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HP POWER KOOL RR of M/s HPCL Mumbai for Non-Chromate boron free Corrosion inhibitor engine coolant water treatment of Diesel Locomotives as approved coolant to RDSO Report No. MP. MI-15 (Rev.12) jan…

Ministry of RailwaysAMM/DSL/MLY O/O SR DME/DSL/MLY, PO MALKAJGIRI HYDERABAD

Secunderabad

EMD Not required · Closes 10 Oct 2026, 10:30 am

Tender notice (PDF)

Ministry of Railways published this goods tender on eProcure on 7 Oct 2026, for Secunderabad. no EMD is required. It closes on 10 Oct 2026, 10:30 am IST. Tender ID 107206756 · Ref LF261033C.

Timeline

  1. Published7 Oct 2026
    12:58 pm

Key figures

Estimated valueNot published

EMDNot required

Closing date10 Oct 202610:30 am IST

Key facts

Contract type
Goods · Expenditure
Tender type
PAC - Indigenous
Tendering section
LF
Bidding system
Single Packet
Evaluation
Itemwise/Consigneewise
Validity of offer
90 days
Tender document cost
None
Ranking order
Lowest to Highest
Pre-bid meeting
None
Inspection agency
CONSIGNEE
Approved sources
Not restricted
MSE reservation
Reserved for MSEs
Make in India
MII policy is not applicable for cases with Estimated Value is less than 5 Lacs
Inviting officer
AMM/DSD/MLYMLY/DSL/SOUTH CENTRAL RLY
F.O.R
Destination

  • The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation, Address & email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded by Purchaser to the GST Jurisdictional assessing officer mentioned in Tenderer's bid

  • Complies with the Public Procurement (Make in India) Order 2017

  • The tender inviting authority confirms this tender does not violate the GFR rules on procurement through GeM

About this tender

For complete description and other details, please refer to tender

Reference
LF261033C
Tender ID
107206756
Bid type
Limited
Product category
Railway related Products
Organisation type
Central Govt. Ministry/Department
Location
Secunderabad
Portal
eProcure
Inviting authority
MLY/DSL/SOUTH CENTRAL RLY

Items & delivery

Delivery schedule

Applies to
For all items
Commencement
Within 1 Days of issue of Contract
Completion
Within 30 Days thereafter

Item 1 PL 81908726

HP POWER KOOL RR of M/s HPCL Mumbai for Non-Chromate boron free Corrosion inhibitor engine coolant water treatment of Diesel Locomotives as approved coolant to RDSO Report No. MP. MI-15 (Rev.12) jan,19

Total quantity1,050Litre
Warranty
30 Months after the date of delivery
Stock category
Stock
Inspection agency
CONSIGNEE

Delivery destination

DIESEL STORES DEPOT/MLY, SCRTelangana

Documents

Documents to submit

Commercial-Compliance

  • Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

Other Conditions

  • Note Firm should submit Delivery Challan, Tax Invoice, Warranty Certificate in ORIGINAL along with supply.

    Document optional
    1. IRS CONDITIONS APPLICABLE
    2. HSN CODE SHOULD BE MENTIONED ALONG WITH TENDER AND ALSO GST NO SHOULD BE MENTIONED ) ALONG WITH MATERIAL Pl SUBMIT BILLS ONLINE AND ALSO IN TRIPLICATE i.e. In Railway format no s.276B, Invoice copy in duplicate annexure form & NEFT
    3. Mail.ID ammdsl_mly@yahoo.in
    4. BILLS SECTION NO:04027783245/04027783347
    Document optional

  • Note to firm Bills for payments must be submitted online for expeditious and hassle free payments. It may be noted that no physical copies of the bills will be entertained. Payments will be made online through NEFT.

    Document optional

  • GST Declaration

    1. Onus of correct classification and rate is on the firm.
    2. The firm shall pass on (as per section 17(1) of CGST/SGST Act) any reduction in tax rate on supply of goods or any benefit tax credit to the Railway through a commensurate reduction in price without any undue delay. To the above effect the firm should give declaration that at all the benefits accruing on account of change in tax rate and any additional input tax credit (ITC benefit) shall be passes on the Railway.3. Any kind of reduction in prices obtained by the supplier due to implementation of GST is to be passed on the purchaser as per Anti-Profiteering clauses of GST act at any point of time during the period of the contract.
    Document optional

  • Tenders for e-Tenders Revised Clause All suppliers shall ensure that the supplies including packing materials must comply plastic waste management rules 2016 and amendments thereof.

    Document optional

Technical-Compliances

  • As per governing specification. if not specified in governing specification firms advised to supply the material duly embossing/engraving or stencilling with permanent marker the name of manufacture/supplier and year of manufacture at a place which is preferably visible and shall not get worn out during service. If none of the above is possible the same to be marked on packing.

    Document optional

Eligibility

Special Eligibility Criteria

  • 1) This is a PAC item. Railway reserves the right to place the order on M/s HINDUSTAN PETROLEUM CORPORATION LIMITED - BHUBANESWAR (OEM) for MAKE: HINDUSTAN PETROLEUM CORPORATION only

    Document required

  • 2) If the local agent is participating in the tender, then they should submit tender specific authorization from OEM.

    Document optional

Terms & conditions

Payment Terms

  • 100% payment against receipt, inspection and acceptance of material by the consignee at destination.

Statutory Variation Clause

  • Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ Central Governments in respect of the items stipulated in the contract (and not the raw materials thereof), within the original delivery period stipulated in the contract, or last unconditionally extended delivery period shall be to Railways' account. Only such variation shall be admissible which takes place after the submission of bid. No claim on account of statutory variation in respect of existing tax/duty will be accepted unless the tenderer has clearly indicated in his offer the rate of tax/duty considered in his quoted rate. No claim on account of statutory variation shall be admissible on account of misclassification by the supplier/ contractor.

Standard Governing Conditions

  • General Conditions of Contract The contract shall be governed by latest version (along with all correction slips) of General Conditions of Contract, and all other terms and conditions incorporated in the tender documents.

  • IRS Conditions of Contract The contract shall be governed by latest version (along with all correction slips) of IRS conditions of contract, and all other terms and conditions incorporated in the tender documents.

Commercial-Compliance

  • The firms should strictly adhere to the terms & condition of the purchase order and should not act upon any instruction from any other than written instruction from the contract issuing authority. This tender complies with public procurement policy (make in india) order- 2017, date 15-06-2017., issued by department of Industrial promotion and policy, Ministry o f commerce, circulated vide Railway Board letter no.2015/RS(G)/779/5 dated 03/08/2017 and 27/12/2017. Micro and Small Enterprises (MSEs) registered for the tendered item are exempt from EMD. However, Traders/distributors/agent/authorized dealers participating on the behalf of OEM/Approved vendors are not exempt from EMD. All other terms and conditions as per IRS Conditions of Contract with latest amendments and latest General Tender Conditions, Instructions to Tenderers as attached with NIT and/or available in Public Documents of South-Central Railway Stores Department on IREPS website updated latest as on Tender Opening Date shall be applicable.

Other Conditions

  • By Consignee

Special Conditions

  • 1 ) P u r c h a s e r s G S T No.36AAAGM0289C1ZK. 2 ) The Tender should submit GST Registration Certificate Indicating GST Certificate Registration No. HSN 8 Digit CODE. 3) GST Act & rule as applicable from time to time is applicable. 4 ) No Bills will be accepted without GST Registration. 5) GST will be paid on production of documentary proof. 6 ) Any variation in GST Taxes is found subsequently, the firm is liable to pay the difference. 7 ) Annexure to be filled duly and Signed by the Supplier while submitting along with Bill.

  • The following undertaking to be confirmed by bidder while submitting the bid. I/we hereby certify that none of our allied/sister concerns/affiliated firms have/had participated other than the current bid in this tender for item wise-consignee wise evaluation. I/we understand that as per IRS clause 2500, the involvement of the bidding firm or any of its affiliates in more than one bid for the same item/consignee in the procurement is considered a conflict of interest and a violation of the code of integrity. I/we have read and understood the special condition related to IRS clause 2500 in the tender document. If I am/ we are found to violate the said clause, I/we understand that I am/we are liable to face penalties as stipulated in IRS clause 2505, which includes rejection and exclusion from the tender process, apart from other penalties

Preferences & relaxations

Fees & money

EMD
Not required
Tender fee
None

Important dates

Published
7 Oct 2026, 12:58 pm IST
Closes
10 Oct 2026, 10:30 am IST

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