Coat Combat Disruptive Detachable Lining

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

Nominated Inspection Agency: On behalf of the Buyer organization, any one of the following Inspection Agency would be conducting inspection of stores before acceptance: Pre-dispatch Inspection at Seller Premises (applicable only if pre-dispatch inspection clause has been selected in ATC): NITRA/TEXTILE COMMITTEE Post Receipt Inspection at consignee site before acceptance of stores: OWN BOARD OF OFFICERS

• 3.Sample Clause After award of contract – Successful Bidder shall have to get advance sample approved from buyer before bulk manufacturing / starting bulk supplies. Successful Bidder shall submit 16 samples for Buyer's approval, within 15 days of award of contract. Buyer shall, as per contract specifications framework, either approve the advance sample or will provide complete list of modification required in the sample within 15 days of receipt of advance sample. Seller shall be required to ensure supply as per approved sample with modifications as communicated by Buyer. If there is delay from buyer side in approval of advance sample – the delivery period shall be refixed without LD for the period of delay in sample approval. In case, the sample is found to have major deviations / not conforming to the Contract specifications, the buyer at its discretion may call for fresh samples for approval before allowing bulk supplies or may terminate the contract after notifying the deviations to the seller. Unless otherwise provided in the contract, all samples required for test shall be supplied by the contractor free of cost. Where under the contract, the contractor is required to submit an advance sample, any expenses incurred by the contractor on or in connection with the production of stores in bulk, before the sample has been approved unconditionally shall be borne by the Seller and he shall not claim any compensation in the event of such sample being found unacceptable by the Buyer / Consignee.

Bidder financial standing: The bidder should not be under liquidation, court receivership or similar proceedings, should not be bankrupt. Bidder to upload undertaking to this effect with bid.

• 5.Turnover OEM Turn Over Criteria: The minimum average annual financial turnover of the OEM of the offered product during the last three years, ending on 31st March of the previous financial year, should be as indicated in the bid document. Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or a certificate from the Chartered Accountant / Cost Accountant indicating the turnover details for the relevant period shall be uploaded with the bid. In case the date of constitution / incorporation of the OEM is less than 3 year old, the average turnover in respect of the completed financial years after the date of constitution shall be taken into account for this criteria. In case of bunch bids, the OEM of CATEGORY RELATED TO primary product having highest bid value should meet this criterion.

ISO 9001: The bidder or the OEM of the offered products must have ISO 9001 certification.

Experience Criteria: The Bidder or its OEM {themselves or through reseller(s)} should have regularly, manufactured and supplied same or similar Category Products to any Central / State Govt Organization / PSU for 3 years before the bid opening date. Copies of relevant contracts to be submitted along with bid in support of having supplied some quantity during each of the year. In case of bunch bids, the primary product having highest value should meet this criterion.

• 8.Purchase Preference (Centre) Procurement under this bid is reserved for purchase from Micro and Small Enterprises whose credentials are validated online through Udyog Aadhaar/URC for that product/service category. If the bidder wants to avail the reservation benefit, the bidder must be the manufacturer of the offered product in case of bid for supply of goods. Traders are excluded from the purview of Public Procurement Policy for Micro and Small Enterprises. In respect of bid for Services, the bidder must be the Service provider of the offered Service. Relevant documentary evidence in this regard shall be uploaded along with the bid in respect of the offered product or service.

Scope of supply (Bid price to include all cost components) : Only supply of Goods

Successful Bidder can submit the Performance Security in the form of Account Payee Demand Draft also (besides PBG which is allowed as per GeM GTC). DD should be made in favour of DIGP (PROV & ACCTS) CENTRAL SECTOR, CRPF, LUCKNOW (UP) payable at AT SBI ISMAILGANJ, LUCKNOW . After award of contract, Successful Bidder can upload scanned copy of the DD in place of PBG and has to ensure delivery of hard copy to the original DD to the Buyer within 15 days of award of contract.

Buyer Added text based ATC clauses Buyer Added Bid Specific ATC 1 PRE-DISPATCH INSPECTION (PDI) Pre-dispatch inspection at Seller premises (Fee/Charges to be borne by the SELLER): Before dispatch, the goods will be inspected by (NITRA/TEXTILE CO MMITTEE) at Seller premises for their compliance to the contract specifications. Fee/Charges taken by the External inspection Agency and any external laborato ries testing charges shall be borne by the “SELLER”. For in house testing, the S ellers will provide necessary facilities free of cost. Seller shall notify the Buyer th rough email about readiness of goods for pre dispatch inspection and Buyer will notify the Seller about the conveying of approval for External Inspection Agency . The goods would be dispatched to consignee only after clearance in pre dispat ch inspection Consignee’s right of rejection as per GTC in respect of the goods finally received at his location shall in no way be limited or waived by reason of the goods havin g previously been inspected, tested and passed by Nominated External Inspecti on Agency prior to the goods’ shipment. While bidding, the sellers should take i nto account 15 days FOR INSPECTION from the date of email offering the goods for inspection. Any delay in conducting inspection beyond 15 days from the dat e of receipt of an email offering the goods for inspection shall be on the part of t he buyer and shall be regularized without Liquidated Damages.. Cost of inspecti on / testing shall be factored in by the supplier in the cost of the product itself w hile submitting bid. Following are the tests that are required to be conducted du ring pre-dispatch inspection of "( AS PER QR SPECIFICATION AND IS STANDARD OF BIS PROVISIONED IN BID) 2 DECLARATION FOR INSPECTION AGENCY (PDI) (On Firm’s letter head) I, …………………………………… (Name & Designation) of M/s. ………………………( Name of firm) hereby declare that, I have understood that as per bid document s at column “Inspection Required”, it is mentioned “No” which is due to non-ava ilability of name of the Inspection Agency at GeM System. I, understand that, in fact inspection is required and I have read the conditions mentioned in Bid Spec ific Additional Terms and Conditions (including Buyer Added text based ATC cla uses & Buyer uploaded ATC documents) and agree to get the stores inspected b efore dispatch (PDI) from (NITRA or Textile Committee ) (Mechanical / chemic al testing). Signature……………………………………. Name of firm M/s………………………. Designation……………………………….. (with seal & stamp) 3 Bidders are required to submit, Contract Copy, CRAC, Inspection note et

• c.in support of Past performance, past experience clause mentioned in bid doc ument. PERFORMANCE STATEMENT Name of Bidder:…………………………………………………………………………………… ……………………………… S/No . Organization whi ch placed Purcha se order to bidde
• r.Mention order No. & date. Item/servi ce name i n details Qty HSN Co de Value in INR CRAC/Inspecti on Note No. a nd Date. 1 2 NOTE: PLEASE READ PAST PERFORMANCE, EXPERIENCE TERMS AND CO NDITION OF IBID GEM BID DOCUMENT. 4 MII CERTIFICATE: OEM should submit MII certificate showing clear perc entage of local contents with details of locations where this value addition is ma de.
• 5.LAB TEST REPORT:- Firm must ensure to furnish the required Lab Test certificate having specific ULR number as per NABL Letter NO. NABL/ANCMT/20 21/12/13-01 dated 13/12/2021 of “Coat Combat Disruptive, Detachable Lining-Q Rs/Specification as per Provisional Specification No. S/2594/CCD Army Logo/T C- 15 (a), except Indian Army Logo, (Specification issued by Controller, Controllera te of Quality Assurance, Textiles and clothing, Kanpur) and Colour/Shade/Disruptive print pattern- as per CRPF new colour shade, design pa ttern and disruptive digital print pattern as per QRs/Specification issued by Prov . Dte vide their Letter No.U.II-98(Spec)/2 022-23-Prov-(Dis/Pattern)-14 dated 04/ 07/2023 and corrigendum dated 01/09/2023 (available on CRPF web site) form any Govt. approved Lab/NABL accredited Lab comes under Ministry of Govt. of I ndia not older than 03 years from bid opening date meeting the all parameters of specifications of bid item along with bid documents.
• 6.Bid Reserved for Make in India product.
• 7.The bid is reserved for OEM of offered product only. Exemption of turn o ver to only MSE/Start-up will be given to the actual OEMs of offered product/ bra nd and not the reseller/trader subject to submission of following documents alo ng with bid:-
• a)Plant and machinery required from manufacturers of the product shoul d be under single PAN & GST.
• b)Ownership of the plant and machinery required from manufacturing of the product should be duly certified by CA with UDIN number.
• c)Udhyam/Startup recognition certificate to prove bidder’s recognition i n trade similar to the tendered items.
• 8.Bidder shall submit the following documents along with their bid for Ven dor Code Creation:
• a.Copy of PAN Card of Proprietor.
• b.Copy of GSTIN along with annexure A & B with amendment. If any.
• c.Copy of Cancelled Cheque.
• d.Copy of EFT Mandate duly certified by Bank.
• e.Copy of Adhar Card of Proprietor.
• 9.Annual GST return (GSTR-9): Firm must ensure to submit Annual GST return along with bid documents for the year 2022-23, 2023-24 & 2024-25. GST R-3B: GSTR-3B of last Six Months from the date/month of publication of bid.
• 10.CERTIFICATE (To be submitted on Rs. 100 non judicial e-stamp paper) GeM Bid No. …………………………………………dated ………………… I, ___________________________________________________ (Name, designation & add ress) of the firm ______________________________________ (Name & address of the r egister office) hereby declare that
• a)Our contracts have not been pre-maturely terminated before completion of contract due to our fault in last 3 FY.
• b)Our firm (including allied firm) has not refused to accept contract during th e bid validity in last 3 FY.
• c)Our firm (including allied firms, partners, proprietors, directors) is not unde r debarment (blacklisted /banned/suspended etc.) by CRPF, GEM, MHA or other Ministry (in case debarment order is applicable across Ministries) on the date of bid opening date. In case of default, EMD submitted by our/my firm will be forfei ted.
• d)Our firm has not submitted any fake or misleading documents in this bid or a ny other bid in 3 FY and no incident raised in this regards. SIGNATURE Above undertaking certificate is essential condition failing which offer of the fir m is liable for rejection. Above undertaking certificate will be valid only on e-sta mp paper. If e-stamp paper facility is not available in the state and undertaking certificate is submitted on normal stamp paper, then same should be mentione d on normal stamp paper that e-stamp paper facility is not available in the state . Stamp paper should not be older than bid publishing date and not after bid en d date otherwise bid will be rejected. 11 The Firm must participate with Registered brand on GeM Portal and doc uments in connecting with Trademark of same brand of proper classification of “ Class 25”. Trademark required to be submitted failing which the offer shall be r ejected at initial stage. Trademark certificate should be for appropriate class as per TM classification. 12 Same Registered Address i.e office & Factory address must be menti oned in GST, MII, Udyam, Vendor Assessment Report, Start up certificate and Fa ctory license.
• 13.WARRANTY CLAUSE: Warranty period of 01 (One) year will be comme nced from the date of receipt (i.e date of LCR) of item at consignee location. Su pplier is required to submit a certificate of warranty of delivered item to buyer a s well as consignee. If during the specified period of warranty, the store supplie d is found to be defective, the same shall be replaced immediately with service able store by the supplier at consignee place on free of any charges, on recom mendation of consignees. 14 Cartel Formation/Pool Rates/Bid Rigging/Collusive Bidding etc. As per Para 8.1.13 of Manual for Procurement of Goods 2022, quoting of pool ra tes/cartel formation, bid rigging/collusive bidding is against the basic principle o f competitive bidding and defeats the very purpose of open and competitive ten dering system. Such practices will be severely discouraged with strong measur es. Suitable administrative action like rejection the offers, reporting the matter t o Competition Commission of India, registering authority e.g. MSME/NSIC/GeM e tc. will be initiated against such firms, on case to case basis, as decided by the competent authority. Ministries/Departments will also bring such unhealthy pra ctice to the notice of the concerned trade association like FICCI, ASSOCHAM, NSI C etc requesting them, inter alia, to take suitable strong actions against such fir ms. The Ministries/Departments may also encourage new firms to get themselv es registered to break the monopolistic attitude of the firms giving pool rate/for ming cartel. Purchase may also debar the tenders indulging in cartel formation/ collusive bidding/bid rigging for a period of two years form participation in the t enders of the purchaser.
• 15.Liquidated damages: If the seller fails to deliver any or all of the good s/ service within the original /re-fixed delivery period specified in the contract, t he buyer will be entitled to deduct/recover the liquidated damages for the delay , unless covered under Force Majeure conditions aforesaid, @ 0.5% (Half) perce nt of the prices of any portion of stores delivered late, for each week or part the reof of delay. The total damages shall not exceed 10 (Ten) percent of the value of delayed goods as per Para- 9.7.10 of Manual for Procurement of Goods-2017.
• 16.Reference sample clause:- One reference sample is required to be sent t o each consignee after carrying out PDI by external inspection agency and duly tested from their lab should be stamped, labelled, marked or sealed separately by the seller before dispatch of bulk supplies to the consignees for guidance to conduct Pre-Receipt Inspection/LCR by consignee. However, said sample will be taken into account of consignee while dispatching the final lot.
• 17.Representation/complaint will be dealt as per para 3.4 of Good and procure ment Manual updated up to July 2024 and as per instruction issued by CVC from time to time. All queries will be entertained through GeM portal window only. Ot her offline or online inquiries through phone or any other media will not be ente rtained.
• 18.Firm are requested to go through the terms and conditions carefully and acc ordingly submit all the documents/certificates as called for in the bid, failing whi ch their offer shall liable to be ignored/rejected. 19 Advance sample clause: - In case of conflict or overlap with sample c lause mentioned in bid document, following conditions will prevail over sample clause mentioned earlier.
• i)Successful bidder is required to submit advance sample of (16) Nos of goo ds free of cost to (i.e DIG, (Prov & Acct), O/O IG, Central Sector, CRPF, Vibhuti K hand, Gomti Nagar, Lucknow-(UP) 226010 ) within 15 Days of award of contract for approval by the purchaser. ii) Supplier firm must submit Advance Samples along with full Lab test report f or Buyer’s approval (date of lab test report of advance sample should be after th e date of award of contract). iii) Lab testing report of Advance sample of (Coat Combat disruptive, detachable linin
• g)shall be done mandatorily from (Lab-NITRA/Textile committee) having spe cific URL number. iv) Supplier firm should ensure that the Advance Sample to be submitted by th em, fully conform to all the parameters of the QRs/specification . Lab test r eport in this regard should be endorsed with Advance Sample as mentioned abo ve.
• v)All Advance Sample should be sealed with lab report as mentioned above a nd card affixed to it duly signed and stamped by the supplier firm indicating the following: -
• (a)Name and address of the firm
• (b)Contract No. with date
• (c)Name of item, item no. i.e. Model no. & Size etc.
• (d)Any other information, if required.
• (e)Lab test charges, if any incurred towards testing of advance sample shall b e borne by the supplier. vi) While bidding, the seller should take into account 15 days for advance sampl e submission and approval from the date of contract. Any delay in conducting a pproval beyond 15 days from the date of receipt of the sample, on first occasion only, shall be on the part of the buyer and shall be regularized without Liquidate d Damages. However, the seller should make all reasonable efforts to expedite the testing of sample from the lab to prevent avoidable delays.
• 20.The bidders should not be under liquidation, court receivership or simila r proceedings should not be bankrupt. Bidder is required to upload undertaking to this effect with the bid.
• 21.Bidders are advised to check applicable GST on their own before quoting . Buyer will not take any responsibility in this regard. GST reimbursement will be as per actual or as per applicable rates (whichever is lower), subject to the maxi mum of quoted GST%. 22 If bidder is not OEM of bidder item/offered brand then he will be consider ed as trader only irrespective of his Udyam certificate.
• 23.If bidder is participating as OEM for item under procurement, then he ha s to submit following documents in support of manufacturing credentials.
• a)Latest Udyam certificate with NIC code for same category.
• b)Vendor assessment report clearly mentioning bidder as OEM for bidder item and minimum monthly production capacity of bidder items should be commensurate to supply item within delivery period of L-1.
• c)Copy of valid factory license and pollution certificate in claim of having own manufacturing facility for same address as mentioned in GEM Vendor assessment report and MII certificate.
• 24.Bidder shall quote only those products (Part of Service delivery) in the bi d which are not obsolete in the market and has at least $ (least Years) Year’s re sidual market life i.e the offered product shall not be declared end of life by the OEM before this period. 25 FALL CLAUSE- The price charged for the stores supplied under the con tract by the Seller shall in no event exceed the lowest prices at which the Seller sells the stores or offer to sell stores of identical description to any person/Orga nization including the purchaser or any department of the Central government o r any Department of state government or any statutory undertaking of the centr al or state government as the case may be during the period till performance of all supply Orders placed during the currency of the contract is completed.
• 26.Force Majeure Clause: - If at any time, during the continuance of this contract, the performance in whole or in part by either party of any obligation under this contract shall be prevented or delayed by reason of any war, hostility, acts of public enemy, civil commotion, sabotage, fires, floods, explosions, epidemics, quarantine restrictio ns, strikes, lockouts or act of God (here in after referred to “events”) provided, notice of the happening of any such event is given by either party to the other within 21 days form the date of occurrence thereof, neither party shall by reaso n of such event, be entitled to terminate this contract nor shall either party hav e any claim for damages against the other in respect of such non-performance or delay in performance and deliveries under the contract. The contract shall be resumed as soon as practicable after such event has come to an end or ceased to exist and the decision of the Purchaser as to whether the deliveries have bee n so resumed or not, shall be final and conclusive, provided further that if the p erformance in whole or part or any obligation under this contract is prevented o r delayed by reason of any such event for a period exceeding 90 days, either pa rty may at its option terminate the contract provided also that if the contract is terminated under this clause, the purchaser shall be at liberty to take over from the contractor at a price to be fixed by the Purchaser, which shall be final. All u nused, undamaged and acceptable materials, brought out components and stor es in course of manufacture in the possession of the contractor at the time of su ch termination or such portion thereof as the purchaser may deem fit excepting such materials, bought out components and stores as the contractor may with t he prior concurrence of the purchaser elect to retain.
• 27.Buyer has right to check any GeM incidents raised against participating firms. If found suspended before opening of financial bid and technical evaluation, Seller is liable to be ignored/rejected.
• 28.Termination of contract- Without prejudice to Buyer’s right to price adjustment by way of discount or any other right or remedy available to Buyer, Buyer may terminate the Contract or any part thereof by a written notice to the Seller,if:
• i)The Seller fails to comply with any material term of the Contract. ii) The Seller informs Buyer of its inability to deliver the Material(s) or any part t hereof within the stipulated delivery Period or such inability otherwise becomes apparent. iii) The Seller fails to deliver the Material(s) or any part thereof within the stipulated Delivery Period and/or to replace/rectify any rejected or defective Ma terial(s) promptly. iv) The Seller becomes bankrupt or goes into liquidation.
• v)The Seller makes a general assignment for the benefit of creditors. vi) A receiver is appointed for any substantial property owned by the Seller. vii) The Seller has misrepresented to Buyer, acting on which misrepresentation Buyer has placed the Purchase Order on the Seller.
• 29.Vendor assessment report clearly mentioning bidder as OEM for bided it ems and minimum monthly production capacity of bidder item should be comm ensurate to supply items within delivery period of L-1
• 30.Experience Criteria: - In respect of the Filter applied for Experience cr iteria. The Bidder or its OEM (Themselves) Should have regularly, manufactured and supplied same or similar category products i.e. “All type of Coat & Jacke t, Sleeping Bags, Coat Parka” to any Central/State Govt. Organization/PSU P ublic Listed Company for number of 03 (Three) Financial years i.e. 2023-24, 202 4-25 & 2025-26 as indicated above in the bid document before the bid opening date. Copies of relevant contracts to be submitted along with bid in supports of having supplied some quantity during each of the financial year. in case of bunc h bids the category of primary product having highest value should meet this cr iterion.
• 31.OEM TURN OVER CRITERIA: - The minimum average financial turnover of the OEM of the offered product during the last three financial years i.e 2023-24, 2024-25 & 2025-26 ending on 31 st March of the previous financial year, should be as indicated in the bid documents. Documentary evidence in the form the ch arted Accounted/ Cost Accountant indicating the turnover details for the relevan t period shall be uploaded with the bid, In case the date of constitution/ incorpor ation of the OEM is less than 3 years old, the average turnover in respect of the completed financial years after the date of constitution shall be taken into acco unt for this criteria, Further, Certificate of CA/Cost auditor can be verified with U DIN.
• 32.Terms and conditions of performance security, duties and taxes, integrit y pact, Guarantee and warrantee, consignee’s right of rejection, payment terms , terms of delivery, liquidated damages, force majeure conditions, dispute resol ution, Arbitration, termination for default, grounds for administrative action of s eller, one bid per bidder etc clauses shall be as mentioned in GEM GTC. .

Participation by the bidder in RA process would be considered as their consent for extension in offer validity by 30 days by the date of RA initiation.