eProcureOpenGoods

Supply of Split Air-Conditioner of BEE 5-star rating, Suitable for Cooling Capacity for the whole range of 5201 to 6860W (2 Ton) with the function of Cooling only,

Ministry of Railways

DRM building, Sr.DMM, S.E.Rly Kharagpur

Delivers to

Kolkata

Overview

24 facts from the tender

Ministry of Railways published this goods tender on eProcure on 8 Oct 2026, for Kolkata. No EMD is required. It closes on 26 Oct 2026, 2:00 pm IST. Tender ID 107208565 · Ref IG266544.

Timeline

Published8 Oct 2026 · 4:10 pm
Closesin 15d 22h26 Oct 2026 · 2:00 pm

Bidding

Bid type: Open/Advertised
Contract type: Goods · Expenditure
Tender type: Open - Indigenous
Tendering section: IG
Bidding system: Single Packet
Evaluation: Itemwise/Consigneewise
Validity of offer: 90 days
Tender document cost: None
Ranking order: Lowest to Highest
Pre-bid meeting: None
Approved sources: Not restricted
MSE reservation: Not reserved
Make in India: MII policy is not applicable for cases with Estimated Value is less than 5 Lacs
MSE purchase preference: 25% of the quantity, within 15% of the lowest price
F.O.R: Destination

Buyer

Inviting authority: KGP DIV/SOUTH EASTERN RLY
Organisation type: Central Govt. Ministry/Department
Product category: Railway related Products
Location: Kolkata
Portal: eProcure
Inspection agency: CONSIGNEE
Inviting officer: SR DMM/KGPKGP DIV/SOUTH EASTERN RLY

Important dates

Published: 8 Oct 2026, 4:10 pm IST
Closes: 26 Oct 2026, 2:00 pm IST

Declarations by the buyer

The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation, Address & email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded by Purchaser to the GST Jurisdictional assessing officer mentioned in Tenderer's bid
Complies with the Public Procurement (Make in India) Order 2017
The tender inviting authority confirms this tender does not violate the GFR rules on procurement through GeM

Items & delivery

1 item

Delivery schedule

Applies to: For all items
Commencement: Within 0 Days of issue of Contract
Completion: Within 45 Days thereafter

Item 1 PL 429000920132

Supply of Split Air-Conditioner of BEE 5-star rating, Suitable for Cooling Capacity for the whole range of 5201 to 6860W (2 Ton) with the function of Cooling only, with Rotary Compressor, Inverter (Variable speed) Type, suitable for 230V AC, 50 Hz System, with 100% Copper Coil, Eco friendly Refrigerant, Anti- Freeze Thermostat, with thermal protection for blower motor & condenser motor. Conforming to BIS Specifi cation no. IS:1391 (part-2) 2023. BEE 5-star rating must comply to Ministry of Power notification no. S.O. 3897(E) dated 29th October 2019 for Table 3.2(f) with minimum Indian Seasonal Energy Efficiency Ratio of 5. 0 (applicability date extended by notifications no. S.O. 4485(E) dated 10th December, 2020 and no. S.O. 4634(E) dated 10th November, 2021). Complying to Ministry of Power notification no. S.O. 2528(E) dated 8th August 2017 for other requirements. Refrigerant Copper pipes (suction & return) of minimum 4-meter length each, Nitrile rubber Tube with Density 55 Kg/Cubic meter or more, Fire performance Class 1, Rate of burning Class V-0, Water vapour diffusion resistance factor (micro) more than 12000, service temperature 10 to 105-degree C, Surface flame spread Class 1 & thickness of minimum 0.5 inch, relevant test certificates to be submitted. Nitrile rubber Tube shall be with suitable inner diameter to suit & to wrap the complete length of refrigerant copper pipe and Aluminum foil lamination of 0.2 mm thick to cover entire length of the Copper refrigerant pipes will be supplied along with each Air-conditioner. Any Indian IS Make -Voltas/Blue Star/Go drej/IS standard Indian Make. details specification are attached below

Total quantity: 6 Numbers
Warranty: 12 Months after the date of delivery
Stock category: Non Stock
Inspection agency: CONSIGNEE

Delivery destination

AEF/REFRIG-KGP, SER

West Bengal

Documents

4 files

Documents to submit

Commercial-Compliance

Have you attached any performance Statement separately?
Document required
1. The Bidder agrees to supply the tendered stores at the rates quoted by him in accordance with the IRS Conditions of contract and [or] Special Conditions and [or] Other Conditions specified/attached with the tender.
2. Warranty Clause/Guaranty Clause as per IRS Terms and Condition .
3. Tenderer should mention Make/Brand of the quoted item
Document optional
Sharing of Land Border with India Clause Bidders are requested to go through Clause No. 32.0 (32.1 to 32.6) of SER Instruction to Tenderers and General Conditions. Bidders should confirm following certificate for Compliance.
1. I have read the clause Sr. No. 32 of Instructions to tenderers and general conditions of tenders for supply contract attached with the tender regarding restrictions on procurement from a bidder of a country which shares a land border with India and on subcontracting to contractors from such countries.
2. I certify that this bidder is not from such a country and will not subcontract any work to a contractor from such countries unless such contractor is registered with the Competent Authority. I also certify that this bidder will not offer any products/services of entity from such countries unless such entity is registered with the Competent Authority.
3. I hereby certify that this bidder fulfils all requirements in this regard and is eligible to be considered.
4. I hereby acknowledge that in the event of acceptance of my bid on above certificate and if the certificate is found to be false at any stage, the false certificate would be a ground for immediate termination of contract and further legal action in accordance with the Law. (Bidders confirming this certificate for Compliance shall select Yes in the Complied column. However in case you do not confirm above certificate for Compliance, select NO in complied column. In such cases you are required to submit the certificate for Compliance as per Part B of Annexure-8 Instructions to tenderers and general conditions of tenders for supply contract along with their Bid/Offer.)
Document required
Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.
Document optional

Other Conditions

Please confirm If you are a MSE or a consortia of MSEs formed by NSIC With documentary evidence.
1. Delivery condition: Railway prefer delivery by road at consignee end i.e. door delivery basis.
2. Warranty Clause/Guaranty Clause as per IRS Terms and Condition.
Document optional
Tenderer Should mention Specific Make /Brand of their offer item. 2.Tenderer Must Quote For The Tender Quantity . Offer Received For Part Quantity Will Be Summarily Ignored.
Document optional

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In case of failure of supply/breach of contract the purchaser reserve the right to cancel the purchase order for unsupplied quantity with imposition of General Damages as per extent rule.
Document optional
MSEs who are interested in availing themselves of the MSE benefits(notified by the govt. of India and as stipulated in GCC of Supply Contracts Para 3.0 or any other paragraphs) will enclose with their offer the copy of UDYAM Registration Certificate ONLY. The MSE benefits shall not be granted based on any other document/certification as mentioned in the GCC enclosed.
Document optional
Vendor Directory as available in UVAM only shall be considered as valid directories for all purposes by all stakeholders. Vendor Directories being maintained in other forms(manual or online), if any, shall not be valid.
Document optional
Public procurement (Preference to Make in India) is applicable as per para 29.0 (29.1 to 29.4) of GCC attached.
Document required

Eligibility

Special Eligibility Criteria

Entire/Bulk procurement of this item is reserved from BIS approved sources or their authorized dealers/ agents only for the tendered IS specification. Purchase of the item will be made for ISI marked product only. Authorized dealers/agents must submit tender specific authorization from OEM i.e. BIS Approved vendor else their offer will summarily be rejected.
Document required

Preferences & relaxations

EMD exemption

Check each criterion against the tender notice before you bid.

Commercial conditions

EMD: Not required
Tender fee: None

Terms & conditions

18 conditions

Payment Terms

100% payment against receipt, and acceptance of material by the consignee at destination.

Statutory Variation Clause

Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ Central Governments in respect of the items stipulated in the contract (and not the raw materials thereof), within the original delivery period stipulated in the contract, or last unconditionally extended delivery period shall be to Railways' account. Only such variation shall be admissible which takes place after the submission of bid. No claim on account of statutory variation in respect of existing tax/duty will be accepted unless the tenderer has clearly indicated in his offer the rate of tax/duty considered in his quoted rate. No claim on account of statutory variation shall be admissible on account of misclassification by the supplier/ contractor.

Standard Governing Conditions

IRS Conditions of Contract The contract shall be governed by latest version (along with all correction slips) of IRS conditions of contract, and all other terms and conditions incorporated in the tender documents.
General Conditions of Contract The contract shall be governed by latest version (along with all correction slips) of General Conditions of Contract, and all other terms and conditions incorporated in the tender documents.

Commercial-Compliance

I/We also confirm that Rates and other financial terms, delivery terms & Inspection terms quoted in relevant columns of financial bid will only be ruling terms for acceptance, and such terms quoted anywhere else should be ignored
I/We agree to supply tendered stores in accordance with the IRS conditions of contract with all other conditions specified in the tender
Tenderer Must Quote For The Tender Quantity . Offer Received For Part Quantity Will Be Summarily Ignored

General Instructions

[1.0] In case the delivery period offered by firm is given in range value, then the upper value of range will be considered as delivery period. For example if delivery period is quoted as 4 to 5 months, then delivery period offered by the firm will be taken as 5 months. [2.0] The compliance of various conditions of tenders where a document needs to be uploaded must have its reference at pre-nominated place in the e-offer form, failing which the documents may not be evaluated and later on any claim of tenderer on this ground will not be entertained. [3.0] The statement by tenderer under remark column regarding, standard terms and conditions as per attached annexure/uploaded annexure may not be evaluated. The terms and conditions are pre disclosed in the e-offer form and any deviation from it has to be mentioned at a prenominated place on the e-offer form. In case there is any deviation regarding commercial or technical nature, the same has to be mentioned at the pre- nominated place. Such deviations if uploaded as a document, then the reference of the same alongwith file name must be mentioned at the required pre- nominated place failing which those documents may not be evaluated. [ 4.0] Any contents or part of contents offered by tenderer in remarks column for which provision is there at pre-nominated place in offer form may not be considered by the purchaser. In case of any conflict normally the offer at prenominated place will prevail notwithstanding the discretion of purchase to consider otherwise and any claim by tenderer will not be entertained later on. [5.0] In case of any conflict regarding inspection clause, delivery period, eligibility criteria, special condition etc mentioned on e-offer form with those appearing in the documents attached with tender, then the contents of e-offer will prevail.

Other Conditions

Inspection by Consignee after receipt of material.
Earnest Money and Security Deposit are applicable as per para 5 and 6 respectively of GCC attached with this Tender. Tenderer to read these Paras carefully.

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Firm to mention HSN Code & GSTIN No. of the tendered item.
Unloading of material Unloading will be arranged by the Tenderer at the consignee end at his own risk cost.
The Manufacturers test Certificate and OEM Guarantee / Warranty certificate shall invariably be dispatched along with stores from OEM premises. The Stores should be in original Packing of OEM.

Special Conditions

ALL THE BIDDERS / TENDERERS SHOULD ENSURE THAT THEY ARE GST COMPLIANT AND THEIR QUOTED TAX STRUCTURE / RATES ARE AS PER GST LAW. 2] IN CASE THE SUCCESSFUL TENDERER IS NOT LIABLE TO BE REGISTERED UNDER CGST/IGST/UTGST/SGST ACT. THE RAILWAY SHALL DEDUCT THE APPLICABLE GST FROM HIS/THEIR BILLS UNDER REVERSE CHARGE MECHANISM [ RCM ] AND DEPOSIT THE SAME TO THE CONCERNED TAX AUTHORITY.
As time is the essence of contract, the tenderer are to note the delivery schedule given in the tender schedule and quote accordingly. Vague delivery period or a very high delivery period compared to Railways specific delivery period in the tender schedule may be considered commercially unresponsive and is liable to be ignored.
Guarantee/Warranty of the item will be as per Standard IRS conditions of contract, i.e. 12 months.
Undertaking for GST. We hereby declare that in quoting the basic price, we have taken into account the full effect of Input Tax Credit available under GST. We, further agree to pass on any financial gain/benefit as may become available in future in respect of all the input tax credit on the date of supply by way of reduction in price and advise the purchaser accordingly. We also undertake that we are aware of the provisions of section 171 of the CGST Act and consequences thereof if we fail to comply with the same. We shall file their GSTR-1 and GSTR-3B for transaction with Railways in due time preferably every month so that ITC benefit can be availed by Railway.
Bidders may please note that Entities of countries which have been identified by the Nodal Ministry/Department as not allowing Indian companies to participate in their Government procurement for any item related to that Ministry/Department shall not be allowed to participate in Government procurement in India for all items related to that nodal Ministry/Department, except for the list of items published by the Ministry/Department permitting their participation. The term entity of a country shall have the same meaning as in the FDI policy of DPIIT as amended from time to time.

Bidder declarations (3)

Check List

1. Have you attached the past performance credentials with your offer?
2. Have you mentioned the complete address of the work premises of the OEM where RDSO inspection will be carried out before dispatch of the material?

Undertakings

I/ We agree to supply tendered stores in accordance with the IRS conditions of contract with all other conditions specified in the tender.
I/We also confirm that Rates and other financial terms quoted in relevant column of financial bid will only be ruling terms for acceptance. Such terms quoted anywhere else should be ignored. [Denial of this condition not recommended].

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