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OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

Buyer Added text based ATC clauses Procurement of Toner/Cartridge on staggered delivery Basis

• 1.Group-wise Evaluation Evaluation of bids shall be carried out on group-wise/brand-wise basis. Bidders shall quote for all it ems under a particular group/brand, failing which the bid for that group may be treated as non-res ponsive.
• 2.Genuine OEM Product Only genuine and new OEM toner/cartridges shall be accepted. Refilled, remanufactured, recycled or compatible products shall not be accepted unless specifically permitted in the bid.
• 3.OEM Authorization The bidder should be OEM or authorized dealer/distributor of the respective brand(s). Valid authori zation certificate, must be submitted.
• 4.Product Condition & Shelf Life Supplied toner/cartridges should be new, unused and in original sealed packing with proper identif ication markings.
• 5.Compatibility Responsibility The supplier shall be fully responsible for compatibility and proper functioning of supplied consum ables with the designated printer models.
• 6.Replacement of Defective Items Any defective, leaking, damaged or non-functional toner/cartridge shall be replaced free of cost wi thin 07 days of reporting.
• 7.Liability for Damage to Printer If any supplied toner/cartridge causes damage or malfunction to printer due to poor quality or man ufacturing defect, the supplier shall be liable for repair/replacement cost after due verification by t he consignee/user section.
• 8.Supply on Requirement Basis Supply shall be made on as-and-when-required basis during the contract period. No minimum qua ntity is guaranteed.
• 9.Rate Validity Rates quoted by the bidder shall remain fixed during the entire contract period and no escalation s hall be permitted.
• 10.Quantity Variation The quantities indicated in the bid are tentative and may increase or decrease depending upon act ual requirement.
• 11.Inspection & Rejection The consignee reserves the right to inspect and reject any item found counterfeit, incompatible, d amaged or not conforming to specifications.
• 12.Declaration by Bidder The bidder shall certify that supplied products are genuine OEM products sourced through authori zed channels.
• 13.Delivery Period The supplier shall supply the ordered items within the delivery period specified in the supply order/ purchase order.
• 14.Penalty / Liquidated Damages In case of delay in supply beyond the stipulated delivery period, Liquidated Damages (LD) may be impose d at the rate of 0.5% of the value of delayed goods per week or part thereof, subject to a maximum of 10% of the total value of delayed supply. If the supplier fails to supply the items within reasonable time, the purchaser reserves the right to procure the items from alternate sources at the risk and cost of the supplier. Further, if supplied toner/cartridge is found defective, counterfeit, incompatible, leaking, damaged , refilled/ remanufactured (where not permitted), or otherwise not conforming to specifications, the same shall be re placed by the supplier at no extra cost within ten (10) days of reporting, failing w hich suitable penalty/action may be taken as per contract conditions. Repeated instances of supply of non-genuine or substandard consumables may also lead to cancel lation of contract, forfeiture of Performance Security (if applicable), and appropriate action as per GeM/contract pro visions. The decision of the purchaser regarding imposition of penalty/Liquidated Damages (LD) shall be fi nal and binding on the supplier.

This bid is exclusively for Original Equipment Manufacturer (OEM) toner cartridges. Bidders shall q uote only OEM-manufactured toner cartridges of the following brands: HP, Canon, Kyocera, Xerox, and CWC. No compatible, refurbished, remanufactured, recycled, or counterfeit toner cartridges shall be acc epted.

• 16.Eligibility of Bidders Only OEM or OEM-authorized bidders shall be eligible to participate in this bid. The bidder must upl oad a valid Authorization Certificate issued by the respective OEM(s) in favour of the bidder. The Authorization Certificate shall be duly signed and stamped by the OEM and must remain valid on the date of bid submission.
• 17.Quantity and Purchase Orders The quantities mentioned in the bid are tentative requirements for a period of one (01) year. Sepa rate Purchase Orders (POs) shall be issued by CPCB from time to time based on actual requirements. The supplier shall supply toner cartridges strictly as per the quantities specified in the respective P urchase Orders. The quantity mentioned in the tender is indicative and may vary as per the actual requirement dur ing the contract period.
• 18.Requirement Intimation The requirement of toner cartridges shall be communicated periodically by CPCB to the supplier th rough Email and the supply of materials shall be made in accordance with each Purchase Order. The supplier shall ensure timely supply within fifteen (15) days from receipt of such requirement/o rder.
• 19.Submission of Delivery Documents The supplier shall submit the following documents along with each delivery of toner cartridges to t he CPCB Material Division:
• 1.Delivery Challan
• 2.Tax Invoice The documents must clearly indicate the Purchase Order number & date, item description, quantit y supplied, and applicable taxes.
• 20.Payment Terms Payment shall be released on a quarterly basis subject to satisfactory supply and submission of all relevant documents. The supplier shall upload the tax invoices on the GeM portal for processing of payment. Payment s hall be made in accordance with GeM and CPCB payment procedures.
• 21.Certificates required To ensure the supply of genuine and quality toner/cartridges, the bidder needs to furnish Genuineness Cert ificate, Customer Delivery Inspection (CDI) Declaration and Yield Certificate.
• 22.The EMD should be in favour of CENTRAL POLLUTION CONTROL BOARD payable at Delhi and its original copy must be reached to Sh Pankaj Tripathi, Divisional Head-Material, CPCB, Delhi- 110032 within 05 days from the end of bid submission date.
• 23.The bidder must provide a self-undertaking on the firm's letterhead that they will not with draw their bid during the bid period and will provide satisfactory goods if selected as L1. Failu re to do so will result in the firm being debarred from the CPCB for a period of two years from the date of order placement/withdrawal of bid, and they will be responsible for the consequen ces.
• 24.The bidder must submit self undertaking on firm's letter head that all submitted document s are genuineand no any fake information has been submitted. If found any fake documents ,t he bidder will be debarred from CPCB for 2 years and they will be responsible for the consequ ences. .

Buyer Organization specific Integrity Pact shall have to be complied by all bidders. Bidders shall have to upload scanned copy of signed integrity pact as per Buyer organizations policy along with bid. Click here to view the file

Staggered Delivery: The ordered items shall be supplied in a staggered manner. ( 173 Quantity shall be supplied within 90 days of contract placement and thereafter 173 Quantity per Quarter)

• 5.Rate Contract AVAILABILITY OF OFFICE OF SERVICE PROVIDER: An office of the Service Provider must be located in the state of Consignee. DOCUMENTARY EVIDENCE TO BE SUBMITTED.

Participation by the bidder in RA process would be considered as their consent for extension in offer validity by 30 days by the date of RA initiation.