CROCKERY1, CROCKERY2, CROCKERY3, CROCKERY4, CROCKERY5

Actual delivery (and Installation & Commissioning (if covered in scope of supply)) is to be done at following address BASE VICTUALLING YARD NAD POST NEAR ASHOKA PARK VISAKHAPATNAM ANDHRA PRADESH 530009 .

Bidders are advised to check applicable GST on their own before quoting. Buyer will not take any responsibility in this regards. GST reimbursement will be as per actuals or as per applicable rates (whichever is lower), subject to the maximum of quoted GST %.

While generating invoice in GeM portal, the seller must upload scanned copy of GST invoice and the screenshot of GST portal confirming payment of GST.

Bidder shall submit the following documents along with their bid for Vendor Code Creation:

• a.Copy of PAN Card.
• b.Copy of GSTIN.
• c.Copy of Cancelled Cheque.
• d.Copy of EFT Mandate duly certified by Bank.

Experience Criteria: The Bidder or its OEM {themselves or through reseller(s)} should have regularly, manufactured and supplied same or similar Category Products to any Central / State Govt Organization / PSU for 3 years before the bid opening date. Copies of relevant contracts to be submitted along with bid in support of having supplied some quantity during each of the year. In case of bunch bids, the primary product having highest value should meet this criterion.

Manufacturer Authorization:Wherever Authorised Distributors/service providers are submitting the bid, Authorisation Form /Certificate with OEM/Original Service Provider details such as name, designation, address, e-mail Id and Phone No. required to be furnished along with the bid

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 50 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 50% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

• 1.The Seller shall not assign the Contract in whole or part without obtaining the prior written consent of buyer.
• 2.The Seller shall not sub-contract the Contract in whole or part to any entity without obtaining the prior written consent of buyer.
• 3.The Seller shall, notwithstanding the consent and assignment/sub-contract, remain jointly and severally liable and responsible to buyer together with the assignee/ sub-contractor, for and in respect of the due performance of the Contract and the Sellers obligations there under.

The seller is required to print logo as per buyer's requirement.

Without prejudice to Buyer’s right to price adjustment by way of discount or any other right or remedy available to Buyer, Buyer may terminate the Contract or any part thereof by a written notice to the Seller, if:

• i)The Seller fails to comply with any material term of the Contract. ii) The Seller informs Buyer of its inability to deliver the Material(s) or any part thereof within the stipulated Delivery Period or such inability otherwise becomes apparent. iii) The Seller fails to deliver the Material(s) or any part thereof within the stipulated Delivery Period and/or to replace/rectify any rejected or defective Material(s) promptly. iv) The Seller becomes bankrupt or goes into liquidation.
• v)The Seller makes a general assignment for the benefit of creditors. vi) A receiver is appointed for any substantial property owned by the Seller. vii) The Seller has misrepresented to Buyer, acting on which misrepresentation Buyer has placed the Purchase Order on the Seller.

Scope of supply (Bid price to include all cost components) : Only supply of Goods

• 12.Turnover Bidder Turn Over Criteria: The minimum average annual financial turnover of the bidder during the last three years, ending on 31st March of the previous financial year, should be as indicated in the bid document. Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or a certificate from the Chartered Accountant / Cost Accountant indicating the turnover details for the relevant period shall be uploaded with the bid. In case the date of constitution / incorporation of the bidder is less than 3 year old, the average turnover in respect of the completed financial years after the date of constitution shall be taken into account for this criteria.
• 13.Turnover OEM Turn Over Criteria: The minimum average annual financial turnover of the OEM of the offered product during the last three years, ending on 31st March of the previous financial year, should be as indicated in the bid document. Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or a certificate from the Chartered Accountant / Cost Accountant indicating the turnover details for the relevant period shall be uploaded with the bid. In case the date of constitution / incorporation of the OEM is less than 3 year old, the average turnover in respect of the completed financial years after the date of constitution shall be taken into account for this criteria. In case of bunch bids, the OEM of CATEGORY RELATED TO primary product having highest bid value should meet this criterion.

IMPORTED PRODUCTS: In case of imported products, OEM or Authorized Seller of OEM should have a registered office in India to provide after sales service support in India. The certificate to this effect should be submitted.

• 15.Purchase Preference (Centre) Purchase preference to Micro and Small Enterprises (MSEs): Purchase preference will be given to MSEs as defined in Public Procurement Policy for Micro and Small Enterprises (MSEs) Order, 2012 dated 23.03.2012 issued by Ministry of Micro, Small and Medium Enterprises and its subsequent Orders/Notifications issued by concerned Ministry. If the bidder wants to avail the Purchase preference, the bidder must be the manufacturer of the offered product in case of bid for supply of goods. Traders are excluded from the purview of Public Procurement Policy for Micro and Small Enterprises. In respect of bid for Services, the bidder must be the Service provider of the offered Service. Relevant documentary evidence in this regard shall be uploaded along with the bid in respect of the offered product or service. If L-1 is not an MSE and MSE Seller (s) has/have quoted price within L-1+ 15% of margin of purchase preference /price band defined in relevant policy, such Seller shall be given opportunity to match L-1 price and contract will be awarded for percentage of 25% of total value.

Nominated Inspection Agency: On behalf of the Buyer organization, any one of the following Inspection Agency would be conducting inspection of stores before acceptance: Pre-dispatch Inspection at Seller Premises (applicable only if pre-dispatch inspection clause has been selected in ATC): BOARD OF OFFICERS AT SELLER'S PREMISES Post Receipt Inspection at consignee site before acceptance of stores: BOARD OF OFFICERS AT BUYER'S PREMISES

Testing of Sample: The testing of advance sample and bulk sample during PDI will be carried at the designated AHSP labs.When testing facilities are not available, the facilities of Govt labs/NABL/Accredited labs will be utilized. The testing charges outside the designated AHSP labs to be borne by seller's.

Bidder's offer is liable to be rejected if they don't upload any of the certificates / documents sought in the Bid document, ATC and Corrigendum if any.

• 19.Past Project Experience Proof for Past Experience and Project Experience clause: For fulfilling the experience criteria any one of the following documents may be considered as valid proof for meeting the experience criteria:a. Contract copy along with Invoice(s) with self-certification by the bidder that service/supplies against the invoices have been executed.b. Execution certificate by client with contract value.c. Any other document in support of contract execution like Third Party Inspection release note, etc.Proof for Past Experience and Project Experience clause: For fulfilling the experience criteria any one of the following documents may be considered as valid proof for meeting the experience criteria:a. Contract copy along with Invoice(s) with self-certification by the bidder that service/supplies against the invoices have been executed.b. Execution certificate by client with contract value.c. Any other document in support of contract execution like Third Party Inspection release note, etc.

Successful Bidder can submit the Performance Security in the form of Account Payee Demand Draft also (besides PBG which is allowed as per GeM GTC). DD should be made in favour of BASE VICTUALLING OFFICER payable at BASE VICTUALLING YARD . After award of contract, Successful Bidder can upload scanned copy of the DD in place of PBG and has to ensure delivery of hard copy to the original DD to the Buyer within 15 days of award of contract.

• 21.Ration Item ATCs Demurrage charges In case the rejected items are not lifted by the firm within 48 hrs, the demurrage charges at the rate of 0.5% of total contract value will be charged per day. In case the items are not lifted within a month, the same will be destroyed by the station board of officers and no claim will be admitted.Demurrage charges. In case the rejected items are not lifted by the firm within 48 hrs, the demurrage charges at the rate of 0.5% of total contract value will be charged per day. In case the items are not lifted within a month, the same will be destroyed by the station board of officers and no claim will be admitted.
• 22.Ration Item ATCs Packing Material The items will be supplied by the successful bidder in its original packing material and the packing material will not be returned. Weight of packing material will not be included in quantity supplied and only net weight of the items will be counted. The packing should be of standardized weights of appropriate size. Item will not be accepted in non-standardized weights.Packing Material. The items will be supplied by the successful bidder in its original packing material and the packing material will not be returned. Weight of packing material will not be included in quantity supplied and only net weight of the items will be counted. The packing should be of standardized weights of appropriate size. Item will not be accepted in non-standardized weights.
• 23.Ration Item ATCs Shelf Life The supplier shall declare the shelf life/best before use for a minimum period equal to the warranty period as given in the DFS for the item. The item should be of the latest manufacture, conforming to the current production standard and having 100% defined life at the time of delivery.

NET WORTH: Net Worth of the OEM should be positive as per the last audited financial statement.

Bidder financial standing: The bidder should not be under liquidation, court receivership or similar proceedings, should not be bankrupt. Bidder to upload undertaking to this effect with bid.

Supplier shall ensure that the Invoice is raised in the name of Consignee with GSTIN of Consignee only.

NON DISCLOSURE DECLARATION CERTIFICATE (On Bidder Letter Head) to be uploaded with bid:

• 1.I M/s. (FIRM NAME) __________________________________________________ hereby declare that I shall not disclose the contract or any provision, specification, plan, design, pattern, sample or information thereof to any third party during and after expiry of Contract.
• 2.If defying the norms as per the Contract a legal action may be taken against me as per the existing Rules.

Buyer Added text based ATC clauses INDENT NO 26VCMC001 ADDITIONAL CLAUSES AGAINST GeM BID FOR PROCUREMENT OF MESSTRAPS GLASS ITEMS (05 ITEMS)

• 1.TE pertains to procurement of 05 types of messtraps items.
• 2.Samples: Firm has to submit 02 number of pilot sample within 10 days after Tender Opening Date. Item compliant to the specification mentioned in GeM bid to Base Victualling Yard prior bid end date quoting reference of the item descrip tion, GeM bid number and bid end date. Bids without sample will be liable to rej ection outright. Sample must be submitted with 02 copy of forwarding letter. Base Victualling Yard NAD Post Visakhapatnam 530009
• 3.Delivery Period : PSPP 01 lot.
• a.Item to be supplied within 120 days from the placement of order against GeM contract.
• b.Item to be supplied under Warranty / Guarantee with consignee righ t of rejection if item not found suitable as per stock sample / approved sample.
• c.Item inspection by Board of Officers nominated by end user.
• d.PSPP - 01 lot.
• 4.Each package to be labeled/ embossed with following:-
• (a)Firms Name ______________________
• (b)Purchase order reference _________________________
• (c)Batch No., Month & year of Manufacturer __________________________
• (d)Instruction for upkeep and maintenance of the item, if any _______________
• (e)Property of Indian Navy
• (f)Logo
• 5.Proof of annual sales turnover : Sales turnover of the firm as per GeM bid document for last THREE consecutive years separately year wise is a man datory qualification and documentary evidence duly certified by Chartered A ccountant should be submitted with online Technical bid. Bids without this do cuments will be liable for rejection outright.
• 6.Past Purchase Order:- Proof of past purchase order from any agency for si milar type of tendered items.
• 7.Determination of L1 firm :- All firms participating on GeM with valid docu ments / bids will be considered, thereafter Board of Officers will evaluate techni cal documents and tender samples submitted by every firm and qualify bids of only those firm which is acceptable on parameters (technical documents and sa mple). CST will be prepared and L1 will be determined by GeM portal L1 will be determined on the basis of sum total of all the basic prices quoted for disti nct item (composite least quote for the entire tender).
• 8.Specification :- As per stock sample held by BVY(V) Prospective bidders are requested to check / verify/ confirm shape, size and material of tendered sampl e before quoting for the same. Participant should produce authorization letter o n firms letterhead. Stock samples will be displayed everyday till TOD between 1 030 to 1600 Hrs at BVY(V). There should not be any material distortion / l oss in appearance of silver plating items within 01 year of supply.
• 9.Samples : Firm to submit 02 No. of tendered samples with the bid to Base Victualling Yard, Visakhapatnam quoting reference of the tender, pattern no., it em description and date of opening of the tender. If bid submitted without s ample, bid will be out rightly rejected. Sample is necessary to ascertain if i tems offered by firm are as per approved stock sample and of requisite material . Sample will not be rejected on the basis of feel, fit & finish.
• 10.Inspection : Pre-acceptance inspection will be carried out by nominated Bo ard of Officers. Item will be accepted against manufacturers guarantee/warrant ee certificate (duly stamp and signed) and a letter from the seller certifying that in case of any defect in the product during the warranty period, the item w ould either be repaired or the complete replaced, entirely at the supplier cost.
• 11.Child Labour Certificate :- Self- certification from the bidder that “Child L abour” is not being/ will not be employed in any of their processes is a mandato ry requirement for acceptance of technical bids. Bids without this certificate will be liable for rejection outright.
• 12.Vendor Evaluation compliance Matrix to be filled by respective bidders.
• 13.Firms are mandatorily required to submit undertaking that items ar e not sources from China. The firm will be responsible for unloading of consignment at Consignees premises. .

Buyer uploaded ATC document Click here to view the file.

Participation by the bidder in RA process would be considered as their consent for extension in offer validity by 30 days by the date of RA initiation.