Inverter type plasma cutting machine etc.

Commercial-Compliance

• FOR DESTINATION Firm are advised to quote with delivery term FOR destination, if firm will offer with delivery term FOR ex Works and delivery by Road/Rail than firm shall dispatch the stores in such a way that it shall reach the ultimate consignee before terminal date of delivery mentioned in the contract. In such cases merely the dispatch of material within contractual delivery period does not mean that firm has supplied the material within contractual delivery period but it shall reach to ultimate consignee on or before contractual delivery period as date of supply of material.

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• Firm should clearly state HSN code of eight digit and also mention that under which chapter and sub-heading of central excise tariff, their GST tariff falls. Purchaser shall not be responsible for any misclassification of HSN number or incorrect GST rate if quoted by the bidder.

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• The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the SECR General Tender Conditions 2019 and Correction Slip no. 002. Firm should also mention the place at where such value addition has been made.

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• Purchase Preference to MSEs Micro and Small Enterprises who want to avail benefits under MSE policy are advised to submit UDYAM certificate only. Certificates such as SIC, DIC, UAM will not be considered and firm will be treated as non MSE firm.(Authority: Railway Board letter no. 2022/RS(G)/363/1 dtd 21.09.2022).

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• The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

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Please enter the percentage of local content in the material being offered.

Please enter 0 for fully imported items, and 100 for fully indigenous items.

Technical-Compliances

• Warranty/Guarantee shall be as specified in relevant specification. Where ever this clause is not covered in the specification, IRS Warranty/Guarantee clause will apply. Warranty/ Guarantee i.e.30 months from the date of commissioning.[2]The supplier shall depute their service engineer during the guarantee period to render free service immediately on receipt of call from the consignee.

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• Manufacturer/Suppliers Trade Mark along with Year and Month of Manufacture to be embossed/Marked on the product/Boxes/Cartons as stipulated in Specification /Drawings.Test certificate of the ordered materials and Guarantee/Warranty Certificate of the ordered materials are to be produced at the time of Inspection and supply.

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Special Eligibility Criteria

• 1. Tenderer with satisfactory past performance for the tendered item (with same/equivalent drawing/specification) within last 3 years for minimum 20 percent of the tendered quantity against a single order to any Zonal railway or railway PUs shall only be eligible for full/bulk order. Other sources may be considered for developmental order, provided the firm submits documentary proof in support of their credentials/satisfactory performance.
  2. All other offers can be considered only for developmental order upto 20 percent of the net procurable quantity provided tenderer is a manufacture or registered with any of the Zonal Railways/PU/CORE or MSE firm for the tendered item [Or for the item having same description, but of different sizes/ratings/capacities] subject to their rate being lower than the rate of the lowest bidder eligible for bulk order.
  3. The onus of submission of requisite documents (such as copies of Receipt note for stock items, receipt & acceptance for Non Stock items, capacity & capability credential, M&P required for manufacturing tendered item, T&P, Technical manpower, in house testing facilities, MSE credentials, financial credential PAN No/ITCC etc.) along with their e-offer regarding 'Bulk order' or 'Developmental order' lies with the tenderer. In case the tenderer do not submit the requisite documents as detailed above along with their e-offer, the tender will be decided on the basis of their past supply performance records as available with SECR [if any].
  4. In case tenderer participate as an authorized agent, then the performance as required above shall be that of the Principal, authorizing the agent. lt may so happen that the agent has credentials of past supply for a different Principal but this will not be considered as performance for placing bulk order in case of change of Principal) Tenderer with satisfactory past performance for the tendered item (with same/equivalent drawing/specification) within last 3 years for minimum 20 percent of the tendered quantity against a single order to any Zonal railway or railway Pus shall only be eligible for full/bulk order. Other sources may be considered for developmental order, provided the firm submits documentary proof in support of their credentials/satisfactory performance.
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• Bidder to quote with tender specific authorization as per Railway Board guidelines directly from OEM and the purchaser shall confirm the genuineness of OEM authorization.

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Payment Terms

• 100% payment against receipt, inspection and acceptance of material by the consignee at destination.

Standard Governing Conditions

• IRS Conditions of Contract The contract shall be governed by latest version (along with all correction slips) of IRS conditions of contract, and all other terms and conditions incorporated in the tender documents.

Commercial-Compliance

• 1. Earnest Money Deposit (EMD):-
     1. EMD:- Firm shall submit EMD amount @2% of the estimated value of the tender rounded off to nearest higher Rs 10/-. Please read carefully correction slip no. 001 of SECR General Tender condition 2019 regarding Earnest Money Deposit which is applicable in this case.
     2. Please note that submission of EMD is exempted only to those firms who are registered with UDYAM for tendered item / Indian Ordinance Factories/Other Railway and Government Departments/PSUs owned by Ministry of Railways and PSUs for the group of items that are manufactured by them.Firms appearing on the approved list of RDSO for the tendered item shall be exempted for submission of EMD subject to approval status of the firm being valid on the date of tender closing.The Firm registered with PCMM, South East Central Railway/ Bilaspur for the trade group of the tendered item shall also be exempted for submission of Earnest Money Deposit according to the monetary limit of registration.Firm shall clearly indicate their registration number along with monetary limit of registration, if any.Tenderers must upload/submit valid documents for the exemption of EMD along with their bid. Note: If any tenderer neither submit EMD nor uploaded valid documents for exemption of EMD, then their offer will be summarily rejected.
  2. Security Deposit: - The successful tenderer will have to deposit security money @ 5 % of contract order value (rounded off to nearest higher Rs 10/-) within 21 days of issue of letter of acceptance subject to the exemption as mentioned in SECR General Tender Conditions 2019 and correction slip no. 001,004 & 006 of SECR General Tender Conditions 2019. The security money has to be deposited in any of the forms mentioned in the SECR General Tender Condition 2019. 2.Tenderer areadvised to read carefully SECR General Tender Condition 2019,Correction Slips issued regarding revised EMD & SD which is applicable in this case.
  3. Please note that in case successful tenderer does not deposit the balance SD within stipulated time ( 21 days from the issue of letter of acceptance ) then EMD shall be forfeited & case be dealt as that of withdrawal of the offer by tenderer as per extant instructions.
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• GSTIN No. of SECR: - Madhya Pradesh- 23AAAGM0289C1ZR, Maharashtra- 27AAAGM0289C2ZI, Odisha- 21AAAGM0289C1ZV and Chhattisgarh- 22AAAGM0289C1ZT.

Other Conditions

• By TPI at manufacturers premises or as mentioned in the Purchase order.Firm to indicate complete address of place of inspection in their Offer. Please refer correction slip 012.

Special Conditions

• The bidder agrees to supply the tendered stores at the rates quoted by him in accordance with the IRS Conditions of Contract , General Tender Condition of SECR 2019,Correction Slip No.001, 002, 003,004,005,006,007,008,009,010,011, 012, 013,014,015,016 & 017 with latest updation till date of tender opening,special Conditions and other Conditions specified/attached with the tender .In case of any conflict with the standard terms and conditions mentioned in the SECR General Tender Condition 2019 ,Correction Slip No.001, 002, 003, 004,005,006, 007,008,009,010,011,012,013,014,015 016 & 017 tender conditions mentioned in this tender schedule , the tender conditions mentioned in this tender schedule will prevail.

• Consequence of Failure

  1. In case firm fails to execute the contract within original or extended delivery period, the purchaser will be entitled to impose Liquidated Damages(LD) for extension of Delivery Period or may decide to cancel the contract by forfeiting the Security Deposit submitted by the firm.
  2. In case where SD has been exempted for any reason, and the supplier fails to supply goods as per the conditions of the contract , as amended from time to time, Purchaser shall have right to levy damages from the supplier for failing to comply with contractual conditions not by way of penalty, an amount equal to SD amount, as would have been applicable if the contract was with a non -exempted vendor. These damages shall be treated as outstanding recoveries against the vendor and dealt accordingly.

• Make In India Policy - This tender complies with Public Procurement Policy (Make in India) Order 2017, dated 15/06/2017, issued by Department of Industrial Promotion and Policy, Ministry of Commerce, circulated vide Railway Board letter no. 2015/S(G)/779/5 dated 03/08/2017 and 27/12/2017 etc. and Correction Slip No.002 & 005 of SECR General Tender Conditions-2019 issued by SECR in the matter.

• As per Railway Boards letter No.2001/RS(G)/779 Pt.2(1) Dtd. 06.11.2018, for consideration of developmental vendors for placement of bulk order without any quantity restriction in case of items where there are not more than three approved vendors, shall also apply for all items approved by all vendor approving agencies. (Railway Boards Letter No. 2021/RS(G)/779/7 Dtd. 18.01.2022, Para.7 - Category of Developmental vendors in vendor directory)

• The stores shall be dispatch duly insured by the firm. Insurance charges to be borne by the firm.

• 1. The Class-I local supplier / Class-II local supplier at the time of tender, bidding or solicitation shall be required to indicate percentage of local content and provide selfcertification that the item offered meets the local content requirement for Class-I local supplier / Class-local supplier as case may be. They shall also give details of the locations (s) at which the local value addition is made.
  2. In case of procurement for a value in excess of Rs.10 Crores, Class-I local supplier / Class-II local supplier shall be required to provide a certificate from the statutory auditor or cost auditor of the company (in the case of companies) or from a practicing cost accountant or practicing chartered accountant (In respect of suppliers other than companies) gives the percentage of local content.
  3. The bidder shall give self- certification for local content in the quoted item (goods/works/ services) at the time of tendering . However, at the time of execution of the project,for all contracts above INR 10 Crores, the contractor/ supplier shall be required to gives local contents certification duly certified by cost /chartered accountant in practice. The certificate shoud have valid UDIN mentioned in certificate. such certificates shall be required to be submitted by the contractor/ supplier to the purchaser before dispatch of first supply. In case the contractor/ supplier fails to submit local content certifications duly certified by cost/chartered accountant in practice before dispatch of first supply or the category of the supplier changes from Class-I to Class-II / Non- local or from Class-II / Non-local, a penalty up to 10% of the contract value shall be imposed. However, contract once awarded shall not be terminated on this account.
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