Electronic Weighing Scales

Bidder financial standing: The bidder should not be under liquidation, court receivership or similar proceedings, should not be bankrupt. Bidder to upload undertaking to this effect with bid.

Bidders are advised to check applicable GST on their own before quoting. Buyer will not take any responsibility in this regards. GST reimbursement will be as per actuals or as per applicable rates (whichever is lower), subject to the maximum of quoted GST %.

Bidder shall submit the following documents along with their bid for Vendor Code Creation:

• a.Copy of PAN Card.
• b.Copy of GSTIN.
• c.Copy of Cancelled Cheque.
• d.Copy of EFT Mandate duly certified by Bank.

Data Sheet of the product(s) offered in the bid, are to be uploaded along with the bid documents. Buyers can match and verify the Data Sheet with the product specifications offered. In case of any unexplained mismatch of technical parameters, the bid is liable for rejection.

End User Certificate: Wherever Bidders are insisting for End User Certificate from the Buyer, same shall be provided in Buyer’s standard format only.

Experience Criteria: The Bidder or its OEM {themselves or through reseller(s)} should have regularly, manufactured and supplied same or similar Category Products to any Central / State Govt Organization / PSU for 3 years before the bid opening date. Copies of relevant contracts to be submitted along with bid in support of having supplied some quantity during each of the year. In case of bunch bids, the primary product having highest value should meet this criterion.

Malicious Code Certificate: The seller should upload following certificate in the bid:-

• (a)This is to certify that the Hardware and the Software being offered, as part of the contract, does not contain Embedded Malicious code that would activate procedures to :-
• (i)Inhibit the desires and designed function of the equipment.
• (ii)Cause physical damage to the user or equipment during the exploitation.
• (iii)Tap information resident or transient in the equipment/network.
• (b)The firm will be considered to be in breach of the procurement contract, in case physical damage, loss of information or infringements related to copyright and Intellectual Property Right (IPRs) are caused due to activation of any such malicious code in embedded software.

Manufacturer Authorization:Wherever Authorised Distributors/service providers are submitting the bid, Authorisation Form /Certificate with OEM/Original Service Provider details such as name, designation, address, e-mail Id and Phone No. required to be furnished along with the bid

NON DISCLOSURE DECLARATION CERTIFICATE (On Bidder Letter Head) to be uploaded with bid:

• 1.I M/s. NAME OF FIRM hereby declare that I shall not disclose the contract or any provision, specification, plan, design, pattern, sample or information thereof to any third party during and after expiry of Contract.
• 2.If defying the norms as per the Contract a legal action may be taken against me as per the existing Rules.

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 50 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 50% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

Registration / Empanelment Requirement: Contract shall be awarded to only such sellers , who are registered / empanelled / approved / enlisted with DGQA for the required goods / service category on the date of bid opening. Prospective bidders (if not already registered), are advised to get themselves registered with the said registration authority before bid opening date. (It is certified that the registration is granted by the registering agency as per Rule 150 of GFR following a fair, transparent and reasonable procedure.)

While generating invoice in GeM portal, the seller must upload scanned copy of GST invoice and the screenshot of GST portal confirming payment of GST.

IMPORTED PRODUCTS: In case of imported products, OEM or Authorized Seller of OEM should have a registered office in India to provide after sales service support in India. The certificate to this effect should be submitted.

Nominated Inspection Agency: On behalf of the Buyer organization, any one of the following Inspection Agency would be conducting inspection of stores before acceptance: Pre-dispatch Inspection at Seller Premises (applicable only if pre-dispatch inspection clause has been selected in ATC): NO Post Receipt Inspection at consignee site before acceptance of stores: STATION BOARD OF OFFICERS

Testing of Sample: The testing of advance sample and bulk sample during PDI will be carried at the designated AHSP labs.When testing facilities are not available, the facilities of Govt labs/NABL/Accredited labs will be utilized. The testing charges outside the designated AHSP labs to be borne by seller's.

• 16.Sample Clause After award of contract – Successful Bidder shall have to get advance sample approved from buyer before bulk manufacturing / starting bulk supplies. Successful Bidder shall submit 1 samples for Buyer's approval, within 5 days of award of contract. Buyer shall, as per contract specifications framework, either approve the advance sample or will provide complete list of modification required in the sample within 5 days of receipt of advance sample. Seller shall be required to ensure supply as per approved sample with modifications as communicated by Buyer. If there is delay from buyer side in approval of advance sample – the delivery period shall be refixed without LD for the period of delay in sample approval. In case, the sample is found to have major deviations / not conforming to the Contract specifications, the buyer at its discretion may call for fresh samples for approval before allowing bulk supplies or may terminate the contract after notifying the deviations to the seller. Unless otherwise provided in the contract, all samples required for test shall be supplied by the contractor free of cost. Where under the contract, the contractor is required to submit an advance sample, any expenses incurred by the contractor on or in connection with the production of stores in bulk, before the sample has been approved unconditionally shall be borne by the Seller and he shall not claim any compensation in the event of such sample being found unacceptable by the Buyer / Consignee.

Bidders can also submit the EMD with Banker’s Cheque in favour of COMDT payable at COMDT . Bidder has to upload scanned copy / proof of the BC along with bid and has to ensure delivery of hardcopy to the Buyer within 5 days of Bid End date / Bid Opening date.

Successful Bidder can submit the Performance Security in the form of Account Payee Demand Draft also (besides PBG which is allowed as per GeM GTC). DD should be made in favour of . payable at NAME OF SELLER . After award of contract, Successful Bidder can upload scanned copy of the DD in place of PBG and has to ensure delivery of hard copy to the original DD to the Buyer within 15 days of award of contract.

NET WORTH: Net Worth of the OEM should be positive as per the last audited financial statement.

Scope of supply (Bid price to include all cost components) : Only supply of Goods

Bidder's offer is liable to be rejected if they don't upload any of the certificates / documents sought in the Bid document, ATC and Corrigendum if any.

ISO 9001: The bidder or the OEM of the offered products must have ISO 9001 certification.

Material Test Certificate Should Be Sent Along with The Supply. The Material Will Be Checked by Buyer’s Lab & the Results of the Lab will be the Sole Criteria for Acceptance of the Item.

The bidder is required to upload, along with the bid, all relevant certificates such as BIS licence, type test certificate, approval certificates and other certificates as prescribed in the Product Specification given in the bid document.

To be eligible for award of contract, Bidder / OEM must possess following Certificates / Test Reports on the date of bid opening (to be uploaded with bid): NABL TEST REPORT .

• 26.Turnover Bidder Turn Over Criteria: The minimum average annual financial turnover of the bidder during the last three years, ending on 31st March of the previous financial year, should be as indicated in the bid document. Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or a certificate from the Chartered Accountant / Cost Accountant indicating the turnover details for the relevant period shall be uploaded with the bid. In case the date of constitution / incorporation of the bidder is less than 3 year old, the average turnover in respect of the completed financial years after the date of constitution shall be taken into account for this criteria.
• 27.Turnover OEM Turn Over Criteria: The minimum average annual financial turnover of the OEM of the offered product during the last three years, ending on 31st March of the previous financial year, should be as indicated in the bid document. Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or a certificate from the Chartered Accountant / Cost Accountant indicating the turnover details for the relevant period shall be uploaded with the bid. In case the date of constitution / incorporation of the OEM is less than 3 year old, the average turnover in respect of the completed financial years after the date of constitution shall be taken into account for this criteria. In case of bunch bids, the OEM of CATEGORY RELATED TO primary product having highest bid value should meet this criterion.

Availability of Service Centres: Bidder/OEM must have a Functional Service Centre in the State of each Consignee's Location in case of carry-in warranty. (Not applicable in case of goods having on-site warranty). If service center is not already there at the time of bidding, successful bidder / OEM shall have to establish one within 30 days of award of contract. Payment shall be released only after submission of documentary evidence of having Functional Service Centre.

Dedicated /toll Free Telephone No. for Service Support : BIDDER/OEM must have Dedicated/toll Free Telephone No. for Service Support.

Escalation Matrix For Service Support : Bidder/OEM must provide Escalation Matrix of Telephone Numbers for Service Support.

Warranty period of the supplied products shall be 1 years from the date of final acceptance of goods or after completion of installation, commissioning & testing of goods (if included in the scope of supply), at consignee location. OEM Warranty certificates must be submitted by Successful Bidder at the time of delivery of Goods. The seller should guarantee the rectification of goods in case of any break down during the guarantee period. Seller should have well established Installation, Commissioning, Training, Troubleshooting and Maintenance Service group in INDIA for attending the after sales service. Details of Service Centres near consignee destinations are to be uploaded along with the bid.

Timely Servicing / rectification of defects during warranty period: After having been notified of the defects / service requirement during warranty period, Seller has to complete the required Service / Rectification within 5 days time limit. If the Seller fails to complete service / rectification with defined time limit, a penalty of 0.5% of Unit Price of the product shall be charged as penalty for each week of delay from the seller. Seller can deposit the penalty with the Buyer directly else the Buyer shall have a right to recover all such penalty amount from the Performance Security (PBG).Cumulative Penalty cannot exceed more than 10% of the total contract value after which the Buyer shall have the right to get the service / rectification done from alternate sources at the risk and cost of the Seller besides forfeiture of PBG. Seller shall be liable to re-imberse the cost of such service / rectification to the Buyer.

• 33.Past Project Experience Proof for Past Experience and Project Experience clause: For fulfilling the experience criteria any one of the following documents may be considered as valid proof for meeting the experience criteria:a. Contract copy along with Invoice(s) with self-certification by the bidder that service/supplies against the invoices have been executed.b. Execution certificate by client with contract value.c. Any other document in support of contract execution like Third Party Inspection release note, etc.Proof for Past Experience and Project Experience clause: For fulfilling the experience criteria any one of the following documents may be considered as valid proof for meeting the experience criteria:a. Contract copy along with Invoice(s) with self-certification by the bidder that service/supplies against the invoices have been executed.b. Execution certificate by client with contract value.c. Any other document in support of contract execution like Third Party Inspection release note, etc.
• 34.Past Project Experience The Bidder / OEM {themselves or through reseller(s)}, should have executed project for supply and installation / commissioning of same or similar Category Products during preceding 3 financial years (i.e. current year and three previous financial years) as on opening of bid, as per following criteria:
• (i)Single order of at least 35% of estimated bid value; or
• (ii)Two orders of at least 20% each of estimated bid value; or
• (iii)Three orders of at least 15% each of estimated bid value. Satisfactory Performance certificate issued by respective Buyer Organization for the above Orders should be uploaded with bid. In case of bunch bids, the Category related to primary product having highest bid value should meet this criterion
• 35.Ration Item ATCs Demurrage charges In case the rejected items are not lifted by the firm within 48 hrs, the demurrage charges at the rate of 0.5% of total contract value will be charged per day. In case the items are not lifted within a month, the same will be destroyed by the station board of officers and no claim will be admitted.Demurrage charges. In case the rejected items are not lifted by the firm within 48 hrs, the demurrage charges at the rate of 0.5% of total contract value will be charged per day. In case the items are not lifted within a month, the same will be destroyed by the station board of officers and no claim will be admitted.
• 36.Ration Item ATCs Packing Material The items will be supplied by the successful bidder in its original packing material and the packing material will not be returned. Weight of packing material will not be included in quantity supplied and only net weight of the items will be counted. The packing should be of standardized weights of appropriate size. Item will not be accepted in non-standardized weights.Packing Material. The items will be supplied by the successful bidder in its original packing material and the packing material will not be returned. Weight of packing material will not be included in quantity supplied and only net weight of the items will be counted. The packing should be of standardized weights of appropriate size. Item will not be accepted in non-standardized weights.
• 37.Ration Item ATCs Shelf Life The supplier shall declare the shelf life/best before use for a minimum period equal to the warranty period as given in the DFS for the item. The item should be of the latest manufacture, conforming to the current production standard and having 100% defined life at the time of delivery.

Buyer Added text based ATC clauses

• 1.Items should be matching the depot sample, which will be ascertained by BO O after their award of contract & before supply of bulk stores.
• 2.The item(s) mentioned in the BOQ/Bid shall be as per concerned CQA Specifi cations/Depot Sample. Bidder is advised to liaise with concerned CQA/DGQA for more relevant designs and drawings. The prospective bidder should enclose Sel f certification with respect to Local Content used in manufacture of “To be Sup plied” item.
• 3.The responsibility of ascertain & ensuring the correctness of the times as per the depot requirement, before submitting the bid and during supply of the store s, rests with the bidder solely.
• 4.The depot follows a transparent inspection should and through vetting of qu ality is done by an independent Board of Officer’s.
• 5.Warranty of the subject items is as per specification (ALL Schedule) and the bidder should submit a warranty certificate duly signed with stamp in letter pad .
• 6.The bidder should submit an undertaking certificate for the uploaded do cuments are 100% genuine regarding the subject bid.
• 7.Original copy of EMD shall reach the buyer within opening date of bid.
• 8.Liquidated damages: if the seller fails to delivery any or all of the goods/servi ces within the original/re-fixed delivery period(s) specified in the contract, the b uyer will be entitled to deduct/recover the liquidated damages for the delay, unl ess covered under force majeure conditions aforesaid, 0.5% per week or part of the week of delayed period as pre-estimated damages not exceeding 10% of th e contract value without any controversy/dispute of any sort whatsoever. In cas e, Service Level Agreement (SLA) is applicable the same shall be applicable for the contract.
• 9.Risk & Expense Clause – 9.1 Should the stores or any instalment thereof not be delivered within the tim e or times specified in the contract documents, or if defective delivery is made i n respect of the stores or any instalment thereof, the buyer shall after granting the seller 45 days to cure the breach, be at liberty, without prejudice to the right to recover liquidated damages as a remedy for breach of contract, to d eclare the contract as cancelled either wholly or to the extent of such default. 9.2 Should the stores or any instalment thereof not perform in accordance with the specifications / parameters provided by the seller during the check proof tests to be done in the buyer’s country, the buyer shall be at liberty, without pre judice to any other remedies for breach of contract, to cancel the contra ct wholly or to the extent of such default. 9.3 In case of a material breach that was not remedied within 45 days, the buy er shall, having given the right of first refusal to the seller be at liberty to purch ase, manufacture, or procure from any other source as he thinks fit, oth er stores of the same or similar description to make good:- 9.3.1. Such default. 9.3.2. In the event of the contract being wholly determined the balance of the st ores remaining to be delivered there under. 9.4 Any excess of the purchase price, cost of manufacturer, or value of any stor es procured from any other supplier as the case may be, over the contract price appropriate to such default or balance shall be recoverable from the seller . Such recoveries shall not exceed 2% of the value of the contract.”
• 10.Loading and unloading of stores at yard will be under the scope of the su pplier.
• 11.The bidder should submit a self declaration of manufacturing certificate f or quote only those products (part of service delivery) in the bid which are not o bsolete in the market and has at least 1 years residual market life i.e, the offere d product shall not be declared end-of life by the OEM before this period.
• 12.Octroi duty and/or other local taxes: contract prices are all inclusive hence no reimbursement over and above the contract price (s) shall be allowed to sell er towards payment of local taxes (such as levy of town duty, Octroi duty, termi nal tax and other levies of local bodies etc).
• 13.The bidder should submit a self declaration to the effect in bidder’s official l etter head that their agency have not been black listed by any agency whatsoe ver till date.
• 14.Firms regd with NSIC/MSME and seeking exemption from EMD are requeste d to furnish regn documents authenticated by the issuing auth as regd for mfr o f the subject bid item. 1 5 . Availability of Service Centre: Bidder/OEM must have a functional service centre in city of consignee’s location. In case of carry-in warranty. (not applicable in case of goods having on-site warranty). If service centre is not alre ady there at the time of bidding, successful bidder/OEM shall have to establish o ne within 30 days of award of contract .
• 16.Firms have to submit tech specification and clear high-resolution pictures ( HDD) of the item alongwith testing certificate from Govt/NABL certified laborato ry (not older than 03 months from the date of opening Tech Bid) conforming to t he defence specification of the item for evaluation by TEC.
• 17.Seller has to submit ANTI-COLLUSION Cert along with the tech bid.
• 18.Only OEMs are eligible for MSE exemption, as resellers/traders are not au thorized for MSE exemption as per GeM guidelines. Hence, no MSE exemption w ill be given to any reseller/trader. MSE uploaded should be verified by the UDYA M site and same will checked during TEC by the BOO on website. If found edit a ble and not eligible the firm will be disqualified.
• 19.All bidders must submit the NSIC for the item and also required to submit a Vendor Assessment.
• 20.It is certified that this depot is providing Ord Lgs Sp to units in western a nd southern sector. The stores being procured have special defence specificatio ns and are required on Op imdt basis. The Firms supply the defence store in Ar my should have experience to supply the subject store and also should have ad equate knowledge about the stores required. Inexperienced firms may supply t he store not fulfilling the defence specifications. Being Op Imdt requirement, an d time critical, the procurement cannot be delayed due to recurring rejection of sample / retendering in case of non-compliance of defence specifications.
• 21.Firms which are participating in bids must have the technical capability t o deliver the good s and services as per prescribed technical and defence specif ications, because all items required f or Indian Army is related to Tps Safety, he alth, critical security operations and equipment. Hence, it is prudent to allow on ly vendors having experience and proven capability and may not relax the criter ia of prior experience / turnover to Startups / MSEs.
• 22.The fwg documents to be submitted by firm for Technical qualification: 22.1 Document giving out turnover of the firm for past three years. 22.2 An affidavit by firm giving its turnover of the firm for past three years. 22.3 Details of orders recd and executed by the firm during past three years in respect of tendered or similar nature items. 22.4 The firms failing to submit above documents with tech bid are liable to be considered for disqualification by TEC. 22.5 Turnover uploaded by the firm should have valid UDIN No which will be ver ified and checked by BOO on ICAS website.
• 23.Clarification regarding contents of the BID. A prospective bidder who req uires clarification regarding the contents of the bidding documents shall notify t o the Buyer in writing about the clarifications sought not later than the clarificati on end date as mentioned. Copies of the query and clarifications by
• 24.Modification and withdrawal of Bids. 24.1 The Bidder may modify (resubmit) his bid after submission, as per the pr ovisions available in the portal. No bid shall be modified after the deadline for s ubmission of bids. 24.2 If bidder desires to withdraw before bid submission closing date/time, he may do so online in the portal and offline EMD would be refunded but not cost o f the tender. Once with-draw n online, he cannot participate again in this ten der. 24.3 No bid may be withdrawn in the interval between the deadline for submi ssion of bids and expiry of the period of the specified bid validity. Withdrawal of a bid during this period will result in forfeiture of Bidder’s Bid Security/EMD.
• 25.Rejection of Bids. Canvassing by the Bidder in any form, unsolicited le tter and post-tender correction may invoke summary rejection with forfeiture of EMD. Conditional Bids will not be accepted
• 26.Correctness of the Quality and Quantity . On receipt of stores at con signee’s premises, the stores are checked for ascertaining the correctness of qu ality, quantity and documents. In case the stores are found deficient in any way, consignee has the right to reject the stores even if these were inspected a nd cleared by the Inspector.
• 27.The manufacturer shall be responsible for the safe delivery of the stores at the consignee’s end and transit damage if any shall be promptly attend by hi
• m.(z) The Bidder is required to give confirmation of their acceptance unconditio nally of the terms and conditions of the bid terms on firm letter head. Failure to do so may result in rejection of the Bid submitted by the Bidder.
• 28.OEM auth dealer/Reseller will submit bid specific authority letter from O EM.
• 29.The vendor can contact concerned CQA / auth for more relevant designs and drawings. The prospective bidder should enclose Self certification with resp ect to Local Content used in manufacture of “To be Sup plied” item.
• 30.Bidder/Supplier/Organization/proprietor/Any of the Director (s) shall not be banned or suspended or black listed by any Govt/Public Sector Undertaking/ Corporate organization or convicted in any court of Law across India or declared Bankrupt or insolvent. A self-declaration cert must be uploaded in the GeM Port al under bidder Official Letter Head.
• 31.Experience Cert from the concerned Govt. department of the subject ma tter is required along with average turnover of last three years by authority pre scribed by GeM. Bidder producing copies of similar item Supply Orders must obt ain aforesaid Execution Certificate of the order. The Bidder will upload a Bid Sec urity Declaration as per the orders of GoI.
• 32.Replacement under warranty clause shall be made by the seller free of all charges at site including freight insurance and other incidental charges. Duri ng the warranty period, the seller shall remain responsible to arrange replacem ent in next business day (NBD) and for setting right at his own cost any equipm ent installed by him which is of defective manufacture or design or becomes un workable due to any ca use whatsoever. The decision of the buyer’s representat ive in this regards to direct the contractor to attend to any damage or defect in work shall be final and binding on the seller.
• 33.ADDITIONAL POINT 33.1 EMD: EMD (in shape of FDR/PBG only. DD and Banker Cheque will not acc ept) should be valid for a period of 60 Days beyond the final bid validity period i .e. EMD should be valid for 135 days (75+60) from the last date of submission o f Bid. EMD date should be after the date of bid publication and PBG should be pr epared by the L1 only after date of Contract Preparation. Old EMD or PBG will no t be accepted. 33.2 Original copy of EMD shall reach the buyer within opening date of bid. 33.3 The bidder should submit an undertaking certificate for the uploaded doc uments are 100% genuine regarding the subject bid. 33.4 Past Performance: Seller must be submit 80% past performance of GeM Contract Orders of the bid quantity for subject item and balance 70% past perfo rmance of GeM Contract Orders of similar items. 33.5 ATC of the bid should be uploaded by the vendor duly signed by the bidd er on his letter pad. 33.6 Seller to provide certificate confirming that the supplied items are genui ne in accordance with existing defence specification of the item. 33.7 Bid participation of the bidder duly accepted only no incident report has been raised against the bidder in last one year by GeM. 33.8 Bidder to uploaded copy of CRAC/Inspection Note along with invoice to c onsider for experience criteria and past performance. 33.9 Bid will be rejected in case any faulty/incorrect documents are uploaded.
• (34)Only OEM or OEM Authorised dealer may participate in the bid. In case b oth participate, both OEM and OEM authorised dealer will be rejected. .

Buyer uploaded ATC document Click here to view the file.

Participation by the bidder in RA process would be considered as their consent for extension in offer validity by 30 days by the date of RA initiation.