Fabricated Special Purpose Vehicle On Truck/Van

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

Bidder financial standing: The bidder should not be under liquidation, court receivership or similar proceedings, should not be bankrupt. Bidder to upload undertaking to this effect with bid.

• 3.Turnover Bidder Turn Over Criteria: The minimum average annual financial turnover of the bidder during the last three years, ending on 31st March of the previous financial year, should be as indicated in the bid document. Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or a certificate from the Chartered Accountant / Cost Accountant indicating the turnover details for the relevant period shall be uploaded with the bid. In case the date of constitution / incorporation of the bidder is less than 3 year old, the average turnover in respect of the completed financial years after the date of constitution shall be taken into account for this criteria.
• 4.Turnover OEM Turn Over Criteria: The minimum average annual financial turnover of the OEM of the offered product during the last three years, ending on 31st March of the previous financial year, should be as indicated in the bid document. Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or a certificate from the Chartered Accountant / Cost Accountant indicating the turnover details for the relevant period shall be uploaded with the bid. In case the date of constitution / incorporation of the OEM is less than 3 year old, the average turnover in respect of the completed financial years after the date of constitution shall be taken into account for this criteria. In case of bunch bids, the OEM of CATEGORY RELATED TO primary product having highest bid value should meet this criterion.

IMPORTED PRODUCTS: In case of imported products, OEM or Authorized Seller of OEM should have a registered office in India to provide after sales service support in India. The certificate to this effect should be submitted.

Nominated Inspection Agency: On behalf of the Buyer organization, any one of the following Inspection Agency would be conducting inspection of stores before acceptance: Pre-dispatch Inspection at Seller Premises (applicable only if pre-dispatch inspection clause has been selected in ATC): Own Board of Officer Post Receipt Inspection at consignee site before acceptance of stores: Own Board of Officer LCR

Warranty period of the supplied products shall be 2 years from the date of final acceptance of goods or after completion of installation, commissioning & testing of goods (if included in the scope of supply), at consignee location. OEM Warranty certificates must be submitted by Successful Bidder at the time of delivery of Goods. The seller should guarantee the rectification of goods in case of any break down during the guarantee period. Seller should have well established Installation, Commissioning, Training, Troubleshooting and Maintenance Service group in INDIA for attending the after sales service. Details of Service Centres near consignee destinations are to be uploaded along with the bid.

Buyer Added text based ATC clauses Buyer Added Bid Specific ATC

• 1.Eligibility criteria: - The minimum eligibility criteria for bidding entity to participation the bid are as following: -
• i)The bidding entity must be a fabricators /vendors registered in India under relevant applicabl e acts and rules . ii) The bidding entity must have experience of at least 03 years in fabrications of such type vehi cles of any Govt/PSU/States. iii) Past performance of earlier work done by the firm at least 03 year (minimum 30% of the qua ntity offered in this bid ). iv) Copy of CRAC/Proof of said work completed to be uploaded along with contract for experience /past performance criteria to ascertain its authenticity of said work.
• v)CRPF Teams shall visit/inspect the vehicles any stage during construction /fabrication i.e. 10 %, 30%, 50%, 75% and 100% . Fabricator will call the buyer after completion of the % mentioned above . vi) Acceptance of fabricated vehicles will be given only after the vehicles are inspected and found to be conforming as per CRPF specification and free from all defects. vii) Wheel base of chassis be read as 4400 mm as shown in sketch attached with bid in specificatio ns. viii) OEM warranty should be not Null and avoid due to modification.
• 2.Capacity Verification: - Bidder must submit the details of their plant and machinery with this bid irres pective of their registration status. Purchaser reserves the right to get the manufacturing with this bid irres pective of their registration status. Purchaser reserves the right to get the manufacturing capacity of any b idders re-verified through its representative or any inspecting agencies, irrespective of their registration o n status.
• 3.Right to Rejection :- The decision of the DG CRPF shall be final as to the quality of the fabrication of ve hicle and shall be binding upon the tenders and in case of any of the articles/items supplied/ used for fabri cation not being found as per QR/specification shall be liable to be rejected or replaced and any expenses or losses caused to the supplier should be borne by the supplier and ensured the supplier that articles/ite ms supplied/ used should be best in quality and free from all defects.
• 4.Delivery of stores: - No grace period will be provided after the stipulated delivery period however the decision will be taken as per the circumstances and the buyer have rights to extend DP with or without LD.
• 5.Law Governing the Contract: - (i) The contract shall be governed by the laws in force as of date in In dia and interpretation would be done accordingly (ii) Jurisdiction of Court: - The courts of the Lucknow UP s hall alone have jurisdiction to decide any dispute arising out of or in respect of the contract.
• 6.Arbitration (i) Arbitration proceedings shall be held at Lucknow, UP, India and the language of the arbi tration proceeding and that of all documents and communications between the parties shall be in English.
• (ii)In the case of dispute or difference arising between the purchase and the supplier relating to any matte r arising out of or connected with the contract such dispute or difference shall be settled in accordance wit h the India arbitration and conciliation act. 1996.
• 7.Original copy of e- performance Bank Guarantee should be deposited to The Office of IGP, CS HQr, CRPF, Gomti Nagar Lucknow U.P. within 15 days from the award of contract or else contract is liable to be cancelled.
• 8.EMD, should be submitted to The Office of DIGP, (Prov & Accts) CS Hqr, CRPF, Gomti Nagar Luckno w U.P along with bid documents otherwise liable to be cancelled.
• 9.All participating firms to submit following self -declaration certificates on firm’s letters head: (a) Bi d security declaration (b) non-blacklist certificate (c) Bidder Financial standing (d) Integrity pact. 10 Vehicles which are required to be fabricated shall be collected by the firm/ seller who will be award ed the contract, from buyer/ consignee location and after completion of the fabrication works as per bid ter ms and conditions vehicle will be handed over at consignee location on seller/ firm risk.
• 11.Buyer has reserve rights to increase in QR/ specification or products which are required to fabricati on of vehicle up to 10% if any as and when required or needed.
• 12.PRE-DISPATCH INSPECTION (PDI) Pre-dispatch inspection at Seller premises (Fee/Charges to be borne by the SELLER): Before dispa tch the fabricated vehicles will be inspected by the Board of officers so as to detail by the buyer at bidder / seller premises for their compliance to the contract specifications. Fee/Charges if any shall be borne by th e "SELLER". For in house testing, the Sellers will provide necessary facilities free of cost. Seller shall notify the Buyer through email about readiness of vehicle for pre dispatch inspection The fabricated vehicle would be dispatched to consignee only after clearance in pre dispatch Insp ection. Consignee's right of rejection as per GTC in respect of the Fabricated Vehicle finally received at his location shall in no way be limited or waived by reason of the fabrication of vehicle having previously been inspected, tested and passed by Nominated External Inspection Agency prior to the fabrication of vehicle/g oods ' shipment. While bidding, the sellers should take into account 15 days FOR INSPECTION from the dat e of email offering the fabrication of vehicle/goods for inspection. Any delay in conducting Inspection beyo nd 15 days from the date of receipt of an email offering the fabrication of vehicle/goods for inspection shall be on the part of the buyer and shall be regularized without Liquidated Damages. Cost of Inspection/testin g shall be factored in by the supplier in the cost of the product itself while submitting bid. Following are the tests that are required to be conducted during pre-dispatch Inspection of "( Fabrication of vehicle/goods .) DECLARATION FOR INSPECTION AGENCY (PDI) (On Firm's letter head) I, …………………………………………………………………(Name & Designation) of M/s………………………………… …... .. (Name of firm) hereby declare that, I have understood that as per bid documents at column "Inspect ion Required", it is mentioned "No" which is due to non-availability of name of the Inspection Agency at Ge M System. I, understand that, in fact inspection is required and I have read the conditions mentioned in Bid Specific Additional Terms and Conditions (including Buyer Added text based ATC clauses & Buyer uploade d ATC documents) and agree to get the stores inspected before dispatch (PDI) from board of officers of CR PF . Signature........................................................... Name of firm M/s…………………………………………… Designation........................................................ (with seal & stamp)
• 13.Bidder are required to submitted contract, CRAC Inspection Note etc. and performance statement of same and similar type of fabricated vehicle in below format on Firm’s letter head: - PERFORMANCE STATEMENT Name of Bidder……………………………………………………………………………………………………………………… ………………………………………………… S/No. Name of Organization which placed Purchase order. Mention order N
• o.& date. Item/Service n ame in details Qty Value in INR CRAC/Inspection Not e No. and Date. 1 2 NOTE: Please read past performance, experience terms and condition of ibid gem bid do cument.
• 14.Bidder shall submit the following documents along with their bid for Vendor Code Creation:
• a.Copy of PAN Card, Copy of GSTIN.
• c.Copy of Cancelled Cheque.
• d.Copy of NEFT Mandate duly certified by Bank. 15 The bidders should not be under liquidation, court receivership or similar proceedings should not b e bankrupt. Bidder is required to upload undertaking to this effect with the bid. 16 CERTIFICATES (To be submitted on Rs. 100 non-judicial e-stamp paper) GeM Bid No. …………………………………………dated ………………… I, ___________________________________________________ (Name, designation & address) of the firm __________ ____________________________ (Name & address of the register office) hereby declare that
• a)Our contracts have not been pre-maturely terminated before completion of contract due to our fault i n last 3 FY.
• b)Our firm (including allied firm) has not refused to accept contract during the bid validity in last 3 FY.
• c)Our firm (including allied firms, partners, proprietors, directors) is not under debarment (blacklisted /b anned/suspended etc.) by CRPF, GEM, MHA or other Ministry (in case debarment order is applicable across Ministries) on the date of bid opening date. In case of default, EMD submitted by our/my firm will be forfeit ed.
• d)Our firm has not submitted any fake or misleading documents in this bid or any other bid in 3 FY a nd no incident raised in this regard. SIGNATURE Above undertaking certificate is essential condition failing which offer of the firm is liable for rejection. Abo ve undertaking certificate will be valid only on e-stamp paper. If e-stamp paper facility is not available in the state and undertaking certificate is submitted on normal stamp paper, then same should be mentioned on normal stamp paper that e-stamp paper facility is not available in the state. Stamp paper should not be older than bid publishing date and not after bid end date otherwise bid will be rejected.
• 17.Payment terms: 100% payment would be released to the supplier after completion of supplies/ fabr ication work of all the vehicles and after imparting training/trail by firm.
• 18.The bidder is required to upload, all relevant certificates, such as BIS license, Certificate in connecti on with the goods being used for fabrication are genuine/ Original. approval certificates and other certifica tes as prescribed in the Product Specification given in the bid document along with the bid.
• 19.Manufacturer Authorization: Wherever Authorized Distributors/service providers are submitting the bid, Authorization Form /Certificate with OEM/Original Service Provider details such as name, designation, address, e-mail Id and Phone No. required to be furnished along with the bid. 20 Bidder financial standing: The bidder should not be under liquidation, court receivership or similar proceedings should not be bankrupt. Bidder to upload undertaking to this effect with bid. 21 Also bidder participating in the bid, will ensure to use certified/ approved materials/items for fabric ation of the vehicle. 22 FALL CLAUSE- The price charged for the stores supplied/ fabrication of vehicles under the contra ct by the Seller shall in no event exceed the lowest prices of identical description to any person/Organizati on including the purchaser or any department of the Central government or any Department of the state g overnment or any statutory undertaking of the central or the state government as the case may be during the period till performance of all supply Orders placed during the currency of the contract is completed. 23 Termination of contract- Without prejudice to Buyer’s right to price adjustment by way of discount or any other right or remedy available to Buyer, Buyer may terminate the Contract or any part thereof by a written notice to the Seller, if.
• i)The Seller fails to comply with any material term of the Contract. ii) The Seller informs Buyer of its inability to deliver the Material(s) or any part thereof within the stipulated Delivery Period or such inability otherwise becomes apparent. iii) The Seller fails to deliver the Material(s) or any part thereof within the stipulated Delivery Period and/or to replace/rectify any rejected or defective Material (s) promptly. iv) The Seller becomes bankrupt or goes into liquidation.
• v)The Seller makes a general assignment for the benefit of creditors. vi) A receiver is appointed for any substantial property owned by the Seller. vii) The Seller has misrepresented to Buyer, acting on which misrepresentation Buyer has placed the Purc hase 24 Terms and conditions of performance security, duties and taxes, integrity pact, Guarantee and warr antee, consignee’s right of rejection, payment terms, terms of delivery, liquidated damages, force majeure conditions, dispute resolution, arbitration, termination for default, grounds for administrative action of selle r, one bid per bidder etc clauses shall be as mentioned in GEM GTC. NOTE: - Above terms and conditions are suggestive in nature. From above mentioned buyer added bid spe cific terms and conditions buyer can choose suitable terms and conditions on case-to-case basis or can ins ert any other suitable terms and condition with prior approval of IFA/CFA. .

Buyer uploaded ATC document Click here to view the file.

Participation by the bidder in RA process would be considered as their consent for extension in offer validity by 30 days by the date of RA initiation.