eProcureOpenGoods

SET OF GEAR CASE FELT SEALS

Ministry of Railways

Office of the Dy.Chief Materials Manager, Mechanical and Electrical Stores Depot,Lallaguda, dycmmlgd.scr1gmail.com Secunderabad

Delivers to

Secunderabad

Overview

25 facts from the tender

Ministry of Railways published this goods tender on eProcure on 7 Oct 2026, for Secunderabad. No EMD is required. It closes on 17 Oct 2026, 10:30 am IST. Tender ID 107207337 · Ref LH266036E.

Timeline

Published7 Oct 2026 · 4:46 pm
Closesin 6d 18h17 Oct 2026 · 10:30 am

Bidding

Bid type: Limited
Contract type: Goods · Expenditure
Tender type: Limited - Indigenous
Tendering section: LH
Bidding system: Single Packet
Evaluation: Itemwise/Consigneewise
Validity of offer: 60 days
Tender document cost: None
Ranking order: Lowest to Highest
Pre-bid meeting: None
Approved sources: Required · ICF
MSE reservation: Not reserved
Make in India: MII policy is not applicable for cases with Estimated Value is less than 5 Lacs
MSE purchase preference: 25% of the quantity, within 15% of the lowest price
F.O.R: Destination
Payment Terms: 100% of payment on receipt and acceptance by the consignee

Buyer

Inviting authority: M E/LGD/SOUTH CENTRAL RLY
Organisation type: Central Govt. Ministry/Department
Product category: Railway related Products
Location: Secunderabad
Portal: eProcure
Inspection agency: TPI Agency
Inviting officer: Dy.CMM/M and E/LGDM E/LGD/SOUTH CENTRAL RLY

Important dates

Published: 7 Oct 2026, 4:46 pm IST
Closes: 17 Oct 2026, 10:30 am IST

Declarations by the buyer

The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation, Address & email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded by Purchaser to the GST Jurisdictional assessing officer mentioned in Tenderer's bid
Complies with the Public Procurement (Make in India) Order 2017
The tender inviting authority confirms this tender does not violate the GFR rules on procurement through GeM

Items & delivery

1 item

Delivery schedule

Applies to: For all items
Commencement: Within 0 Days of issue of Contract
Completion: Within 30 Days thereafter

Item 1 PL 313003640012

SET OF GEAR CASE FELT SEALS (PRECISION WOOL FELTS) FOR 1400 HP DEMU/DPC and MEM U TRACTION MOTOR TYPE 4303 AS PER IS:1719/2000 EXTRA HARD GRADE, ONE SET CONSISTING OF FOLL OWING SIZES: (1) 8X22X680 2 NOS (2) 6X22X680 - 2 NOS (3) 8X22X500 - 2 NOS (4) 8X22X470 - 2 NOS (5) 6X8X620 - 1 NO (6) 6X8X420 - 1 NO TOTAL 10 NOS IN 1 SET

Total quantity: 160 Set
Warranty: 30 Months after the date of delivery
Stock category: Non Stock
Approving agency: ICF
Inspection agency: TPI Agency

Delivery destination

SSE/CB&UF/LALLAGUDA, SCR

Telangana

UVAM item reference

( Item Id :- 2300167 - FELT SEALING RING FOR SPERICAL ROLLER BEARING AXLE BOXES )

Documents

9 files

Documents to submit

Commercial-Compliance

Firm willing to avail benefits of Micro and Small Enterprises, must submit documentary evidence of being Micro or Small Enterprises for tendered item in the certificate issued by nodal agencies as per Public Procurement Policy (i.e., UDYAM REGISTRATION CERTIFICATE), failing which firms offers will be treated as Non-MSE firm. For detailed instructions refer Para 15 of General Tender Conditions attached with NIT and/or available as Public Document on IREPS website Goods and Services/SCR. Failing which such benefit will not be extended to them.
Document optional
F.O.R. Destination.
Document optional
Goods and Service Tax will be applicable as per Para 22.1 to 22.8 of INSTRUCTIONS TO TENDERERS FOR E-TENDERS attached with NIT and/or available as Public Document on IREPS website Goods and Services/South Central Railway.
Document optional
Address for Inspection by inspecting agency.
Document required
1) Please enter the percentage of local content in the material being offered.
Document optional
Please enter the percentage of local content in the material being offered.
Document optional

Please enter 0 for fully imported items, and 100 for fully indigenous items.

The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

Show all 9

Other Conditions

If you are not a MSE or a consortia of MSEs formed by NSIC, please indicate percentage of sub contracts in execution of this tender that will be from Micro and small Enterprise (in percent of order value) with further of MSE owned by SC/ST. (Information will be provided in % terms with 6 fields; Micro owned by SC, Micro owned by ST, Micro owned by others, Small industry owned by SC, Small industry owned by ST, Small industry owned by others, women owned MSEs).
Document optional
UDYAM Registration Certificate must be attached with offer if you want to claim Exemption for EMD and other benefits of being Micro/Small Enterprise.
Document optional

Technical-Compliances

The offered description shall be exactly same as per tendered item description
Document optional

Eligibility

Special Eligibility Criteria

1. Bulk purchase [minimum 80 percent of net procurement quantity] will be made only from those sources who are appearing as Approved Vendors of ICF as available in UVAM for the tendered item. Wherever, Approving Agency has assessed the capacity cum capability of the firm and has cleared the source as Developmental vendor for placement of developmental order, developmental order up to 20% of NPQ may be placed on such sources subject to their name appearing as Developmental Vendors of ICF as available in UVAM for the tendered item.
2. The status of the Vendors shall be reckoned on the date of closing of tender and not thereafter unless it is a case of downgrading/ removal/ suspension/ banning.
3. Where there are not more than three Indian Suppliers categorized as Approved Vendors for a particular item, Developmental Vendors can be considered for placement of Bulk orders without any Quantity restrictions. However, while considering such vendors, factors including past performance, capacity, delivery requirements, quantity under procurement, nature of item, outstanding order load etc. shall be considered in a transparent manner, subject to rates being reasonable.
Document required

Preferences & relaxations

EMD exemption

Check each criterion against the tender notice before you bid.

Commercial conditions

EMD: Not required
Tender fee: None

Terms & conditions

19 conditions

Statutory Variation Clause

Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ Central Governments in respect of the items stipulated in the contract (and not the raw materials thereof), within the original delivery period stipulated in the contract, or last unconditionally extended delivery period shall be to Railways' account. Only such variation shall be admissible which takes place after the submission of bid. No claim on account of statutory variation in respect of existing tax/duty will be accepted unless the tenderer has clearly indicated in his offer the rate of tax/duty considered in his quoted rate. No claim on account of statutory variation shall be admissible on account of misclassification by the supplier/ contractor.

Standard Governing Conditions

All other terms and conditions as per IRS Conditions of Contract with latest amendments and latest General Tender Conditions, Instructions to Tenderers as attached with NIT and/or available in Public Documents of South Central Railway Stores Department on IREPS website updated latest as on Tender Opening Date.

Commercial-Compliance

Firms are advised to quote as per delivery schedule mentioned in the tender. Offers with large variation from tendered delivery schedule are liable to be ignored.
Validity of offer should be 60 days.
Implementation Of GST :The tenderers in their bids shall indicate the details of their Jurisdictional Assessing Officers (Designation, address & email id).
Bidders are advised to bring any deviation (S) clearly in the technical deviation statement. In case, these deviations are not indicated in the technical deviation statement, it will be presumed that offer is as per the tendered specification in all respect. Any ambiguity shall be to the disadvantage of the bidder.

Other Conditions

TPI
Inspection by TPI, Purchaser reserves the right to finalize the tender with Third Party Inspection as per Annexure indicating Special Conditions for Inspection attached as Tender Document.

Special Conditions

It will be the endeavour of the Railways to make payments to firms within 45 days, from the date of receipt of bills, complete in all respects & submitted alongwith all the relevant/ required documents including Modification Advice (if any), required for passing of the bills. No re- scheduling/re-fixation of Delivery Period will be granted, on account of delay in settlement of previous payments, due to the firm. Firm has to ensure supply of materials as per the delivery schedule given in the Purchase order.
Payment of EMD is mandatory except for exemptions as per tender conditions for EMD w.e.f. 01.01.2022. Payment of EMD is also mandatory where the firm has been disqualified from exemption from submission of EMD/SD, for all tenders for procurement of goods issued by any unit of Indian Railway, due to withdrawal or modification of bids during the period of validity, or if being called upon to submit the performance security/ Security Deposit, fail to submit the performance security/ Security Deposit before the deadline defined in the request for bid document/Notice Inviting Tender as per extant instructions. The EMD amount for this tender shall be 2% of the value of the contract subject to Max. Rs 50 Lakhs. For details see Para 13 ofInstructions to Tenderers

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Security Deposit (SD)/Performance Security for Stores Contracts will be applicable as under:
1. The Security Deposit amount for this tender shall be 5% of the value of the contract subject to Max. Rs 1 crore.
2. There shall be no exemption from submission of Security Deposit (SD) for any tender or by Any tenderer except exemptions as per tender conditions attached with this tender:
3. In case of failure by contractor to meet deliveries for any lot, Railways may cancel the contract for defaulted part by forfeiting SD commensurate to that lot.
4. Wherever SD has been exempted, for any reason, and the supplier fails to supply goods as per conditions of contract, as amended from time to time, Purchaser shall have right to levy damages from the supplier for failing to comply with the contractual conditions, not by way of penalty, an amount equal to SD amount, as would have been applicable if the contract was with a non-exempted vendor. These damages shall be treated as recoveries outstanding against the vendor and dealt with accordingly.
Warranty period 30 Months after the date of delivery ( IRS conditions attached)
Settlement of Disputes All disputes and differences of any kind whatsoever arising out of or in connection with the contract, whether during the currency of the contract or after its completion and whether before or after the determination of the contract will be settled as per Annexure - "Conditions of contract for settlement of disputes" attached with this tender document.
In case the value of purchase order(s) placed on the supplier(s) against the instant tender is below Rs 5 lakhs, the purchaser reserves the right to modify the inspection agency from TPIA to Consignee against e-MA request of supplier(s).
Only ICF Suppliers should be quote or participate
Warranty period should be 30 months from the date of supply of material as per IRS condition.
In case of conflict between special conditions of contract, relevant clauses of IRS conditions of contract, General tender conditions and Instructions to tenderers for e- tenders, the provisions of special conditions of contract shall prevail.
Benefits available under Purchase Preference for MSE firms as per Public Procurement Policy will not be extended to agent/dealer.
Offers with longer delivery period and offering FOR other than FOR destination are liable to be passed over.

Bidder declarations (11)

Check List

Please go through Tender eligibility criteria before submission of offer.
Please go through Instructions to Tenderers and General Conditions of Tender before submission of offer. Having participated in the tender it will be considered that you have gone through all the conditions and the same are accepted by you.
Please check that the offered description is exactly as per tender description.
Have you ensured that while quoting the rates, you have clearly indicated the rate of applicable duties and taxes included in the prices quoted by you. Any variation in tax structure/rate due to introduction of GST, shall be dealt with under statutory Variation Clause.
Please check whether you have enclosed relevant document for MSEs to get benefit / preference under Public Procurement Policy.

Undertakings

The bidder agrees to supply the tendered stores at the rates quoted by him in accordance with the IRS Conditions of Contract and [or] Special Conditions and [or] other Conditions specified/attached with the tender.
The bidder confirms that Rates and other financial terms quoted in relevant columns of financial bid will only be ruling terms for acceptance and such terms quoted anywhere else will be ignored. Any contract placed after ignoring such financial/commercial terms at the place other than the specified in tender enquiry will be binding on bidder.
Restrictions under Rule 144(xi) of GFRs- 2017:
1. I have read the clause regarding Restrictions under Rule 144(xi) of GFRs- 2017 on procurement from a bidder of a country which shares a land border with India and as detailed in Tender Documents.
2. I certify that this bidder is not from such a country or, if from such a country, has been registered withthe Competent Authority.
3. I hereby certify that this bidder fulfills all requirements in this regard and is eligible to be considered.[Wherever applicable, evidence of valid registration by the competent authority shall be attached]. Note: If the tenderer are not agreeable to above declarations, they have to categorically mention about the disagreement in Techno Commercial Deviation.
All the bidders / tenderers should ensure that they are GST compliant and their quoted tax structure / rates are as per GST Law amended latest.
1. All vendors should have GST Registration Number,
2. GST Act and Rules as applicable from time to time is applicable,
3. No bills will be accepted without GST registration.
The following undertaking to be confirmed by bidder while submitting the bid. I/we hereby certify that none of our allied/sister concerns/affiliated firms have/had participated other than the current bid in this tender for item wise- consignee wise evaluation. I/we understand that as per IRS clause 2500, the involvement of the bidding firm or any of its affiliates in more than one bid for the same item/consignee in the procurement is considered a conflict of interest and a violation of the code of integrity. I/we have read and understood the special condition related to IRS clause 2500 in the tender document. If I am/we are found to violate the said clause, I/we understand that I am/we are liable to face penalties as stipulated in IRS clause 2505, which includes rejection and exclusion from the tender process, apart from other penalties.

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Tender notice (PDF)