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Annual Maintenance Contract for Caterpillar make Engines mounted on various track machines for the year 2026-27 & 2027-28 with M/s Gainwell Commosales Pvt. Ltd.,an authorized dealer of M/s Caterpilla…

Ministry of Railways

Office of Chief Works Manager Plant Depot Mughalsarai

Delivers to

Ghazipur, Hazipur, Uttar Pradesh

Overview

23 facts from the tender

Ministry of Railways published this works tender on eProcure on 8 Oct 2026, for Ghazipur, Hazipur, Uttar Pradesh. The estimated value is ₹2.1 Cr and no EMD is required. It closes on 30 Oct 2026, 3:00 pm IST. Tender ID 92638332 · Ref RTTM_AMC_Caterpillar_2026.

Timeline

  1. Published8 Oct 2026 · 6:46 pm
  2. Closes30 Oct 2026 · 3:00 pm

Bidding

Bid type
Single
Contract type
Works - General · Expenditure
Tender type
Single
Tendering section
TM/WORKS
Bidding system
Single Packet System
Bidding style
Single Rate for Each Schedule Item
Validity of offer
60 days
Completion period
24 Months
Tender document cost
None
JV / consortium
Not allowed
Ranking order
Lowest to Highest
Expenditure type
Capital (WMS)
Pre-bid meeting
None

Buyer

Inviting authority
TM-MGS-ENGINEERING/EAST CENTRAL RLY
Organisation type
Central Govt. Ministry/Department
Product category
Railway related Products
Location
Hazipur
City, state
Ghazipur, Uttar Pradesh
Portal
eProcure
Inviting officer
Dy. Chief EngineerTM-MGS-ENGINEERING/EAST CENTRAL RLY

Important dates

Published
8 Oct 2026, 6:46 pm IST
Bidding starts
16 Oct 2026
Closes
30 Oct 2026, 3:00 pm IST

Declarations by the buyer

  • Complies with the Public Procurement (Make in India) Order 2017
  • The tender inviting authority confirms this tender does not violate the GFR rules on procurement through GeM
  • Bidders from a country sharing a land border with India must be registered with the competent authority

Schedule of work

7 items
ItemQuantityRailways’ estimated rateAmount
Schedule A · Annual Maintenance Contract for Caterpillar make Engines mounted on various track machines for the year 2026-27 & 2027-28 with M/s Gainwell Commosales Pvt. Ltd.,an authorized dealer of M/s Caterpillar Pvt. Ltd., on single tender basis.
1Service Charges of Service Engineer for repairing, breakdown attending and maintenance of Caterpillar Engines at site for the day(8 Hours works) for the year 2026-27.(Quantity has been taken considering 11 Nos. of out of warranty engines, 2engines having their date of expiry in April 26,May26 and , 4 engines having their date of expiry in Jan 2027 i.e. (11x2)+1x2x11/12+1x2x10/12+4x2x3/12 = 28 days (approx.).28 Day₹22,360.80₹6,26,102.40
2Service Charges of Service Engineer for repairing, breakdown attending and maintenance of Caterpillar Engines at site for the day(8 Hours works) for the year 2027-28.(Quantity has been taken considering 17 Nos. of out of warranty engines and 1 engine having its date of expiry in Aug 27 and 2 engines having date of expiry in Oct 27i.e (17x2)+1x2x7/12+2x2x5/12)= 37 days approx)37 Day₹22,360.80₹8,27,349.60
3Service Charges for every additional hour worked beyond 8 (eight) hrs a day. For the year 2026-27.28 Hour₹2,044.35₹57,241.80
4Service Charges for every additional hour worked beyond 8(eight) hrs a day. For the year 2027-28.37 Hour₹2,044.35₹75,640.95
5Labour charges including transportation charges for repairing/inspection of sub- assemblies and overhauling: As per annexure - I attached. Note: The payment for any Labour charges will be made separately as per accepted rates within LS amount provided for repairing of subassemblies. For the year 2026-27 and 2027-28.₹3,00,000
6GST @ 18% of Sl. No. -1 to 5₹3,39,540.25
7Cost of spares for the year 2026-27 & 2027-28 (as per accepted price list of M/s Gainwell Commosales Private Limited (GCPL) prevailing at the time of supply) for Caterpillar Engine. (Lump-sum value includes of GST as per HSN Code &other taxes as applicable at the time of billing.)₹1,91,00,000
Total₹2,13,25,875

Bids quote a rate in rupees for each item · The total matches the advertised value.

Documents

16 files

Documents to submit

Commercial-Compliance

  • A. List of Personnel, Organization available on hand and proposed to be engaged for the subject work.

    Document required

  • B. List of plant Machinery available on hand own and proposed to be inducted own hired to be given separately for the subject work.

    Document required

  • C. Tenderer should upload the FORMAT (Annexure 'C') duly filled in, signed & stamped giving details of list of Works completed in the last seven financial years as sought in Annexure 'C' of Tender Document in DOCUMENT section of IREPS .

    Document required

  • D. List of works on hand indicating description of work, contract value, and approximate value of balance work yet to be done and date of award.

    Document required

  • In case of items C and D of Commercial Compliance, supportive documents/certificates from the organizations with whom they worked/are working should be enclosed.

    Document required

  • Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional
Show all 11

  • Letter of Credit (LC) as mode of payment in works tenders or service tenders is available. It is an option for the contractor to take payment from Railways through a letter of credit (LC) arrangement. The details of Letter of Credit as annexure A is available at document section

    Document optional

  • For those conditions for which standard formats have been given in the DOCUMENT section, tenderer should upload the sought information in those standard formats only.

    Document required

  • For Standard Financial criteria and Standard Technical criteria - Tenderers are required to submit authenticated certificate along with the tenders from officers of government or semi- government/public sector undertakings under whom the work has been executed indicating there in the name of work executed, value of works/payment details and period during which completed (As per Annexure 'C'). Such certificates should have signature and seal of the concerned officer.

    Document required

  • Documents to be submitted Along with Tender

    1. The tenderer shall clearly specify whether the tender is submitted on his own (Proprietary Firm) or on behalf of a Partnership Firm / Company / Joint Venture (JV) / Registered Society / Registered Trust / Hindu Undivided Family (HUF) / Limited Liability Partnership (LLP) etc. The tenderer(s) shall enclose the attested copies of the constitution of their concern, and copy of PAN Card along with their tender. Tender Documents in such cases are to be signed by such persons as may be legally competent to sign them on behalf of the firm, company, association, trust or society, as the case may be.
    2. Following documents shall be submitted by the tenderer:
      1. Sole Proprietorship Firm: (i)All documents in terms of Para 10 of the Tender Form (Second Sheet).
      2. HUF:
        1. A copy of notarized affidavit on Stamp Paper declaring that he who is submitting the tender on behalf of HUF is in the position of 'Karta' of Hindu Undivided Family (HUF) and he has the authority, power and consent given by other members to act on behalf of HUF.
        2. All other documents in terms of Para 10 of the Tender Form (Second Sheet).
      3. Partnership Firm: (i)All documents as mentioned in para 18 of the Tender Form (Second Sheet).
      4. Joint Venture (JV): All documents as mentioned in para 17 of the Tender Form (Second Sheet).
      5. Company registered under Companies Act2013:
        1. The copies of MOA (Memorandum of Association) / AOA (Articles of Association) of the company
        2. A copy of Certificate of Incorporation
    3. A copy of Authorization/Power of Attorney issued by the Company (backed by the resolution of Board of Directors) in favour of the individual to sign the tender on behalf of the company and create liability against the company.
    4. All other documents in terms Para 10 of the Tender Form (Second Sheet). (f)LLP (Limited Liability Partnership):
      1. A copy of LLP Agreement
      2. A copy of Certificate of Incorporation
      3. A copy of Power of Attorney/Authorization issued by the LLP in favour of the individual to sign the tender on behalf of the LLP and create liability against the LLP.
      4. An undertaking by all partners of the LLP that they are not blacklisted or debarred by Railways or any other Ministry / Department of the Govt. of India from participation in tenders / contracts as on the date of submission of bids, either in their individual capacity or in any firm/LLP or JV in which they were / are partners/members. Concealment / wrong information in regard to above shall make the contract liable for determination under Clause 62 of the Standard General Conditions of Contract.
    5. All other documents in terms of Para 10 of the Tender Form (Second Sheet).
      1. Registered Society & Registered Trust:
      2. A copy of Certificate of Registration
        1. A copy of Memorandum of Association of Society/Trust Deed
        2. A copy of Power of Attorney in favour of the individual to sign the tender documents and create liability against the Society/Trust.
        3. A copy of Rules & Regulations of the Society
        4. All other documents in terms of Para 10 of the Tender Form (Second Sheet).
    Document required
    1. If it is NOT mentioned in the submitted tender that tender is being submitted on behalf of a Sole Proprietorship firm / Partnership firm / Joint Venture / Registered Company etc., then the tender shall be treated as having been submitted by the individual who has signed the tender.
    2. After opening of the tender, any document pertaining to the constitution of Sole Proprietorship Firm / Partnership Firm / Registered Company/ Registered Trust / Registered Society / HUF/LLP etc. shall be neither asked nor considered, if submitted. Further, no suo moto cognizance of any document available in public domain (i.e., on internet etc.) or in Railway's record/office files etc. will be taken for consideration of the tender, if no such mention is available in tender offer submitted. The tenderer whether sole proprietor / a company or a partnership firm / joint venture (JV) / registered society / registered trust / HUF / LLP etc if they want to act through agent or individual partner(s), should submit along with the tender, a copy of power of attorney duly stamped and authenticated by a Notary Public or by Magistrate in favour of the specific person whether he/they be partner(s) of the firm or any other person, specifically authorizing him/them to sign the tender, submit the tender and further to deal with the Tender/ Contract up to the stage of signing the agreement except in case where such specific person is authorized for above purposes through a provision made in the partnership deed / Memorandum of Understanding / Article of Association /Board resolution, failing which tender shall be summarily rejected. A separate power of attorney duly stamped and authenticated by a Notary Public or by Magistrate in favour of the specific person whether he/they be partner(s) of the firm or any other person, shall be submitted after award of work, specifically authorizing him/them to deal with all other contractual activities subsequent to signing of agreement, if required. Note: A Power of Attorney executed and issued overseas, the document will also have to be legalized by the Indian Embassy and notarized in the jurisdiction where the Power of Attorney is being issued. However, the Power of Attorney provided by Bidders from countries that have signed the Hague Legislation Convention 1961 are not required to be legalized by the Indian Embassy if it carries a conforming Appostille certificate.
    Document required

Eligibility

Standard Financial Criteria

  • Financial Eligibility Criteria The tenderer must have minimum average annual contractual turnover of V/N or 'V' whichever is less; where V= Advertised value of the tender in crores of Rupees N= Number of years prescribed for completion of work for which bids have been invited. The average annual contractual turnover shall be calculated as an average of "total contractual payments" in the previous three financial years, as per the audited balance sheet. However, in case balance sheet of the previous year is yet to be prepared/ audited, the audited balance sheet of the fourth previous year shall be considered for calculating average annual contractual turnover. The tenderers shall submit requisite information as per Annexure- VIB, along with copies of Audited Balance Sheets duly certified by the Chartered Accountant/ Certificate from Chartered Accountant duly supported by Audited Balance Sheet.

    Document required

  • Substantially Completed Work means an ongoing work in which payment equal to or more than 90% of the present contract value (excluding the payment made for adjustment of Price variation (PVC), if any) has been made to the contractor in that ongoing contract and no proceedings of termination of contract on Contractor's default has been initiated. The credential certificate in this regard should have been issued not prior to 60 days of date of invitation of present tender.

Special Technical Criteria

  • "The firm should be OEM or authorized dealer of OEM of Caterpillar make Engines".

    Document required

Standard Technical Criteria

  • Technical Eligibility Criteria- The tenderer must have successfully completed or substantially completed any one of the following categories of work(s) during last 07 (seven) years, ending last day of month previous to the one in which tender is invited:

    1. Three similar works each costing not less than the amount equal to 30% of advertised value of the tender, or
    2. Two similar works each costing not less than the amount equal to 40% of advertised value of the tender, or
    3. One similar work costing not less than the amount equal to 60% of advertised value of the tender. Work experience certificate from private individual shall not be considered. However, in addition to work experience certificates issued by any Govt. Organisation, work experience certificate issued by Public listed company having average annual turnover of Rs 500 crore and above in last 3 financial years excluding the current financial year, listed on National Stock Exchange or Bombay Stock Exchange, incorporated/registered at least 5 years prior to the date of closing of tender, shall also be considered provided the work experience certificate has been issued by a person authorized by the Public listed company to issue such certificates. In case tenderer submits work experience certificate issued by public listed company, the tenderer shall also submit along with work experience certificate, the relevant copy of work order, bill of quantities, bill wise details of payment received duly certified by Chartered Accountant, TDS certificates for all payments received and copy of final/last bill paid by company in support of above work experience certificate.

  • Defination of Similar Work "Manufacturing & Commissioning/Servicing & Maintenance/Supply and installation of spares of OEM by authorized representative as per specifications of the RDSO/IRTMM/OEM.

Partnership firm/Joint Venture (JV) / Hindu Undivided Family (HUF) / Limited Liability Partnership (LLP) etc.

  • Please submit a certificate in the prescribed format (please download the format from the link given below). Non submission of the certificate, or submission of certificate either not properly filled in, or in a format other than the prescribed format shall lead to summary rejection of your offer. ( Click here to download the Format of Self Certification)

Preferences & relaxations

  • EMD exemption

Check each criterion against the tender notice before you bid.

Commercial conditions

EMD
Not required
Tender fee
None

Terms & conditions

11 conditions

Commercial-Compliance

  • The following documents should be specified for submission along with tender:

  • No Technical and Financial credentials are required for tenders having advertized value up to Rs 50 lakh. However, any "Special Technical Criteria" if mentioned in the Tender Document, will be mandatorily applicable irrespective of the Tender Value.

General Instructions

  • The tenderer should quote their basic rates and HSN/SAC code with applicable GST in separate. If the firm gives wrong HSN/SAC code and charge GST accordingly at the time of offer, it will be sole responsibility of the tenderer and in this case, GST rate and all inclusive rates will be governed as per the terms and conditions incorporated in Railway Board's letter no.: 2008/RS (G)/777/1, dated: 05.09.2017. The rates quoted shall be firm and shall not subject to any variations.

  • Eligibility criteria for works tender in respect of partnership firms will be applicable as per GCC - April, 2022.

  • JOINT VENTURE will be permitted for those tenders which advertised value is Rs.10.00 crore and above. .

  • Any Conditional offer may be rejected.

  • BOOKS OF REFERENCE These tender documents are to be read with the followings books with versions updated/corrected/modified up to the date of tender opening:

    1. E.C. Railway Engineering Department- Standard General Conditions of Contract- April 2022 as amended by updated correction slips termed GCC 2022.
    2. Eastern Railway L&M Sch 87 as amended by updated correction slips.
    3. C. Railway Engineering department unified standard schedule of rates 2012 as amended by updated correction slips (termed USSOR, 2012) up to the date of tender closing.
    4. Standard specifications contained in Indian Railways Hand Book Specifications (works and materials)-2010. These four books are where-in-after called the "Books of reference" and shall govern this tender as well as the contract resulting from the acceptance from this tender, to the extent that these contents do not conflict with the contains of the both parts of these documents.

  • A copy of Documents against eligibility criteria must be submitted along with the E-tender. No any documents against the same will be entertained in the office of Dy. Chief Engineer_TMC_PD_DDU or anywhere else at any time. Tender will be decided purely on the basis of documents available/attached with the E-tender irrespective of whether tenderer is working contractor or new. However Railway may ask clarification with respect to document available/attached with the E-tender, if required.

  • Price Variation Clause (PVC) shall be applicable only in tender having advertised value above Rs.2.0 crores. The conditions will be followed with up-to-date correction slips if any.

  • In this contract GCC- April'2022; IR Unified Standard Specification (IRUSS- 2019); IR Unified Standard Specification (Works and Material) 2010 and IR Specification/Guideline updated with correction slips issued up to date of inviting tender shall govern the work under this contract and shall be binding on the contractor. Non- compliance of any conditions as mentioned in the tender documents, GCC- April'2022; IR Unified Standard Specification (IRUSS- 2019); IR Unified Standard Specification (Works and Material) 2010 and IR Specification/Guideline updated with correction slips issued up to date of inviting tender at any stages of tendering process including execution of Contract, shall render the tender/contract liable to be rejected.

  • The successful tenderer will commence the work within 15 (fifteen) days from the date of receipt of orders to that effect. He must, also, execute the Contract Agreement within 7 (seven) days after receipt of notice issued by Railways that such documents are ready.

Bidder declarations (13)

Undertakings

  • I/ We have visited the works site and I / We am / are aware of the site conditions.

  • 1.0 WHEREAS the President of India acting through the East Central Railway administration and their authorised officers has invited e-tenders for the above-mentioned work vide tender notice mentioned in the NIT (Notice Inviting Tender) published in the website. 2.0 AND WHEREAS I/We, have read the above NIT (Notice Inviting Tender for e-tender, General instructions, Special Conditions-General, all special conditions and have downloaded this e-tender document, have carefully read and understood the same, have visited the site and have satisfied myself/ourselves as to the nature of the work and site conditions before filling this e-tender. 3.0 AND WHEREAS my/our address for all communications hereinafter shall be considered as official and shall be made in the address, email id and Mobile number and other phone nos. given in the portal of IREPS while registering as tenderer for e-tender. In case of any change in this, concerned officer of railway will be informed. 4.0 AND WHEREAS I/We state that in the event of this e-tender being unsuccessful, the aforesaid earnest money deposited by me/us may be refunded to me/us through NEFT/on line mode.(If deposited by tendrer) 5.0 AND WHEREAS I/We hereby sign this e-tender document digitally by virtue of the legal authorities vested with me/us to enter into commitment on behalf of the tenderer, documentary support whereof is enclosed herewith. 6.0 AND WHEREAS I/We have read and understood this e-tender document and agree to abide by the various terms and conditions contained therein. I/We also agree to keep the offer open for acceptance for a period of 60 days (for two packet system 90 days) days from the date fixed for opening of the same and in default hereof, I/we will be liable for forfeiture of my/our earnest money.

  • 7.0 Now, therefore I/We hereby submit this e-tender and offer to do the work for the East Central Railway at the rates quoted in the schedule through online and hereby bind myself/ourselves to complete the work in all respects within the stipulated period of completion from the date of issue of the letter of acceptance of this tender. 8.0 And I/We agree to abide by the General Conditions of Contract-2022 editions and the Unified Standard Schedule of Rates (Labour & Materials) of 2012 edition issued by the East Central Railway, read with all correction slips issued thereto from time to time, and to carry out the works according to the special conditions and specifications of materials and works as laid hereunder in various chapters of this e-tender document. 9.0 And I/We have understood and accept the stipulation that full value of the earnest money shall stand forfeited without prejudice to any other right or remedies if:

    1. I/We do not execute the contract documents, in case my/our tender is accepted, within seven days after receipt of notice issued by the Railway that such documents are ready, or
    2. I/we do not commence the work, in case my/our e-tender is accepted, within fifteen days after receipt of orders to that effect. 10.0 And until a formal agreement is executed, acceptance of this tender shall constitute a binding contract between us subject to modifications as may be mutually agreed between us and indicated in the letter of acceptance of my/our offer for this work. 11.0 And I/We agree to produce the details of the uploaded documents whenever demanded for verification on written request at any point of time of the tender and contract within 7 days.

Certifications

  • I/we the tenderer (s) am/are signing this document after carefully reading the contents.

  • I/We the tenderer(s) also accept all the conditions of the tender and have signed all the pages in confirmation thereof.

  • I/we hereby declare that I/we have downloaded the tender documents from Indian Railway website www.ireps.gov.in . I/we have verified the content of the document from the website and there is no addition, no deletion or no alteration to the content of the tender document. In case of any discrepancy noticed at any stage i.e. evaluation of tenders, execution of work or final payment of the contract, the master copy available with the railway Administration shall be final and binding upon me/us.

  • I/we declare and certify that I/we have not made any misleading or false representation in the forms, statements and attachments in proof of the qualification requirements.

  • I/We also understand that my/our offer will be evaluated based on the documents/credentials submitted along with the offer and same shall be binding upon me/us.

  • I/We declare that the information and documents submitted along with the tender by me/us are correct and I/we are fully responsible for the correctness of the information and documents, submitted by us.

  • I/we certify that I/we the tenderer(s) is/are not blacklisted or debarred by Railways or any other Ministry / Department of Govt. of India from participation in tender on the date of submission of bids, either in individual capacity or as a HUF/ member of the partnership firm/LLP/JV/Society/Trust.

  • I/we understand that if the contents of the certificate submitted by us are found to be forged/false at any time during process for evaluation of tenders, it shall lead to forfeiture of the Bid Security and may also lead to any other action provided in the contract including banning of business for a period of upto two year. Further, I/we and all my/our constituents understand that my/our offer shall be summarily rejected.

  • I/we also understand that if the contents of the certificate submitted by us are found to be false/forged at any time after the award of the contract, it will lead to termination of the contract, along with forfeiture of Bid Security/Security Deposit and Performance guarantee and may also lead to any other action provided in the contract including banning of business for a period of upto two year.

  • I/We have read the clause regarding restriction on procurement from a bidder of a country which shares a land border with India and certify that I am/We are not from such a country or, if from such a country, have been registered with the competent Authority. I/We hereby certify that I/we fulfil all the requirements in this regard and am/are eligible to be considered (evidence of valid registration by the competent authority is enclosed)

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