Y3 6145-007552 CABLE SPECIAL PURPOSE ELECTRICAL VEHICLE, Y3 6145-006187 CABLE POWER ELECTRICAL SINGLE 32 0.2MM P, Y3 6145-007603 CORD POWER ELECTRICAL FLEXIBLE TINNED, Y3 6145-006332 CABLE SPECIAL PU…

Scope of supply (Bid price to include all cost components) : Only supply of Goods

Nominated Inspection Agency: On behalf of the Buyer organization, any one of the following Inspection Agency would be conducting inspection of stores before acceptance: Pre-dispatch Inspection at Seller Premises (applicable only if pre-dispatch inspection clause has been selected in ATC): NO Post Receipt Inspection at consignee site before acceptance of stores: STATION BOARD OF OFFICER

• 3.Sample Clause After award of contract – Successful Bidder shall have to get advance sample approved from buyer before bulk manufacturing / starting bulk supplies. Successful Bidder shall submit 1 samples for Buyer's approval, within 7 days of award of contract. Buyer shall, as per contract specifications framework, either approve the advance sample or will provide complete list of modification required in the sample within 10 days of receipt of advance sample. Seller shall be required to ensure supply as per approved sample with modifications as communicated by Buyer. If there is delay from buyer side in approval of advance sample – the delivery period shall be refixed without LD for the period of delay in sample approval. In case, the sample is found to have major deviations / not conforming to the Contract specifications, the buyer at its discretion may call for fresh samples for approval before allowing bulk supplies or may terminate the contract after notifying the deviations to the seller. Unless otherwise provided in the contract, all samples required for test shall be supplied by the contractor free of cost. Where under the contract, the contractor is required to submit an advance sample, any expenses incurred by the contractor on or in connection with the production of stores in bulk, before the sample has been approved unconditionally shall be borne by the Seller and he shall not claim any compensation in the event of such sample being found unacceptable by the Buyer / Consignee.

Bidders can also submit the EMD with Fixed Deposit Receipt made out or pledged in the name of A/C THE COMMANDANT, 11 FOD . The bank should certify on it that the deposit can be withdrawn only on the demand or with the sanction of the pledgee. For release of EMD, the FDR will be released in the favour of the bidder by the Buyer after making endorsement on the back of the FDR duly signed and stamped along with covering letter. Bidder has to upload scanned copy/ proof of the FDR along with bid and has to ensure delivery of hardcopy to the Buyer within 5 days of Bid End date/ Bid Opening date

Successful Bidder can submit the Performance Security in the form of Fixed Deposit Receipt also (besides PBG which is allowed as per GeM GTC). FDR should be made out or pledged in the name of THE COMMANDANT, 11 FOD A/C (Name of the Seller). The bank should certify on it that the deposit can be withdrawn only on the demand or with the sanction of the pledgee. For release of Security Deposit, the FDR will be released in favour of bidder by the Buyer after making endorsement on the back of the FDR duly signed and stamped along with covering letter. Successful Bidder has to upload scanned copy of the FDR document in place of PBG and has to ensure delivery of hard copy of Original FDR to the Buyer within 15 days of award of contract.

Bidder's offer is liable to be rejected if they don't upload any of the certificates / documents sought in the Bid document, ATC and Corrigendum if any.

Material Test Certificate Should Be Sent Along with The Supply. The Material Will Be Checked by Buyer’s Lab & the Results of the Lab will be the Sole Criteria for Acceptance of the Item.

The bidder is required to upload, along with the bid, all relevant certificates such as BIS licence, type test certificate, approval certificates and other certificates as prescribed in the Product Specification given in the bid document.

Availability of Service Centres: Bidder/OEM must have a Functional Service Centre in the State of each Consignee's Location in case of carry-in warranty. (Not applicable in case of goods having on-site warranty). If service center is not already there at the time of bidding, successful bidder / OEM shall have to establish one within 30 days of award of contract. Payment shall be released only after submission of documentary evidence of having Functional Service Centre.

Dedicated /toll Free Telephone No. for Service Support : BIDDER/OEM must have Dedicated/toll Free Telephone No. for Service Support.

Escalation Matrix For Service Support : Bidder/OEM must provide Escalation Matrix of Telephone Numbers for Service Support.

Warranty period of the supplied products shall be 1 years from the date of final acceptance of goods or after completion of installation, commissioning & testing of goods (if included in the scope of supply), at consignee location. OEM Warranty certificates must be submitted by Successful Bidder at the time of delivery of Goods. The seller should guarantee the rectification of goods in case of any break down during the guarantee period. Seller should have well established Installation, Commissioning, Training, Troubleshooting and Maintenance Service group in INDIA for attending the after sales service. Details of Service Centres near consignee destinations are to be uploaded along with the bid.

Timely Servicing / rectification of defects during warranty period: After having been notified of the defects / service requirement during warranty period, Seller has to complete the required Service / Rectification within 7 days time limit. If the Seller fails to complete service / rectification with defined time limit, a penalty of 0.5% of Unit Price of the product shall be charged as penalty for each week of delay from the seller. Seller can deposit the penalty with the Buyer directly else the Buyer shall have a right to recover all such penalty amount from the Performance Security (PBG).Cumulative Penalty cannot exceed more than 10% of the total contract value after which the Buyer shall have the right to get the service / rectification done from alternate sources at the risk and cost of the Seller besides forfeiture of PBG. Seller shall be liable to re-imberse the cost of such service / rectification to the Buyer.

• 14.Past Project Experience Proof for Past Experience and Project Experience clause: For fulfilling the experience criteria any one of the following documents may be considered as valid proof for meeting the experience criteria:a. Contract copy along with Invoice(s) with self-certification by the bidder that service/supplies against the invoices have been executed.b. Execution certificate by client with contract value.c. Any other document in support of contract execution like Third Party Inspection release note, etc.Proof for Past Experience and Project Experience clause: For fulfilling the experience criteria any one of the following documents may be considered as valid proof for meeting the experience criteria:a. Contract copy along with Invoice(s) with self-certification by the bidder that service/supplies against the invoices have been executed.b. Execution certificate by client with contract value.c. Any other document in support of contract execution like Third Party Inspection release note, etc.

Bidder shall submit the following documents along with their bid for Vendor Code Creation:

• a.Copy of PAN Card.
• b.Copy of GSTIN.
• c.Copy of Cancelled Cheque.
• d.Copy of EFT Mandate duly certified by Bank.

Manufacturer Authorization:Wherever Authorised Distributors/service providers are submitting the bid, Authorisation Form /Certificate with OEM/Original Service Provider details such as name, designation, address, e-mail Id and Phone No. required to be furnished along with the bid

NON DISCLOSURE DECLARATION CERTIFICATE (On Bidder Letter Head) to be uploaded with bid:

• 1.I M/s. THE SELLER NAME hereby declare that I shall not disclose the contract or any provision, specification, plan, design, pattern, sample or information thereof to any third party during and after expiry of Contract.
• 2.If defying the norms as per the Contract a legal action may be taken against me as per the existing Rules.

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 50 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 50% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

Without prejudice to Buyer’s right to price adjustment by way of discount or any other right or remedy available to Buyer, Buyer may terminate the Contract or any part thereof by a written notice to the Seller, if:

• i)The Seller fails to comply with any material term of the Contract. ii) The Seller informs Buyer of its inability to deliver the Material(s) or any part thereof within the stipulated Delivery Period or such inability otherwise becomes apparent. iii) The Seller fails to deliver the Material(s) or any part thereof within the stipulated Delivery Period and/or to replace/rectify any rejected or defective Material(s) promptly. iv) The Seller becomes bankrupt or goes into liquidation.
• v)The Seller makes a general assignment for the benefit of creditors. vi) A receiver is appointed for any substantial property owned by the Seller. vii) The Seller has misrepresented to Buyer, acting on which misrepresentation Buyer has placed the Purchase Order on the Seller.

While generating invoice in GeM portal, the seller must upload scanned copy of GST invoice and the screenshot of GST portal confirming payment of GST.

Buyer Added text based ATC clauses

• 1.Under the provision of para 5.2.4.1 of GeM Handbook which spell out that the GeM maintain rigo rous criteria for recognizing with a high customer satisfaction rate and continues to review / updat e standard for vendor rating, thus ensuring overall process improvement. This facility benefits the buyer to identity good performance sellers and weed out fake / inactive sellers. Vendor rating and default history of participating firms, as maintained by GeM portal independently may be used as one of the technically qualifying criteria on case to case basis at the time of technical evaluation of bids.
• 2.ISO 9001 certificate to be uploaded alongwith bid documents.
• 3.EMD Exemption EMD exemption will be given only to Micro and Small Enterprises who are ma nufacturer of the Primary Product Category or Service Provider of the Primary Service Category an d give specific confirmation to this effect at the time of bid submission and whose credentials are validated online through Udyam Registration / Udyog Aadhaar (as validated by Government from t ime to time) and through uploaded supporting documents and to the firms/bidders as specified in para 4.xiii.m (i-x) of General Terms & conditions on GeM 4.0 (Version 1.29) dated 25 Mar 2026. Bi d security declaration certificate as per format uploaded in buyer added bid specific ATC needs to be submitted by firms seeking EMD exemption. 3. 1 Validity of EMD EMD validity (Time duration) Should be for Bid validity period plus 45 day as per para of 4 (xiii)(m) of General Terms and Conditions on GeM 4.0 (Version 1.29) dated 25 Mar 2 026.
• 4.GST – While generation invoice in GeM portal, the seller must upload scanned copy of GST invoi ce and the screenshot of GST portal confirming payment of GST, GST will be paid by the vendor as per latest GST guidelines and Sole responsibility for the same will be that of the seller.
• 5.ATC (Additional terms & conditions) – A certificate of acceptance of terms & conditions sho uld be uploaded with bid documents.
• 6.Demurrage charges In case the rejected items are not lifted by the firm within 48 hrs, the de murrage charges at the rate of 0.5% of total contract value will be charged per day. In case the ite ms are not lifted within a month, the same will be destroyed by the station board of officers and no claim will be admitted.
• 7.Shelf Life The item should be of the latest manufacture, conforming to the current production standard and having 100% defined life upto a minimum period of two months beyond warranty of the item at the time of delivery.
• 8.Liquidated Damages: If the Seller/Service Provider fails to deliver any or all of the Goods/Servi ces within the original/re-fixed delivery period(s) specified in the contract, the Buyer will be entitle d to deduct/recover the Liquidated Damages for the delay, unless covered under Force Majeure co nditions aforesaid, @ 0.5% of the contract value of delayed quantity per week or part of the week of delayed period as per-estimated damages not exceeding 10% of the contract value of delayed quantity without any controversy/dispute of any sort whatsoever .
• 9.Latest Manufacture Certificate : The bidders to upload a certificate to the effect that the ite ms supplied are of latest manufacture and their manufacturing dates will not be older than two m onth from date of receipt of depot.
• 10.Force Majeure:
• (a)Neither party shall bear responsibility for the complete or partial non- performance of any of its obligations (except for failure to pay any sum which has become due on account of receipt of goo ds under the provisions of the present contract), if the non-performance results from such Force M ajeure circumstances as Flood, Fire, Earth Quake and other acts of God as well as War, Military op eration, blockade, Acts or Actions of State Authorities or any other circumstances beyond the parti es control that have arisen after the conclusion of the present contract.
• (b)In such circumstances the time stipulated for the performance of an obligation under the prese nt contract is extended correspondingly for the period of time of action of these circumstances an d their consequences.
• (c)The party for which it becomes impossible to meet obligations under this contract due to Force Majeure conditions, is to notify in written form the other party of the beginning and cessation of th e above circumstances immediately, but in any case not later than 10 (Ten) days from the momen t of their beginning.
• (d)Certificate of a Chamber of Commerce (Commerce and Industry) or other competent authority or organization of the respective country shall be a sufficient proof of commencement and cessati on of the above circumstances.
• (e)If the impossibility of complete or partial performance of an obligation lasts for more than 6 (si
• x)months, either party hereto reserves the right to terminate the contract totally or partially upon giving prior written notice of 30 (thirty) days to the other party of the intention to terminate witho ut any liability other than reimbursement on the terms provided in the agreement for the goods re ceived.
• 11.NABL Test Report - NABL Test report of the item being offered by the bidder duly tested f rom Central Govt/ NABL/ILAC Accredited lab (NOT MORE THAN ONE MONTH OLD) to be submitted alongwith bid documents.
• 12.Tolerance Clause To take care of any changes in the requirement during the period starting from issue of RFP till placement of the Contract, Buyer reserves the right to increase or decrease t he quantity of the required goods/ services up to a limit of 25 %, without any change in the terms & conditions and the prices quoted by the Seller. While awarding the Contract, the quantity ordere d can be increased or decreased by the Buyer within this tolerance limit.
• 13.A geniunity certificate (to be obtained from OEM in case of Resellers/Traders/Auth Business de aler) stating that items supplied would be genuine to be submit at TEC stage.
• 14.Specification of 90XBOQ items should be same/similar items mentioned in buyer added bid s pecific ATC, No other specification will be accepting during sample approval.
• 15.ISI/BIS Confirmation Certificate. The participating bidders to confirm on their firms letter h ead that they would supply ISI/BIS marked items
• 16.Registration of DGQA: DGQA certification or comparable quality assurance credentials or gr een channel status by DDP/ MOD or authentic declaration of conformity to the stipulated technical parameters may be provided. Supporting documentation such as test reports past supply records, or certifications will be assessed and scrutinised as per the requirements of the item and buyer sp ecifications. .

Buyer uploaded ATC document Click here to view the file.

Participation by the bidder in RA process would be considered as their consent for extension in offer validity by 30 days by the date of RA initiation.