eProcureOpenWorks

Deep Cleaning of Railway BG Coaches at Carriage Repair Workshop, Mancheswar for a period of 18 (eighteen) months.

Ministry of Railways

Carriage Repair workshop, Mancheswar Bhubaneswar

Delivers to

Bhubaneswar

Overview

22 facts from the tender

Ministry of Railways published this works tender on eProcure on 7 Oct 2026, for Bhubaneswar. The estimated value is ₹45 L and the EMD is ₹90,000. It closes on 29 Oct 2026, 3:00 pm IST. Tender ID 92593706 · Ref MCSW-Deep-Clean-26-27-16.

Timeline

Published7 Oct 2026 · 6:55 pm
Bidding startsin 4d 15h15 Oct 2026
Closes29 Oct 2026 · 3:00 pm

Bidding

Bid type: Open/Advertised
Contract type: Works - General · Expenditure
Tender type: Open
Tendering section: CRW/MECH
Bidding system: Single Packet System
Bidding style: Single Rate for Each Schedule Item
Validity of offer: 60 days
Completion period: 18 Months
Tender document cost: None
JV / consortium: Not allowed
Ranking order: Lowest to Highest
Expenditure type: Revenue
Pre-bid meeting: None

Buyer

Inviting authority: CWS-BBS-MECHANICAL/ECOR
Organisation type: Central Govt. Ministry/Department
Product category: Railway related Products
Location: Bhubaneswar
Portal: eProcure
Inviting officer: DY. CME POH-IICWS-BBS-MECHANICAL/ECOR

Important dates

Published: 7 Oct 2026, 6:55 pm IST
Bidding starts: 15 Oct 2026
Closes: 29 Oct 2026, 3:00 pm IST

Declarations by the buyer

Complies with the Public Procurement (Make in India) Order 2017
The tender inviting authority confirms this tender does not violate the GFR rules on procurement through GeM

Schedule of work

4 items

Item	Quantity	Railways’ estimated rate	Amount
Schedule A · Deep cleaning of the interior of outgoing BG coaches after POH at Carriage Repair Workshop, Mancheswar.
1Deep cleaning of RTTV, VPU, LWLRRM type of coaches (Inclusive of all taxes, duties and GST@ 18%)	100 Per Coach	₹277.49	₹27,749
2Deep cleaning of SLR, SLRD, RCCN, RTSV, GS, LWCBAC, WCB type of coaches (Inclusive of all taxes, duties and GST@ 18%)	500 Per Coach	₹1,131.22	₹5,65,610
3Deep cleaning of CZ, LSLRD, CN, LS, LS-5, LWS, LWSCN type of coaches (Inclusive of all taxes, duties and GST@ 18%)	1,000 Per Coach	₹1,733.59	₹17,33,590
4Deep cleaning of LWACCN, LWACCW, LFAC, CZAC, CZACJ, LWSCZAC, ACCN, ACCN/C, ACCW, RAAC type of coaches (Inclusive of all taxes, duties and GST@ 18%)	1,000 Per Coach	₹2,172.20	₹21,72,200
Total			₹44,99,149

Bids quote a percentage above, below or at par with these rates · The total matches the advertised value.

Documents

2 files

PDFNotice inviting tenderviewNitPdf_5576477.pdf (opens in a new tab)
PDFTender DocumentTenderDocument.pdfNo direct link in the notice; see the notice, page 5

Documents to submit

Commercial-Compliance

The bidder shall submit valid EPF and ESI registration certificates issued under the applicable statutory provisions.
Document required
Copy of GST Registration Certificate and PAN Card shall be submitted by the bidder.
Document required
The Bid Security shall be deposited either in cash through e- payment gateway or submitted as Bank Guarantee bond from a scheduled commercial bank of India or as mentioned in the tender document. The Bank Guarantee bond shall be as per Annexure-VIII and shall be valid for a period of 90 days beyond the bid validity period. In case the bidder claims exemption of Bid Security as a 'Startup' firm recognized by Department of Industrial Policy and Promotion (DIPP) or claims exemption of 50% of Bid Security as a Labour Cooperative Society, valid document with registration details shall be submitted along with the tender.
Document required
As per Railway Board Letter No. 2018/CE-I/CT/9 dated 04.06.2018, as amended from time to time, for tenders having an advertised cost of 10 lakh or above, the contractor may opt for payment through Letter of Credit (LC). The option shall be exercised on IREPS at the time of bidding, shall be final, and the LC shall be a sight LC. All LC-related costs shall be borne by thecontractor. Payment under LC shall be released only against the Document of Authorization issued by the Railway Accounts Office, as per Railway Board instructions and GCC provisions, asamended from time to time.
Document optional
Please submit your bank details i.e. Name of Bank along with Bank Branch Code, Accounts Number as appearing in the cheque book, IFSC Code and PAN Number, duly certified by theauthorized official of the bank, to facilitate payment through ECS/NEFT/RTGS. In lieu of the bank certificate photocopy/scanned copy of a cancelled cheque may be attached for verification of the above particulars.
Document optional
Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.
Document optional

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Technical-Compliances

List of personnel/organization on hand and proposed to be engaged for the tendered work.
Document optional
List of Plant & Machinery available on hand and proposed to be inducted and hired for the tendered work.
Document optional
Details of ongoing works on hand & Nos. of labours deployed to be submitted.
Document optional
The tenderer shall clearly specify whether the tender is submitted on his own (Proprietary Firm) or on behalf of a Partnership Firm / Company / Joint Venture (JV) / Registered Society / Registered Trust / Hindu Undivided Family (HUF) / Limited Liability Partnership (LLP) etc. The tenderer(s) shall enclose the attested copies of the constitution of their concern, and copy of PAN Card along with their tender. The tenderer whether sole proprietor / a company or a partnership firm / joint venture (JV) / registered society / registered trust / HUF / LLP etc. if they want to act through agent or individual partner(s), shall submit along with the tender, a copy of power of attorney duly stamped and authenticated by a Notary Public or by Magistrate in favour of the specific person whether he/they be partner(s) of the firm or any other person, specifically authorizing him/them to sign the tender, submit the tender and further to deal with theTender/ Contract up to the stage of signing the agreement except in case where such specific person is authorized for above purposes through a provision made in the partnershipdeed / Memorandum of Understanding / Article of Association / Board resolution.
Document required
The tenderer shall submit a copy of certificate stating that they are not liable to be disqualified and all their statements/documents submitted along with bid are true and factual. Standard format of the certificate to be submitted by the bidder is enclosed as Annexure-VII. In addition to Annexure-VII, in case of other than Company/Proprietary firm, Annexure -VII (A) shall also be submitted by the each member of a Partnership Firm / Joint Venture (JV) / Hindu Undivided Family (HUF) / Limited Liability Partnership (LLP) etc. as the case may be.
Document required

Commercial conditions

EMD: ₹90,000
Tender fee: None

Terms & conditions

13 conditions

General Instructions

No manual tenders sent by Post/FAX/Courier or in person shall be accepted.
If the mandatory documents are not submitted along with the tender, the tender submitted otherwise will be treated as incomplete and will not be considered.
No Post tender correspondence shall be entertained after closing of tender even suo moto post tender letters of the tenderers shall be treated as null or void.
In case the date of closing mentioned in the NIT Header of e- tender document is declared a holiday/bandh/strike etc. on any account, the date of closing tender online will not be changed as the application in the website of IREPS does not permit submission of any offer after closing date and time of the tender. However, opening of tenders online will be on the following working day after the closing date/time of tenders.
It shall not be obligatory on the said authority to accept the lowest tender and no tenderer(s) shall demand any explanation for the cause of rejection of his/their tender.
If the tenderer(s) deliberately give(s) wrong information in his/ their tender or create(s) circumstances for the acceptance of his/their tender, the Railway reserves the right to reject such tender at any stage.
The tenderer shall furnish full postal address, telephone number/Fax number, mail-id etc. along with the bid.

Special Conditions

The estimated cost includes the cost of all labour, materials and consumables, tools, machinery and equipment, personal protective equipment (PPE), and all other incidental items required for complete execution of the work in accordance with the contract conditions. The rates are inclusive of all applicable taxes, duties, levies, and GST@ 18%.
Tenderers shall quote their rates as "% above", "% below", or "at par" with respect to the estimated cost of each Schedule item. The rates quoted by the tenderers shall be deemed to be inclusive of all costs required for execution of the work as per the scope of work and inclusive of all applicable taxes, duties, and GST @ 18%.
The contractor shall be responsible for payment of minimum bonus @ 8.33% of wages or 100 per eligible employee; whichever is higher, in accordance with the Payment of Bonus Act, 1965, as amended. No separate provision for bonus has been included in the estimate; tenderer(s) shall factor this statutory liability into their quoted rates, and no separate claim or reimbursement on this account shall be admissible.

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Rates once accepted by the Railway Administration shall remain firm till completion of the contract. No claim on account of increase in labour wages, machinery or equipment costs, material and consumable costs, or taxes shall be entertained.
1. Contractor is to abide by the provisions of various labour laws in terms of clause 54, 55, 55-A and 55-B of the Standard General Conditions of Contract. In order to ensure the same, an application has been developed and hosted on website 'www.shramikkalyan.indianrailways.gov.in'. Contractor shall register his firm/company etc. and upload requisite details of labour and their payment in this portal. These details shall be available in public domain. The Registration/updation of Portal shall be done as under:
  1. Contractor shall apply for onetime registration of his company/firm etc. in the Shramikkalyan portal with requisite details subsequent to issue of Letter of acceptance. Engineer shall approve the contractor's registration on the portal within 7 days of receipt of such request.
  2. Contractor once approved by any Engineer, can create password with login ID (PAN No.) for subsequent use of portal for all LoAs issued in his favour.
  3. The contractor once registered on the portal, shall provide details of his Letter of Acceptance (LoA) / Contract Agreements on Shramikkalyan portal within 15 days of issue of any LoA for approval of concerned engineer.Engineer shall update (if required) and approve the details of LoA filled by contractor within 7 days of receipt of such request.
  4. After approval of LoA by Engineer, contractor shall fill the salient details of contract labours engaged in the contract and ensure updating of each wage payment to them on Shramikkalyan portal on monthly basis.
  5. It shall be mandatory upon the contractor to ensure correct and prompt uploading of all salient details of engaged contractual labour& payments made thereof after each wage period.
2. While processing payment of any 'On account bill' or 'Final Bill' or release of'Advances' or 'Performance Guarantee / Security deposit', contractor shall submit a certificate to the Engineer or Engineer's representative that "I have uploaded the correct details of contract labours engaged in connection with this contract and payments made to them during the wage period in Railway's Shramikkalyan portal at 'www.shramikkalyan.indianrailways.gov.in' till _______Month, ______ Year".
Tenderer(s) are advised to go through the Tender Document for more details.

Bidder declarations (7)

Undertakings

By submitting the offer online using the Digital Signing Certificate, I/We hereby acknowledged that I/we have downloaded and read all the tender conditions and are fully aware of the tendering process and agree to abide by all the conditions mentioned in the tender.
Full value of the Bid Security shall stand forfeited without prejudice to any other right or remedies in case my/our Tender is accepted and if:
I/We do not submit the Performance Guarantee within the time specified in the Tender document.
I/We do not execute the contract documents within seven (07) days after receipt of notice issued by the Railway that such documents are ready.
I/We do not commence the work within fifteen (15) days after receipt of orders to that effect.
Until a formal agreement is prepared and executed, acceptance of this tender shall constitute a binding contract between us subject to modifications, as may be mutually agreed to between us and indicated in the letter of acceptance of my/our offer to this work.
I/We offer to do the work for Carriage Repair Workshop, Mancheswar, East Coast Railway at the rates quoted in the attached schedule and hereby bind myself/ourselves to complete the work in all respect within the period of completion stipulated in the tender document from the date of issue of letter of acceptance of the tender.

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