Supply and Configuration of Digital Trans-receiver handheld 5 Watt VHF conforming to clause 5A or 5B of RDSO specification No. RDSO/SPN/TC/107/2018 Ver, 2.0 or later, along with two of OEM approved r…

Other Conditions

• Other terms and conditions as per IMPORTANT TERMS and CONDITIONS OF TENDER [copy is attached] is applicable

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• Submission of EMD & SD shall be applicable as per as per Clause 23.0 & 24 of CENTRAL RAILWAY BID DOCUMENT (Updated) January-2024.

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• Public Procurement Policy for Preference to Make in India shall be as per Clause 5.0 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) January-2024.

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• MSEs registered under Udyam Registration are only eligible to avail the benefits under the Public Procurement Policy for MSE.

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• Bidder shall submit a declaration [Land Border condition] "I have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India. I certify that this bidder is not from such a country or , if from such a country, has been registered with the Competent Authority. I hereby certify that this bidder, fulfills all requirements in this regard, and is eligible to be considered. (Where applicable, evidence of valid registration by the Competent Authority shall be attached.)' along with bid for compliance of Office Memorandum of Department of Expenditure, Ministry of Finance dated 23.07.2020. If such certificate given by a bidder whose bid is accepted is found to be false, this would be a ground for immediate termination and further legal action.

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• Micro and Small Enterprises firms registered with DICs/KVIC/KVI Board/Coir Board/NSIC/Directorate of Handicraft and Handloom /Any other body specified by Ministry of MSME may please refer the clause 4.0 of section II of CR bid tender document 2024 attached with tender to available benefits under MSE policy.

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• The Purchaser has the right to recover from the contractor under the provision of clause 0702 (a) of I.R.S. Conditions of Contract liquidated damages on the stores which the Contractor has failed to deliver within the period fixed for delivery.

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• Failure and Termination - If the Contractor fails to deliver the goods or any instalment there of within the period fixed for such delivery in the contract or as extended or at any time repudiates the contract before the expiry of such period the Purchaser may without prejudice to his other rights: -

  1. recover from the Contractor as agreed liquidated damages and not by way of penalty a sum equivalent to (half) per cent of the price of any goods (including elements of taxes, duties, freight, etc.) which the Contractor has failed to deliver within the period fixed for delivery in the contract for each week or part of a week during which the delivery of such goods may be in arrears where delivery thereof is accepted after expiry of the aforesaid period. Upper limit for recovery of liquated Damages in Supply Contracts will be 10 % (Ten Per cent) of value of delayed supplies irrespective of delays, unless otherwise provided, specifically in the contract, OR
  2. Wherever Security deposit has been exempted for any reason, levy damages from the supplier, not by way of penalty, an amount equal to Security Deposit amount, as would have been applicable had he not been an exempted vendor. These damages shall be treated as recoveries outstanding against the Contractor and dealt with accordingly.
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Commercial-Compliance

Please enter the percentage of local content in the material being offered.

Please enter 0 for fully imported items, and 100 for fully indigenous items.

The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

Special Eligibility Criteria

• Material should be supplied as per railway requirement.

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• Participation by Manufacturers is preferred. Agents/Dealers participating in tender on behalf of manufacturers must provide Tender Specific Authorization (TSA) letter issued by the OEM. Bidders must upload the above authorization letter with their offer, failing which their offer will not be considered as an offer from that manufacturer and that make shall be dealt with accordingly.

  1. In a tender, either the authorized agent/dealer on behalf of the Principal/OEM or the Principal/OEM itself can bid, but both cannot bid simultaneously for the same item in the same tender and such bids will be summarily rejected. Further, against a particular tender, one Principal/OEM should not issue Tender Specific Authorization (TSA) to more than one agent/dealer. Such offers with different terms against a particular product, if treated as ambiguous offers, the bidder(s) or their Principal/OEM will have no right to lodge any claim.
  2. If an authorized agent/dealer submits bid on behalf of the Principal/OEM, the same agent/dealer shall not submit a bid on behalf of another Principal/OEM in the same tender for the same item/product and such bids will be summarily rejected.
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• Past Perfromance

  1. For placement of bulk quantity order [Minimum 80%], the firm shall have supply performance of at least one single purchase order of any Zonal Railway/PUs/Core for the tendered item/specification for a minimum of 20 percent of the tendered quantity or value during previous 3 years. This period of 3 years shall be counted with respect to date of tender closing. Firms should submit documentary evidence certifying proof of execution of PO, such as scanned copies of Purchase Order along with copy of I/C s and R/Notes with the offer. Failure to submit necessary documentary evidence will imply that firm has no such performance and the offer is liable to be ignored.
  2. Railway reserves the right to place order for up to 20 percent of Net Procurement Quantity as developmental order in deserving cases.
  3. Bidders must attach only relevant and limited documents required to be submitted as per the above eligibility criteria. Submission of any irrelevant PO, I/C & R-NOTE copies and any other un-related documents which has no relevance to the above eligibility criteria may lead to rejection of the offer. No claim/representation of the bidder shall be admissible in such cases.
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• Submission of MTCTE Certificate Firm to produce MTCTE certification applicable for the tendered item at the time of participating in tender or if firm doesnt have MTCTE certification at the time of tender opening, firm to produce documentation or filing for MTCTE application and firm should invariably present a valid MTCTE certificate before commencement of deliveries.

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• POC Offer Shall be Considered valid, only for the make and model of VHF sets which have passed the RDSO type test and PoC as on the date of opening of tender.

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Payment Terms

• 100% Payment on Receipt and Acceptance of the material by Consignee and on submission of Inspection Certificate.

Statutory Variation Clause

• Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ Central Governments in respect of the items stipulated in the contract (and not the raw materials thereof), within the original delivery period stipulated in the contract, or last unconditionally extended delivery period shall be to Railways' account. Only such variation shall be admissible which takes place after the submission of bid. No claim on account of statutory variation in respect of existing tax/duty will be accepted unless the tenderer has clearly indicated in his offer the rate of tax/duty considered in his quoted rate. No claim on account of statutory variation shall be admissible on account of misclassification by the supplier/ contractor. (Refer- Clause 9.1 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) January-2024.

Standard Governing Conditions

• This e-Tender will be governed by CENTRAL RAILWAY BID DOCUMENT (Updated) January-2024 as attached to the tender and as available on website www.ireps.gov.in and all other terms and conditions as envisaged in the tender document.

• IRS Conditions of Contract The contract shall be governed by latest version (along with all correction slips) of IRS conditions of contract, and all other terms and conditions incorporated in the tender documents.

General Instructions

• For Clarification Regarding Tender, bidder can mail on srdmmpaoffice@gmail.com. No Verbal Request will be entertained.

• In case where firm has failed to supply material within DP, General Damages equal to 5% of the PO/Contract value will be applicable in cases where performance guarantee is not applicable and not submitted by firm. In cases where a firm has submitted a performance guarantee, then the same will be forfeited.

Other Conditions

• TPI.

• Inspection Clause If PO value is less than RS 5,00,000, inspection shall be Consignee Inspection. If PO value is more than Rs 5,00,000, inspection shall be Third Party Inspection (TPI).

Special Conditions

• For tenders having a particular BRAND/Make restriction-Tenderers must have to mention the name of the offered brand /make in the quotation and must attach their catalogue having technical details and specifications.

• Supplier are advised to mention HSN code for GST purpose at the time of submission.