BOLT AND NUT GEAR CAS

1. The Railway reserves the right to order either the entire or the bulk quantity on the Approved vendors of CLW approved sources for UVAM C L W Item ID: 3100335 (Sub Item ID:3100335001) for Standard Hardware (MS) or their authorised dealer only. Status of approval of tenderer shall be reckoned as on the date of tender opening and not thereafter, unless it is a case of downgrading/ removal/suspension/ banning.
2. The quantities to be ordered on Approved Vendors will be decided considering factors which include past (supply as well as quality) performance, capacity, delivery requirements, quantity under procurement, and nature of item, outstanding order load etc. and the tender conditions.
3. Vendors approved for developmental ordering shall be eligible for developmental order of up to 20% of Net Procurable Quantity [NPQ] in regular tenders. (b) Vendors approved by any centralized vendor approving agencies for developmental orders with condition of prototype approval and/or field trial may be given and/or field trial, may be given developmental order for 5% of Net Procurable Quantity [NPQ] within or outside NPQ. (b.
   1. Order on firms approved for developmental ordering subject to prototype approval/field trial can be upto the quantity required for field trial as indicated in the vendor directory provided no such orders has been placed on the firm earlier. Such firms will mandatorily indicate the orders received for the tendered item in the past and supply status against the same with their offer. If the firm has not received any order, a NIL statement has to be attached. If no document is attached, it will be considered that such order has already been placed on the firm and no further orders will be placed. (b.
   2. If quantity required for field trial is not indicated in the vendor directory, then order quantity on such firms will be limited to 5% of NPQ. However the total order on developmental firms will be limited to 20% of the NPQ.
4. When the vendor approving agency grades vendors under two categories, say, Part I and Part II categories, the developmental order on unapproved/untried firm can be up to 5% of NPQ within or outside NPQ. However, if the vendor approving agency grades vendors only under a single category (i.e. there is no system of approving the firms under two categories, say, Part I and Part II categories), developmental orders can be given upto 20% of NPQ on unapproved/untried firms within the NPQ. This will be subject to the procuring entity being prima-facie satisfied that such firms are capable of executing the order. Such firms must submit their credentials like Machinery & Plant, Testing facilities, QAP, Technical Manpower, Supply performance against earlier orders for same or similar items etc. along with their e-offer. Failure to submit such credentials as stated above will make the offer liable to be ignored.

Such developmental order can be placed either after assessment of their capacity and capability by the source approving authority within 6 months of advice from the purchase authority or with the condition that bulk supply will start after approval of prototype bynominated agency as mentioned in the Purchase Order.

5. Where there are not more than three Indian suppliers categorized as Approved vendor for the tendered item, developmental vendors without any conditional approval can be considered for placement of bulk order without any quantity restrictions. However, while considering such vendors, factors including past performance, capacity, and delivery requirements, quantity under procurement, nature of items, outstanding order load, etc. shall be considered in a transparent manner subject to rates being reasonable. Quantity allocation among eligible vendors shall be based on pre-decided tender criteria. Such orders shall be treated as Bulk Orders. A Supplier or bidder shall be considered to be from India if
   1. the entity is incorporated in India, or
   2. a majority of its shareholding or effective control of the entity is exercised from India, or
   3. more than 50% of the value of item being supplied has been added in India.
6. Where there is no approved vendor for an item, developmental vendors without any conditional approval can be considered for placement of bulk order without any quantity restrictions. However, while considering such vendors, factors including past performance, capacity, delivery requirements, quantity under procurement, nature of item, outstanding order load etc. shall be considered in a transparent manner, subject to rates being reasonable. Quantity allocation among eligible vendors shall be based on pre-decided tender criteria.
7. Authorized dealers/ distributors need to quote with Tender specific authorization from the approved vendors/developmental vendors/Manufacturers failing which offer will be summarily rejected. While issuing such authorizations the approved vendors/developmental vendors/Manufacturers must ensure that these authorized dealers/distributors are in a position to raise inspection requests on IREPS.