ARVI, BRINJAL, BOTTLE GOURD, CABBAGE, CAULIFLOWER, LADYFINGER, PUMPKIN, SPINACH, BITTER GOURD, CAPSICUM, GREEN PEAS, SAFAL MATAR, CARROT, BEANS/SEM, SARSO SAAG/ RAI PATTA, MUSHROOM, CUCUMBER, GINGER…

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

Without prejudice to Buyer’s right to price adjustment by way of discount or any other right or remedy available to Buyer, Buyer may terminate the Contract or any part thereof by a written notice to the Seller, if:

• i)The Seller fails to comply with any material term of the Contract. ii) The Seller informs Buyer of its inability to deliver the Material(s) or any part thereof within the stipulated Delivery Period or such inability otherwise becomes apparent. iii) The Seller fails to deliver the Material(s) or any part thereof within the stipulated Delivery Period and/or to replace/rectify any rejected or defective Material(s) promptly. iv) The Seller becomes bankrupt or goes into liquidation.
• v)The Seller makes a general assignment for the benefit of creditors. vi) A receiver is appointed for any substantial property owned by the Seller. vii) The Seller has misrepresented to Buyer, acting on which misrepresentation Buyer has placed the Purchase Order on the Seller.

Bidder financial standing: The bidder should not be under liquidation, court receivership or similar proceedings, should not be bankrupt. Bidder to upload undertaking to this effect with bid.

Bidders can also submit the EMD with Account Payee Demand Draft in favour of DIG SHQ SHIMLA payable at STATE BANK OF INDIA SHIMLA . Bidder has to upload scanned copy / proof of the DD along with bid and has to ensure delivery of hardcopy to the Buyer within 5 days of Bid End date / Bid Opening date.

Bidder's offer is liable to be rejected if they don't upload any of the certificates / documents sought in the Bid document, ATC and Corrigendum if any.

Buyer Added text based ATC clauses

• 1.CERTIFICATE ISSUED BY THE CENTRAL OR STATE GOVERNMENT OF BEING AN AUTHORIZED WHOLESALE RETAILER/TRADER OF THE SAID MATERIAL.
• 2.COPY OF VALID CERTIFICATE IS SUED TO THE FIRM FROM FSSAI.
• 3.PHOTOCOPY OF PAN CARD.
• 4.VALID GST CERTIFICATE.
• 5.ITR FOR THE FINANCIAL YEAR 2023-24 , 2024-25 & 2025-26 (INCOME TAX RETURN COPY).
• 6.PERFORMANCE DECLARATION DETAILS WHICH ARE PROVIDED BY THE GOVERNMENT INSTITUTION/ORG ANISATION OR BE RELATED TO THE FORCE. IN WHICH THE EXECUTION DETAILS OF THE SUPPLY TENDER G IVEN BY THE FIRM DURING THE LAST THREE YEARS BE PRESENTED ALONG WITH THE DOCUMENTS.
• 7.EMD EXEMPTION: THE BIDDER SEEKING EMD AND TURNOVER EXEMPTION MUST SUBMIT THE VALID MS ME CERTIFICATE FOR THE RELEVANT CATEGORY AS PER GeM GTC WITH THE BID, UNDER MSE CATEGORY. ONLY MANUFACTURERS FOR GOODS AND SERVICE PROVIDERS FOR THE SERVICES ARE ELIGIBLE FOR EXE MPTION FROM EMD. TRADERS ARE EXCLUDED FROM T HE PURVIEW OF THIS POLICY. SUBMISSION OF EMD I S MANDATORY FOR THOSE WHO HAVE MSME OF TRADING CATEGORY.
• 8.BIDDER MUST UPLOAD SCANED COPY/PROOF OF THE BID SECURITY (EMD) ALONG WITH BID AND DEPO SITED ORIGINAL BID SECURITY (EMD) BEFORE 2 HOUR'S FROM BID END DATE/OPENING DATE AT NEAREST FOLLOWING ITBP UNIT/LOCATION AS PER THEIR CONVENIENCE IN THE NAME OF DEPUTY INSPECTOR GENE RAL, SECTOR HEAD QUARTER (SHIMLA), INDO TIBETAN BORDER POLICE FORCE, TARADEVI, SHIMLA, HIMAC HAL PRADESH -171010 (A) SHQ SHIMLA ITBP (B) 2ND BN ITBP KULLU (C) 17TH BN ITBP, R/PEO ( D) 19TH B N ITBP, SARAHAN (E) 43RD BN IT BP, JEORI (F) 50 BN ITBP, RAMGARH. 106 / 109
• 9.IF FOR ANY REASON THE TENDER IS NOT DONE IN TIME FOR THE NEXT SIX MONTHS AFTER THE VALID U P 13 / 15 PERIOD OF THE CONTRACT, THEN IN THAT CASE THE PERIOD CAN BE EXTENDED FOR A PERIOD OF MAXIMUM TWO MONTHS UNDER THE SAME RATES, TERMS & CONDITIONS..
• 10.BIDDER SHALL CREATE THEIR CUSTOM CATALOGUE SAME AS PER THE NAME OF EVERY ITEMS SHOWN IN THE ATTACHED ITEMS WISE LIST.
• 11.BIDDER SHOULD MANDATORILY UPLOAD SIGNED COPY OF THE BID DOCUMENT TO VERIFY THAT BIDD ER HAS ACCEPTED ALL THE BID TERMS AND CONDITIONS . 12.FIRM HIS TO SUBMIT MANDATORILY LATES SATISFACTORY (WITH 6 MONTH) PERFORMANCE CERTIFICAT E ISSUED BY THE DEPARTMENT DULY SIGNED BY HEAD OF THE OFFICE ON OFFICIAL LETTER HEAD, IF BIDD ER DOES NOT COMPLY, LIBLE TO THE REJECTED IN TECHNICAL STAGE. .
• 7.Past Project Experience Proof for Past Experience and Project Experience clause: For fulfilling the experience criteria any one of the following documents may be considered as valid proof for meeting the experience criteria:a. Contract copy along with Invoice(s) with self-certification by the bidder that service/supplies against the invoices have been executed.b. Execution certificate by client with contract value.c. Any other document in support of contract execution like Third Party Inspection release note, etc.Proof for Past Experience and Project Experience clause: For fulfilling the experience criteria any one of the following documents may be considered as valid proof for meeting the experience criteria:a. Contract copy along with Invoice(s) with self-certification by the bidder that service/supplies against the invoices have been executed.b. Execution certificate by client with contract value.c. Any other document in support of contract execution like Third Party Inspection release note, etc.

Dedicated /toll Free Telephone No. for Service Support : BIDDER/OEM must have Dedicated/toll Free Telephone No. for Service Support.

Escalation Matrix For Service Support : Bidder/OEM must provide Escalation Matrix of Telephone Numbers for Service Support.

• 10.Turnover Bidder Turn Over Criteria: The minimum average annual financial turnover of the bidder during the last three years, ending on 31st March of the previous financial year, should be as indicated in the bid document. Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or a certificate from the Chartered Accountant / Cost Accountant indicating the turnover details for the relevant period shall be uploaded with the bid. In case the date of constitution / incorporation of the bidder is less than 3 year old, the average turnover in respect of the completed financial years after the date of constitution shall be taken into account for this criteria.
• 11.Purchase Preference (Centre) Purchase Preference linked with Local Content (PP-LC) Policy: The bid clause regarding “Preference to Make In India products” stands modified in this bid and shall be governed by the PPLC Policy No. FP-20013/2/2017-FP-PNG dated 17.11.2020 issued by MoP&NG as amended up to date. Accordingly, bidders with Local Content less than or equal to 20% will be treated as “Non Local Supplier”. The prescribed LC shall be applicable on the date of Bid opening. Sanctions on the bidders for false / wrong declaration or not fulfilling the Local Content requirement shall be as per the PPLC policy. Further following additional provisions are added in the certification and verification of local content provision of the Preference to Make in India clause:
• i.In case of foreign bidder, certificate from the statutory auditor or cost auditor of their own office or subsidiary in India giving the percentage of local content is also acceptable. In case office or subsidiary in India does not exist or Indian office/subsidiary is not required to appoint statutory auditor or cost auditor, certificate from practicing cost accountant or practicing chartered accountant giving the percentage of local content is also acceptable. ii. Along with Each Invoice: The local content certificate (issued by statutory auditor on behalf of procuring company) shall be submitted along with each invoice raised. However, the % of local content may vary with each invoice while maintaining the overall % of local content for the total work/purchase of the pro-rata local content requirement. In case, it is not satisfied cumulatively in the invoices raised up to that stage, the supplier shall indicate how the local content requirement would be met in the subsequent stages. iii. The bidder shall submit an undertaking from the authorized signatory of bidder having the Power of Attorney along with the bid stating the bidder meets the mandatory minimum LC requirement and such undertaking shall become a part of the contract.

Scope of supply (Bid price to include all cost components) : Only supply of Goods

Participation by the bidder in RA process would be considered as their consent for extension in offer validity by 30 days by the date of RA initiation.