Short Term Cab & Taxi Hiring Services - Sedan; Local; 80Kms X 10Hrs, Short Term Cab & Taxi Hiring Services - Premium Sedan; Local; 80Kms X 10Hrs, Short Term Cab & Taxi Hiring Services - Premium SUV…

OPTION CLAUSE 25% : The buyer can increase or decrease the contract quantity or contract duration up to 25 percent at the time of issue of the contract. However, once the contract is issued, the contract quantity or contract duration can only be increased up to 25 percent. Bidders are bound to accept the revised quantity or duration. For lumpsum-based service contracts, the buyer may increase the scope of work and contract value up to 25 percent with the consent of the service provider

Actual delivery (and Installation & Commissioning (if covered in scope of supply)) is to be done at following address National Hydrographic Office 107A Rajpur Road Dehradun UK 248001 .

Bidder financial standing: The bidder should not be under liquidation, court receivership or similar proceedings, should not be bankrupt. Bidder to upload undertaking to this effect with bid.

Bidders shall quote only those products (Part of Service delivery) in the bid which are not obsolete in the market and has at least 4 years residual market life i.e. the offered product shall not be declared end-of- life by the OEM before this period.

AVAILABILITY OF OFFICE OF SERVICE PROVIDER: An office of the Service Provider must be located in the state of Consignee. DOCUMENTARY EVIDENCE TO BE SUBMITTED.

Dedicated /toll Free Telephone No. for Service Support : BIDDER/OEM must have Dedicated/toll Free Telephone No. for Service Support.

Escalation Matrix For Service Support : Bidder/OEM must provide Escalation Matrix of Telephone Numbers for Service Support.

The Service Provider must own 30% of the bid quantity of vehicles in Service Provider’s name or in the name of the proprietor / partner of the Service Provider. Necessary documents relating to proof of ownership will be uploaded by the bidder for verification of the buyer. Such Service Provider owned vehicles will be part of the fleet to be deployed by the Service Provider in case he gets the contract against this bid.

• 9.Vehicle Hiring(MoD) Accident & Insurance 1.The Seller shall undertake to produce evidence to the satisfaction of the Buyer that the insurance company, with which insurance all vehicles being tendered under this contract has been affected, has received notice(s) that the Government is interested in the policy of insurance. 2.Seller agrees and will be responsible, for any untoward happening like accident / death of drivers during duties and Seller will not claim any compensation from the Government. 3.The Seller shall indemnify the Government against any claim action or demands relating to any accident or damage that may occur to any vehicles(s) and driver(s) employed by the Seller under this contract or to any person involved in such accident. 4.In the case of any accident, the Seller or his / her representative will inform the nearest Police Station. Court of Inquiry as in case of Army vehicle will be conducted and the decision of the Indian Army in this regard shall be binding and final. 5.In case of any accident during the performance of the duty, the cost of damage to the vehicle will be borne by the Seller. No compensation will be given by the Army authorities.
• 10.Vehicle Hiring(MoD) Agents / Agency Commission The Seller confirms and declares to the Buyer that the Seller is the original provider of the services referred to in this contract and has not engaged any individual or firm, whether Indian or foreign whatsoever, to intercede, facilitate or in any way to recommend to the Government of India or any of its functionaries, whether officially or unofficially, to the award of the contract to the Seller. The Seller agrees that if it is established at any time to the satisfaction of the Buyer that the present declaration is in any way incorrect or if at a later stage it is discovered by the Buyer that the Seller has engaged any such individual/firm, and paid or intended to pay any amount, gift the Seller will be debarred from entering into any contract with the Government of India for a minimum period of five years. The Buyer will also have the right to recover any such amount from any contracts concluded earlier with the Government of India.
• 11.Vehicle Hiring(MoD) RISK & EXPENSE Rejection of Vehicles, as described above, or on account of Seller’s failing, declining, neglecting or delaying to comply with any requisition or otherwise not executing the same in accordance with the terms of the contract, the consignee or his / her successor in office shall be at liberty (without prejudice to any other remedy the Government may have on account of any claim for compensation against loss and inconvenience caused by such breach or non-performance of the contract) to hire from any other source, at Seller’s risk and expense, such services as may have been rejected or that Seller may have failed, declined, neglected or delayed to supply.
• 12.Vehicle Hiring(MoD) RISK & EXPENSE Extra expenditure, if any, on account of risk and expense purchase of the service made by the Government as above, will be deducted out of Seller’s payment of bills due to the Seller or from Performance Guarantee.
• 13.Vehicle Hiring(MoD) RISK & EXPENSE In the event of vehicle(s) arranged from other sources at risk & expense of the Seller in accordance with the terms of the contract, the amount of excess incidental expenditure, if any, involved in having to meet the complete demand out of Civil Hired Transport, will be in addition to the amount recoverable from Seller, for making such arrangement and be charged from Seller.
• 14.Vehicle Hiring(MoD) Common Terms for All Types of Vehicles Required Under the Contract All Vehicles tendered will be registered/approved by the concerned RTO/RTA as commercial transport and all taxes paid on due date.
• 1.For operation of the contractual obligations in the protected areas / States, where & when required, all drivers and other staff employed will be in possession of inner line permit / validated card issued by the civil administrative authorities.
• 2.A valid route permit is held for each and every vehicle provided to the Government under this agreement.
• 3.ON MILITARY DUTY board will be displayed on the vehicles under the contract only when hired by the Buyer.
• 4.Vehicles will fumigate/disinfect against infectious diseases, if any, as desired by military authorities. All expenses in this connection will be borne by the Seller.
• 5.Seller cannot claim to be issued with Petrol/ Diesel/ Fuel/ Oil/ Lubricants, either free or on payment for his vehicles, from military sources.
• 15.Vehicle Hiring(MoD) Demand of Vehicles & Transport Indents The civil vehicles required under the contract include those for conveyance of stores, officials, personnel and civilians of Army, Navy, Air Force, Para Military Forces, Central/State Governments and Nationals of other countries for whose subsistence Government of India accepts responsibility and who happen to be or come into the area covered by the contract.
• 1.Sellers accredited representative will report to the consignee at the designated time and place for collecting the demand of transport required and the transport will be provided by the seller on the date and time specified.
• 2.In case Seller/or accredited representative does not report, the demand of transport dispatched by post/ through dispatch rider / message on the last known address / mobile number of the Seller / accredited agents of the Seller by the consignee will be taken as received by the Seller and normal procedure for hiring of transport at risk and expense of the Seller will be initiated in case of failure on part of the Seller.
• 3.Normally 24 hour notice will be given for provision of a vehicle. In cases of urgent military necessity, the transport may be demanded over the telephone. In such cases covering indents will be submitted by the consignee / indenting unit.
• 4.Seller shall have no objection to the increase/decrease of the demand of vehicle placed by the consignee, provided such changes are made within six hours in advance. However, a demand placed earlier may be cancelled at the last moment even on arrival of the vehicle for duty at reporting point / parking area.
• 5.Transport indented for by the consignee will be supplied at the time and place given in the order issued by consignee/ authorized representatives. All vehicles will report to nominated reporting place / vehicle parking area as specified by the consigneeor their authorized representatives. No vehicle driver will be permitted to leave the vehicle unattended.
• 6.Seller or accredited agent(s) will initial the Car Diary at the time of commencement of duty and obtain full signature of officer using the vehicles.
• 7.Time and Kilometer of duty will commence at the parking area / reporting point as specified by consignee. No extra Km / time will be given for vehicle to report from garage or return.
• 8.On completion of duty, signature of the consignee / his / her representative on the Car Diary and other relevant documents will be obtained.
• 9.Seller shall undertake to complete the service within the reasonable specified time as required by the consignee and Seller shall employ such transport as will be necessary to complete the service within the specified time.
• 16.Vehicle Hiring(MoD) Deliveries Seller will adhere to the time permissible to travel the distance on the specified route as per the instructions which will include routine halts, halts due to security reasons imposed by the Civil/Army authorities, convoy timing if any, repairs en-route repair / maintenance timing and so on to ensure the official(s)/stores reach the destination in time. However, if the vehicle is not able to reach the destination by the expected time of arrival the driver will get his / her copy of transport indent endorsed from Civil Police authority and Army TCP stating the reasons for delay.
• 1.With respect to delivery of vehicle(s) /service(s) from one station to the other, the time taken for the same shall be in conjunction with the distance travelled on the basis of speed/KM ratio and type of terrain. In case of any contingencies occurring en-route, like vehicle breaking down, it would be entirely binding upon the Seller to arrange for a relief vehicle.
• 2.Seller shall deliver the goods at the destination. In case the Seller is unable to do so due to accident / breakdown of vehicles or natural calamities, he will lodge a proper report at the nearest Police Station and also inform the consignee
• 17.Vehicle Hiring(MoD) Inspection / Rejection of Vehicles The vehicles provided under this contract shall be according to qualitative standards as the Buyer shall approve.
• 1.The consignee or his / her authorized representative(s) or any other officer acting on behalf of the Buyer may, at any time, inspect the CHTs tendered by the Seller under this contract, physically or mechanically and Seller shall comply, without unnecessary delay, with any reasonable instructions or suggestions issued by such Officer consequent to such inspection.
• 2.Seller shall neither claim nor be entitled to payment for any damage that rejected transport may suffer or any other harm incidental to a full and proper examination and test of such transport.
• 3.Any CHTs rejected by any of the authorities on inspection, before or during use of the vehicle, will be replaced by Seller at once. Time spent for replacement will not be calculated for payment.
• 4.The officer to whom CHT services are to be provided may reject the transport, if in his / her opinion the transport provided does not meet the requisite qualitative standards.
• 5.Seller shall not charge or be paid for transport rejected as per provisions contained herein, and such transport shall be removed by Seller at his / her own expense.
• 6.If not replaced within an hour the contract-operating officer concerned may arrange the vehicle from any other source(s) at Seller’s risk and expense. Any transport arranged from any source shall be charged at local market rate prevailing at the time.
• 18.Vehicle Hiring(MoD) LIGHT VEHS Light Vehicle CHT supplied by Seller will have the following fitments at no extra cost to the Buyer:-
• (a)One Star Plate on the front end of the vehicle and one Star Plate at the rear end the vehicle.
• (b)Flag rod at the front end (nose) of the vehicle.
• (c)Siren and Dome light (flashing) on the roof, if and when required.
• (d)Fire extinguisher.(Buyer can add in Buyer Specified ATC)
• 19.Vehicle Hiring(MoD) Non- disclosure of Contract Documents Except with the written consent of the Buyer/ Seller, other party shall not disclose the contract or any provision, specification or information thereof to any third party. Declaration duly signed on official Letter Head of the Seller as per format given at Annexure-I.
• 20.Vehicle Hiring(MoD) Notices Any notice required or permitted by the contract shall be written in the English language and may be delivered personally or may be sent by FAX or registered pre-paid mail / airmail, addressed to the last known address of the party to whom it is sent.
• 21.Vehicle Hiring(MoD) Payment for Local Duties (All Category of vehicle) 1.For application of extra hours / extra kms clauses in Local Duty; thirty minutes and above will be charged as one hour and time below thirty minutes will be ignored. 2.The payment for local duties will progress bracket wise. Each lower bracket will be considered to be crossed if any of the km or time of that bracket is crossed. Beyond the highest bracket i.e 8hours / 80 Km or 10 hours / 80 Km (or as may be the highest bracket fixed for Local Duty in this contract) payment will first be made for highest bracket and thereafter for extra hour or extra Km run whichever is more. Rates for per hour or per km will be applicable only after the highest bracket of Hours and / or Km is exceeded. 3.Since hiring for local duties is done on daily basis and the vehicle is de-hired at the end of the day, no night halt charges will be admissible.
• 22.Vehicle Hiring(MoD) Tax and Duties Toll Tax/ Entry Tax/ Octroi Duty & Local Taxes. No separate payment would be made by the Buyer for Toll Taxes, Entry Taxes, Octroi duty and local Taxes, if any. The Seller should cater for these Taxes/ duties as part of Basic Rate quoted in the Bid.

Buyer Added text based ATC clauses Pre-bidding interaction meeting will held at National Hydrographic Office, Dehradun on 16 Sep 26 (1100 A M). .