One time Relay Testing of Control & Relay Panels Incorporating Numerical Relays for 25 kV AC TSS and Shunt Capacitor Banks at TSS at DML, & LKA under Lumding Division.

• In case of other than Company/ Proprietary firm. Annexure -V(A) shall also be submitted by the each member of a Partnership Firm / Joint Venture (JV) / Hindu Undivided Family (HUF) / Limited Liability Partnership (LLP) etc, as the case may be. Non submission of above certificate(s) by the bidder shall result in summarily rejection of his/their bid. It shall be mandatorily incumbent upon the tenderer to identify, state and submit the supporting documents duly self attested/digitally signed by which they/he is qualifying the Qualifying Criteria mentioned in the Tender Document.

  Document required

• Company registered under Companies Act2013:

  1. The copies of MOA (Memorandum of Association) / AOA (Articles of Association) of the company
  2. A copy of Certificate of Incorporation
  3. A copy of Authorization/Power of Attorney issued by the Company (backed by the resolution of Board of Directors) in favour of the individual to sign the tender on behalf of the company and create liability against the company.
  4. All other documents in terms Para 10 of the Tender Form (Second Sheet) of GCC.
  Document required

• LLP (Limited Liability Partnership)

  1. A copy of LLP Agreement
  2. A copy of Certificate of Incorporation
  3. A copy of Power of Attorney/Authorization issued by the LLP in favour of the individual to sign the tender on behalf of the LLP and create liability against the LLP.
  4. An undertaking by all partners of the LLP that they are not blacklisted or debarred by Railways or any other Ministry / Department of the Govt. of India from participation in tenders / contracts as on the date of submission of bids, either in their individual capacity or in any firm/LLP or JV in which they were / are partners/members. Concealment / wrong information in regard to above shall make the contract liable for determination under Clause 62 of the Standard General Conditions of Contract.
  5. All other documents in terms of Para 10 of the Tender Form (Second Sheet) of GCC.
  Document required

• For HUF

  1. A copy of notarized affidavit on Stamp Paper declaring that he who is submitting the tender on behalf of HUF is in the position of 'Karta' of Hindu Undivided Family (HUF) and he has the authority, power and consent given by other members to act on behalf of HUF.
  2. All other documents in terms of Para 10 of the Tender Form (Second Sheet) of GCC/2022 for works.
  Document required

• For Sole Proprietorship firm Special power of Attorney to be submitted by sole proprietor firm duly stamped and authenticated by a Notary Public or by Magistrate in favour of the specific person specifically authorizing him/her to sign the tender, submit the tender and further to deal with the Tender/ Contract up to the stage of signing the agreement, if tender documents are not submitted by the sole proprietor himself.

  Document required

• For Partnership Firm The tenderer shall clearly specify that the tender is submitted on behalf of a partnership firm. The following documents shall be submitted by the partnership firm, with the tender.

  1. A notarized copy of the Partnership Deed or a copy of the Partnership deed registered with the Registrar.
  2. A notarized or registered copy of Power of Attorney in favour of the individual to tender for the work, sign the agreement etc. and create liability against the firm.
  3. An undertaking by all partners of the partnership firm that they are not blacklisted or debarred by Railways or any other Ministry / Department of the Govt. of India from participation in tenders / contracts as on the date of submission of bids, either in their individual capacity or in any firm/LLP in which they were / are partners/members. Any Concealment / wrong information in regard to above shall make the bid ineligible or the contract shall be determined under Clause 62 of the Standard General Conditions of Contract.
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• The bidders are required to submit Tender Form (First Sheet) in the prescribed format as attached. ( Click here to download Format)

  Document required

• Every tenderer shall state in the tender his postal address fully and clearly. Any communication sent in time to the tenderer by post at the said address shall be deemed to have reached the tender duly and in time. Important documents shall be sent by Registered post.

Special Conditions

• The work shall be carried out as per the direction of Sr. Divisional Electrical Engineer/TRD/LMG or his authorized representative.

• The tender document as signed by the contractor shall be taken to mean as part and parcel of the agreement. The work order will be issued pending execution of the agreement.

• Disposal of released parts The released materials will be reused as per requirement as decided by the consignee and balance if any shall be deposited to the Railway at consignee store.

• Calendar Events Commencing of work within 15 days from the date of issue of letter of acceptance. To be completed within 6 months from the date of issue of Letter of acceptance of the tender. If contractor fails to complete the work within specified time, Liquidated damages will be imposed as per GCC

• This is purely a works contract like all other works contracts awarded by Indian Railways latest General Conditions of Contract 2022 with amendment time to time as applicable to this contract. Hence the contractor shall be entirely responsible for the employment of their labour and observe and be liable for statutory provisions of Govt. No claim of employment by the manpower engaged on the Railways on whatsoever ground shall be entertained.

• The rates quoted shall be FIRM and shall include all statutory obligations on the part of the contractor.

• This contract is of temporary nature. The Railways shall have discretion to change the scope of work contract as per the requirement and variation in the scope of work will be governed by GCC and shall not have any bearing on the rates quoted by the tenderer, which shall be treated as firm during the currency of the contract

• The Railways representative shall have the authority to advise the contractor to remove or replace any workman/men whom he considers incompetent, unsuitable or harmful.

• Contractor shall take due care and caution to avoid any damage to Railway property during the execution of the work, any damage / loss to Railway property due to negligent working of contractor shall be realized from the payment due to him.

• Payment clause Eighty percent (80%) of the payment shall be released on successful completion of testing of the specified relays at the respective TSS, duly verified by the Railway's authorized representative and supported by the following:

  1. Relay-wise test sheets/results duly signed by the Contractor's authorized testing engineer and countersigned by the Railway's authorized representative.
  2. Consolidated test report for the respective TSS.
  3. Details of test equipment used, including calibration certificate, wherever applicable.
  4. Measurement/record of the actual relay testing carried out, as certified by the Railway's authorized representative.
  5. Certificate/declaration regarding compliance with applicable statutory taxes and duties.
  6. Data of labour/personnel engaged, uploaded on Shramik Kalyan Portal, along with the requisite declaration, wherever applicable.• The balance twenty percent (20%) shall be released through the final bill after:
     1. Successful completion of all relay testing covered under the contract along with submission of all relay-wise test results, pickup/operating values, operating time, characteristics/settings and other test records, as applicable.
     2. Submission and acceptance of the complete test report, duly signed by the competent representative of the Contractor and Railway.
     3. Completion of retesting, wherever any discrepancy or abnormality is observed during testing.
     4. Certification by the Railway's authorized representative regarding satisfactory completion of the work.
     5. Issue of 'NO CLAIM CERTIFICATE' by contractor in favour of Railway.• Payment shall be made only for the actual quantity of relay testing successfully carried out and accepted by the Railway, at the accepted unit rates.• All relay testing shall be carried out in accordance with the latest applicable provisions of ACTM, relevant RDSO specifications/guidelines, approved protection scheme and manufacturer's recommendations, as applicable and in force at the time of execution.• No payment shall be admissible for any relay test which is incomplete, unsuccessful or not accepted by the Railway due to reasons attributable to the Contractor. Such testing shall be repeated by the Contractor at no extra cost to Railway.
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• If a tender is accepted on the quoted rates of bidder which is below the advertised tender value, an additional performance security shall be submitted by the bidder as below: If the bid is quoted between 0% and 5% below the advertised cost (inclusive), no additional performance guarantee is required; however, if the bid is quoted below 5% of the advertised cost, an additional performance guarantee of 5% shall be applicable.

• Penalty Clause

  1. No work can be carried out without availability of site supervisor. If site supervisor is not available, then work will be stopped and penalty of Rs. 5,000/- per day per site will be imposed.
  2. All staff at site should wear all safety gears and follow all safety precaution to avoid any untoward incident. If staff is found without proper safety gear, then work will be stopped and penalty of Rs. 5,000/- per day per site will be imposed.
  3. If staff as per message of SSE/Office is not provided by Agency, then penalty of Rs. 5,000 per day per site will be imposed for delay in work on Agency. Moreover, in case the contractor fails to deploy sufficient personnel, and the erection work is carried out departmentally by Railway employees to avoid delay or ensure progress of the work, no payment shall be made to the contractor towards such erection items. Further, the applicable erection cost for such items shall be recovered from the contractor's bills as penalty.
  4. For any block burst, penalty will be imposed as per train detention cost analysis by operating department.
  5. Work will be need to be done at multiple site at same time. No excuse will be entertained by Administration regarding working at multiple sites. In case, staff is not provided by Agency for multiple sites, then penalty of Rs. 10,000/- per site per day will be imposed on the Agency.
  6. For any damage to Railway, recovery will be made as per cost of damage to Railway.
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• The Maintenance period for this contract is for Two (02) Months.

• Indian Railways latest General Conditions of Contract 2022 and up to date corrections slips are applicable and binding on the contract.

• It is necessary that the main contractor or his representative who is an employee of the contractor or a partner should be available at the site of work for day- to- day execution.

• The rate includes supply erection and transportation of materials to different work site/stations by the contractor. No extra payment will be made in this regard.

• The tenderer shall quote the rate by taking into account all the statutory duties/GST/taxes/cess/royalty etc. applicable to the work up to the date of opening of tender.

• Any new impost or revision in the duties/GST/taxes/cess during the original currency of the contract will be to the Railway's account subject to production of Govt. Notification and documentary evidence. This will also be applicable for the work done during the extended period, if such extension is on Railways account.

• However, if the extension of contract period is on account of failure of contractor, no compensation shall be made toward revision or imposition of any new taxes.

• Any benefit on account of downward revision of duty/GST/taxes/cess either in original period or during the extended contract shall be passed on by the contractor to the Railways.

• The contractor should get the measurement recorded in M.B. within 7 days of effective date of new impost or revision in the duties/taxes/cess to segregate the work done before change and after change. In the event of failure to do so, Railway's decision shall be final and conclusive.

• The contractor shall have to upload labour details, every month in shramikkalyan portal.

• Liability against risks/claims The contractor shall take out and keep in force a policy and policies of insurance against all liabilities and recognized risks in respect of accidents to persons employed by the contractor for the purpose of carrying out the works of this contract. In respect of all staff engaged by him the contractor shall be solely responsible against all claims under workmen's compensation Act. And labour contract Act. Etc. Any damage, deterioration, loss caused to Railway property due to negligence, carelessness on the part of the workmen employed by the contractor, shall be made good by the contractor at his own cost. If he fails to do this, Railways. Shall be within their rights to effect necessary recoveries from the contractor's bill through other means as per the law.

• Staff deployed for work at various sites shall make their own arrangements for stay and transport. Railway is not responsible for such arrangement and necessary tools required for execution of the subject work are to be available with contractor & to be transported to work site timely by the vehicle arranged by contractor at his own cost.

• Income Tax Recovery Being a Works Contract, income tax @ 2% of the contract value and surcharge on Income Tax and health and educational cess as applicable from time to time are recoverable from contractor's bills as per extant rule.

• The contractor shall also employ qualified graduate engineer or qualified diploma engineer, based on values of contract, as may be prescribed by the ministry of Railways through separate instruction from time to time. In case the contractor fails to employ the engineer, he shall be liable to pay penalty at the rates, as may be prescribed by the ministry of railways through separate instructions from time to time for the default period for the provisions.

• Railway has the right to close the contract at any time during the period of ongoing work.

• No Bangadeshi, Rohingya or any other foreigner not entitled for this work as per Railway board's letter no. 2019/Sec(Int)/51/7/2-23 dtd 16.08.2021.

• TESTING OF INSTALLATIONS After successful completion of the entire work/installation a certificate should be furnished by the contractor that the whole work has been carried out as per tender specification. The entire installations are to be tested as per the latest guideline. The details and data of testing of installations are to be recorded in a register duly signed jointly by the competent representative of contractor and consignee and to be kept at site camp office.

• Methodology of work to be submitted by the tenderer within 15 days of issue of LOA.

• Price Variation Clause (PVC) shall not be applicable to this work

• No TA/DA or any sort of other traveling facility will be provided to the contractor or to his authorized staff for undertaken Railway journey in connection with this contract

• Erection All erection work will be subject to inspection by the purchaser or his representative to ensure that the work is done in acceptance with specification and approved drawing. After erection, supplier will have to give all performance tests as desired by purchaser

• Contractor shall be liable to compensate the Railway administration for all damages and losses that may be caused to electrical (TRD) or other property belonging to the Railway Administration whether in his possession or not, through his negligence, misconduct, default or any other act of commission or omission or that of his agents, servants or employees.

• Contractor has to keep their tools, instruments and equipment in their own custody at the space to be provided by railways. Theft or any unusual occurrence will be the full responsibility of the contractor

• Railway reserves the right to demand for any particular make of fitting/equipment as mentioned in the list.

• Transportation of materials by loading and unloading shall be arranged by contractor at his own cost, for supplied materials by contractor and materials supplied by railway for completion of work.

• All the works are to be done in the presence of Railway representative.

• The firm should paint CA No. and Date on each major executed items at a distinct spot