RATE CONTRACT FOR THE SUPPLY OF ORTHOTICS AND PROSTHETIC ITEMS TOWARDS RAILWAY HOSPITAL MADURAI FOR A PERIOD OF 12 MONTHS ON AS AND WHEN REQUIRED BASIS.

• 1. Please indicate whether you are registered with any of the following Micro &Small Enterprises (MSE) agencies : District industries Centres, KVIC, KVIB, Coir Board, NSIC, Directorate of Handicraft & Handloom or any other body specified by Ministry of MSME. [Name the agency clearly]. If yes,then for availing benefits under MSME Act,should upload valid documents maintained under MSME Act such as NSIC Certificate etc duly marking the tendered item in the certificate.Otherwise, claim for benefits under MSME Act may not be entertained and also indicate whether the Enterprise is owned by SC/ST/woman. Please upload documents in support of this.
  2. If you are not a MSE or consortia of MSEs formed by NSIC, please indicate percentage of sub contracts in execution of this tender that will be from Micro and Small Enterprises. [In percent of order value] with further breakup of MSE owned by SC/ST [Information will be provided in percentage terms with 6 fields; Micro owned by SC, ST, Others and Small Industries owned by SC, ST and Others].
  3. Please refer Para 15.0 Part-B of tender conditions
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• Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

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Other Conditions

• Tenderers are requested to furnish GSTIN No. if any, in the remarks column.

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• The Orthotist / Prothetist will be permitted to stay in the RH/MDU during OPD Hours He/she will be required to sign in the register maintained at Physiotherapy Department RH/MDU on the day of visit. The storage space will not be provided by the consignee.

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• The firm must have valid Rehabilitation Council of India (RCI) certified P & O Professional/Personnel. If the RCI professional is hired by the agency/firm,valid contract agreement along with their valid RCI certificate must be submitted.

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• In case of Prosthetist and Orthotist taking leave, the firm should send suitable alternative Prosthetist and Orthotist to attend the Railway hospital.

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• Time limit- The bidder should be able to supply the customized prosthetic items including trail and fittings within four weeks and within 10 days for other customized orthotic items ,after measurement of patient who require orthotic/prosthetic items at consignee premises.Anu delay on the part of the supplier beyond the stipulated period shall attract a penalty of 0.5% per week.

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• The Items which are supplied by the firm should have minimum one year warranty for orthotic items and two year warranty for Artificial limbs and calipers. During warranty, the firm should repair the supplied items at free of cost without any delay. The repaired items should be delivered at the consignee premises.

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• The firm should submit performance report from the Govt.organisations/reputed hospitals and high value purchase orders/contract agreements.

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• The firms should submit the consolidated bills every month and the bills will be settled by the accounts department.

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• The bidder should have ISO/BIS certificate for the Items which are offered by them.

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• After delivery, service required at the place of delivery. Details of service facilities like address, telephone no., fax no., email etc,number of Orthotist/Prosthetist with their qualification, should be enclosed.

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• Note to bidders :As per Southern Railway Tender Condition 3.4.1(C) -attached below Manufacturer may note that an agent can represent only one firm in a tender and any manufacture cannot submit more than one offer Against a tender through different sole selling agents or one offer directly and Other offers through sole selling agents, in other words, in a tender, either the Indian agent on behalf of the Principle/OEM or Principal/OEM itself can bid but both cannot bid simultaneously for the same items/product in the same tender. In such a situation all the offers will be rejected.Also a "100% Indian Subsidiary"of the foreign firm cannot bid through another agent. The Relation between the Principal/OEM & Agent or Indian Subsidiary(100% or Otherwise) should be contractually established and clear.

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• The firm should submit bill after acceptance of the item certified by the Railway Orthopedician / Doctor.The fitting form for the certification to be brought by the firm.

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• In case of road delivery, the date of delivery at destination [consignee's end] shall only be treated as delivery date irrespective of F.O.R. / F.O.T. condition mentioned elsewhere in the contract / tender

General Instructions

• Vendors may please note that giving intimation regarding the tender in open tender cases or giving limited tender Enquiry does not guarantee the suitability of offer for placement of purchase order. Railway reserve the right to place purchase order subject to fulfilment of Technical/Commercial eligibility conditions/tender conditions and validity of registration of vendors with Railways.

• Railway is not bound to accept/cancel the lowest or any tender or to assign any reason for doing so and Railway reserves the right to accept/cancel any tender in respect of the whole or any portion of the items specified in the Schedule annexed (or Tender Schedule) and the Contractor shall be required to supply the same at the rate quoted.

Other Conditions

• Inspection by Consignee

• PVC Clause Not applicable - in this Tender

• Tenderers to acknowledge having read Instructions to e-tenderers, special conditions of Stores Contract,annexures and additional special conditions specific to particular tender as available at the home page www.ireps.gov.in - and go to Important links -- and go to Public documents -- Stores/Supply-- Southern Railway Documents in Zonal Railways Document name RevisedSpecialConditions070617sr.pdf

• Commercial Compliance(1)In case of road delivery,the date of delivery at destination [consignee's end] shall only be treated as delivery date irrespective of F.O.R. / F.O.T. condition mentioned elsewhere in the contract / tender.

• Commercial Compliance

  1. Tenderers are hereby instructed to supply the tendered quantity to the respective consignee(s) as indicated in tender document.
  2. If tenderers mention anywhere in its offer contrary to(a) above and/or mentions not to supply to some of the consignees,such offer may not be considered for ordering for such consignees where the tenderer has not agreed to directly deliver the stores without any back reference.

• Ambiguous offer will be summarily rejected. Terms of offer must be specific and unambiguous.

• 1. Prosthetist and Orthotist should be available during OPD working hours within 24 hours on receipt of intimation from the physiotherapy department through phone or mail on all working days on case to case basis to take measurement of the patient.
  2. Prosthetist and Orthotist should attend both out patients and in patients in the RH/MDU during all working days.

• The supply firm will be responsible for taking measurement / impression,fabrication, prefitment trial,fitment and training of aids and appliances at the railway hospital only. The cost of men and materials for taking measurement will be borne by the firm.

• The defaulted suppliers will be delisted from the panel of suppliers for next three years.

• The contract period is for one year. During the period, no revision of rates are permissible.

• The specifications mentioned in the tender should not be violated in any stage or reason.

• Non Execution of PO within Delivery period:In case firm fails to execute the contract within original or extended delivery period,the purchaser will be entitled to impose LD for extension of delivery period or may decide to cancel the contract by imposing General Damages, LD/GD will be levied as per terms and conditions of railways.

• Packing Condition:Material Should be Securely packed and with Delivery Note

• Necessary Certificates and documents should be attached along with the material.

• Note to Firm In case of any damage during supply, the consignment will be rejected, and the consignor will be liable to take back the product from the consignee.

• Material to b e deliveree to the Consignee Destination ACMS/Surg.Store/Railway Hospital,Madurai-625 016,Tamilnadu Contact No.9994929345.

• Tenderers are requested to furnish GSTIN No. if any, in the remarks column

• In case the successful Tenderers Is not liable to be registered Under CGST/GST/UTGST/ SGST Act. The Railway Shall Deduct the Applicable GST From Him /their bills Under Reverse Charge Mechanism (RCM) And Deposit The Same to the Concerned Tax Authority

• The quantity will be split among the qualified suppliers to ensure effective patient management in case of more than supplier

• The firm should have Orthotic and Prosthetic Centre at Madurai or any other city in Tamilnadu state.

• The materials shall be subjected to inspection,which will be carried out by consignee or authorized representative on receipt of the material in the hospital.

Purchaser shall not be responsible for any misclassification of HSN number or incorrect GST rate if quoted by the bidder.

Special Conditions

• Make In India Preference Policy Please refer Para 16.0 Part-B of tender conditions

• Procurement of the item is restricted to Local suppliers with minimum local content of as specified in Railway Board letters issued time to time only and the vendors who do not qualify to be "Local suppliers" (i.e., "Non-Local suppliers") should not quote in the tender as their offers shall not be considered for any ordering.In case any vendor who does not qualify to be a "Local supplier" for the tendered item participates in the tender,it does so at it's own risk and cost and Railways shall not be liable for any loss or damage caused to the vendor. At present the percentage of minimum local content is as below:

  1. 50% for medical disposable and consumables
  2. 25% for medical electronics, hospital equipment, surgical instruments,
  3. 40% for implants &
  4. 25% for Diagnostic reagents/ IVDs

Technical-Compliances

• The firm should supply the ready made items like knee brace, collar belts, knee caps and stockings etc.as and when required within 24 to 48 hours from the time of intimation of requirement by consignee through mail or over phone.Any delay on the part of the supplier beyond the stipulated period during normal working days ,shall attract a penalty of 0.5% per week