Stripping, Transportation, Repair and Fitment of different types of seats/berths/chairs in Railway BG coaches (AC Conventional and AC LHB), including retro-fitment of chain assemblies for middle bert…

• All the bidders/tenderers should ensure that they are GST compliant and their quoted tax structure/rates are as per GST Law. (Certificate of GSTIN registration to be uploaded)

  Document required

• Payment will be made against production of on-accounts bill(s) on quarterly basis against completion certificate issued by Consignee.

  Document required

• At the time of submission of bid, if you have any special condition then upload in scanned PDF copy. However, The Railway shall have the right to incorporate any such condition quoted by Tender, in the contract, at its discretion.

  Document required

• Photocopy of PAN Card, Photocopy of voter ID Card, Photocopy of valid trade license.

  Document required

• Photocopy of Certificate of Registration with EPFO, Photocopy of Certificate of Registration with ESIC, Photocopy of latest Income Tax Return along with Audit Reports, Photocopy of latest annual Tax statement, Photocopy of Labour license (if applicable).

  Document required

• Any other documents required as per tender document and Indian Railways GCC, April, 2022, with up to date correction slips.

  Document required

• The contractor shall have the option to take payment from Railways through a letter of credit (LC) arrangement. This option of taking payment through LC arrangement has to be exercised in IREPS (Indian Railway Electronic Procurement System-the e-application on which tenders are called by Railways) by the tenderer at the time of bidding itself, and the tenderer shall affirm having read over and agreed to the terms and conditions of the LC option. The option so exercised, shall be an integral part of the bidder's offer. The above option of taking payment through LC arrangement, once exercised by tenderer at the time of bidding, shall be final and no change shall be permitted, thereafter, during execution of contract.

  Document required

• Contractor is to abide by the provisions of Payment of Wages act & Minimum Wages act in terms of clause 54 and 55 of Indian Railways General Conditions of Contract, April, 2022. In order to ensure the same, an application has been developed and hosted on website 'www.shramikkalyan.indianrailways.gov.in'. Contractor shall register his firm/company etc. and upload requisite details of labor and their payment in this portal.

  Document required

• The following statutory requirements for engagement of contract labourers/supervisors are to be mandatorily complied and relevant documents are to be deposited at the time of submission of on Account bill.

  Document required

• Display of license at work site A copy of the license Form-VI (to be issued by Labour Commissioner) shall be displayed by the contractor prominently at the premises where the contract work is being carried on.

  Document required

• Renewal of License License shall remain in force for 12 months from the date it is granted or renewed through Form-VII. Returns to be submitted by the contractor to Labour Commissioner: The contractor shall send half yearly return in Form XXIV (Appendix V) in duplicate to the Office of the Labour Commissioner. The information in this return mainly included the name and address of contractor, establishment and Principal Employer along with duration of the contract, number of days during the half year, maximum number of contract labours employed on any day during the half year showing separately men, women and children, daily hours of work including weekly holiday, number of man-days worked, amount of wages paid, amount of deduction from wages along with status about the facilities of canteen, Rest Room, Drinking Water, Creches and First Aid. Document of return should be mandatorily submitted at the time of submission of bill.

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• Provision of Rest Rooms In every place wherein contract labour is required to halt at night in connection with the work, to which this Act applies, a rest room shall be provided and maintained by the contractor for the use of the contract labour in such number etc.

  Document required

• Provision of drinking water and urinals Provisions should also be there for facilities for drinking water, urinals etc. at convenient places.

  Document required

• Provisions of First Aid Box First Aid Box in required number should be made available/ provided at convenient places.

  Document required

• Payment of Wages to the Workers Notice showing wage period and the place and the time of disbursement of wages shall be displayed at the place of work by the contractor.

  Document required

• Maintenance of registers and records by the Contractors Every Contractor is required to maintain a number of important records by Form nos. XIII, XIV, XV, XVI, XVII, XVIII, XI, X, XX, XXI, XXII & XXIII. This includes Register of workmen employed, Employment card, Service Certificate, Muster Roll, Register of Wages, Register of Wages cum muster roll, Register of Wages slip, Register of Deductions for damage or loss, Register of Fines, Register of Advances, Register of Overtime.

  Document required

• Preservation of records All the registers and other records shall be preserved by the contractor in original for period of three calendar years from the date of last entry therein.

  Document required

• Payment of Minimum Wages by the Contractors The contractor shall pay every employee wages at a rate not less than the minimum rate of wages fixed by notification (from the concerned jurisdictional Department of Labour Commissioner) from time to time without any deduction. Details of payment to the labourers are to be mandatorily uploaded at Shramik Kalyan Portal on monthly basis.

  Document required

• through Bank. The Contractor has to submit bank statement while submitting bills.

  Document required

• with the EPFO through "Shram Suvidha Portal" or EPFO portal.

  Document required

• Allotment of Provident Fund Account number to Contract labour A return in the Form-5 of the employees to become a member for the first time during the preceding month together with declaration in Form-2. This is to be ensured by Railway through EPFO portal before passing of bill.

  Document required

• "Shram Suvidha Portal" portal before passing of bill.

  Document required

• Railway before passing of bill.

  Document required

• relevant documents to be submitted at the time of submission of bill.

  Document required

• Payment of deduction from employee and contribution by the Employer (Contractor) under ESIA, 1948 is to be ensured by the contractor and relevant documents to be submitted at the time of submission of bill.

  Document required

• Payment of wages to the workers If payment to the workers is made by the contractor in cash, then it should be paid in presence of authorised Railway representative at the time of disbursement of wages.

  Document required

• Number of workmen not to exceed number specified in the labour license.

  Document required

• Display of notices A copy of the notice should be displayed at the prominent place of the work site. Wages details to be put up on the Notice Board in three languages. Payment of wages for rest day & OT etc.

  Document required

Technical-Compliances

• The tenderer must have successfully completed or substantially completed any one of the following categories of work(s) during last 07 (seven) years, ending last day of month previous to the one in which tender is invited:

  1. Three similar works each costing not less than the amount equal to 30% of advertised value of the tender, or
  2. Two similar works each costing not less than the amount equal to 40% of advertised value of the tender, or
  3. One similar work costing not less than the amount equal to 60% of advertised value of the tender.
  Document required

• Definition of similar work is as follows

  1. Refurbishment/ Furnishing of Railway Coaches OR
  2. Supply and installation of Seats and / or Berths in Railway Coaches. Any one or more of the above works executed in any unit of Indian Railway or PUs or Central/State Government Establishments or Public listed Company/Trusts having average annual turnover of Rs 500 Crores and above will be considered.
  Document required

• Whether document towards fulfilling standard financial criteria has been uploaded (MANDATORY)

• Whether document towards fulfilling standard technical criteria has been uploaded (MANDATORY)

• Whether Certificate of Registration with EPFO is uploaded?

• Whether Certificate of Registration with ESIC is uploaded?

• Whether Self Certified Declaration Form (Annexure-I) and/or (Annexure-IA), whicever applicable, properly filled in the prescribed format is uploaded?

• Whether Scanned Copy of the "Form of Tender" duly self-attested/digitally signed and filled up properly in all respects is uploaded.

• Whether Latest Income Tax Return along with Balance Sheet duly certified by Chartered Accountant is submitted.

• Whether Credential showing contracting experience for the type of job for which tender is invited have been uploaded along with the tender.

• Whether all the documents uploaded along with the tender have been gone through carefully in details, specifically for terms, conditions and instructions.

General Instructions

• The works are required to be completed within the specified period in NIT HEADER from the date of issue of acceptance letter/commencement of work.

• Rights of the Railway to deal with tender The authority for the acceptance of the tender will rest with the Railway. It shall not be obligatory on the said authority to accept the lowest tender or any other tender and no tenderer (s) shall demand any explanation for the cause of rejection of his/their tender not the Railway to assign reasons for declining to consider or reject any particular tender or tenders.

• If the tenderer(s) deliberately gives/give wrong information in his/their tender or creates/create circumstances for the acceptance of his/their tender, the Railway reserves the right to reject such tender at any stage.

• If the tenderer (s) expire (s) after submission of his/their tender or after the acceptance of his/their tender, the Railway shall deem such tender cancelled. If a partner of a firm expires after the submission of their tender or after the acceptance of their tender, the Railway shall deem such tender as cancelled, unless the firm retains its character.

• Tenderer's Credentials Documents testifying tenderer's previous experience and financial status should be uploaded along with the tender or produced when desired by competent authority of the Railway. Tenderer(s) should submit his/their offer along with his/their credentials to establish:

  1. His financial status supported by Bank reference and other documents.
  2. Certificates duly attested and testimonials regarding contracting experience for the type of job for which tender is invited with list of works carried out in the past.

• Non-compliance with any of the conditions set forth therein above is liable to result in the tender being rejected.

• Tenderer are requested to visit website www. ireps.gov.in frequently till the closing date and time for any update.

• There will be an overall binding of Indian Railways General Conditions of Contract, April, 2022, with upto date correction slips over the entire Tendering process & the entire contract.

• Partnership Deeds, Power of Attorney etc.: The tenderer shall clearly specify whether the tender is submitted on his own (Proprietary Firm) or on behalf of a Partnership Firm / Company / Joint Venture (JV) / Registered Society / Registered Trust / Hindu Undivided Family (HUF) / Limited Liability Partnership (LLP) etc. The tenderer(s) shall enclose the attested copies of the constitution of their concern, and copy of PAN Card along with their tender. Tender Documents in such cases are to be signed by such persons as may be legally competent to sign them on behalf of the firm, company, association, trust or society, as the case may be.

• Partnership Firm The tenderer shall submit all documents as mentioned in Para18 of the Tender Form (Second Sheet) of IRGCC, April 2022.

• Joint Venture (JV) The tenderer shall submit all documents as mentioned in para 17 of the Tender Form (Second Sheet) of IRGCC, April 2022.

• Company registered under Companies Act-2013: The tenderer shall submit

  1. the copies of MOA (Memorandum of Association) / AOA (Articles of Association) of the company;
  2. A copy of Authorization/Power of Attorney issued by the Company (backed by the resolution of Board of Directors) in favor of the individual to sign the tender on behalf of the company and create liability against the company;
  3. A copy of Certificate of Incorporation;
  4. All other documents in terms Para 10 of the Tender Form (Second Sheet) of IRGCC, April 2022.

• LLP (Limited Liability Partnership) Firm If the tender is submitted on behalf of a LLP Firm registered under LLP Act-2008, the tenderer shall submit along with the tender-

  1. a copy of LLP Agreement,
  2. a copy of Certificate of Incorporation; and
  3. a copy of Power of Attorney/Authorization issued by the LLP Firm in favor of the individual to sign the tender on behalf of the LLP Firm and create liability against the Firm.
  4. An undertaking by all partners of the LLP that they are not blacklisted or debarred by Railways or any other Ministry / Department of the Govt. of India from participation in tenders / contracts as on the date of submission of bids, either in their individual capacity or in any firm/LLP or JV in which they were / are partners/members. Concealment / wrong information in regard to above shall make the contract liable for determination under Clause 62 of the Standard General Conditions of Contract.
  5. All other documents in terms of Para 10 of the Tender Form (Second Sheet) of IRGCC, April 2022.
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• Registered Society & Registered Trust The tenderer shall submit

  1. A copy of Certificate of Registration;
  2. A copy of Memorandum of Association of Society/Trust Deed;
  3. A copy of Power of Attorney in favour of the individual to sign the tender documents and create liability against the Society/Trust;
  4. A copy of Rules & Regulations of the Society;
  5. All other documents in terms of Para 10 of the Tender Form (Second Sheet) of IRGCC, April 2022.

• Sole Proprietorship Firm All documents in terms of Para 10 of the Tender Form (Second Sheet) of IRGCC, April 2022.

• HUF:

  1. A copy of notarized affidavit on Stamp Paper declaring that he who is submitting the tender on behalf of HUF is in the position of 'Karta' of Hindu Undivided Family (HUF) and he has the authority, power and consent given by other members to act on behalf of HUF.
  2. All other documents in terms of Para 10 of the Tender Form (Second Sheet) of IRGCC, April 2022.

• It is responsibility of the tenderer that they ensure to see any corrigendum of the tender to check the corrigendum on the website from time to time.

• Tenderer must download, duly sign, scan and upload the Tender Document and all other Documents available in the Document Section except General Conditions of Contract (GCC), in PDF form.

• At the time of submission of bid, if the Tenderer has any special condition then the same, duly signed and stamped, should be uploaded in scanned PDF copy.

• Electronic tender box will be opened after the closing time as shown in the NIT/IREPS website, as per procedure. Tenderers shall not be required to be present in the Office of Dy. Chief Mechanical Engineer (C)/Kanchrapara for any e-Tender opening process. They can obtain totally transparent Bid Tabulation Statement by logging in IREPS website after tender opening. All the participation tenderers who will submit valid e-Tender offer can view their own offer details as well as tender tabulation statement after tender opening from any location using internet access by visiting the website: www. ireps.gov.in instantly after opening of the electronic tender box, by clicking on the icon. Railways do not guarantee opening of the tender on or after the specified date and time due to reasons beyond control of the Railway Administration. Hence the e-Tender can be opened after the specified due date and time also. Tenderers cannot submit/modify any offer or attach any file to it after the closing date and time as stipulated in the e-Tender Notice. IREPS does not permit any alternation, modification, deletion of any entry or condition offered by the tenderer in the e-Tender, after closure of the electronic tender box.

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• The Tenderer will have to upload necessary authenticated and proper document in respect of the above, along with Tender Offer; to comply the respective condition of IR GCC, April, 2022 to its last amendment in respect of Nature of the firm: Sole proprietorship firm, or, Partnership Firm, or Joint Venture Firm, or Company registered under Companies Act 1956, or a Society.

• Every contractor must abide by and ensure compliance to statutory provisions of applicable Labour Laws and various Labour Legislations, as applicable, when they are engaging workmen for execution of Works Contracts awarded by Railways. Successful Bidder/Tenderer or Contractors shall have to submit an Undertaking stating that they shall abide by the above instructions an Undertaking stating that they shall abide by the above instructions meticulously, to pay the Minimum Wages and others facilities as per provisions of the above Labour Legislation/Laws; and in case of any deviation/non compliance in respect of above laws/legislations: or any compliant is received to the effect, the Contractor will be solely responsible and Railway will take up necessary punitive/penal proceedings under relevant laws against the default/accused Contractor in consultation with Labour Authorities and black list them nationally.

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• The bidders shall submit a certificate to the effect that all the documents submitted by them along with their bid are true.

• Each page of the copy of documents/certificates in support of credentials, submitted by the bidder, shall be self-attested/digitally signed by the bidder or authorized representative of the bidding firm. Self-attestation shall include signature stamp and date (on each page). Only those documents will be considered for evaluation bid, which are duly self-attested as above.

Special Conditions

• SECURITY DEPOSIT The Security Deposit shall be 5% of the contract value. The Bid Security submitted by the Contractor with his tender will be retained/encashed by the Railways as part of security for the due and faithful fulfillment of the contract by the Contractor. Provided further that, if Contractor submits the Cash or Term Deposit Receipt issued from a Scheduled commercial bank of India or irrevocable Bank Guarantee Bond from a Scheduled commercial bank of India, either towards the Full Security Depositor the Part Security Deposit equal to or more than Bid Security, the Railway shall return the Bid Security, to the Contractor. Balance of Security Deposit may be deposited by the Contractor in cash or Term Deposit Receipt issued from Scheduled commercial bank of India or irrevocable Bank Guarantee bond issued from Scheduled commercial bank of India, or may be recovered at the rate of 6% of the bill amount till the full Security Deposit is recovered. Provided also that in case of defaulting Contractor, the Railway may retain any amount due for payment to the Contractor on the pending "on account bills" so that the amounts so retained (including amount guaranteed through Performance Guarantee) may not exceed 10% of the total value of the contract.

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• PERFORMANCE GUARANTEE The successful bidder shall submit the Performance Guarantee (PG) as per clause 16 (4) of Indian Railways Standard General Conditions of Contract, April, 2022 amounting to 5% of the contract value and Additional Performance Guarantee as per clause 16(4)(h) of advance correction slip no 11, if applicable.

• The successful bidder shall have to submit a the PG within 21 (Twenty one) days from the date of issue of Letter of Acceptance (LOA). Extension of time for submission of PG beyond 21 (Twenty one) days and upto 60 days from the date of issue of LOA may be given by the Authority who is competent to sign the contract agreement. However, a penal interest of 12% per annum shall be charged for the delay beyond 21(Twenty one) days, i.e. from 22nd day after the date of issue of LOA. Further, if the 60th day happens to be a declared holiday in the concerned office of the Railway, submission of PG can be accepted on the next working day.

• In all other cases, if the Contractor fails to submit the requisite PG even after 60 days from the date of issue of LOA, the contract is liable to be terminated. In case contract is terminated railway shall be entitled to forfeit Bid Security and other dues payable against that contract. In case a tenderer has not submitted Bid Security on the strength of their registration as a Startup recognized by Department of Industrial Policy and Promotion (DIPP) under Ministry of Commerce and Industry, DIPP shall be informed to this effect.