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Comprehensive Annual Maintenance Contract of Digital Axle Counter (M/s G.G.Tronics make) in SEE division of EC railway for 18 months with OEM/authorised dealer of OEM.

Ministry of Railways

Signal andTelecommunication Office of DRM Sonpur Sonpur

Delivers to

Sonapur, Odisha

Overview

23 facts from the tender

Ministry of Railways published this works tender on eProcure on 9 Oct 2026, for Sonapur, Odisha. The estimated value is ₹1.7 Cr and the EMD is ₹3.4 L. It closes on 2 Nov 2026, 12:00 pm IST. Tender ID 92651971 · Ref SandT-SEE-E-ST-26-27-41.

Timeline

  1. Published9 Oct 2026 · 4:11 pm
  2. Closes2 Nov 2026 · 12:00 pm

Bidding

Bid type
Single
Contract type
Works - General · Expenditure
Tender type
Single
Tendering section
S AND T
Bidding system
Single Packet System
Bidding style
[ Decision at Schedule level ]
Validity of offer
60 days
Completion period
18 Months
Tender document cost
None
JV / consortium
Not allowed
Ranking order
Lowest to Highest
Expenditure type
Revenue
Pre-bid meeting
None

Buyer

Inviting authority
SONPUR DIVISION-S AND T/EAST CENTRAL RLY
Organisation type
Central Govt. Ministry/Department
Product category
Railway related Products
Location
Sonapur, Odisha · the inviting office's place
Portal location
Hazipur · as listed on eProcure
Portal
eProcure
Inviting officer
Sr. DSTE SonpurSONPUR DIVISION-S AND T/EAST CENTRAL RLY

Important dates

Published
9 Oct 2026, 4:11 pm IST
Bidding starts
19 Oct 2026
Closes
2 Nov 2026, 12:00 pm IST

Declarations by the buyer

  • Complies with the Public Procurement (Make in India) Order 2017
  • The tender inviting authority confirms this tender does not violate the GFR rules on procurement through GeM
  • Bidders from a country sharing a land border with India must be registered with the competent authority

Schedule of work

1 item
ItemQuantityRailways’ estimated rateAmount
01Comprehensive Annual maintenance contract of G.G.Tronics Make High Availabilty Single Section Digital Axle Counter (HASSDAC) installed in SEE division for 18 months with OEM/Authorised dealer of OEM.This work includes preventive maintenance as well as rectification of all types of failures of the system and proper maintenance of the system. For preventive maintenance and failure rectification all the required components/ cards pertaining to the HASSDAC system will be supplied by the contractor for each line block section as mentioned in list attached at Annexure A. (Total No. of sets of HASSDAC= 73 Sets , Total months of AMC= 73 sets x 18 months=1314 months) (Note: Unit "Month" should be understood as "System-Month")1,314 Month₹13,088.81₹1,71,98,696.34
Total₹1,71,98,696.34

Bids quote a percentage above, below or at par with these rates · The total matches the advertised value.

Documents

7 files

Documents to submit

Commercial-Compliance

  • A. List of Personnel, Organization available on hand and proposed to be engaged for the subject work

    Document optional

  • B. List of plant Machinery available on hand own and proposed to be inducted own hired to be given separately for the subject work.

    Document optional

  • C. List of works on hand indicating description of work, contract value, and approximate value of balance work yet to be done and date of award.

    Document optional

  • The tenderers whether sole proprietor, a limited company or a partnership firm he/they should submit authentic proof in terms of partnership deed, proprietorship etc. along with the tender. If he/they want to act through agent or individual partners should submit a power of attorney duly stamped and authenticated by notary Public or by Magistrate in favour of specific person whether he/she/they are partners of the firm or any other person specifically authorizing him/her name to submit the tender, sign the agreement, receive money, witness measurements, sign measurement books, compromise, settie, relinquish any claims, preferred by firm and also sign No Claim Certified and refer all any disputes arbitration.

    Document optional

  • Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

Eligibility

Special Financial Criteria

  • The tenderer must have minimum average annual contractual turnover of V/N or 'V' whichever is less; where V= Advertised value of the tender in crores of Rupees N= Number of years prescribed for completion of work for which bids have been invited. The average annual contractual turnover shall be calculated as an average of "total contractual payments" in the previous three financial years, as per the audited balance sheet. However, in case balance sheet of the previous year is yet to be prepared/ audited, the audited balance sheet of the fourth previous year shall be considered for calculating average annual contractual turnover. The tenderers shall submit requisite information as per Annexure-VIB, along with copies of Audited Balance Sheets duly certified by the Chartered Accountant/ Certificate from Chartered Accountant duly supported by Audited Balance Sheet. Client certificate from other than Govt Organization should be duly supported by Form 16A/26AS generated through TRACES of Income Tax Department of India.

    Document required

  • Note The balance sheet and all financial documents attested/certified by the Chartered Accountant (CA) to substantiate fulfilment of Financial Eligibility Criteria should be with UDIN, Falling which the offer shall be considered as incomplete and will be Summarily rejected without any further reference. However, the availability of UDIN no. on Annexure-VIB is optional.

    Document required

Special Technical Criteria

  • ELIGIBILITY CRITERIA :The firm should be OEM or OEM authorized dealer for the manufacturing, commissioning, servicing and maintenance of the M/s G.G. Tronics Make HASSDAC/SSDAC. Tender specific OEM authorization document to be attached (For OEM authorized dealer).

    Document required

Partnership firm/Joint Venture (JV) / Hindu Undivided Family (HUF) / Limited Liability Partnership (LLP) etc.

  • Please submit a certificate in the prescribed format (please download the format from the link given below). Non submission of the certificate, or submission of certificate either not properly filled in, or in a format other than the prescribed format shall lead to summary rejection of your offer. ( Click here to download the Format of Self Certification)

Check each criterion against the tender notice before you bid.

Commercial conditions

EMD
₹344,000
Tender fee
None

Terms & conditions

14 conditions

Commercial-Compliance

  • The following documents should be specified for submission along with tender:

General Instructions

  • For those conditions for which standard formats have been given in the uploaded titled-Formats for uploading of various format. The information should only be submitted in these standard formats.

  • Rates are inclusive of all taxes/octroi, license fee, royalty charges etc. legally leviable by State , Central Govt. and any other local authority.

  • GST shall be applicable as per extant instruction on the subject.

  • Eligibility criteria for works tender in respect of partnership firms.

  • In case the tenderer is a partnership firms, the experience, solvency and turn over shall be in the name and style of the firm only.

  • If the tenderer is a partnership firm, all the partners shall be jointly and severally liable for successful completion of the work and no request for change on the certification of the firm shall be entertained.

  • During the currency of the contract, no partner of the firm shall be permitted to withdraw from partnership business and in such and event it shall be treated as branch of trust and abandonment if the contract.

  • JOINT VENTURE will not be permitted for the tenders. For standard Finance criteria and standard Technical - Tenderers are required to submitted authenticated certificate along with the tenders from officers of government or semi - government/public sector under takings under whom the work has been executed indicating there in the name of work executed, value of works/payment details and period during which completed. Such certificate should have signature and seal of the concerned officer. In the absence of such certificate the tender may not be considered.

  • Earnest Money and Tender Document Cost Payment of Earnest Money deposit (EMD) & Tender Document Cost (TDC) in respect of e-tendering, should be accepted through net banking or payment gateway only

Show all 14

  • Deposit Receipts, Pay Orders, Demand Drafts and Guarantee Bonds. These form of Performance Guarantee could be either of the State Bank of India or of any of the Nationalized Banks.

  • Note for Commercial compliance :-

  • BOOKS OF REFERENCE These tender documents are to be read with the followings books with versions updated/corrected/modified up to the date tender opening:1) E. C. Railway Engineering Department- Standard General Conditions of Contract April 2022 as amended by updated correction slips termed GCC 2022.

  • In case of items C. and D. of Commercial Compliance, supportive documents/certificates from the organizations with whom they worked/are working should be enclosed.

Bidder declarations (10)

Certifications

  • I/we the tenderer (s) am/are signing this document after carefully reading the contents.

  • I/We the tenderer(s) also accept all the conditions of the tender and have signed all the pages in confirmation thereof.

  • I/we hereby declare that I/we have downloaded the tender documents from Indian Railway website www.ireps.gov.in . I/we have verified the content of the document from the website and there is no addition, no deletion or no alteration to the content of the tender document. In case of any discrepancy noticed at any stage i.e. evaluation of tenders, execution of work or final payment of the contract, the master copy available with the railway Administration shall be final and binding upon me/us.

  • I/we declare and certify that I/we have not made any misleading or false representation in the forms, statements and attachments in proof of the qualification requirements.

  • I/We also understand that my/our offer will be evaluated based on the documents/credentials submitted along with the offer and same shall be binding upon me/us.

  • I/We declare that the information and documents submitted along with the tender by me/us are correct and I/we are fully responsible for the correctness of the information and documents, submitted by us.

  • I/we certify that I/we the tenderer(s) is/are not blacklisted or debarred by Railways or any other Ministry / Department of Govt. of India from participation in tender on the date of submission of bids, either in individual capacity or as a HUF/ member of the partnership firm/LLP/JV/Society/Trust.

  • I/we understand that if the contents of the certificate submitted by us are found to be forged/false at any time during process for evaluation of tenders, it shall lead to forfeiture of the Bid Security and may also lead to any other action provided in the contract including banning of business for a period of upto two year. Further, I/we and all my/our constituents understand that my/our offer shall be summarily rejected.

  • I/we also understand that if the contents of the certificate submitted by us are found to be false/forged at any time after the award of the contract, it will lead to termination of the contract, along with forfeiture of Bid Security/Security Deposit and Performance guarantee and may also lead to any other action provided in the contract including banning of business for a period of upto two year.

  • I/We have read the clause regarding restriction on procurement from a bidder of a country which shares a land border with India and certify that I am/We are not from such a country or, if from such a country, have been registered with the competent Authority. I/We hereby certify that I/we fulfil all the requirements in this regard and am/are eligible to be considered (evidence of valid registration by the competent authority is enclosed)

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Tender notice (PDF)