Comprehensive annual maintenance contract of Control & Relay Panel incorporating Numerical Relays for 25kV ac for TSS & Shunt Capacitor Bank of Traction substation KIR, SM, DLK, GEOR, RNI, ARR, BJY…

• Company registered under Companies Act2013:

  1. The copies of MOA (Memorandum of Association) / AOA (Articles of Association) of the company
  2. A copy of Certificate of Incorporation
  3. A copy of Authorization/Power of Attorney issued by the Company (backed by the resolution of Board of Directors) in favour of the individual to sign the tender on behalf of the company and create liability against the company.
  4. All other documentsof the Tender Form (Second Sheet) of GCC.
  Document required

• LLP (Limited Liability Partnership)

  1. A copy of LLP Agreement
  2. A copy of Certificate of Incorporation
  3. A copy of Power of Attorney/Authorization issued by the LLP in favour of the individual to sign the tender on behalf of the LLP and create liability against the LLP.
  4. An undertaking by all partners of the LLP that they are not blacklisted or debarred by Railways or any other Ministry / Department of the Govt. of India from participation in tenders / contracts as on the date of submission of bids, either in their individual capacity or in any firm/LLP or JV in which they were / are partners/members. Concealment / wrong information in regard to above shall make the contract liable for determination under Clause 62 of the Standard General Conditions of Contract.
  5. All other documents in terms of Para 10 of the Tender Form (Second Sheet) of GCC.
  Document required

• Sole Proprietorship Firm

  1. All documents as per GCC 2018 Services
  2. A notarized or registered copy declaring sole proprietorship of the firm.
  3. An undertaking by the proprietor of the firm that he/she is not blacklisted or debarred by Railways or any other Ministry / Department of the Govt. of India from participation in tenders /contracts as on the date of submission of bids, Concealment / wrong information in regard to above shall make the contract liable for determination of the Standard General Conditions of Contract.
  Document required

• Rates included in the tender are Pre-GST rate. The bidder has to bear all changes due to introduction of GST. The bidder has to follow all terms and condition which will be issued from Division/HQ/Railway Board related to GST. The bidder should bid accordingly.

  Document optional

• The Contractor shall be responsible to ensure compliance with the provision of the

  1. Minimum Wages Act, 1948,
  2. Payment of Wages Act, 1936,
  3. contract labour (Regulation and Abolition) Act, 1970 and the Contract labour (Regulation and Abolition) Central Rules 1971,
  4. Para 30 & 36-B of the Employees Provident Fund Scheme, 1952; Para 3 & 4 of Employees' Pension Scheme, 1995; and Para 7 & 8 of Employees Deposit Linked Insurance Scheme, 1976,
  5. Section 12 Sub-Section (1) of the Workmen's Compensation Act 1923 and follow all Labour's law / rules as given in Standard General Conditions Of Apr 2022 or latest of Indian Railway with latest amendments.
  Document optional

• Contractor can take payment through "Letter of credit" (LC) arrangement. Please contact SrDEE/ Office for full detail and any query regarding this arrangement.

  Document optional

• List of Personnel, Organization available on hand and proposed to be engaged for the subject work

  Document optional

• List of Plant & Machinery available on hand (own) and proposed to be inducted (own and hired to be given separately) for the subject work.

  Document optional

• List of works completed in the last three financial years giving description of work, organization for whom executed, approximate value of contract at the time of award, date of award and date of scheduled completion of work, Date of actual start, actual completion and final value of contract should also be given.

  Document optional

• List of works on hand indicating description of work, contract value approximate value of balance work yet to be done and date of award.

  Document optional

• Name of the Engineer / Diploma holder

  1. One qualified Graduate Engineer when the cost of the work to be executed is Rupees Two Hundred Lakh (Rs. 200 Lakh) and above &
  2. One qualified Diploma Holder (Engineer) when the cost of the work to be executed is more than Rupees Twenty Five Lakh(Rs. 25 Lakh), but less than Rupees Two Hundred Lakhs (Rs. 200 Lakh).
  Document optional

• Valid electrical contractor's license issued by the State Government / Central Government.

  Document required

• Contractor shall have to submit the documentary proof of electrical supervisor being employed by the contractor holding the valid Electrical Supervisor License prior to commencement of the work.

  Document optional

• Bidder must submit the information about Employment/Partnership etc. of Retired Railway Employeesas mentioned at Part-B, item no. 21 in BID FORMS (Second Sheet). A statement to the effect that no such retired Manager or retired Gazetted Officer is so associated with the bidder, Bids without above information/statement, the case may be, shall be rejected.

  Document required

• Fixed Deposit Receipt (FDR) will not be accepted as EMD for tender invited on IREPS (e-tender portal). (Authority Railway Boards Letter No. 2014/CE- 1/WP/5 of 01.09.16

• The earnest Money deposited by the Contractor with his tender will beretained by the Railways as part of Security for the due and faithful fulfillmentof the contract by the contractor. The balance to make up the securitydeposit, the rate of recovery should be @ 10 Percent of the bill amount till thefull security Deposit of 5 Percent of the contract value is recovered.

• Every tenderer shall state in the tender his postal address fully and clearly. Any communication sent in time to the tenderer by post at the said address shall be deemed to have reached the tender duly and in time. Important documents shall be sent by Registered post.

• The tenderer shall deposit their earnest money with the Tender for the due performance with the stipulation to keep the offer open till such date as specified in the Tender under the condition of Tender The earnest money shall be 2 Percent of the Tender face value in the name of FA and CAO/N. F. Railway/MLG as indicated in the Tender notice. The earnest Money shall be rounded to the nearest Rs.100/-

• It may be noted that submission of complete and accurate information is the responsibility of the tenderer. The Tender Inviting Authority reserves the right to verify, in any manner at its sole discretion, the accuracy of the information furnished by the Tenderer and if it is revealed that the Tenderer had submitted incorrect information to derive undue benefits, his Tender may be summarily rejected on these grounds

• The value of PG to be submitted by the contractor will not change for variation upto 25 Percent (either increase or decrease). In case during the course of execution, value of the contract increases by more than 25 Percent of the original contract value, an additional Performance Guarantee amounting to 5 Percent (five percent) for the excess value over the original contract value shall be deposited by the contractor.

• Eligibility criteria for works tender in respect of Employment/Partnership etc. of Retired Railway Employees :-

• 1. Should a tenderer
     1. be a retired Engineer of the gazetted rank or any other gazetted officer working before his retirement, whether in the executive or administrative capacity or whether holding a pensionable post or not, in the Engineering or any other department of any of the railways owned and administered by the President of India for the time being, OR
     2. being partnership firm / joint venture (JV) / registered society / registered trust etc have as one of its partners/members a retired Engineer of the gazetted rank or any other gazetted officer working before his retirement, OR
     3. being an incorporated company have any such retired Engineer of the gazetted rank or any other gazetted officer working before his retirement as one of its directors AND in case where such Engineer or officer had not retired from government service at least 1 year prior to the date of submission of the tender THEN the tenderer will give full information as to the date of retirement of such Engineer or gazetted officer from the said service and as to whether permission for taking such contract, or if the Contractor be a partnership firm or an incorporated company, to become a partner or director as the case may be, has been obtained by the tenderer or the Engineer or officer, as the case may be from the President of India or any officer, duly authorized by him in this behalf, shall be clearly stated in writing at the time of submitting the tender.
  2. In case, upon successful award of contract, should a tenderer depute for execution of the works under or to deal matters related with this contract, any retired Engineer of gazette rank or retired gazetted officer working before his retirement in the Engineering or any other department of any of the railways owned and administered by the President of India for the time being, and now in his employment, then the tenderer will ensure that retired Engineer or retired gazetted officer had retired from government service at least 1 year prior to the date of his employment with tenderer and in case he had retired from service within a year then he possesses the requisite permission from the President of India or any officer, duly authorized by him in this behalf, to get associated with the tenderer.
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• c ) Should a tenderer or Contractor being an individual, have member(s) of his family or in the case of partnership firm/ company / joint venture (JV) / registered society / registered trust etc. one or more of his partner(s)/shareholder(s) or member(s) of the family of partner(s)/shareholder(s) having share of more than 1%in the tendering entity employed in gazetted capacity in the Engineering or any other department of the railway, then the tenderer at the time of submission of tender, will inform the authority inviting tenders the details of such persons.

• Note -If information as required as per 17.1, 17.2, 17.3 above has not been furnished, contract is liable to be dealt in accordance with provision of clause 62 of the Standard General Condition of contract.

• For those conditions for which standard formats have been given in the uploaded document titled-Formats for uploading of various format. The information should only be submitted in these standard formats

• Rates are inclusive of all taxes/octroi, license fee, royalty charges etc. legally leviable by State, Central Govt. and/or any other local authority.

• Sales tax/Business tax will be recovered as per extant instruction on the subject.

• Earnest Money and Tender Document Cost -All the tenderers / Contractors have to deposit full earnest money and tender document cost as stipulated in the tender document through net banking or payment get way. Note: The Bid Security shall be deposited either in cash through e payment gateway or submitted as Bank Guarantee bond from a scheduled commercial bank of India or as mentioned in tender documents. In case, submission of Bid Security in the form of Bank Guarantee, following shall be ensured:

  1. A scanned copy of the Bank Guarantee shall be uploaded on e-Procurement Portal (IREPS) while applying to the tender.
  2. The original Bank Guarantee should be delivered in person to the official nominated as indicated in the tender document within 5 working days of deadline of submission of bids.
  3. Non submission of scanned copy of Bank Guarantee with the bid on e-tendering portal (IREPS) and/or non submission of original Bank Guarantee within the specified period shall lead to summary rejection of bid.
  4. The Tender Security shall remain valid for a period of 90 days beyond the validity period for the Tender.
  5. The details of the BG, physically submitted should match with the details available in the scanned copy and the data entered during bid submission time, failing which the bid will be rejected
  6. The Bank Guarantee shall be placed in an envelope, which shall be sealed. The envelope shall clearly bear the identification "Bid for the ***** Project" and shall clearly indicate the name and address of the Bidder. In addition, the Bid Due Date should be indicated on the right hand top corner of the envelope.
  7. The envelope shall be addressed to the officer and address as mentioned in the tender document.
  8. If the envelope is not sealed and marked as instructed above, the Authority assumes no responsibility for the misplacement or premature opening of the contents of the Bid submitted and consequent losses, if any, suffered by the Bidder.
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• Deposit Receipts, Pay Orders, Demand Drafts and Guarantee Bonds. These forms of Performance Guarantee could be either of the State Bank of India or of any of the Nationalized Banks.

• Eligibility criteria for works tender in respect of partnership firms:-

• In case the tenderer is a partnership firms , the experience, solvency and turn over shall be in the name and style of the firm only.

• If the tenderer is a partnership firm, all the partners shall be jointly and severally liable for successful completion of the work and no request for change on the certification of the firm shall be entertained.

• During the currency of the contract, no partner of the firm shall be permitted to withdraw from partnership business and in such and event it shall be treated as breach of trust and abandonment of the contract.

• Any Conditional offer will be summarily rejected.

• For Standard Financial criteria and Standard Technical criteria - Tenderers are required to submitted authenticated certificate along with the tenders from officers of government or semi- government/public sector undertakings under whom the work has been executed indicating there in the name of work executed, value of works/payment details and period during which completed. Such certificates should have signature and seal of the concerned officer. In the absence of such certificate the tender may not be considered.

• All tenderers are expected to submit full credentials with their tender to establish their capacity to undertake and successfully complete the tender work.

• The Tenderers should ensure that the information given in this part of the tender clearly establishes his capacity to successfully execute the tender work. It may be noted that the Tender Inviting Authority does not have any obligation to seek clarification on the information furnished or the information furnished is incomplete/inadequate to establish the tenderers capacity, the tender is likely to be rejected on these grounds. No plea made by the tenderer on this account by submitting additional information, etc. shall be entertained by the Tender Inviting Authority.

• Performance guarantee at a rate of 5 % of the contractual value shall be deposited by the successful bidder. The successful bidder shall have to submit a Performance Guarantee (PG) valuing 5 % of the contract value, within 30 (thirty) days from the date of issue of Letter of Acceptance (LOA). Extension of time for submission of PG beyond 30 (thirty) days and upto the date of submission of PG from the date of issue of LOA may be given by the Authority who is competent to sign the contract agreement. However, a penal interest of 15% per annum shall be charged for the delay beyond 30 (thirty days, i.e. from 31st day after the date of issue of LOA. In case the contractor fails to submit the requisite PG after 60 days from the date of issue of LOA, a notice shall be served to the contractor to deposit the PG immediately however not exceeding 90 days from the date of issue of LOA). In case the contractor fails to submit the requisite PG even after 90 days from the date of issue of LOA, the contract shall be terminated duly forfeiting EMD and other dues, if any payable against that contract. The failed contractor shall be debarred from participating in re-tender for that work. In case 60th day is a bank holiday or office closure next working day should be considered as the last day for submission of the PGs. Decision of Authority competent to sign the Contract Agreement would be final in case of any dispute.

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• The successful bidder shall submit the Performance Guarantee (PG) in any of the following forms, amounting to 5% of the original contract value:-

  1. A deposit of Cash;
  2. Irrevocable Bank Guarantee;
  3. Government Securities including State Loan Bonds at 5% below the market value;
  4. Pay Orders and Demand Drafts tendered by any Scheduled Commercial Bank of India;
  5. Guarantee Bonds executed or Deposits Receipts tendered by any Scheduled Commercial Bank of India;
  6. Deposit in the Post Office Saving Bank;
  7. Deposit in the National Savings Certificates;
  8. Twelve years National Defence Certificates;
  9. Ten years Defence Deposits;
  10. National Defence Bonds and
  11. Unit Trust Certificates at 5% below market value or at the face value whichever is less. Also, FDR in favour of FA & CAO / N. F. Railway / Maligaon (free from any encumbrance) may be accepted.
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• The Performance Guarantee shall be submitted by the successful bidder after the Letter of Acceptance (LOA) has been issued, but before signing of the contract agreement. This P.G. shall be initially valid upto the stipulated date of completion plus 60 days beyond that. In case, the time for completion of work gets extended, the Contractor shall get the validity of P.G. extended to cover such extended time for completion of work plus 60 days.

• The value of PG to be submitted by the Contractor is based on original contract value and shall not change due to subsequent variation(s) in the original contract value.

• Whenever the contract is rescinded, the Performance Guarantee already submitted for the contract shall be encashed.

• No post tender correspondence will be done with participant tenderer(s) for submission of document for the deficiencies noted during the scrutiny of tender/offer. Offer of tenderer(s) will be strictly decided on the basis of the downloaded documents like credential, earnest money and tender cost etc.as found uploaded by the tenderer(s) with there respective offer. Hence tenderer shall not be asked to submit any additional document after opening of tender. In case of submission of incomplete document by tenderer, tender offer will be rejected and tender committee can mave to next valid tenderer as per document submitted

The Bank Guarantee bond shall be as per Annexure-VIA and shall be valid for a period of 90days beyond the bid validity period.

The Performance Guarantee (PG) shall be released after physical completion of the work based on Completion Certificate? issued by the competent authority stating that the contractor has completed the work in all respects satisfactorily.

The Security Deposit shall, however, be release only after expiry of the maintenance period and after passing the final bill based on No Claim Certificate? from the contractor.

Custom

• Check List The following documents should be specified for submission along with tender:- (A) Special Financial Criteria(B) Special Technical Criteria(C) The tenderers shall submit a copy of certificate stating thati) all their statements/documents submitted along with bid are true and factual. ii) Standard format of certificate to be submitted by the bidder is enclosed as Annexure-XVIII.iii) In addition to Annexure-XVIII, in case of other than Company/Proprietary firm. Reference-Para 6.1 of ITT, shall also be submitted by the each member of a Partnership Firm / Joint Venture (JV) / Hindu Undivided Family (HUF) / Limited Liability Partnership (LLP) etc, as the case may be. Non submission of above certificate(s) by the bidder shall result in summarily rejection of his/their bid. It shall be mandatorily incumbent upon the tenderer to identify , state and submit the supporting documents duly self attested/digitally signed by which they/he is qualifying the Qualifying Criteria mentioned in the Tender Document.D) The tenderers shall submit a copy of Bid Form (First Sheet) along with bid. (Standard format of certificate to be submitted by the bidder is enclosed as Annexure-II in GCC/2018 for Services or as per latest guidelines)E) Contractor has valid electrical license issued by State/Central Govt. F) Contractor shall have to submit the documentary proof of electrical supervisor being employed by the contractor holding the valid Electrical Supervisor License prior to commencement of the work.G) Contractor shall have to submit a consent letter of the associate engineer/supervisor against the work with proper details ( If applicable with the work).H) A statement to the effect that no such retired Manager or retired Gazetted Officer is so associated with the bidder, Bids without above information/statement, the case may be, shall be rejected.(I) The tenderers shall submit a copy of PAN and GST Registration Certificate.

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