Browse all bidsMinistry of Railways
Office of Sr.DMM/Div/SWR/HUBLI DRM Building HUBLI
Delivers to
Hubli
Ministry of Railways published this goods tender on eProcure on 8 Oct 2026, for Hubli. No EMD is required. It closes on 30 Oct 2026, 10:30 am IST. Tender ID 107208801 · Ref L7266065.
Item 1 PL 783003860156
Delivery destination
SSE/C&W/NAVALUR, SWR
KarnatakaPlease enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.
Supply should be as per tender Description and Specification.
Railway reserves the right to place order on the Manufacturer (OEM) or its authorized agent having proven performance. The bidder or its OEM (themselves or through reseller) should have supplied same or similar item during the last three financial years or current financial year upto date of tender opening to any Central/State Govt. Organization/PSU for which bidders need to submit proof of supply like PO/R- Note/CRN/CRAC etc. along with the offer to substantiate their claim.
Authorized Agents/Dealers must submit authorization letter issued by the OEM along with their offer failing which the offer is liable to be ignored. Authorization letter should preferably be tender specific. In case of general authorization letter, it must clearly indicate the validity period with contact details of the signing official issuing the same. Authorization letter silent on these aspects are liable for rejection.
Firm should clearly mention the make offered. Ambiguous offer like As per Tender, Any Good Make, Unbranded etc. are liable for rejection.
For orders placed on dealers/traders/agents, documents certifying that the material is sourced from the OEM/OEM authorised dealer will have to be produced by the firm at the time of delivery. Also, Firm should submit guarantee/warranty certificate along with the supply.
Firm should upload signed copy of technical specification attached with the tender as a confirmation of supplying the item as per tender description & specification. Compliance of this condition is mandatory, failing which offer shall be summarily rejected.
Firm should attach only the documents relevant to the case such as copy of UDYAM certificate, copy of CRN for the same (tendered item)/similar for the hightest executed quantity only. Firms must desist from submitting documents in bulk which is not relevant to the case.
Check each criterion against the tender notice before you bid.
100% payment against receipt and acceptance of material by the consignee after inspection and acceptance at destination.
Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ Central Governments in respect of the items stipulated in the contract (and not the raw materials thereof), within the original delivery period stipulated in the contract, or last unconditionally extended delivery period shall be to Railways' account. Only such variation shall be admissible which takes place after the submission of bid. No claim on account of statutory variation in respect of existing tax/duty will be accepted unless the tenderer has clearly indicated in his offer the rate of tax/duty considered in his quoted rate. No claim on account of statutory variation shall be admissible on account of misclassification by the supplier/ contractor. Statutory Variation Clause is applicable on all Statutory levies such as Duties, Taxes etc. during the Original Currency of Contract subject to production of documentary evidence.
The Contract shall be governed by latest version (along with all correction slips) of IRS conditions of contract, and all other terms and conditions incorporated in the General Conditions of Tenders for Supply Contract (Booklet attached with the tender).
Bidders should confirm following certificate for Compliance.
Tenderers attention is drawn to the Eligibility Criteria. Bidders are also advised to go through complete tender schedule.
Conditions mentioned in the tender will prevail over tender booklet conditions in case of any contradiction.
The rates quoted by the tenderers for the full quantity would be taken as valid even for part quantity.
Purchaser reserves the right to cancel the tender for full or part quantity without assigning any reason.
Vendors may please note that giving intimation regarding the tender in open tender case or giving limited tender enquiry does not guarantee the suitability of offer for placement of purchase order. Railway reserves the right to place purchase order subject to fulfilment of Technical / Commercial eligibility conditions / Tender condition.
The onus of submission of requisite documents in support of supply {[i] Receipt Notes/Proof of acceptance of material by consignee OR [ii] Inspection Certificate with self-declaration by the bidder that supply has been accepted by consignee} lies with the tenderer. Furnishing of false declaration shall render termination of contract and further action as per terms and conditions of contract.
In case tenderer participates as an authorized Agent/Dealer, then the performance as stipulated above shall be that of Principal authorizing the agent. It may so happen that the agent has credentials of past supply for a different Principal but this will not be considered as performance for placing bulk order in case of change of Principal.
In case the bidders do not submit the requisite documents as detailed above along with their offer, the tender will be decided on the basis of their past supply performance over Indian Railways.
Firms having bad/poor past performance in SWR will not be considered for placement of order.
By Consignee on receipt of material.
Purchase Preference Will be applicable as per Para 3.0 of General Conditions of Tenders for Supply Contract (Booklet is attached with this tender).
LIQUIDATED DAMAGES AND GENERAL DAMAGES CONDITIONS Will be applicable as per Para 14.0 of General Conditions of Tenders for Supply Contract (Booklet is attached with this tender).
GST Conditions
All other terms and conditions Will be applicable as per Tender Schedule, IRS Conditions of Contract and General Conditions of Tenders for Supply Contract (Booklet is attached with this tender).
Deviation details shall be mentioned only in respective field mentioned for it.
Have you read and accepted tender conditions?
Have you furnished the statement of deviations [preferably nil] ?
Have you attached any performance statements separately?
Are you coming under MSE status given as per guidelines issued by Railway Board for purchase preference vide letter No. 2010-RS [G] -363-1 Dt. 05.07.2012 or latest.
If yes, have you attached valid documents i.e. UDYAM certificate towards being MSE?
Have you submitted authenticated copy of the document authorizing the signatory to submit offer and commit on behalf of tenderers.
Have you quoted delivery period correctly and precisely?
Have you indicated make-model-brand offered ?
Have you quoted the discount if any in the specified column only in IREPS?
Additional ITC benefits or set-offs after the date of tenderers offer : The tenderers further agree to pass on such additional duties and set off as may become available in future in respect of all the inputs used for the manufacture of the final product on the date of the supply under GST scheme by way of reduction in price and advise the purchaser accordingly.
Please ensure that Bank account details furnished such as Bank Account No., Name of the Bank and address, MICR & IFSC code and type of account is upto date to facilitate EFT payment.
The tenderers should not merely quote Entry Tax or Toll Tax etc. extra, as the rates quoted without specific rates will not be considered, and if the same becomes applicable, the same have to be borne by the suppliers. Therefore, if the tenderers desire to claim such charges, they should quote specific rate of tax or duty.
The bidder confirms that Rates and other financial terms quoted in relevant columns of financial bid will only be ruling terms for acceptance, and such terms quoted anywhere else should be ignored. [Denial of this condition not recommended].
Have you quoted Mode of dispatch on FOR destination basis for free delivery at destination with rate structure clearly indicating the basic rate, GST and freight etc, up to destination [consignees premises].
Code of Integrity Declaration I/We have carefully gone through the IRS conditions of contract (included and uploaded along with the bid document) particularly Para 2500 pertaining to "Code of Integrity, Misdemeanor and Penalties". I/We hereby certify that no other concerns or affiliates (such as having common partner/director/promoter/owner/holding company decision control etc.) have participated in this tender which can give rise to a conflict of interest or fall under anti-competitive practices. We understand that the offers of all such sister concerns including ours are liable to be rejected as per relevant provisions of IRS terms and conditions. I/We, affirm that we shall abide by the Code of Integrity in general, with specific reference to conflict of interest [Para 2502 (e)], anti-competitive practices [Para 2502(c)] and obligation to proactive disclosures [Para 2503]. I/We understand that we are fully responsible for the above declaration and it shall not be the Railways responsibility to verify the same. I/We are aware that we shall be liable for all consequences of violation of Code of Integrity, if detected at any stage.
I/We also confirm that Rates and other financial terms quoted in relevant column of financial bid will only be ruling terms for acceptance. Such terms quoted anywhere else should be ignored.
I/We agree to supply tendered stores in accordance with the IRS conditions of contract with all other conditions specified in the tender.
To be delivered at concerned destination. For multiple Consignees item, firm%u2019s offer for delivery at any single point is not acceptable. Such offers are liable to be ignored or in case, tenderer quote for delivery of entire tendered quantity to one consignee against Railways requirements of delivery to multiple consignees, such offer shall be considered valid only for quantity required as per tender schedule by the consignee to whom delivery is offered by the tenderer and it shall be considered that there is no offer for remaining consignees.
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