AMC of KOEL make sel engines powered to PQRS/SQRS cranes,coach generators, emergency engines of track machines and welding Gen sets for two years 2026-27 & 2027-28 at a total value of Rs.938062/- (Rs…

• Statutory Variation Clause Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ Central Governments in respect of the items stipulated in the contract (and not the raw materials thereof),within the original delivery period stipulated in the contract, or last unconditionally extended delivery period shall be to Railways' account. Only such variation shall be admissible which takes place after the submission of bid. No claim on account of statutory variation in respect of existing tax/duty will be accepted unless the tenderer has clearly indicated in his offer the rate of tax/duty considered in his quoted rate. No claim on account of statutory variation shall be admissible on account of misclassification by the supplier/contractor.

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• Fall Clause Fall Clause is applicable as per IRS Conditions of Contract as amended up to date. During every billing, the Contractor has to give certificate stating that no spares are supplied to other parties less than these rates.

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• New Impost Any New Impost or revision in the duties, taxes, levies, etc. on finished product levied, as statutory duties during the currency of contract will be reimbursed by Railway subject to submission of documentary evidence in respect of payment made by the supplier.

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• TAXES & DUTIES While quoting, the rates should clearly indicate the rate of applicable taxes. Tenderer should submit the rates duly specifying the taxes and same shall be charged at the rate applicable at the time of delivery of spares and date of servicing the machine for the Railway. The payment will be made only on production of documentary evidence. Tenderer should also furnish HSN code, GSTIN number representing the States in which they are registered for GST along with the address of registered office, place of Business in state etc.Firm should ensure that they are GST compliant and their quoted tax structure/rates are as per GST law.

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• The rates quoted by the contractor should not be above the rates quoted for any other other Railway/Govt Agency

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• The contractor shall provide the services of their Engineer for the Railway for the purpose of carrying out checking, repairing, maintenance and overhauling of all the KOEL make Diesel Engines fitted on 9-ton PQRS portal cranes, KOEL make Coach Generators, FRM Machine emergency engines and welding gensets working in this railway as and when called upon to do so by Railway. Charges will be paid as agreed in the contract.

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• The service Engineer will be called by Dy. CE/TM/Lines/SC only for urgent unforeseen necessity only and not for preventive maintenance and as decided by Dy.CE/TM/Lines/SC.

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• Contract shall come into force from issue of letter of acceptance and shall be in force for a period of two years . However the validity can be extended if mutually agreed. The firm should ensure that the validity of their authorization/Dealership certificate is current/valid during the AMC period.

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• Skilled and unskilled labor and small consumables like grease, oil etc. required for servicing the machines in Railway premises shall be arranged by Railways at site as per availability. However, Tools & Plants for the job shall be brought by Service Engineer himself at their cost.

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• During maintenance/servicing, the Service Engineer will replace spare part(s) if necessary. Such spares duly certified by the machine in-charge will be paid at the rates agreed. These spares supply will be requested by Dy. CE/TM/Lines/SC. Contractor has to supply them. The contractor shall return the released material to the Railway. Deputing more than one person at one time depending on the nature of work will be decided by Dy. CE/TM/Lines/ SC.

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• The Contractor, at the end of each deputation of Service Engineer, will raise bills directly for cost of spares used and labour charges involved for servicing various components on the Railway with a certificate from the machine-in-charge that the engineer had attended for the number of days and hours claimed and satisfactorily carried out the job.

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• The Contractor should submit rates for spares likely to be required along with rates for repair of sub-assemblies; components duly specify taxes, warranty, duties etc., along with the offer.

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• Spares will be supplied in advance by the contractor on a formal requisition from Railways and immediately on its receipt, the Railway will make them available at site for use when the maintenance/service of the machine is undertaken. The contractor shall ensure that the spares as requisitioned by Service Engineer are available in the price list of spares in the AMC.

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• All the defective/unserviceable components, which are released, shall be returned to the railway by the firm and the same shall be accounted for by concerned SSE of Machine -In charge.

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• Only genuine spare parts are to be supplied and/or fitted. The contractor shall submit documentary proof in the form certificate for imported spares supplied from OEM.

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• The Contractor shall supply the spares within 30 days from the date of receipt of written requisition from Railways.The destination address for supply of spares shall be:Zonal Track Machine Depot (ZTMD/CVB), Cavalry Barracks Railway Station, Beside CTWBarracks, Near Nagamma Temple, Lal Bazar, Secunderabad - 500087.Contractor shall tryto deliver the spares as early as possible. In case of delay in supply of spare parts forreasons solely attributable to supplier a penalty of 0.5 % on value of delayed sparepart per day or part thereof will be levied & maximum upto 10% of the spare part value(gross value) till 21 days after given delivery period.In case Material is not received evenwithin delivery period + grace period of 21 days, order shall be treated cancelled and apenalty of 10% of spare part value (Basic value) shall be levied as penalty from subsequent bills.

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• Warranty All spare parts (except wear and tear items) to be supplied under AMC are to b ewarranted/guaranteed as per IRS conditions of contract.Excluded FromWarranty are: - Parts subject to wear and tear, Parts that are operationally linked with parts not supplied by contractor, Parts becoming defective due to incorrectinstallation by the Railways or attended by outside agency.In case of any spare'srejection arises due to unsuitability of the spares, the same will be replaced within 10 days, otherwise penalty will be charged 0.5% of spares value per day and maximumupto 10% of the spares value.Failure of contractor to replace defective spare will bedealt as per conditions of contract.

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• Contract shall provide warranty of 6 months for the services of various component/ sub-assemblies

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• During the subsistence of this contract, this agreement may be terminated by the Railways by giving fifteen days' notice

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• Penalty Clause In case the Service Engineer is not deputed within 4 days after receipt of any Telephonic/Fax/Written message from the Railway for routine inspection and within 2 days in case of emergency, the service charges of the service engineer would be reduced by 25% per day for the number of days delayed beyond the above stipulated period with a condition that the machine will be made available by the Railway, at a place confirmed to the firm during the intimation of complaint.

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• 1. For repair/overhaul, the Contractor will provide guarantee for 6 months or 1000 EWH (One Thousand Engine Working Hours) of working whichever is earlier against faulty workmanship & defective manufacturing of parts.
  2. In case warranty replacement is not completed by the firm within 03 months period from the date of failure for a overhauled engine, the loss incurred by Railways will be borne by the Agency, and the amount will be deducted from the on account bills or from the future bills or from the bills pending with other Railways. Also, the performance of the firm for such incidents may be recorded as poor performance of the firm.
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• A request for supply of spares or deputation of service engineer shall be honored till last date of currency of the AMC. Execution of such request will be obviously after expiry of AMC and delivery date or deputation period will go beyond it depending upon the terms of delivery/deputation stipulated in the AMC. No additional extension of validity for such cases is required and bills for such work/supplies will be honored by Railways as per the delivery schedule for spares mentioned in the agreement.

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• Arbitration In the event of any dispute, differences etc, in interpreting the various clauses of the agreement or in actual working of the contract, the same will be referred to by either of the parties to the General Manager, South Central Railway or to any one specially nominated by him on his behalf for arbitration and his award is binding on both the contractor and the Railways. The Arbitration and Conciliation Act 1996 and rules there under and any statutory modification thereof shall apply to the Arbitration proceedings under this clause.

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• The Contractor shall not be entitled to be provided with any facilities byway of accommodation, free passes or material or transport. The arrangements for stay and lodging of the staff of the Contractor shall be the responsibility of the Contractor.

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• Contractor shall be wholly responsible for the statutory observations performing to his staff viz PF, ESI, WCA etc and he will be responsible for the maintenance of necessary records in this connection and also comply with all statutory requirements in force from time to time. The Contractor shall pay minimum wages to his staff as fixed from time to time under the laws in force.

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• The rates for spares will remain firm only during the validity of contract. If it is found that at any stage that the rates charged to South Central Railway are higher than those charged from any other Railway suitable recovery from the contractor shall be made.

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• Force Majeure Clause Railway's Standard Force Majeure Clause shall only be applicable which is as follows: "In the event of any unforeseen event directly interfering with the supply of stores arising during the currency of the contract such as war, insurrection, restraint imposed by the Govt. act of legislature or other disorganization of labour, acts, of public enemy, acts of God, Sabotage, etc. The contractor shall within a week from the commencement there of notify the same in writing to the purchaser with reasonable evidence thereof. If the Force Majeure Clause mentioned above has in force for a period of 90 days of commencement of such force majeure, the same should be brought to notice of the purchase by giving 14 days' notice in writing. In case of such terminations no damages shall be claimed by either party against the others are except those which had accrued under any clause of this agreement prior to such terminations".

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• Sometimes the delivery of all the spares an order is not possible in a single lot due to any reason, in such cases part suppliers must be accepted and the payment should be affected for spares supplied.

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• Contractor shall provide supervisory services provided by the service engineer for each engine free of charge, for inspection of engine at any location of SCR prior to dispatch for overhauling.

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• The Agreement shall cover all the Diesel Engines of Kirloskar make fitted on track machines of SCR.Overhauling shall be done within 4(four) weeks from the date of receipt of engines by the contractor.

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• The contractor has to submit the requisite documents regarding the establishment of firm as per Annexure-II(Bid Form -Second sheet) point no.17.2 of GCC for Services 2018.

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• The Contractor should submit rates with OEM/ MRP rate and discount offered thereon for spares likely to be required, along with rates for repair of sub-assemblies; components duly specify taxes, warranty, duties etc., separately along with the offer.

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Please enter the percentage of local content in the material being offered.

Please enter 0 for fully imported items, and 100 for fully indigenous items.

The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

Custom

• Tenderer is requested to go through the documents and Annexures which are attached to tender document and upload the scan copy of " Rate sheet" of Annexure-A & B after filling of the rates.

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• A copy of Authorization/Power of Attorney issued by the Company (backed by the resolution of Board of Directors) in favour of the individual to sign the tender on behalf of the company and create liability against the company is to be attached as per GCC services 2018.

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