Pneumatic Tyres For Passenger Car Vehicles - Diagonal And Radial Ply Marked To IS 15633, Tubes For Pneumatic Tyres ISI Marked To IS 13098

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

Buyer Added text based ATC clauses The bidder shall comply with all technical terms and conditions mentioned below:-

• 1.The bidder shall supply the items strictly as per technical specification, description,quantities and other requirements mentioned in the bid.
• 2.Genuineness of Tyres/ Tubes:- The tyres offered shall be brand new, unused and of current production. The tyres/tubes shall be supplied with original manufacturer's markings and shall conform strictly to the s pecifications/ size/ load/ speed rating mentioned in the bid.
• 3.Manufacturing Date : The tyres supplied shall preferably be manufactured within 3 months prior to the date of supply. The manufacturing date shall be clearly embossed/ marked on each tyre/tube.
• 4.OEM, Authorised Dealer: The bidder shall supply genuine tyres of the offered brand/OEM. Wherever ap plicable, the bidder shall submit valid OEM authorisation/ dealership credentials as required in the bid.
• 5.Quality & Specification: The tyres shall conform to the applicable BIS/ ISI standards and statutory requir ements, wherever applicable, and shall meet the technical specifications stipulated in the Bid.
• 6.Warranty : The tyres/tubes shall be covered by the OEM/ Manufacturer's standard warranty against ma nufacturing defects from the date of supply/ accpectance, as applicable. Any tyre found defective due to manufacturing defect during the warranty period shall be replaced by the supplier/ OEM free of Cost, inclu ding transportation, as per the terms and conditions of the contract.
• 7.Inspection and Acceptance: The tyres & tubes shall be subject to inspection and acceptance by the con signee/ inspection authority. Tyres not conforming to the stipulated specfications, markings, quantity or q uality shall be liable for rejection.
• 8.Fitment: The supplied tyres/tubes shall be suitable for fitment on the specified vehicles and shall confo rm to the required size ply/load index, speed rating, pattern/tread and other technical parameters specifie d in the bid.
• 9.Replacement of Defective items : In case any tyre/ tube is found defective or damaged due to manufac tureing defect before/within the warranty period, the supplier shall be replace the same with a new tyre of equivalent specification at no additional cost to the Buyer.
• 10.Country of origin as per applicable of Government of India procurement provisions.
• 11.Arbitration Clause: Any dispute or differnce arising out of or in connection with this contract shall be g overned by the Arbitration and Conciliation Act, 1996, as amended from time to time and the applicable pr ovisions of the GeM General Terms & Conditions and Rule 227 of GFR-2017. The decision of the Arbitral Tri bunal shall be final and biding on both the Buyer and the Seller.
• 12.NABL TEST REPORT - LATEST AND ORIGINAL TEST REPORT NOT MORE THAN THREE MONTH OLDER FR OM NABL TO BE UPLOADED WITH BID DOCUMENTS.
• 13.Compliance : The Bidder shall ensure compliance with all Bid Specifications, GeM terms & conditions and Buyer added ATC. Any deviation from the stipulated specifications shall be clearly indicated in the bid.
• 14.Documents: The bidder shall upload/ submitt all documents specifically asked for the bid. Non submi ssion of mandatory documents may render the bid liable for rejection as per the terms and conditions of th e bid.
• 15.The Buyer reserves the right to accept or reject any bid in whole or in part, in accordance with the app licable GFR 2017 and GeM rules, Terms & Conditions and Govt procurement guidelines. .

After award of contract – Successful Bidder shall have to get Detailed Design Drawings approved from buyer before starting fabrication. Successful Bidder shall submit Detailed Design Drawings for Buyer's approval, within 5 days of award of contract. Buyer shall, either approve the drawings or will provide complete list of modification required in the drawings within 10 days. Seller shall be required to ensure supply as per approved Drawings with modifications as communicated by Buyer. If there is delay from buyer side in approval of drawing– the delivery period shall be refixed without LD for the period of delay in approval of Drawing.

Bidder financial standing: The bidder should not be under liquidation, court receivership or similar proceedings, should not be bankrupt. Bidder to upload undertaking to this effect with bid.

Bidders shall quote only those products (Part of Service delivery) in the bid which are not obsolete in the market and has at least 3 years residual market life i.e. the offered product shall not be declared end-of- life by the OEM before this period.

Bidders are advised to check applicable GST on their own before quoting. Buyer will not take any responsibility in this regards. GST reimbursement will be as per actuals or as per applicable rates (whichever is lower), subject to the maximum of quoted GST %.

Bidder shall submit the following documents along with their bid for Vendor Code Creation:

• a.Copy of PAN Card.
• b.Copy of GSTIN.
• c.Copy of Cancelled Cheque.
• d.Copy of EFT Mandate duly certified by Bank.

Data Sheet of the product(s) offered in the bid, are to be uploaded along with the bid documents. Buyers can match and verify the Data Sheet with the product specifications offered. In case of any unexplained mismatch of technical parameters, the bid is liable for rejection.

Experience Criteria: The Bidder or its OEM {themselves or through reseller(s)} should have regularly, manufactured and supplied same or similar Category Products to any Central / State Govt Organization / PSU for 3 years before the bid opening date. Copies of relevant contracts to be submitted along with bid in support of having supplied some quantity during each of the year. In case of bunch bids, the primary product having highest value should meet this criterion.

NON DISCLOSURE DECLARATION CERTIFICATE (On Bidder Letter Head) to be uploaded with bid:

• 1.I M/s. Name of Firm hereby declare that I shall not disclose the contract or any provision, specification, plan, design, pattern, sample or information thereof to any third party during and after expiry of Contract.
• 2.If defying the norms as per the Contract a legal action may be taken against me as per the existing Rules.

Manufacturer Authorization:Wherever Authorised Distributors/service providers are submitting the bid, Authorisation Form /Certificate with OEM/Original Service Provider details such as name, designation, address, e-mail Id and Phone No. required to be furnished along with the bid

Supplier shall ensure that the Invoice is raised in the name of Consignee with GSTIN of Consignee only.

Shelf Life: The Product/Spare parts to be supplied as part of the services must have minimum Oct 2026 Shelf Life. On the date of supply, minimum Sep 2029 usable shelf life should be available / balance.

Nominated Inspection Agency: On behalf of the Buyer organization, any one of the following Inspection Agency would be conducting inspection of stores before acceptance: Pre-dispatch Inspection at Seller Premises (applicable only if pre-dispatch inspection clause has been selected in ATC): - Post Receipt Inspection at consignee site before acceptance of stores: BOO

Testing of Sample: The testing of advance sample and bulk sample during PDI will be carried at the designated AHSP labs.When testing facilities are not available, the facilities of Govt labs/NABL/Accredited labs will be utilized. The testing charges outside the designated AHSP labs to be borne by seller's.

• 16.Sample Clause After award of contract – Successful Bidder shall have to get advance sample approved from buyer before bulk manufacturing / starting bulk supplies. Successful Bidder shall submit 1 samples for Buyer's approval, within 5 days of award of contract. Buyer shall, as per contract specifications framework, either approve the advance sample or will provide complete list of modification required in the sample within 10 days of receipt of advance sample. Seller shall be required to ensure supply as per approved sample with modifications as communicated by Buyer. If there is delay from buyer side in approval of advance sample – the delivery period shall be refixed without LD for the period of delay in sample approval. In case, the sample is found to have major deviations / not conforming to the Contract specifications, the buyer at its discretion may call for fresh samples for approval before allowing bulk supplies or may terminate the contract after notifying the deviations to the seller. Unless otherwise provided in the contract, all samples required for test shall be supplied by the contractor free of cost. Where under the contract, the contractor is required to submit an advance sample, any expenses incurred by the contractor on or in connection with the production of stores in bulk, before the sample has been approved unconditionally shall be borne by the Seller and he shall not claim any compensation in the event of such sample being found unacceptable by the Buyer / Consignee.
• 17.Rate Contract Demurrage charges In case the rejected items are not lifted by the firm within 48 hrs, the demurrage charges at the rate of 0.5% of total contract value will be charged per day. In case the items are not lifted within a month, the same will be destroyed by the station board of officers and no claim will be admitted.Demurrage charges. In case the rejected items are not lifted by the firm within 48 hrs, the demurrage charges at the rate of 0.5% of total contract value will be charged per day. In case the items are not lifted within a month, the same will be destroyed by the station board of officers and no claim will be admitted.
• 18.Rate Contract Packing Material The items will be supplied by the successful bidder in its original packing material and the packing material will not be returned. Weight of packing material will not be included in quantity supplied and only net weight of the items will be counted. The packing should be of standardized weights of appropriate size. Item will not be accepted in non-standardized weights.Packing Material. The items will be supplied by the successful bidder in its original packing material and the packing material will not be returned. Weight of packing material will not be included in quantity supplied and only net weight of the items will be counted. The packing should be of standardized weights of appropriate size. Item will not be accepted in non-standardized weights.
• 19.Rate Contract Material Test Certificate Should Be Sent Along with The Supply. The Material Will Be Checked by Buyer’s Lab & the Results of the Lab will be the Sole Criteria for Acceptance of the Item.
• 20.Rate Contract End User Certificate: Wherever Bidders are insisting for End User Certificate from the Buyer, same shall be provided in Buyer’s standard format only.
• 21.Rate Contract Bidder's offer is liable to be rejected if they dont upload any of the certificates / documents sought in the Bid document, ATC and Corrigendum if any.
• 22.Rate Contract OEM Turn Over Criteria: The minimum average annual financial turnover of the OEM of the offered product during the last three years, ending on 31st March of the previous financial year, should be as indicated in the bid document. Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or a certificate from the Chartered Accountant / Cost Accountant indicating the turnover details for the relevant period shall be uploaded with the bid. In case the date of constitution / incorporation of the OEM is less than 3 year old, the average turnover in respect of the completed financial years after the date of constitution shall be taken into account for this criteria. In case of bunch bids, the OEM of CATEGORY RELATED TO primary product having highest bid value should meet this criterion.
• 23.Rate Contract Bidder Turn Over Criteria: The minimum average annual financial turnover of the bidder during the last three years, ending on 31st March of the previous financial year, should be as indicated in the bid document. Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or a certificate from the Chartered Accountant / Cost Accountant indicating the turnover details for the relevant period shall be uploaded with the bid. In case the date of constitution / incorporation of the bidder is less than 3 year old, the average turnover in respect of the completed financial years after the date of constitution shall be taken into account for this criteria.
• 24.Rate Contract ISO 9001: The bidder or the OEM of the offered products must have ISO 9001 certification.
• 25.Rate Contract Bidders are advised to check applicable GST on their own before quoting. Buyer will not take any responsibility in this regards. GST reimbursement will be as per actuals or as per applicable rates (whichever is lower), subject to the maximum of quoted GST %.
• 26.Rate Contract NET WORTH: Net Worth of the OEM should be positive as per the last audited financial statement.

Warranty period of the supplied products shall be 2 years from the date of final acceptance of goods or after completion of installation, commissioning & testing of goods (if included in the scope of supply), at consignee location. OEM Warranty certificates must be submitted by Successful Bidder at the time of delivery of Goods. The seller should guarantee the rectification of goods in case of any break down during the guarantee period. Seller should have well established Installation, Commissioning, Training, Troubleshooting and Maintenance Service group in INDIA for attending the after sales service. Details of Service Centres near consignee destinations are to be uploaded along with the bid.

The bidder is required to upload, along with the bid, all relevant certificates such as BIS licence, type test certificate, approval certificates and other certificates as prescribed in the Product Specification given in the bid document.

Participation by the bidder in RA process would be considered as their consent for extension in offer validity by 30 days by the date of RA initiation.