Signal & Telecommunication work in connection with Provision of central FOB 12M wide including ramp in connection with development of Amrit Bharat station at BWN, BHP, RPH, ABKA, NDAE, KWAE, BLY, SHE…

Item no 11 of GCC 2022: Tenderer Credentials: Documents testifying tenderer previous experience and financial status should be produced along with the tender. Tenderer(s) who is / are not borne on the approved list of the Contractors of Eastern Railway shall submit along with his / their tender:

1. Certificates and testimonials regarding contracting experience for the type of job for which tender is invited with list of works carried out in the past.
2. Audited Balance Sheet duly certified by the Chartered Accountant regarding contractual payments received in the past. GCC April 2022 17
3. The list of personnel / organization on hand and proposed to be engaged for the tendered work. Similarly list of Plant & Machinery available on hand and proposed to be inducted and hired for the tendered work.
4. A copy of certificate stating that they are not liable to be disqualified and all their statements/documents submitted along with bid are true and factual. Standard format of the certificate to be submitted by the bidder is enclosed as Annexure-V. Non submission of a copy of certificate by the bidder shall result in summarily rejection of his/their bid. It shall be mandatorily incumbent upon the tenderer to identify, state and submit the supporting documents duly self attested / digitally signed by which they/he are/is qualifying the Qualifying Criteria mentioned in the Tender Document.
5. The Railway reserves the right to verify all statements, information and documents submitted by the bidder in his tender offer, and the bidder shall, when so required by the Railway, make available all such information, evidence and documents as may be necessary for such verification. Any such verification or lack of such verification, by the Railway shall not relieve the bidder of its obligations or liabilities hereunder nor will it affect any rights of the Railway there under.
6. In case of any information submitted by tenderer is found to be false, forged or incorrect at any time during process for evaluation of tenders, it shall lead to forfeiture of the tender Bid Security besides banning of business for a period of upto five years. (b) In case of any information submitted by tenderer is found to be false, forged or incorrect after the award of contract, the contract shall be terminated. Bid Security, Performance Guarantee and Security Deposit available with the railway shall be forfeited. In addition, other dues of the contractor, if any, under this contract shall be forfeited and agency shall be banned for doing business for a period of upto five years.

Item no 14 of GCC 2022: Documents to be Submitted Along with Tender

1. The tenderer shall clearly specify whether the tender is submitted on his own (Proprietary Firm) or on behalf of a Partnership Firm / Company / Joint Venture (JV) / Registered Society / Registered Trust / Hindu Undivided Family (HUF) / Limited Liability Partnership (LLP) etc. The tenderer(s) shall enclose the attested copies of the constitution of their concern, and copy of PAN Card along with their tender. Tender Documents in such cases are to be signed by such persons as may be legally competent to sign them on behalf of the firm, company, association, trust or society, as the case may be.
2. Following documents shall be submitted by the tenderer: GCC April 2022 18
   1. Sole Proprietorship Firm: (i) All documents in terms of Para 10 of the Tender Form (Second Sheet) above.
   2. HUF:
      1. A copy of notarized affidavit on Stamp Paper declaring that he who is submitting the tender on behalf of HUF is in the position of 'Karta' of Hindu Undivided Family (HUF) and he has the authority, power and consent given by other members to act on behalf of HUF.
      2. All other documents in terms of Para 10 of the Tender Form (Second Sheet) above.
   3. Partnership Firm: (i) All documents as mentioned in para18 of the Tender Form (Second Sheet).
   4. Joint Venture (JV): All documents as mentioned in para 17 of the Tender Form (Second Sheet).
   5. Company registered under Companies Act 2013:
      1. The copies of MOA (Memorandum of Association) / AOA (Articles of Association) of the company
      2. A copy of Certificate of Incorporation
3. A copy of Authorization/Power of Attorney issued by the Company (backed by the resolution of Board of Directors) in favour of the individual to sign the tender on behalf of the company and create liability against the company.
4. All other documents in terms Para 10 of the Tender Form (Second Sheet) above. (f) LLP (Limited Liability Partnership):
   1. A copy of LLP Agreement
   2. A copy of Certificate of Incorporation
   3. A copy of Power of Attorney/Authorization issued by the LLP in favour of the individual to sign the tender on behalf of the LLP and create liability against the LLP.
   4. An undertaking by all partners of the LLP that they are not blacklisted or debarred by Railways or any other Ministry / Department of the Govt. of India from participation in tenders / contracts as on the date of submission of bids, either in their individual capacity or in any firm/LLP or JV in which they were / are partners/members. Concealment / wrong information in regard to above shall make the contract liable for determination under Clause 62 of the Standard General Conditions of Contract.
5. All other documents in terms of Para 10 of the Tender Form (Second Sheet).
   7. Registered Society & Registered Trust:
   9. A copy of Certificate of Registration
      2. A copy of Memorandum of Association of Society/Trust Deed
      3. A copy of Power of Attorney in favour of the individual to sign the tender documents and create liability against the Society/Trust.
      4. A copy of Rules & Regulations of the Society
      5. All other documents in terms of Para 10 of the Tender Form (Second Sheet) above. [PLEASE READ PART B ALONGWITH]

Item no 14 of GCC 2022: [PART B]

3. If it is NOT mentioned in the submitted tender that tender is being submitted on behalf of a Sole Proprietorship firm / Partnership firm / Joint Venture / Registered Company etc., then the tender shall be treated as having been submitted by the individual who has signed the tender.
4. After opening of the tender, any document pertaining to the constitution of Sole Proprietorship Firm / Partnership Firm / Registered Company/ Registered Trust / Registered Society / HUF/LLP etc. shall be neither asked nor considered, if submitted. Further, no suo moto cognizance of any document available in public domain (i.e., on internet etc.) or in Railway's record/office files etc. will be taken for consideration of the tender, if no such mention is available in tender offer submitted.
5. A tender from JV shall be considered only where permissible as per the tender conditions.
6. The Railway will not be bound by any change of power of attorney or in the composition of the firm made subsequent to the submission of tender. Railway may, however, recognize such power of attorney and changes after obtaining proper legal advice, the cost of which will be chargeable to the Contractor.

Item no 15 of GCC 2022: The tenderer whether sole proprietor / a company or a partnership firm / joint venture (JV) / registered society / registered trust / HUF / LLP etc if they want to act through agent or individual partner(s), should submit along with the tender, a copy of power of attorney duly stamped and authenticated by a Notary Public or by Magistrate in favour of the specific person whether he/they be partner(s) of the firm or any other person, specifically authorizing him/them to sign the tender, submit the tender and further to deal with the Tender/ Contract up to the stage of signing the agreement except in case where such specific person is authorized for above purposes through a provision made in the partnership deed / Memorandum of Understanding / Article of Association /Board resolution, failing which tender shall be summarily rejected. A separate power of attorney duly stamped and authenticated by a Notary Public or by Magistrate in favour of the specific person whether he/they be partner(s) of the firm or any other person, shall be submitted after award of work, specifically authorizing him/them to deal with all other contractual activities subsequent to signing of agreement, if required. Note: A Power of Attorney executed and issued overseas, the document will also have to be legalized by the Indian Embassy and notarized in the jurisdiction where the Power of Attorney is being issued. However, the Power of Attorney provided by Bidders from countries that have signed the Hague Legislation Convention 1961 are not required to be legalized by the Indian Embassy if it carries a conforming Appostille certificate.

The following conditions communicated vide reference stated below are part and parcel of the tender document-

1. Before releasing the work order after finalisation of the tender, it will be ensured that contractors have Provident Fund code no, if applicable.
2. Contractors shall ensure compliance of the EPF and MP Act, 1952, by the sub-contractors, if any engaged by the contractor for the said work.
3. The workers deployed by the contractors or subcontractors should be enrolled as members of Provident Fund and should be given Universal Account Number (Aadhar linked).
4. While clearing bills of such contractors, certificate will be obtained from the contractor that all the workers employed directly or indirectly by him are registered under EPF and due contribution have been credited into their account.
5. Copies of all documents related to item no 1,2,3 above should be signed and submitted along with the offer.
6. Copy of documents related to item no 4 above should be submitted along with on account/final bills. Bills are liable to be withheld till submission of the same. [Authority of 1,2,3,4 above: Letter no RO/JPG/PA/144 dt. 09.2.17 from Ministry of Labour, Govt of India, Regional Office, Bhavishya Nidhi Bhavan, Din Bazar, Jalpaiguri-735101]