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Agthori - Narangi & Changsari - Narangi - Provision of Gauge Face Lubricator - 15 sets. (more than 3 degree - 7sets & 2 to 3 degree - 8 sets)

Ministry of Railways

DRM/W/LMG Lumding Division, N F Railway Hojai

Delivers to

Guwahati

Overview

22 facts from the tender

Ministry of Railways published this services tender on eProcure on 8 Oct 2026, for Guwahati. The estimated value is ₹2.4 Cr and the EMD is ₹2.7 L. It closes on 30 Oct 2026, 1:00 pm IST. Tender ID 88618617 · Ref SRDENGHY-11-2026.

Timeline

  1. Published8 Oct 2026 · 2:35 pm
  2. Closes30 Oct 2026 · 1:00 pm

Bidding

Bid type
Open/Advertised
Contract type
Service - General · Expenditure
Tender type
Open
Tendering section
DEN/GHY
Bidding system
Two Packet System
Bidding style
Single Rate for Each Schedule
Validity of offer
90 days
Completion period
66 Months
Tender document cost
None
JV / consortium
JV allowed (up to 3 members), no consortium
Ranking order
Lowest to Highest
Expenditure type
Capital (Works)
Pre-bid meeting
None

Buyer

Inviting authority
LUMDING DIVISION-ENGINEERING/N F RLY
Organisation type
Central Govt. Ministry/Department
Product category
Railway related Products
Location
Guwahati
Portal
eProcure
Inviting officer
DRM/W/LMGLUMDING DIVISION-ENGINEERING/N F RLY

Important dates

Published
8 Oct 2026, 2:35 pm IST
Bidding starts
16 Oct 2026
Closes
30 Oct 2026, 1:00 pm IST

Declarations by the buyer

  • Complies with the Public Procurement (Make in India) Order 2017
  • The tender inviting authority confirms this tender does not violate the GFR rules on procurement through GeM
  • Bidders from a country sharing a land border with India must be registered with the competent authority

Schedule of work

1 item
ItemQuantityRailways’ estimated rateAmount
1Providing Services for lubrication of rails (carry down effect-1 Km) using Track based rail lubricators (Electronic Type) as per RDSO specification No. IRS: T-48 including operation and maintenance along with supply of grease for a period of 5 years. The operation shall be done as per instruction of Engineer-in-charge or his authorised representative at site. The Cost of arrangement for power through AC power or Solar Power shall be inclusive in the rate. The offerer / Tenderer shall arrange all required power connection, permission etc. for functioning of Track based rail lubricator. (Rate is inclusive of 18% GST).15 Each₹16,00,000₹2,40,00,000
Total₹2,40,00,000

Bids quote a percentage above, below or at par with these rates · The total matches the advertised value.

Documents

10 files

Documents to submit

Commercial-Compliance

  • Following documents are common for all types of firms i.e. Sole proprietorship, Partnership, Limited Company or JV.

    Document optional

  • Tender Form (First Sheet) as per 'Annexure-I' (Mandatory)

    Document required

  • Firm details as per Annexure-II

    Document required

  • Format for Certificate as per proforma given in 'Annexure- III A' (Mandatory)

    Document required

  • List of works of similar nature physically completed in all respects in current and last three financial year as per proforma given in 'Annexure-IV'

    Document optional
    1. Only RDSO Approved Vendors (excluding developmental vendors) for Track Based Lubricators (Electronic Type) for 01KM category (Sub-Item ID: 3100541001) as on date of opening of this instant tender are allowed to participate in this instant tender.
    2. In case of Partnership firms & JV Firms, at least one member of the partnership firm or JV firm should be a RDSO approved firm for Track Based Lubricators (Electronic Type) for 01KM category (Sub-Item ID: 3100541001) as on date of opening of this tender and that RDSO approved member shall be required to submit an authorization certificate as per annexure-A given below.
    3. The financial eligibility criteria and documentation for proprietorship firms, partnership firms, companies, corporations, consortia, Joint Venture, Hindu Undivided Family, Limited Liability Partnership firms etc. shall be evaluated as per the respective clauses of Tender Document of this instant tender.
    Document optional
Show all 19

  • List of works on hand as per proforma given in Annexure-VI List of plants & Machinery available on hand (own) and proposed to be inducted (own and hired to be given separately) for the subject work in Annexure-VII.

    Document optional

  • List of Personnel, Organization available on hand and proposed to be engaged for the subject work in Annexure -VIII.

    Document optional

  • Financial Standing The Bidders will be qualified only if they have minimum financial capabilities as below -

    1. T1- Annual Turnover: The bidder should have an aggregate financial turnover not less than 1.5 times the advertised Bid value during the last three previous financial years and in the current financial year up to the date of opening of the tender. The audited balance sheet reflecting financial turnover certified by chartered accountant with her stamp, signature and membership number shall be considered.
    2. T2-Liquidity: The bidder should have access to or has available liquid assets, lines of credit and other financial means to meet cash flow that is valued at 5% of the estimated bid value net of applicant's commitments for other contracts. The audited balance sheet and/or banking reference certified by chartered accountant with her stamp, signature and membership number shall be submitted by the bidder along with bid. Banking reference should contain in clear terms the amount that bank will be in a position to lend for this work to the applicant/member of the Joint Venture/Consortium. In case the Net Current Assets (as seen from the Balance Sheets) are negative, only the Banking references will be considered. Otherwise, the aggregate of the Net Current Assets and submitted Banking references will be considered for working out the Liquidity. The banking reference should be from a Scheduled Bank in India and it should not be more than 3months old as on date of submission of bids.
    Document required

  • Self-attested copy of Permanent Account Number (PAN) issued by Income Tax Department.

    Document required

  • l)Any other document in support of his/their credentials/scheme

    Document optional

  • Annual Turnover Certificate on the Letter Head of Chartered /Cost accountant as per Annexure-XIVA. (Mandatory)

    Document required

  • For Sole Proprietorship firm

    1. Affidavit as per 'Annexure -X'.
    2. Special power of Attorney as per proforma given in 'Annexure-XI' to be submitted by sole proprietor firm duly notarized. (Not required if tender documents are submitted by proprietor himself) (Mandatory)
    Document required

  • For Partnership firm

    1. Self/Notary attested copies of Partnership deed.
    2. Special Power of Attorney as per proforma given in 'Annexure-XII' to be submitted by Partnership firm. (Not required if one or more partners are authorized in Partnership deed to sign on behalf of the firm.)
    3. All other documents in terms of explanatory notes in respective clause of Standard tender Document
    Document required

  • For Limited Company

    1. Copy of Memorandum & Articles of Association of Company.
    2. Self /Notary attested copy of resolution passed by Board of Directors authorizing its Director/Employee to deal with tender on behalf of company.
    3. Attested copy of Notarized Special Power of Attorney including ratification clause duly signed by person authorized by the company vide (b) above as per proforma given in 'Annexure-XIII'.
    4. A copy of Certificate of Incorporation. (Mandatory)
    Document required

  • In case one or more of the members of the JV Firm is/are partnership firm(s), following documents shall be submitted: (Mandatory)

    1. Notary certified copy of the Partnership Deed,
    2. Consent of all the partners as per proforma given in 'Annexure-XV' to enter into the Joint Venture Agreement on a stamp paper of appropriate value (in original).
    3. Power of Attorney (duly registered as per prevailing law) in favour of one of the partners of the partnership firm to sign the JV Agreement on behalf of the partnership firm and create liability against the firm. In case one or more members is/are Proprietary Firm or HUF, the following documents shall be enclosed: (Mandatory) (a) Affidavit on Stamp Paper of appropriate value declaring that his/her Concern is a Proprietary Concern and he/she is sole proprietor of the Concern OR he/she is in position of "KARTA" of Hindu Undivided Family (HUF) and he/she has the authority, power and consent given by other partners to act on behalf of HUF.
    Document required

  • In case one or more members is/ are limited companies, the following documents shall be submitted: (Mandatory)

    1. Notary certified copy of resolutions of the Directors of the Company, permitting the company to enter into a J V agreement, authorizing MD or one of the Directors or Managers of the Company to sign JV Agreement, such other documents required to be signed on behalf of the Company and enter into liability against the company and/or do any other act on behalf of the company to be submitted as per 'Annexure-XVI'.
    2. Copy of Memorandum and Articles of Association of the Company.
    3. Power of Attorney (duly registered as per prevailing law) by the Company authorizing the person to do/act mentioned in the para (a) above .
    4. A copy of Certificate of Incorporation.
    Document required

  • BID Security (Bank Guarantee Bond from)- Annexure-XXI, the original Bank Guarantee should be delivered in person to the official nominated as indicated in the tender document before closing date for submission of bids (i.e excluding the last date of submission of bids).

    Document required

  • Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

Eligibility

Special Financial Criteria

  • Financial Standing The Bidders will be qualified only if they have minimum financial capabilities as below -

    1. T1- Annual Turnover: The bidder should have an aggregate financial turnover not less than 1.5 times the advertised Bid value during the last three previous financial years and in the current financial year up to the date of opening of the tender. The audited balance sheet reflecting financial turnover certified by chartered accountant with her stamp, signature and membership number shall be considered.
    2. T2-Liquidity: The bidder should have access to or has available liquid assets, lines of credit and other financial means to meet cash flow that is valued at 5% of the estimated bid value net of applicant's commitments for other contracts. The audited balance sheet and/or banking reference certified by chartered accountant with her stamp, signature and membership number shall be submitted by the bidder along with bid. Banking reference should contain in clear terms the amount that bank will be in a position to lend for this work to the applicant/member of the Joint Venture/Consortium. In case the Net Current Assets (as seen from the Balance Sheets) are negative, only the Banking references will be considered. Otherwise, the aggregate of the Net Current Assets and submitted Banking references will be considered for working out the Liquidity. The banking reference should be from a Scheduled Bank in India and it should not be more than 3months old as on date of submission of bids.
    Document required

Special Technical Criteria

    1. Only RDSO Approved Vendors (excluding developmental vendors) for Track Based Lubricators (Electronic Type) for 01KM category (Sub-Item ID:3100541001) as on date of opening of this instant tender are allowed to participate in this instant tender.
    2. In case of Partnership firms & JV Firms, at least one member of the partnership firm or JV firm should be a RDSO approved firm for Track Based Lubricators (Electronic Type) for 01KM category (Sub-Item ID: 3100541001) as on date of opening of this tender and that RDSO approved member shall be required to submit an authorization certificate as per Annexure-A given below.
    3. The financial eligibility criteria and documentation for proprietorship firms, partnership firms, companies, corporations, consortia, Joint Venture, Hindu Undivided Family, Limited Liability Partnership firms etc. shall be evaluated as per the respective clauses of Tender Document of this instant tender. ( Click here to download Format)
    Document required

Partnership firm/Joint Venture (JV) / Hindu Undivided Family (HUF) / Limited Liability Partnership (LLP) etc.

  • Please submit a certificate in the prescribed format (please download the format from the link given below). Non submission of the certificate, or submission of certificate either not properly filled in, or in a format other than the prescribed format shall lead to summary rejection of your offer. ( Click here to download the Format of Self Certification)

Check each criterion against the tender notice before you bid.

Commercial conditions

EMD
₹270,000
Tender fee
None

Terms & conditions

13 conditions

Check Lst

  • Check list should be as per the annexure-XXII as given in the tender document attached. Note: Tenderer's attention is invited to clause 1 of Section VII and other relevant clauses of Section I and II whereby in case of non-submission/ non-compliance, the tender offer is likely to be rejected.

Commercial-Compliance

  • In addition to Para 1 above certain more documents are to be submitted by tenderers as per status of their firms. These documents are listed below - (Mandatory)

General Instructions

  • For those conditions for which standard formats have been given in the uploaded document titled Formats for uploading of various format. The information should only be submitted in these standard formats.

  • Agencies should quote their rates inclusive of all taxes/octroi, license fee, royalty charges etc. legally leviable by State, Central Govt. and/or any other local authority.

  • In addition to General condition of contract for service-2018 and Indian Railways Unified standard specification Works Materials revised up to date, special condition attached shall also apply.

  • Sales tax/Business tax, Royalty etc. will be recovered as per extant instruction on the subject.

  • Payment of Earnest Money/bid security has applicable as under Tender Document (GCC for Service-2018)

  • Tender would close at the specified time and date

  • Any conditional offer will be summarily rejected

  • In case of any difference in description of clause mentioned in NIT, Tender Document & Special Conditions attached herewith, description of NIT, Tender Document & Special Conditions shall prevail

Show all 13

  • For the tenders opening after roll out of GST- All the bidders/ tenders should ensure that they are GST compliant and their quoted tax structure/rates areas per GST Law.

  • The successful bidder shall require to complete this work in 66 months (i. e 6+60 months). The initial 6 (six) months (maximum time period from date of issue of Letter of acceptance) are for installation and commissioning of gauge face lubricators at designated site, while the remaining 60 months have been kept for providing services of rail greasing through maintenance and operation of installed/commissioned gauge face lubricators for respective devices.

  • Special conditions and terms of payment for Supply, Installation, Commissioning, Maintenance for Track Based Rail Gauge Face Lubricators is uploaded in document side. Bidders are requested to read the conditions before participating in the bid

Bidder declarations (11)

Undertakings

  • I/ We have visited the works site and I / We am / are aware of the site conditions.

Certifications

  • I/we the tenderer (s) am/are signing this document after carefully reading the contents.

  • I/We the tenderer(s) also accept all the conditions of the tender and have signed all the pages in confirmation thereof.

  • I/we hereby declare that I/we have downloaded the tender documents from Indian Railway website www.ireps.gov.in . I/we have verified the content of the document from the website and there is no addition, no deletion or no alteration to the content of the tender document. In case of any discrepancy noticed at any stage i.e. evaluation of tenders, execution of work or final payment of the contract, the master copy available with the railway Administration shall be final and binding upon me/us.

  • I/we declare and certify that I/we have not made any misleading or false representation in the forms, statements and attachments in proof of the qualification requirements.

  • I/We also understand that my/our offer will be evaluated based on the documents/credentials submitted along with the offer and same shall be binding upon me/us.

  • I/We declare that the information and documents submitted along with the tender by me/us are correct and I/we are fully responsible for the correctness of the information and documents, submitted by us.

  • I/we certify that I/we the tenderer(s) is/are not blacklisted or debarred by Railways or any other Ministry / Department of Govt. of India from participation in tender on the date of submission of bids, either in individual capacity or as a HUF/ member of the partnership firm/LLP/JV/Society/Trust.

  • I/we understand that if the contents of the certificate submitted by us are found to be forged/false at any time during process for evaluation of tenders, it shall lead to forfeiture of the Bid Security and may also lead to any other action provided in the contract including banning of business for a period of upto two year. Further, I/we and all my/our constituents understand that my/our offer shall be summarily rejected.

  • I/we also understand that if the contents of the certificate submitted by us are found to be false/forged at any time after the award of the contract, it will lead to termination of the contract, along with forfeiture of Bid Security/Security Deposit and Performance guarantee and may also lead to any other action provided in the contract including banning of business for a period of upto two year.

  • I/We have read the clause regarding restriction on procurement from a bidder of a country which shares a land border with India and certify that I am/We are not from such a country or, if from such a country, have been registered with the competent Authority. I/We hereby certify that I/we fulfil all the requirements in this regard and am/are eligible to be considered (evidence of valid registration by the competent authority is enclosed)

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Tender notice (PDF)