Rubberized surface on 13 Nos LC gates under the jurisdiction of Sr.DEN(South)/CKP.

• The tenderer shall clearly specify whether the tender is submitted on his own (Proprietary Firm)or on behalf of a Partnership Firm/Company/Joint Venture(JV)/Registered Society/ Registered Trust/Hindu Undivided Family(HUF)/Limited Liability Partnership (LLP)etc.The tenderer(s)shall enclose the attested copies of the constitution of their concern,and copy of PAN Card along with their tender.Tender Documents in such cases are to be signed by such persons as may be legally competent to sign them on behalf of the firm, company, association, trust or society,as the case may be -(ii) Following documents shall be submitted by the tenderer:

  1. Sole Proprietorship Firm:(i)All documents in terms of Para 10 of the Tender Form (Second Sheet) of IRSGCC APRIL 2022.
  2. HUF:
     1. A copy of notarized affidavit on Stamp Paper declaring that he who is submitting the tender on behalf of HUF is in the position of 'Karta' of Hindu Undivided Family (HUF)and he has the authority, power and consent given by other members to act on behalf of HUF.
     2. All other documents in terms of Para 10 of the Tender Form (Second Sheet) of IRSGCC 2022.
  3. Partnership Firm: (i)All documents as mentioned in para 18 of the Tender Form (Second Sheet)of IRSGCC APRIL 2022.
  4. Joint Venture(JV):All documents as mentioned in para 17 of the Tender Form (Second Sheet)of IRSGCC APRIL2022.
  5. Company registered under Companies Act2013:
     1. The copies of MOA(Memorandum of Association)/AOA(Articles of Association)of the company
     2. A copy of Certificate of Incorporation
     3. A copy of Authorization/Power of Attorney issued by the Company (backed by the resolution of Board of Directors) in favour of the individual to sign the tender on behalf of the company and create liability against the company.
     4. All other documents in terms Para 10 of the Tender Form (Second Sheet) of IRSGCC APRIL 2022.
  6. LLP (Limited Liability Partnership):
     1. A copy of LLP Agreement
     2. A copy of Certificate of Incorporation
     3. A copy of Power of Attorney/Authorization issued by the LLP in favour of the individual to sign the tender on behalf of the LLP and create liability against the LLP.
     4. An undertaking by all partners of the LLP that they are not blacklisted or debarred by Railways or any other Ministry / Department of the Govt. of India from participation in tenders / contracts as on the date of submission of bids, either in their individual capacity or in any firm/LLP or JV in which they were / are partners/members. Concealment / wrong information in regard to above shall make the contract liable for determination under Clause 62 of the Standard General Conditions of Contract.
     5. All other documents in terms of Para 10 of the Tender Form (Second Sheet)of IRSGCC APRIL 2022.
  7. Registered Society & Registered Trust:
  9. A copy of Certificate of Registration(ii) A copy of Memorandum of Association of Society/Trust Deed(iii) A copy of Power of Attorney in favour of the individual to sign the tender documents and create liability against the Society/Trust.
     4. A copy of Rules & Regulations of the Society
     5. All other documents in terms of Para 10 of the Tender Form (Second Sheet) of IRSGCC APRIL 2022
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• The tenderer shall clearly specify that the tender is submitted on behalf of a partnership firm. The following documents shall be submitted by the partnership firm, with the tender:

  1. A notarized copy of the Partnership Deed or a copy of the Partnership deed registered with the Registrar.
  2. A notarized or registered copy of Power of Attorney in favour of the individual to tender for the work, sign the agreement etc. and create liability against the firm.
  3. An undertaking by all partners of the partnership firm that they are not blacklisted or debarred by Railways or any other Ministry / Department of the Govt. of India from participation in tenders / contracts as on the date of submission of bids, either in their individual capacity or in any firm/LLP in which they were / are partners/members. Any Concealment / wrong information in regard to above shall make the bid ineligible or the contract shall be determined under Clause 62 of the Standard General Conditions of Contract.
  4. All other documents in terms of Para 10 of the Tender Form (Second Sheet) of IRSGCC APRIL 2022. The list of personnel/organization on hand and proposed to be engaged for the tendered work. Similarly list of Plant & Machinery available on hand and proposed to be inducted and hired for the tendered work.
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• The tenderer whether sole proprietor / a company or a partnership firm / registered society / registered trust / HUF / LLP etc if they want to act through agent or individual partner(s), should submit along with the tender, a copy of power of attorney duly stamped and authenticated by a Notary Public or by Magistrate in favour of the specific person whether he/they be partner(s) of the firm or any other person, specifically authorizing him/them to sign the tender,submit the tender and further to deal with the Tender/ Contract up to the stage of signing the agreement except in case where such specific person is authorized for above purposes through a provision made in the partnership deed / Memorandum of Understanding / Article of Association /Board resolution, failing which tender shall be summarily rejected.A separate power of attorney duly stamped and authenticated by a Notary Public or by Magistrate in favour of the specific person whether he/they be partner(s) of the firm or any other person, shall be submitted after award of work, specifically authorizing him/them to deal with all other contractual activities subsequent to signing of agreement, if required. Note: A Power of Attorney executed and issued overseas, the document will also have to be legalized by the Indian Embassy and notarized in the jurisdiction where the Power of Attorney is being issued. However, the Power of Attorney provided by Bidders from countries that have signed the Hague Legislation Convention 1961 are not required to be legalized by the Indian Embassy if it carries a conforming Appostille Certificate. The tendere are advised to submit the same wherever applicable.

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• The Tenderer shall submit performance report from any railways whether Government /Private or both as per Annexure-I along with tender offer. The rail gauge/cant can vary in the foreign countries performance. The performance of the material will be accessed purely on the basis of the parameters given in Para 3(b) i to vii of Functional Specification for Rubberized Surface at Level Crossings - JULY-2019 issued by RDSO/Lucknow. The format of Annexure I is attached with document tab.

  Document required

• Following documents shall be submitted by the tenderer HUF:

  1. A copy of notarized affidavit on Stamp Paper declaring that he who is submitting the tender on behalf of HUF is in the position of 'Karta' of Hindu Undivided Family (HUF) and he has the authority, power and consent given by other members to act on behalf of HUF.
  2. All other documents in terms of Para 10 of the Tender Form (Second Sheet) of IR Standard GCC April 2022.

• Declaration regarding Retd Railway Employee as per Para 16 (a), (b) & (c) of IR Standard GCC April 2022.

• The tenderer shall clearly specify whether the tender is submitted on his own (Proprietary Firm) or on behalf of a Partnership Firm / Company / Joint Venture (JV) / Registered Society /Registered Trust / Hindu Undivided Family (HUF) / Limited Liability Partnership (LLP) etc. The tenderer(s) shall enclose the attested copies of the constitution of their concern, and copy of PAN Card along with their tender. Tender Documents in such cases are to be signed by such persons as may be legally competent to sign them on behalf of the firm, company, association, trust or society, as the case may be.

• The Bid Security shall be deposited either in cash through e- payment gateway or submitted as Bank Guarantee bond from a scheduled commercial bank of India or as mentioned in tender documents. The Bank Guarantee bond shall be as per Annexure VIA and shall be valid for a period of 90days beyond the bid validity period. NOTE- Bank Guarantee for Bid Security shall be Acting Through DRM/ENGG/CKP and Beneficiary shall be FA & CAO/S.E.Rly/Garden Reach/Kolkata.

• Bid Capacity Bid Capacity detailed as per Annexure-VI wherever applicable as per tender documents

General Instructions

• Bid Security The tenderer shall be required to submit the Bid Security with the tender for the due performance with the stipulation to keep the offer open till such date as specified in the tender, under the conditions of tender. The Bid Security shall be as under: For all works - 2% of the estimated cost of the Work. Note: (i) The Bid Security shall be rounded off to the nearest 100. (b) It shall be understood that the tender documents have been issued to the tenderer and the tenderer is permitted to tender in consideration of stipulation on his part, that after submitting his tender he will not resile from his offer or modify the terms and conditions thereof in a manner not acceptable to the Engineer. Should the tenderer fail to observe or comply with the said stipulation, the aforesaid amount shall be liable to be forfeited to the Railway. (c) If his tender is accepted, this Bid Security mentioned in sub para (a) above will be retained as part security for the due and faithful fulfillment of the contract in terms of Clause 16 of the Standard General Conditions of Contract. The Bid Security of other Tenderers shall, save as herein before provided, be returned to them, but the Railway shall not be responsible for any loss or depreciation that may happen thereto while in their possession, nor be liable to pay interest thereon.

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• 16.(4) of IRS GCC April-2022 regarding Performance Guarantee: The procedure for obtaining Performance Guarantee is outlined below:

  1. The successful bidder shall have to submit a Performance Guarantee (PG) within 21 (Twenty one) days from the date of issue of Letter of Acceptance (LOA). Extension of time for submission of PG beyond 21 (Twenty one) days and up to 60 days from the date of issue of LOA may be given by the Authority who is competent to sign the contract agreement. However, a penal interest of 12% per annum shall be charged for the delay beyond 21(Twenty one) days, i.e. from 22ndday after the date of issue LOA. Further, if the 60th day happens to be a declared holiday in the concerned office of the Railway submission of PG can be accepted on the next working day. In all other cases, if the Contractor fails to submit the requisite PG even after 60 days from the date of issue of LOA, the contract is liable to be terminated. In case contract is terminated railway shall be entitled to forfeit Bid Security and other dues payable to the contractor against that particular contract, subject to maximum of PG amount. In case a tenderer has not submitted Bid Security on the strength of their registration as a Startup recognized by Department of Industrial Policy and Promotion (DIPP) under Ministry of Commerce and Industry, DIPP shall be informed to this effect. The failed Contractor shall be debarred from participating in re-tender for that work
  2. The successful bidder shall submit the Performance Guarantee (PG) amounting to 5% of the original contract value and Additional Performance Guarantee as per clause 16(4)(h) in any of the following forms:
     1. A deposit of Cash:
     2. Irrevocable Bank Guarantee;
     3. Insurance Surety Bond as per Annexure-XVII Note:- In case of extension of Date of Completion, selected bidder needs to submit extended Insurance Surety Bond/Fresh Insurance Surety Bond/Fresh Performance Security, in any form as given above, before expiry of existing Insurance Surety Bond.
     4. Government Securities including State Loan Bonds at 5% below the market value.
     5. Pay Orders and Demand Drafts tendered by any Scheduled Commercial Bank of India;
     6. Guarantee Bonds executed or Deposits Receipts tendered by any Scheduled Commercial Bank of India;
     7. Deposit in the Post Office Saving Bank;
     8. Deposit in the National savings Certificates;
     9. Twelve years National Defence Certificates;
     10. Ten years Defence Deposits;
     11. National Defence Bonds and
     12. Unit Trust Certificates at 5% below market value or at the face value whichever is less. Also, FDR in favour of FA&CAO (free from any encumbrance) may be accepted. (Authority : Advance Correction Slip No. 11 to IRSGCC April-2022)
  3. The Performance Guarantee shall be submitted by the successful bidder after the Letter of Acceptance (LOA) has been issued, but before signing of the contract agreement. This P.G. shall be initially valid upto the stipulated date of completion plus 60 days beyond that. In case, the time for completion of work gets extended, the Contractor shall get the validity of P.G. extended to cover such extended time for completion of work plus 60 days.
  4. The value of PG to be submitted by the Contractor is based on original contract value and shall not change due to subsequent variation(s) in the original contract value.
  5. The Performance Guarantee (PG) shall be released after physical completion of the work based on 'Completion Certificate' issued by the competent authority stating that the Contractor has completed the work in all respects satisfactorily.
  6. Whenever the contract is rescinded, the Performance Guarantee already submitted for the contract shall be encashed.
  7. The Engineer shall not make a claim under the Performance Guarantee except for amounts to which the President of India is entitled under the contract (not withstanding and/or without prejudice to any other provisions in the contract agreement) in the event of:
  9. Failure by the Contractor to extend the validity of the Performance Guarantee as described herein above, in which event the Engineer may claim the full amount of the Performance Guarantee.
     2. Failure by the Contractor to pay President of India any amount due, either as agreed by the Contractor or determined under any of the Clauses/Conditions of the Agreement, within 30 days of the service of notice to this effect by Engineer.
     3. The Contract being determined or rescinded under clause 62 of these conditions.
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• 8. If a tender is accepted on the quoted rates of bidder which is below the advertised tender value, an additional performance security shall be submitted by the bidder as below:
  9. If Bid quoted in % of advertised cost is below 0 - 5% (Inclusive), then an additional performance guarantee (in %) will be Nil. (ii) If Bid quoted in % of advertised cost is below 5%, then an additional performance guarantee (in %) will be 5%. (Authoirity : Advance Correction Slip No. 11 to IRSGCC April-2022)

• The rates to be quoted are inclusive of GST and all other charges and taxes levied by the state as well as Central Govt. from time to time

• Multiple L-1 :- In case of more than one L-1 bidders, tender may be awarded to tenderer having higher Bid Capacity. In case Bid Capacity is also the same, tenderer having done more value of similar work in last three previous financial years and the current financial year upto the date of opening of the tender, may be selected for the award. Instructions with respect to Bid Capacity will follow. (Railway Board Letter No.2017/Trans/01/Policy New Delhi, dated. 08.02.2018)

• Clause 55-B to GCC Provisions of Employees Provident Fund and Miscellaneous Provisions Act, 1952:The Contractor shall comply with the provisions of Para 30 & 36-B of the Employees Provident Fund Scheme, 1952; Para 3 & 4 of Employees' Pension Scheme, 1995; and Para 7 & 8 of Employees Deposit Linked Insurance Scheme, 1976; as modified from time to time through enactment of "Employees Provident Fund & Miscellaneous Provisions Act, 1952", wherever applicable and shall also indemnify the Railway from and against any claims under the aforesaid Act and the Rules.

• EPF and ESI registration would be mandatory wherever applicable and documents towards EPF and ESI registration shall be submitted before execution of the agreement failing which contract will be terminated. The labours deployed by the contractor for the entire work should have individual Bank account in their own name. The payment to the labour by the contractor should as far as possible be made through bank accounts of the individual labour as per the latest minimum wages issued from Chief labour commissioner (C).

• No Technical and Financial credentials are required for tenders having advertised value up to Rs 50 lakh.

• The tenderer are advised to read all the conditions mentioned in the tender document as well as uploaded documents carefully before submitting the bids.

• Credentials if submitted in foreign currency shall be converted into Indian currency i.e., Indian Rupee as under: The conversion rate of US Dollars into Rupees shall be the daily representative exchange rates published by the Reserve Bank of India or entity authorized by RBI to do so for the relevant date or immediately previous date for which rates have been published. Where, relevant date shall be as on the last day of month previous to the one in which tender is invited. In case of any other currency, the same shall first be converted to US Dollars as on the last day of month previous to the one in which tender is invited, and the amount so derived in US Dollars shall be converted into Rupees at the aforesaid rate. The conversion rate of such currencies shall be the daily representative exchange rates published by the International Monetary Fund for the relevant date or immediately previous date for which rates have been published.

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• The Bid Security shall be rounded off to the nearest 100.

• e-Tender Forms shall be issued free of cost to all tenderers.

• Clarification of Bids To assist in the examination, evaluation & comparison and prequalification of the Tender, the Railway may, at its discretion, ask any Bidder for a clarification of its Bid. Any clarification submitted by a Bidder that is not in response to a request by the Railway shall not be entertained or considered. The Railway request for clarification and the response of the bidder in this regard shall be in writing. However, if a Bidder does not provide clarification of its bid by the date and time communicated in the Railway request for clarification, the bid shall be evaluated as per the documents submitted along with the bid.

• In case, submission of Bid Security in the form of Bank Guarantee, following shall be ensured:i. A scanned copy of the Bank Guarantee shall be uploaded on e-Procurement Portal (IREPS) while applying to the tender.ii. The original Bank Guarantee should be delivered in person to the official nominated as indicated in the tender document before closing date for submission of bids(i.e excluding the last date of submission of bids).iii. Non submission of scanned copy of Bank Guarantee with the bid on e-tendering portal(IREPS) and/or non submission of original Bank Guarantee within the specified period shall lead to summary rejection of bid.

  4. The Tender Security shall remain valid for a period of 90 days beyond the validity period for the Tender.v. The details of the BG, physically submitted should match with the details available in the scanned copy and the data entered during bid submission time, failing which the bid will be rejected
  6. The Bank Guarantee shall be placed in an envelope, which shall be sealed. The envelope shall clearly bear the identification "Bid for the ***** Project" and shall clearly indicate the name and address of the Bidder. In addition, the Bid Due Date should be indicated on the right hand top corner of the envelope.
  7. The envelope shall be addressed to the officer and address as mentioned in the tender document.
  8. If the envelope is not sealed and marked as instructed above, the Railway assumes no responsibility for the misplacement or premature opening of the contents of the Bid submitted and consequent losses, if any, suffered by the Bidder.
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This Bid Security shall be applicable for all modes of tendering.

(ii) Any firm recognized by Department of Industrial Policy and Promotion (DIPP) as 'Startups' shall be exempted from payment of Bid Security detailed above.

(iii) Labour Cooperative Societies shall submit only 50% of above Bid Security detailed above.

Special Conditions

• Contractor shall engage one total station for survey of leveling work wherever required as per instruction of Engineer-in-Charge & SUBMIT Graphs/ drawings as required. No extra payment will be made for this work of measurement.

• Contractor shall provide one quality control lab in his office at site which shall have equipments such as sieve for sieve analysis of sand , Aggregate , field compaction test equipment etc. which will be required for quality control at site. If any testing is to be done from the outside then if must be done from any of IIT/NIT or NABL approved laboratory.

• All Concrete work executed shall be got design mix from any IIT/NIT/NABL approved lab only and samples of cube shall got tested from IIT/NIT/NABL approved laboratory only. No extra payment for mention testing will be made for this testing work as per clause 27(1) of G.C.C April-2022.

• 1. Wherever it is required, proof checked drawings by IIT/NIT to be submitted by the agency duly designed by consultant to the satisfaction of engineer-in-charge at his own cost.
  2. All the raw materials viz. Sand, Cement, Reinforcement, aggregate etc. must be got 3rd party tested by IIT/NIT/NABL accredited/approved Govt. University Lab. No any extra payment will be made for 3rd party testing.
  3. Any digging work near the track must be safeguard by sandbags etc. at the end of days' work, failing of which suitable action/penalty will be imposed, if track is left unsafe.

• All the work of the approach road should be completed along with rubberized surfacing.

• 1. The Contractor shall have to keep qualified technical supervisor during execution for the quality control.
  2. Contractor has to deploy sufficient labour to carry out the work as directed by the site in charge.
  3. Work will be carried out as per Rly's & IS specification.
  4. Work affecting safety will be operated under block made available.
  5. Work will be carried out under speed restrictions, if required as imposed by Engineer-in-charge at site.
  6. The vehicle shall ply 6 M clear of track any movement/work at less than 6 M and up to 3.5 M (Minimum) clear of track or centre, shall be done only in the presence of Rly Employee authorised by the engineer-in- charge. No part of the road vehicle will be allowed less than 3.5 m from track centre.
  7. Payment will be made as per actual qty executed/operated.
  8. Railway administration will not be responsible for the safety of contractor's labour engaged for this work.
  9. The contractor shall make his own arrangement for men, material, tool, consumable etc. Required for this work at his own cost and shall be responsible for safe working of trains.
  10. Level crossing surface improvement work to be done by rubberised surface method.
  11. The brief scope of work is manufacturing and installation of rubberised level crossings pads of approved quality having width approx. 3.50 Mtr" conforming to specification given in the tender schedule. The rate includes all taxes viz. sales tax, duties, GST, warranty etc. Required to complete the work.
  12. In case of level crossing on any crossover, the measurement of the rubberized surface will be taken in total area and will be converted into Track Metre using relation (1 Tr. Mtr=3.50 Sq Mtr).
  13. The rubber pads are manufactured out of special grades or natural or synthetic rubbers of suitable blend thereof, reinforced with high- reinforcing materials and compounded with other ingredients and special additives (propriety item of manufacturer) to meet the ultimate performance.
  14. Moulding of rubber pad should be done in specially designed hydraulic press at single impression with two stage curing system at minimum 800 tonnes pressure having automatic digital temperature controller.
  15. Tenderer should have own RHEOMETER for quality control or unvulcanised rubber compound prior to manufacturing of rubber pad.
  16. RCC beams used in this system should be casted at 1:1:2 ratio.
  17. The rubber material should conform to the test requirements as attached in the table.
  18. The Contractor is not entitled for any compensation or damage against wastage of labour if any due to non-availability of traffic block.
  19. Maintenance/WARRANTY-
      1. The maintenance/warranty shall be of 60 months and shall be applicable from the date of laying and commissioning of the surface in level crossing.
      2. Failing of any part of the surfacing system for satisfactory performance or proving unsatisfactory in service due to defective design, material or workmanship within Maintenance/warranty period, shall be replaced by the manufacturer/supplier at his own expense.
  20. All the work of the approach road should be completed along with rubberized surfacing.
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• Functional Specification for Rubberized Surface at Level Crossings - JULY-2019 issued by RDSO/Lucknow shall be applicable

• In case the bidder intends to submit a Bank Guarantee towards the Performance Guarantee (PG) after award of the contract, the following details shall be incorporated in the said Bank Guarantee- The Bank hereby confirms that it is on the SFMS (Structural Financial Messaging System) and shall invariably send the advice of this Bank Guarantee to the following bank details -

  1. IFSC CODE - SBIN000RAIL
  2. IFSC TYPE- BRANCH
  3. BANK NAME - STATE BANK OF INDIA
  4. BRANCH NAME - RAIL
  5. CITY NAME- NAVI MUMBAI
  6. ADDRESS- SECTOR-11 CBD BELAPUR, NAVI MUMBAI
  7. DISTRICT- NAVI MUMBAI
  8. STATE- MAHARASHTRA
  9. BG ENABLED- YES
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• Scope of work

  1. Provision of Rubberized surface on LC No. RBK- 6, RBK-18, RBK-21, RBK-24, RBK-26, RBK-30, RBK-34 , RBK- 42, PB-3, PB-9, RBK-59, RBK-60 and RBK-61
  2. Improvement of approach roads of the same LCs & others allied work.

• The schedule of quantity is only approximate and may vary as per site condition. Any items of SER USSOR -2021 or CPWD DSR 2023 or CPWD Horticulture 2020 may be added as per approval of the Competent Authority.

• Care in Submission of Tenders

  1. Before submitting a tender, the tenderer will be deemed to have satisfied himself by actual inspection of the site and locality of the works, that all conditions liable to be encountered during the execution of the works are taken into account and that the rates he enters in the tender forms are adequate and all inclusive to accord with the provisions in Clause-37 of the Standard General Conditions of Contract for the completion of works to the entire satisfaction of the Engineer. (a)
     2. Tenderers will examine the various provisions of The Central Goods and Services Tax Act, 2017(CGST)/ Integrated Goods and Services Tax Act, 2017(IGST)/ Union Territory Goods and Services Tax Act, 2017(UTGST)/ respective state's State Goods and Services Tax Act (SGST) also, as notified by Central/State Govt.& as amended from time to time and applicable taxes before bidding. Tenderers will ensure that full benefit of Input Tax Credit (ITC) likely to be availed by them is duly considered while quoting rates. (a)
     3. The successful tenderer who is liable to be registered under CGST/IGST/UTGST/SGST Act shall submit GSTIN along with other details required under CGST/IGST/UTGST/SGST Act to railway immediately after the award of contract, without which no payment shall be released to the Contractor. The Contractor shall be responsible for deposition of applicable GST to the concerned authority.(a)
     4. In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/ SGST Act, the railway shall deduct the applicable GST from his/their bills under reverse charge mechanism (RCM) and deposit the same to the concerned authority.
  2. When work is tendered for by a firm or company, the tender shall be signed by the individual legally authorized to enter into commitments on their behalf.
  3. The Railway will not be bound by any power of attorney granted by the tenderer or by changes in the composition of the firm made subsequent to the execution of the contract. It may, however, recognize such power of attorney and changes after obtaining proper legal advice, the cost of which will be chargeable to the Contractor.
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• The quantities specified in the tender schedule are only approximate and liable to vary

• In order to ensure prompt and proper uploading of details related to LOAs, engaged workmen, wage & other payment details, Railways/Pus etc. shall introduce a special condition in their tender documents of the tenders to be called henceforth (Authority-As per Rly. Bd.'s letter No.2018/CE-I/CT/4, dtd.17.10.2018). The special condition is as under :-

  1. Contractor is to abide by the provisions of Payment of Wages act & Minimum Wages act in terms of Clause 54 and 55 of Indian Railways General Condition of Contract. In order to ensure the same, an application has been developed and hosted on website 'www.shramikkalyan.indianrailways.gov.in'. Contractor shall register his firm/company etc. and upload requisite details of labour and their payment in this portal. These details shall be available in public domain. The Registration/updation of Portal shall be done as under:
     1. Contractor shall apply for onetime registration of his company/firm etc. in the Shramikkalyan portal with requisite details subsequent to issue of Letter of Acceptance. Engineer shall approve the contractor's registration on the portal within 7 days of receipt of such request.
     2. Contractor once approved by any Engineer, can create password with login ID (PAN No.) for subsequent use of portal for all LoAs issued in his favour.
     3. The contractor once registered on the portal, shall provide details of his Letter of Acceptance (LoA)/Contract Agreement on shramikkalyan portal within 15 days of issue of any LoA for approval of concerned Engineer. Engineer shall update (if required) and approve the details of LoA filled by contractor within 7 days of receipt of such request.
     4. After approved of LoA by Engineer, contractor shall fill the salient details of contract labours engaged in the contract and ensure updating of each wage payment to them on shramikkalyan portal on monthly basis.
     5. It shall be mandatory upon the contractor to ensure correct and prompt uploading of all salient details of engaged contractual labour & payments made thereof after each wage period.
  2. While processing payment of any 'On Account Bill' or 'Final bill' or release of 'Advance' or 'Performance Guarantee'/Security deposit', contractor shall submit a certificate to the Engineer or Engineer's representatives that " I have uploaded the correct details of contract labours engaged in connection with this contract and payments made to them during the wage period in Railway's Shramikkalyan portal at 'www.shramikkalyan.indianrailways.gov.in' till .......... Month ......... Year.
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• Clause 55 D to GCC -Provision of The Building and Other Construction Workers (Regulations of Employment and Conditions of Services) ACT 1996 and The Building and Other Constructions Workers Welfare Cess ACT 1996. The tenderers, for carrying out any construction work, shall get themselves registered with the Registering Officer under Section-7 of the Building and Other Construction Workers Act, 1996 and rules made thereto by the concerned State Govt., and submit certificate of Registration issued from the Registering Officer of the concerned State Govt. (Labour Dept.). The Cess shall be deducted from the Contractor's bill as per Provision of the ACT.

• 1. Indian Railways Standard General Conditions of Contract April - 2022 updated with correction slips Issued up to date of inviting tender will be applicable.
  2. IR Specifications/Guidelines updated with correction slips issued up to date of inviting tender will be applicable.
  3. Relevant B.I.S. Codes updated with correction slips issued up to date of inviting tender will be applicable

• Doc. condition :- Condition mentioned in the all uploaded documents are applicable and binding in this contract.

• Right of Railway to Deal with Tenders The Railway reserves the right of not to invite tenders for any of Railway work or works or to invite open or limited tenders and when tenders are called to accept a tender in whole or in part or reject any tender or all tenders without assigning reasons for any such action. In case if tender is accepted in part by Railway administration, Letter of Acceptance shall be issued as counter offer to the Tenderer, which shall be subject to acceptance by the Tenderer.

• Permission to Bid for a bidder from a country which shares Land boundary with India: Any bidder from the countries sharing a land border with India will be eligible to bid in any procurement of works (including turnkey projects) only if the bidder is registered with the Competent Authority. The Competent Authority for registration will be the Registration Committee constituted by the Department for Promotion of Industry and Internal Trade (DPIIT), Government of India. For interpretation of this para, Department of Expenditure, Ministry of Finance, Government of India letter F.No.6/18/2019-PPD dated 23/07/2020 shall be referred.

• 1. Rights of the Railway to deal with Tender: The authority for the acceptance of the tender will rest with the Railway. It shall not be obligatory on the said authority to accept the lowest tender or any other tender, and tenderer(s) shall neither demand any explanation for the cause of rejection of his/ their tender nor the Railway to assign reasons for declining to consider or reject any particular tender or tenders.
  2. If the tenderer(s) deliberately gives / give wrong information in his / their tender or creates / create circumstances for the acceptance of his / their tender, the Railway reserves the right to reject such tender at any stage.
  3. If any partner(s) of a partnership firm expires after the submission of its tender or after the acceptance of its tender, the Railway shall deem such tender as cancelled/contract as terminated under clause 61 of the Standard General Conditions of Contract, unless the firm retains its character as per partnership agreement. If a sole proprietor expires after the submission of tender or after the acceptance of tender, the Railway shall deem such tender as cancelled / contract as terminated under clause 61 of the Standard General Conditions of Contract.
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• Price Variation Clause (PVC) shall be applicable only in tender having advertised value above Rs. 2 Crores.

• 1. For the practice of verification of tenderer's documents by the Railways may be dispensed with :- The Railway reserves the right to verify all statements, information and documents submitted by the bidder in his tender offer, and the bidder shall, when so required by the Railway, make available all such information, evidence and documents as may be necessary for such verification. Any such verification or lack of such verification, by the Railway shall not relieve the bidder of its obligations or liabilities hereunder nor will it affect any rights of the Railway there under.
  2. In case of any information submitted by tenderer is found to be false, forged or incorrect at any time during process for evaluation of tenders, it shall lead to forfeiture of the tender Bid Security besides banning of business for a period of upto two years.
  3. In case of any information submitted by tenderer is found to be false, forged or incorrect after the award of contract, the contract shall be terminated. Bid Security, Performance Guarantee and Security Deposit available with the railway shall be forfeited. In addition, other dues of the contractor, if any, under this contract shall be forfeited and agency shall be banned for doing business for a period of upto two years.
  4. With such a system of self-certification of credentials, tender finalization should also be speeded up. The Tenderer(s) shall keep the offer open for a minimum period of 60 days (in case of two packet system of tendering 90 days) from the date of closing of the Tender
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• For all contracts costing more than Rs.5 Crore Contractor's e-MB is mandatory. (Authority - Rly. Bd.'s letter No.2017/CE-I/CT/9, dtd.31.05.2023 )

• Telecom Circular No. 09/2023 shall be applicable as per Rly Board's letter no. 2021/Tele/5 (2)/3-Part (1)(3425647), dtd: 12.06.2023 for procedure for undertaking digging work in the vicinity of signalling, Electrical and Telecommunication Cable.

• During execution of work by the contractor, if any derailment occurs on the work site due to negligence by the Agency, then contract will be terminated with forfeiture of Security Deposit & Performance Guarantee.

• If necessary , the contractor has to make the detail drawing of the work and has to be made it approved by a Govt. College /University/Institution. No extra payment will be applicable on this account.

• 1. Contractor has to set up site office at each station on Railway premises having suitable facilities including office room with desktop computer and printing facility.
  2. formwork for all types of RCC works shall be made only with MS shuttering plates and MS pipe staging.
  3. If required ,contractor should mobillse to do night working of which they will be required to have their own sufficient lighting arrangement. No extra payment will be admissible on this account.
  4. The Contractor with the help of his engineer or Diploma holder, as the case be, shall make necessary Drawings, sketches, plotting, peg markings etc. as desired by the Engineer-in-charge. No extra cost shall be claimed on this account.

Work can not be treated as completed satisfactory till completion of approach road work.

Payment for rubberized surface (Item No. 1 of Schedule D) shall be paid @ 75% after fixing and balance 25% will be released after completion of approach road