 days from the receipt of such notice, the said decision shall become final and binding on the parties. In the event the Supplier/Vend or being dissatisfied with any such decision or if amicable settlement cannot be reached then all such disp uted issues shall be resolved through conciliation in terms of the BHEL Conciliation Scheme 2018.
• 18.CONCILIATION CLAUSE: Any dispute, difference or controversy of whatever nature howsoever arising under or out of or in relation t o this Agreement (including its interpretation) between the Parties, and so notified in writing by either Part y to the other Party (the “Dispute”) shall, in the first instance, be attempted to be resolved amicably in acc ordance with the conciliation procedure as per BHEL Conciliation Scheme 2018. The proceedings of Concili ation shall broadly be governed by Part-III of the Arbitration and Conciliation Act 1996 or any statutory mo dification thereof and as provided in - “Procedure for conduct of conciliation proceedings” (as available in www.bhel.com ). Note: Ministry of Finance has issued OM reference No. 1/2/24 dated 03.06.2024 regarding “Guidelines for A rbitration and Mediation in Contracts of Domestic Public Procurement. In the said OM it has been recomme nded that Government departments/ Entities/agencies are to encourage mediation under the Mediation Ac
• t.2023. The said Act has not yet been notified by the Government. Therefore, the clause “Settlement of Di sputes” shall be modified accordingly as and when the Mediation Act 2023 gets notified.
• 19.ARBITRATION CLAUSE: Except as provided elsewhere in this Contract, in case Parties are unable to reach amicable settlement (w hether by Conciliation to be conducted as provided in Clause herein above or otherwise) in respect of any dispute or difference; arising out of the formation, breach, termination, validity or execution of the Contrac t; or, the respective rights and liabilities of the Parties; or, in relation to interpretation of any provision of th e Contract; or. in any manner touching upon the Contract (hereinafter referred to as the ‘Dispute’), then, ei ther Party may, refer the disputes to Delhi International Arbitration Centre (DIAC) and such dispute to be a djudicated by Sole Arbitrator appointed in accordance with the Rules of said Arbitral Institution. A party willing to commence arbitration proceeding shall invoke Arbitration Clause by giving notice to the other party in terms of section 21 of the Arbitration & Conciliation Act, 1996 (hereinafter referred to as the ‘Notice’) before referring the matter to arbitral institution. The Notice shall be addressed to the Head of th e Region, Power Sector/ Unit, BHEL, executing the Contract and shall contain the particulars of all claims to be referred to arbitration with sufficient detail and shall also indicate the monetary amount of such claim i ncluding interest, if any. After expiry of 30 days from the date of receipt of aforesaid notice, the party invoking the Arbitration shall submit that dispute to the Delhi International Arbitration Centre (DIAC) and that dispute shall be adjudicat ed in accordance with their respective Arbitration Rules. The matter shall be adjudicated by a Sole Arbitrat or who shall necessarily be a Retd Judge having considerable experience in commercial matters to be app ointed/nominated by the respective institution. The cost/expenses pertaining to the said Arbitration shall al so be governed in accordance with the Rules of the respective Arbitral Institution. The decision of the party invoking the Arbitration for reference of dispute to a specific Arbitral institution for adjudication of that disp ute shall be final and binding on both the parties and shall not be subject to any change thereafter. The ins titution once selected at the time of invocation of dispute shall remain unchanged. The fee and expenses shall be borne by the parties as per the Arbitral Institutional rules. The Arbitration proceedings shall be in English language and the seat and venue of Arbitration shall be Har idwar. Subject to the above, the provisions of Arbitration & Conciliation Act 1996 and any amendment thereof sha ll be applicable. All matters relating to this Contract and arising out of invocation of Arbitration clause are s ubject to the exclusive jurisdiction of the Court(s) situated at Haridwar. Notwithstanding any reference to the Designated Engineer or Conciliation or Arbitration herein, a. the parti es shall continue to perform their respective obligations under the Contract unless they otherwise agree. S ettlement of Dispute clause cannot be invoked by the Contractor, if the Contract has been mutually closed or ‘No Demand Certificate’ has been furnished by the Contractor or any Settlement Agreement has been si gned between the Employer and the Contractor. It is agreed that Mechanism of resolution of disputes through arbitration shall be available only in the case s where the value of the dispute is less than Rs. 10 Crores. In case the disputed amount Claim, Counter claim including interest is Rs. 10 crores and above, the parties shall be within their rights to take recourse to remedies other than Arbitration, as may be available to the m under the applicable laws after prior intimation to the other party. Subject to the aforesaid conditions, p rovisions of the Arbitration and Conciliation Act, 1996 and any statutory modifications or re-enactment ther eof as amended from time to time, shall apply to the arbitration proceedings under this clause. In case, multiple arbitrations are invoked (whether sub-judice or arbitral award passed) by any party to un der this contract, then the cumulative value of claims (including interest claimed or awarded) in all such ar bitrations shall be taken in account while arriving at the total claim in dispute for the subject contract for t he purpose of above clause. Disputes having cumulative value of less than 10 crores shall be resolved thro ugh arbitration and any additional dispute shall be adjudicated by the court of competent jurisdiction. In case of Contract with Public Sector Enterprise (PSE) or a Government Department, the following shall be applicable: In the event of any dispute or difference relating to the interpretation and application of the provisions of c ommercial contract(s) between Central Public Sector Enterprises (CPSEs)/ Port Trusts inter se and also bet ween CPSEs and Government Departments/Organizations (excluding disputes concerning Railways, Incom e Tax, Customs & Excise Departments), such dispute or difference shall be taken up by either party for res olution through AMRCD (Administrative Mechanism for Resolution of CPSEs Disputes) as mentioned in DPE OM No. 05/0003/2019-FTS-10937 dated 14-12-2022 as amended from time to time.
• 20.BREACH OF CONTRACT, REMEDIES AND TERMINATION: BREACH OF CONTRACT: The following shall amount to breach of contract:
• i.Non-supply of material/ non-completion of work by the Supplier/Vendor within scheduled delivery/ compl etion period as per contract or as extended from time to time. ii. The Supplier/Vendor fails to perform as per the activity schedule and there are sufficient reasons even b efore expiry of the delivery/ completion period to justify that supplies shall be inordinately delayed beyond contractual delivery/ completion period. iii. The Supplier/Vendor delivers equipment/ material not of the contracted quality. iv. The Supplier/Vendor fails to replace the defective equipment/ material/ component as per guarantee cl ause.
• v.Withdrawal from or abandonment of the work by the Supplier/Vendor before completion as per contract. vi. Assignment, transfer, subletting of Contract by the Supplier/Vendor without BHEL’s written permission r esulting in termination of Contract or part thereof by BHEL. vii. Non-compliance to any contractual condition or any other default attributable to Supplier/Vendor. viii. Any other reason(s) attributable to Vendor towards failure of performance of contract. In case of breac h of contract, BHEL shall have the right to terminate the Purchase Order/ Contract either in whole or in part thereof without any compensation to the Supplier/Vendor. ix. Any of the declarations furnished by the contractor at the time of bidding and/ or entering into the cont ract for supply are found untruthful and such declarations were of a nature that could have resulted in non -award of contract to the contractor or could expose BHEL and/ or Owner to adverse consequences, financi al or otherwise.
• x.Supplier/Vendor is convicted of any offence involving corrupt business practices, antinational activities or any such offence that compromises the business ethics of BHEL, in violation of the Integrity Pact entere d into with BHEL has the potential to harm the overall business of BHEL/ Owner. Note- Once BHEL considers that a breach of contract has occurred on the part of Supplier/Vendor, BHEL sh all notify the Supplier/Vendor by way of notice in this regard. Contractor shall be given an opportunity to r ectify the reasons causing the breach of contract within a period of 14 days. In case the contractor fails to r emedy the breach, as mentioned in the notice, to the satisfaction of BHEL, BHEL shall have the right to tak e recourse to any of the remedial actions available to it under the relevant provisions of contract. REMEDIES IN CASE OF BREACH OF CONTRACT.
• i.Wherein the period as stipulated in the notice issued has expired and Supplier/Vendor has failed to reme dy the breach, BHEL will have the right to terminate the contract on the ground of "Breach of Contract" wit hout any further notice to contractor. ii. Upon termination of contract, BHEL shall be entitled to recover an amount equivalent to 10% of the Cont ract Value for the damages on account of breach of contract committed by the Supplier/Vendor. This amou nt shall be recovered by way of encashing the security instruments like performance bank guarantee etc a vailable with BHEL against the said contract. In case the value of the security instruments available is less than 10% of the contract value, the balance amount shall be recovered from other financial remedies (i.e. available bills of the Supplier/Vendor, retention amount, from the money due to the Supplier/Vendor etc. wi th BHEL) or the other legal remedies shall be pursued. iii. wherever the value of security instruments like performance bank guarantee available with BHEL again st the said contract is 10% of the contract value or more, such security instruments to the extent of 10% c ontract value will be encashed. In case no security instruments are available or the value of the security in struments available is less than 10% of the contract value, the 10% of the contract value or the balance a mount, as the case may be, will be recovered in all or any of the following manners: iv. In case the amount recovered under sub clause (a) above is not sufficient to fulfil the amount recoverab le then; a demand notice to deposit the balance amount within 30 days shall be issued to Supplier/Vendor.
• v.If Supplier/Vendor fails to deposit the balance amount within the period as prescribed in demand notice, following action shall be taken for recovery of the balance amount: a. from dues available in the form of Bills payable to defaulted Supplier/Vendor against the same contract. b. If it is not possible to recover the d ues available from the same contract or dues are insufficient to meet the recoverable amount, balance am ount shall be recovered from any money(s) payable to Supplier/Vendor under any contract with other Unit s of BHEL including recovery from security deposits or any other deposit available in the form of security in struments of any kind against Security deposit or EMD. c. In-case recoveries are not possible with any of th e above available options, Legal action shall be initiated for recovery against defaulted supplier/Vendor. vi. It is an agreed term of contract that this amount shall be a genuine pre-estimate of damages that BHEL would incur in completion of balance contractual obligation of the contract through any other agency and BHEL will not be required to furnish any other evidence to the Supplier/Vendor for the purpose of estimatio n of damages. vii. In addition to the above, imposition of liquidated damages, debarment, termination, de-scoping, short- closure, etc., shall be applied as per provisions of the contract. Note: 1) The defaulting Supplier/Vendor shall not be eligible for participation in any of the future enquiries floate d by BHEL to complete the balance work. The defaulting contractor shall mean and include:
• (a)In case defaulted Supplier/Vendor is the Sole Proprietorship Firm, any Sole Proprietorship Firm owned b y same Sole Proprietor.
• (b)In case defaulted Supplier/Vendor is The Partnership Firm, any firm comprising of same partners/ some of the same partners; or sole proprietorship firm owned by any partner(s) as a sole proprietor.
• 21.FORCE MAJEURE CLAUSE: 1. "Force Majeure" shall mean circumstance which is:
• a)beyond control of either of the parties to contract,
• b)either of the parties could not reasonably have provided against the event before entering into the contr act,
• c)having arisen, either of the parties could not reasonably have avoided or overcome, and
• d)is not substantially attributable to either of the parties And Prevents the performance of the contract, Such circumstances include but shall not be limited to:
• I.War, hostilities, invasion, act of foreign enemies. II. Rebellion, terrorism, revolution, insurrection, military or usurped power, or civil war. III. Riot, commotion or disorder by persons other than the contractor’s personnel and other employees of t he contractor and sub-contractors. IV. Strike or lockout not solely involving the contractor’s personnel and other employees of the contractor and sub-contractors.
• V.Encountering munitions of war, explosive materials, ionizing radiation or contamination by radio-activity , except as may be attributable to the contractor’s use of such munitions, explosives, radiation or radio- ac tivity. VI. Natural catastrophes such as earthquake, tsunami, volcanic activity, hurricane or typhoon, flood, fire, c yclones etc. VII. Epidemic, pandemic etc.
• 2.The following events are explicitly excluded from Force Majeure and are solely the responsibilities of the non-performing party: a) any strike, work-to-rule action, go-slow or similar labour difficulty (b) late delivery of equipment or material (unless caused by Force Majeure event) and (c) economic hardship.
• 3.If either party is prevented, hindered or delayed from or in performing any of its obligations under the C ontract by an event of Force Majeure, then it shall notify the other in writing of the occurrence of such eve nt and the circumstances thereof within 15 (fifteen) days after the occurrence of such event.
• 4.The party who has given such notice shall be excused from the performance or punctual performance of its obligations under the Contract for so long as the relevant event of Force Majeure continues and to the e xtent that such party's performance is prevented, hindered or delayed. The Time for Completion shall be e xtended by a period of time equal to period of delay caused due to such Force Majeure event.
• 5.Delay or non-performance by either party hereto caused by the occurrence of any event of Force Majeur e shall not
• I.Constitute a default or breach of the Contract. II. Give rise to any claim for damages or additional cost expense occasioned thereby, if and to the extent t hat such delay or non-performance is caused by the occurrence of an event of Force Majeure. BHEL at its discretion may consider short closure of contract after 1 year of imposition of Force Majeure in l ine with extant guidelines. In any case, Supplier/Vendor cannot consider deemed short-closure after 1 year of imposition of Force Majeure.
• 22.ACTION AGAINST BIDDERS / VENDOR / SUPPLIER / CONTRACTOR IN CASE OF DEFAULT: In order to protect the commercial interests of BHEL, BHEL shall take action against supplies / contractors by way of suspension of business dealings, who either fail to perform or are in default without any reasona ble cause, cause loss of business/ money/ reputation, indulge in malpractices, cheating, bribery, fraud or a ny other misconduct or formation of cartels so as to influence the bidding process or influence the price et
• c.Suspension of Business Dealings could be in the form of “Hold” or “Banning” a supplier/ contractor or a bid der and shall be as per “Guidelines for Suspension of Business Dealings with Suppliers/ Contractors” availa ble at BHEL’s website https://www.bhel.com/guidelines-suspension-business-dealings-supplierscontractors
• 23.TAXES & DUTIES: GST Registration Number Address of Principal place of Business Type of Business HSN Code, its description & rate of applicable GST for the offered material Whether registered under Composite scheme of GST (Y/N). It should be noted that the evaluation of the offers shall be done considering the taxation/benefits as appli cable under GST. Please submit your GST registration certificate. Note: TDS as per Statutory guidelines will be deducted at source. Kindly submit your offer accordingly.
• 24.Conflict of interest among Bidders/Agents The bidder notes that a conflict of interest would said to have occurred in the tender process and executio n of the resultant contract, in case of any of the following situations:
• i)If its personnel have a close personal, financial, or business relationship with any personnel of BHEL who are directly or indirectly related to the procurement or execution process of the contract, which can affect the decision of BHEL directly or indirectly. ii) The bidder (or his allied firm) provided services for the need assessment/ procurement planning of the T ender process in which it is participating; iii) Procurement of goods directly from the manufacturers/ suppliers shall be preferred. However, if the OE M/ Principal insists on engaging the services of an agent, such agent shall not be allowed to represent mor e than one manufacturer/ supplier in the same tender. Moreover, either the agent could bid on behalf of th e manufacturer/ supplier or the manufacturer/ supplier could bid directly but not both. In case bids are rec eived from both the manufacturer/ supplier and the agent, bid received from the agent shall be ignored. H owever, this shall not debar more than one Authorized distributor (with/ or without the OEM). from quoting equipment manufactured by an Original Equipment Manufacturer (OEM) in procurements under a Propriet ary Article Certificate. iv) A bidder participates in more than one bid in this tender process. Participation in any capacity by a Bid der (including the participation of a Bidder as a partner/ JV member or sub-contractor in another bid or vice-ver sa) in more than one bid shall result in the disqualification of all bids in which he is a party. However, this does not limit the participation of an entity as a sub-contractor in more than one bid if he is not bidding ind ependently in his own name or as a member of a JV. The Bidder declares that they have read and understo od the above aspects, and the bidder confirms that such conflict of interest does not exist and undertakes that they will not enter into any illegal or undisclosed agreement or understanding, whether formal or infor mal with other Bidder{s), in this regard. This applies in particular to prices, specifications, certifications, su bsidiary contracts, submission or non-submission of bids or any other actions to restrict competitiveness o r to introduce cartelization in the bidding process. In case, the Bidder is found having indulged in above ac tivities, the same will be considered as a violation of the tender conditions, and suitable action shall be tak en by BHEL as per extant policies/ guidelines.
• 25.The Bidders has to declares that they will not enter into any illegal or undisclosed agreement or under standing, whether formal or informal with other Bidder(s). This applies in particular to prices, specification s, certifications, subsidiary contracts, submission or non-submission of bids or any other actions to restrict competitiveness or to introduce cartelization in the bidding process. In case, the Bidder is found having ind ulged in above activities, suitable action shall be taken by BHEL as per extant policies / guidelines.
• 26.In the event of any disallowance of input credit or applicability of interest or any other financial liability arises on BHEL-Haridwar due to any default of supplier under GST, such implication shall be to supplier’s a ccount. Statutory Variation in Taxes & duties as applicable at the time of supply shall be payable. However , in the event of no change in law but bidder quoting certain tax structure in bid document which is lower t han the applicable one, such amount shall be the maximum amount of tax that can be claimed by bidder. Attach separate sheet for additional information if necessary. The above terms & condition supersedes the terms & conditions found contradictory written elsewhere in the offer. Attach separate sheet for additional information if necessary. The above terms & condition supersedes the terms & conditions found contradictory written elsewhere in the offer.
• 27.GST Input Tax Credit shall be applicable for this tender.
• 28.Warrantee period of 12 months from the date of successful Erection & Commissioning at BHEL Haridwa

r.

• 29.Early delivery is acceptable.
• 30.Price Bid Validity shall be 180 days from the date of part-1 opening.
• 31.The vendor needs to supply the items in line with the clauses of the attached technical specification an d as per terms of the tender document.
• 32.Any Bidder falling under MSE category shall furnish the following details & submit documentary eviden ce/ Govt. Certificate etc. in support of the same along with their techno-commercial offer. Type under MSE SC/ST Owned Women Owned Others (excluding SC/ST & Women Owned) Micro Small Note: If the bidder does not furnish the above in the tender, offer shall be processed construing that the bi dder is not falling under MSE category. Vendor also needs to declare their MSE status on GeM portal other wise the benefits will not be admissible
• 33.The tender will be published on website www.hwr.bhel.in and www.bhel.com. for maximizing the partic ipation. However, corrigendum if any, will be done only on GeM portal.
• 34.The bid received from same IP address shall be outrightly rejected and shall not be considered for furth er Evaluation.
• 35.Compliance of Restrictions under Rule 144 (xi) of GFR 2017 as per DOE Order (Public Procurement No. 4) dated 23.02.2023 (as amended from time to time) shall be applicable.
• 36.For supply orders placed on Indian Suppliers: Irrespective of the value of the invoice amount, the bidde r / vendor should necessarily upload the dispatch & invoice details on BHEL SUVIDHA portal at https://suvi dha.bhel.in/suvidha/, prior to dispatch. All documents as per PO checklist, along with additional documents (if any), must be uploaded on the portal. It is mandatory that tax invoices with a net amount (including tax es) exceeding Rs five lakhs uploaded on the portal are digitally signed using a Class 3 Digital Signature Cer tificate (DSC) issued by a licensed Certifying Authority. Submission of invoice document in hard copy is allo wed for invoices with a net amount (including taxes) equal to and upto Rs five lakhs, in case they were not digitally signed and uploaded on the portal
• 37.To promote transparency and ensure fair treatment of all bidders, a structured Grievance Redressal M echanism is in place to address any concerns or issues arising during the tendering process or in subseque nt business dealings with the company. Suppliers/Contractors are requested to follow the below escalation process for grievance resolution: 1) First Level: Any grievance should initially be addressed to the designated Dealing Officer, whose contac t details are provided in the Notice Inviting Tender (NIT)/Contract., i.e, ashishkumar.keshari@bhel.in (0133 4281961) & vibhutis@bhel.in (01334281961)). 2) Second Level: If the issue remains unresolved, it may be escalated by lodging a formal grievance throu gh the SUVIDHA Portal: https://suvidha.bhel.in/suvidha/. Responses will be provided in accordance with the defined escalation matrix.”
• 38.For any kind of queries related to this tender enquiry, kindly contact following executives: ashishkumar.keshari@bhel.in (01334281961) & vibhutis@bhel.in (01334281961)). .

Participation by the bidder in RA process would be considered as their consent for extension in offer validity by 30 days by the date of RA initiation.