Provision of CCTV Cameras at Non-Interlocked Manned LC Gates at different locations over DDU division.

• Following documents shall be submitted by the tenderer in case of HUF: A copy of notarized affidavit on Stamp Paper declaring that his Concern is a proprietary Concern and he is sole proprietor of the Concern OR he who is signing the affidavit on behalf of HUF is in the position of 'Karta' of Hindu Undivided Family (HUF) and he has the authority, power and consent given by other members to act on behalf of HUF.

  2. An undertaking that the HUF is not blacklisted or debarred by Railways or any other Ministry / Department of Govt. of India from participation in tender on the date of opening of bids, either in individual capacity or as a member of the partnership firm or JV in which HUF was / is a partner/member.
  3. All other documents in terms of explanatory notes in clause 10 of GCC 2022.
  Document required

• Following documents shall be submitted by the tenderer in case of Partnership Firm: The tenderer shall clearly specify that the tender is submitted on behalf of a partnership firm.

  1. A notarized copy of partnership deed.
  2. A notarized or registered copy of Power of Attorney in favour of the individual to tender for the work, sign the agreement etc. and create liability against the firm. Note :- One or more of the partners of the firm or any other person (s) shall be designated as the authorized person (s) on behalf of the firm, who will be authorized by all the partners to act on behalf of the firm through a "Power of Attorney", specially authorizing him / them to submit & sign the tender, sign the agreement, receive payment, witness measurements, sign measurement books, make correspondences, compromise / settle / relinquish any claim (s) preferred by the firm, sign "No Claim Certificate", refer all or any dispute to arbitration and to take similar such action in respect of the "said tender" / contract. Such "Power of Attorney" shall be notarized / registered and submitted along with the tender. Following documents shall be submitted by the tenderer in case of Company registered under Companies Act 2013:
     1. The copies of MOA (Memorandum of Association) / AOA (Articles of Association) of the company
     2. A copy of Certificate of Incorporation
  3. A copy of Authorization/Power of Attorney issued by the Company (backed by the resolution of Board of Directors) in favour of the individual to sign the tender on behalf of the company and create liability against the company.
  4. An undertaking that the Company is not blacklisted or debarred by Railways or any other Ministry / Department of Govt. of India from participation in tender on the date of opening of bids, either in individual capacity or as a member of the partnership firm or JV in which the Company was / is a partner/member.
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• Following documents shall be submitted by the tenderer in case of LLP (Limited Liability Partnership): If the tender is submitted on behalf of a LLP registered under LLP Act-2008, the tenderer shall submit along with the tender: A copy of LLP Agreement.

  1. A copy of Certificate of Incorporation
  2. A copy of Power of Attorney/Authorization issued by the LLP in favour of the individual to sign the tender on behalf of the LLP and create liability against the LLP.
  3. An undertaking by all partners of the LLP that they are not blacklisted or debarred by Railways or any other Ministry / Department of the Govt. of India from participation in tenders / contracts as on the date of submission of bids, either in their individual capacity or in any firm/LLP or JV in which they were / are partners/members. Concealment / wrong information in regard to above shall make the contract liable for determination under Clause 62 of the Standard General Conditions of Contract.
  4. All other documents in terms of Para 10 of the Tender Form (Second Sheet).
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• The Railway reserves the right to verify all statements, information and documents submitted by the bidder in his tender offer, and the bidder shall, when so required by the Railway, make available all such information, evidence and documents as may be necessary for such verification. Any such verification or lack of such verification, by the Railway shall not relieve the bidder of its obligations or liabilities hereunder nor will it affect any rights of the Railway there under.

  Document optional

• In case of any information submitted by tenderer is found to be false forged or incorrect at any time during process for evaluation of tenders, it shall lead to forfeiture of the tender Earnest Money Deposit besides banning of business for a period of upto five years.

  Document optional

• In case of any information submitted by tenderer is found to be false forged or incorrect after the award of contract, the contract shall be terminated. Earnest Money Deposit (EMD), Performance Guarantee and Security Deposit available with the railway shall be forfeited. In addition, other dues of the contractor, if any, under this contract shall be forfeited and agency shall be banned for doing business for a period of upto five years.

  Document optional

• Non-compliance with any of the conditions set forth therein above is liable to result in the tender being rejected.

  Document optional

• Certificates and testimonials regarding contracting experience for the type of job for which tender is invited with list of works carried out in the past.

  Document required

• Certificates which may be an attested Certificate from the client, Audited Balance Sheet duly certified by the Chartered Accountant etc regarding contractual payments received in the past.

  Document required

• The list of personnel / organization on hand and proposed to be engaged for the tendered work. Similarly list of Plant & Machinery available on hand and proposed to be inducted and hired for the tendered work. In case of more than one L-1 bidders, tender may be awarded to tenderer having higher Bid Capacity. In case Bid Capacity is also the same tenderer having done more value of similar work in last three previous financial years and the current financial year upto the date of opening of the tender, may be selected for the award instructions with respect to Bid Capacity will follow.

  Document required

The tenderer shall clearly specify whether the tender is submitted on his own (Proprietary Firm) or on behalf of a Partnership Firm / Company / Joint Venture (JV) / Registered Society / Registered Trust / Hindu Undivided Family (HUF) / Limited Liability Partnership (LLP) etc.

The tenderer(s) shall enclose the attested copies of the constitution of their concern, and copy of PAN Card along with their tender.

Tender Documents in such cases are to be signed by such persons as may be legally competent to sign them on behalf of the firm, company, association, trust or society, as the case may be.

Concealment / wrong information in regard to above shall make the contract liable for determination under Clause 62 of the General Conditions of Contract.

(v) All other documents in terms of explanatory notes in clause 10 of GCC 2022

Custom

• Employment/Partnership etc. of Retired Railway Employees: (Clause 16 of part-I of GCC-2022)

  1. Should a tenderer
     1. be a retired Engineer of the gazetted rank or any other gazetted officer working before his retirement, whether in the executive or administrative capacity or whether holding a pensionable post or not, in the Engineering or any other department of any of the railways owned and administered by the President of India for the time being, OR.
     2. being partnership firm / joint venture (JV) /registered society/ registered trust etc have as one of its partners/ members a retired Engineer of the gazetted rank or any other gazette officer working before his retirement, OR
     3. being an incorporated company have any such retired Engineer of the gazetted rank or any other gazetted officer working before his retirement as one of its directors AND in case where such Engineer or officer had not retired from government service at least 1 year prior to the date of submission of the tender THEN the tenderer will give full information as to the date of retirement of such Engineer or gazette officer from the said service and as to whether permission for taking such contract, or if the Contractor be a partnership firm or an incorporated company, to become a partner or director as the case may be, has been obtained by the tenderer or the Engineer or officer, as the case may be from the President of India or any officer, duly authorized by him in this behalf, shall be clearly stated in writing at the time of submitting the tender.
  2. In case, upon successful award of contract, should a tenderer depute for execution of the works under or to deal matters related with this contract, any retired Engineer of gazette rank or retired gazetted officer working before his retirement in the Engineering or any other department of any of the railways owned and administered by the President of India for the time being, and now in his employment, then the tenderer will ensure that retired Engineer or retired gazetted officer had retired from government service at least 1 year prior to the date of his employment with tenderer and in case he had retired from service within a year then he possesses the requisite permission from the President of India or any officer, duly authorized by him in this behalf, to get associated with the tenderer.
  3. Should a tenderer or Contractor being an individual, have member(s) of his family or in the case of partnership firm/ company /joint venture (JV) / registered society /registered trust etc. one or more of his partner(s)/shareholder(s) or member(s) of the family of partner(s) /shareholder(s) having share of more than 1%in the tendering entity employed in gazetted capacity in the Engineering or any other department of the railway, then the tenderer at the time of submission of tender, will inform the authority inviting tenders the details of such persons.Note: -If information as required as per 16.a), b), c) above has not been furnished, contract is liable to be dealt in accordance with provision of clause 62 of the Standard General Condition of contract.Restrictions on the Employment of Retired Engineers of Railway Services within One Year of their Retirement: (Clause 59.9 of part-II of GCC-2022).
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• BOOKS OF REFERENCE These tender documents are to be read with the followings books with versions updated/corrected/modified up to the date of tender opening:

  1. Standard General Conditions of Contract 2022 as amended by updated correction slips termed GCC 2022.
  2. Eastern Railway L&M Sch 87 as amended by updated correction slips.
  3. E. C. Railway Engineering department unified standard schedule or rates 2012 as amended by updated correction slips (termed USSOR, 2012) up to the date of tender dropping.
  4. Standard specifications contained in Indian Railways Hand Book Specifications (works and materials)2010. These four books are where-in-after called the "Books of reference" and shall govern this tender as well as the contract resulting from the acceptance from this tender, to the extent that these contents do not conflict with the contains of the various chapters of these documents.

• For those conditions for which standard formats have been given in the uploaded document titled-Formats for uploading of various format. The information should only be submitted in these standard formats.

• Railway administration will not be responsible for any delay/difficulties/inaccessibility of the downloading facility for any reason whatsoever. In case of any discrepancy between the tender document downloaded from the internet and the master copy available in the office mentioned above, later shall prevail and will be binding on the tenderer. No claim on this account will be entertained.

• If working through contract Labour, the contractor must register with Labour Commissioner necessary license to be submitted with tender or to be produced before signing of contract agreement.

• The contractor will be permitted to make use of the service roads already existing within the Railway possession. If additional service roads are required within Railway premises the contractor may be allowed to make them at his own costwith the prior approval of the Railway's Engineer. All service roads required outside Railway boundary shall be constructed by the contractor at his own risk and cost. These roads shall be maintained by the contractor at his own cost. The Railway reserves the right to make use of these service roads as and when necessary without any payment to the contractor.

• The Tenderer/Contractor may be required to engage surplus/retrenched casual labors of the Railway, if found suitable up to the extent as deemed fit by the Railway during the currency of the contract. The terms of employment between such labor and the Tenderer/Contractor may be on mutually agreed terms subject to the statutory provisions contained in the Labor Regulations and enactments. The Contractor shall indentify the Railway against any claim arising out of employment of such labour and the Railway shall not be party to any disputes etc. arising out of the employment of such labour by the Tenderer/Contractor.

• The intending tenderer should study with General Conditions of Contract, Special Conditions of Contract, and Instructions to Tenderer, Technical Specification, Drawings, Documents, Schedules etc. enclosed and also the General Conditions of Contract, 2022 of the Engg. Department with up to date modifications and IRS Conditions of Contract for the Stores department with up to date modifications all herein after collectively referred to as Tender Specification.

• Provision in the instructions, General Conditions of Contract and Special Conditions of the Contract in the tender documents will override any overlapping provisions of General Conditions of contract 2022 of the Engg with up to date modifications and IRS Conditions of Contract for the Stores department with up to date modifications. When there is conflict between General Conditions of contract 2022 and special conditions of the contract, the special conditions shall prevail.

• Other Local Taxes levied either by Governmental agency or by Municipal agency shall not be paid by the Railway. These are deemed to be included in the F.O.R. price, unless specifically brought out in the offer.

• SCHEDULE COVERING DELIVERY OF MATERIALS AND THE EXECUTION OF THE WORK AT SITE: The tenderer shall attach to his offer a time schedule showing the guaranteed time

  1. schedule for the supply of materials, the progress and completion of the works at site.
  2. The time Schedule shall be as referred to in Para - 4 of Instruction to tenderer.
  3. The tenderer should offer the time schedule for supply of materials, the duration of erection and completion period for the work and it should be kept the barest minimum. This aspect will be particularly taken into account while examining the offer. In any case this period shall not be more than the time specified in the tender documents, reckoning from the of date of issue of Letter of Acceptance.

• GENERAL REQUIREMENT :

  1. All documents to be submitted in connection with this tender will be written in English.
  2. Dimensions, weights etc. shall be in Metric System/British Standard Equivalents. The technical terms and symbols to be used will be as per General and Subsidiary Rules/Signal Engineering Manual/Extant Practice of East Central Railway.

• ADVICE OF CANCELLATION OF DOCUMENTS BY TENDERER :The Cancellation of any document such as Power of Attorney/Partnership deed etc. should be forthwith communicated by the contractor to the Rly. Administration in writing failing which the Rly. Administration shall have no responsibility or liability for an action taken on the strength of the said document.

• Any individuals signing the tender or other documents Connected there with should specify whether he is signing :

  1. As sole proprietor of the concern or his attorney.
  2. As partner or Partners of the Firm.
  3. For the Firm per procure, or as a Director, Manager or Secretary in the case of a Limited Company.

• THE RAILWAY NOT BOUND TO ACCEPT ANY TENDER The Railway shall not be bound to accept the Lowest or any Tender or to assign any reason for non-acceptance or rejection of a Tender. No Tender shall be deemed to have been accepted unless such acceptance shall have been notified in writing to the successful tenderer by the Railway. The Railway reserves the right to accept any tender in respect of the whole or any portion of the work specified in the tender or to divide or reduce the work or to accept any tender for less than the tendered quantity without assigning any reason whatsoever.

• The General Instructions and Special Instructions mentioned in various para to be read in conjunction with uploaded tender document which contains important formats/Annexures and Technical bindings and schedule of work etc.

• Letter of credit as mode of payment in works tenders or service tenders is available. If is an option for the contractor to take payment from Railways through a letter of credit (LC) arrangement. The details letter of credit is as under:-

• Option for Letter of Credit (V) In case tender opts for payment through LC, following shall be the procedure to deal release of payment through LC:

  1. The LC shall be a sight LC.
  2. The contractor shall select his Advising/Negotiating bank for LC. The incidental cost forward issue of LC and its operation thereof shall be borne by the contractor.
  3. SBI, New Delhi ,Main Branch will be the nodal branch for issue of LCs based on online requests received from Railway Accounts Units fortenders opened in financial year 2018-19. SBI branches where the respective Railway Accounts Office has its Account (local SBI branch) will be the issuance/reimbursing branch for LC issued under this arrangement. The Bank shall remain same for this tender till completion of contract. The incidental cost @ 0.15% per annum of LC value, towards issue of LC and operation thereof shall be borne by the contractor and shall be recovered from his bills.
  4. The LC shall be opened initially for duration of 180 to 365 days in consultation with contractor. The LC shall be extended time to time as per progress of the contract, on the request of the contractor. The value of LC to be opened initially as well as extended thereafter shall be finalized by the engineer in consultation with the contractor on the basis of expected progress of work.
  5. The LC terms and conditions shall inter-alia indemnify and save harmless the Railway from and against all losses, claims and demands of every nature and description brought or recovered against the Railways by reason of any act or omission of the contractor, his agents or employees, in relation to the Letter of Credit(LC). As sums payable/borne by Railways on this account shall be considered as reasonable compensation and paid by contractor.
  6. The LC terms and conditions shall inter-aliaprovided that Railways will issue a Document of Authorization (format enclosed as Annexure 2) after passing the bill for completed work, to enable contractor to claim the authorized amount from their bank.
  7. The acceptable, agreed upon document for payments to be released under the LC shall bethe Document of Authorization.
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• Option for Letter of Credit (VI) In case tender opts for payment through LC, following shall be the procedure to deal release of payment through LC:

  8. The Document of Authorization shall be issued by Railway Accounts Office against each bill passerby Railways.
  9. On issuance of Document of Authorization, acopy of Document of Authorization shall be posted on IREPSfor download by the contractor. A digitally signed copy of Document of Authorization shall also be sent by Railway Account Officer to Railway's bank (Local SBI Branch).
  10. The contractor shall take print out of the Document of Authorization available on IREPS and present his claim to his bank (advisingBank) for necessary payments as per LC terms and conditions. The claim shall comprise of copy of Document of Authorization, Bill of Exchange and Bill.
  11. The payment against LC shall be subject to verification from Railway's Bank(Local SBI Branch).
  12. The contractor's bank (advising bank) shall submit the documents to the Railway's Bank (Local SBIBranch).
  13. The railway's bank (issuing bank) shall, after verifying the claim so received w.r.t the digitally signedDocument of Authorization received from Railway Accounts Office, release the payment to contractor's bank (advisingbank) for crediting the same to contractor's account.
  14. Anynumber of bills can be dealt within on LC, provided the sumtotal of payments to contractor is within the amount for which LC has been opened.
  15. The LC shall be closed after the release of final payment including PVC amount, if any, to the contractor.
  16. The release of performance guarantee orsecurity deposit shall be dealt directly by railway with the contractor i.e., not through LC.
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• For the service rendered by the RITES for inspection of materials supplied by the contractor in works contract, inspection charges @ 1% of the cost of materials including all taxes, excise duty etc. are to be borne by the contractor& no inspection charges are payable to RDSO by contractor for RDSO Inspected materials.

Certificates from private individuals for whom such works are executed being executed is not acceptable.

Special Conditions

• SCOPE OF WORK:-Provision of CCTV Cameras at Non-Interlocked Manned LC Gates at different locations over DDU division.

• CAMC of CCTV system for 5 Years will start with effect form completion of Warranty period.

• CCTV system should be STQC complied as per Railway Board letter no. Attached Annexure

• The unit prices offered against the various items in Schedule/s will include the following elements of Cost without fail.

  1. Cost carriage, Loading and Unloading at Inspector's store, and transportation of all materials required to the actual site of the work i.e., place of installation and all other incidentals connected there-with excluding the materials supplied by the Railway. For materials supplied by the Railway the execution rate should include transportation charges from the Railway Stores to the site and collection of balance materials left over after the work, if any, and handing over to Railway Store.
  2. All other miscellaneous expenses necessary for the execution of the work and fulfilment of the contractual obligation as per Schedule/s.

• Engineer shall approve the contractor's registration in the portal within 7 days of receipt of such request.

  2. Contractor once approved by any Engineer, can create password with login ID (PAN No.) for subsequent use of portal for all LoAs issued in his favour.
  3. The contractor once registered on the portal, shall provide details of his Letter of Acceptances (LoA) / Contract Agreements on shramikkalyan portal within 15 days of issue of any LoA for approval of concerned engineer. Engineer shall update (if required) and approve the details of LoA filled by contractor within 7 days of receipt of such request.
  4. After approval of LoA by Engineer, contractor shall fill the salient details of contract labours engaged in the contract and ensure updating of each wage payment to them on shramikkalyan portal on monthly basis.
  5. It shall be mandatory upon the contractor to ensure correct and prompt uploading of all salient details of engaged contractual labour & payments made thereof after each wage period. (B) While processing payment of any 'On Account bill' or 'Final bill' or release of 'Advances' or 'Performance Guarantee / Security deposit', contractor shall submit a certificate to the Engineer or Engineer's representatives that "I have uploaded the correct details of contract labours engaged in connection with this contract and payments made to them during the wage period in Railway's Shramikkalyan portal at 'www.shramikkalyan.indianrailways.gov.in' till ____Month, ____Year."
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• POLICE VERIFICATION OF ANTECEDENTS OF CONTRACTUAL STAFF - Police verification of the antecedents of contractual staff engaged in works/service contracts is compulsory required in uploaded Performa.

• GENERAL - The General Condition of Contract and Standard Specification, 2022 Edition of Eastern Railway as amended up- to-date shall be binding in this contract in all matters not specifically covered by the conditions set forth in the Tender documents provided it is not otherwise repugnant to the context.

• TOOLS & EQUIPMENTS Tools and Equipments required for maintenance of the work will have to be arranged by the Contractor without any extra cost to the Contractor.

• DAMAGE TO RAILWAY PROPERTY The Railway Administration will not be responsible for loss or damage to the contractor's materials, equipment, tools & plants due to floods, theft or any other cause or causes whatsoever.

• CREDENTIAL The contractor should have experience in similar kind of job earlier. Performance Certificate from other Government Organization for satisfactory completion of similar Job should be uploaded with the offer.

• CONDITION OF PRICES The Tenderer is required to quote the unit rates against each item appearing in the schedule of work. The rates quoted by the Tenderer shall be inclusive of Excise Duty, Sale Tax, Local Taxes and all other incidental like handling, freight, insurance etc. as may be applicable. Necessary exemption certificate of Octroi/Entry fee will be furnished by the Contractor. The rate quoted by the Tenderer and accepted by the Railway shall hold good till the completion of work a no additional claim whatsoever will be admissible on account of fluctuation in market rates, increase in Taxes/levies/Tolls etc. or on imposition of new taxes/levies/tolls rates, increase in Taxes/levies/Tolls etc. or on imposition of new taxes/levies/tolls etc.

• SPECIFICATIONS AND DRAWINGS Specifications, drawings, requisites and requirements referred to in the body of these specifications from an essential part thereof. The drawings and specifications referred to in this tender where not included can be obtained, from the office of Sr. DSTE/ DDU.

• The tenderer shall furnish with his proposal

  1. Drawings as well as full details for the apparatus he proposes the supply which are not covered by the Railway.
  2. Two Copies of typical circuits diagrams with a write up that the tenderer proposes to adopt, in English or as per practice already accepted on East Central Railway in similar contracts.
  3. Two Copies of each of the drawings showing construction particulars, power connections and an outline of the power supply requirements with the distribution scheme together with explanatory notes, in English.
  4. Two Copies of cable requirement chart/figure along with its basis. Cable shall be calculated with additional length required to be provided at joints, crossing etc. as per technical specification.

• The time for completion of the entire work is of utmost importance. The complete system at all stations is required to be fully operational within specified months from the date of issue of Letter of Acceptance. Tenderer is required to provide adequate detail of the activities involved, substantiating their claim of being able to meet the above dead line for handing over the system to the Railways for regular operational use. Time is essence of the contract and the time schedule given in Tender Document shall be the basis for contract administration except due to force majeure clause. The Contract covered by this Tender shall be deemed to commence from the date of issue of Letter of Acceptance.

• The Engineer or his representative may inspect and test the various portions of the work at all stages and shall have full power to reject all or any portion of the work that he may consider to be defective or inferior in that he may consider to be defective or inferior in quality or material, workmanship, or design in comparison to what is called for in the specification. In the event of rejection of any work already executed which is not in accordance with specifications as in this Tender Papers and/or as determined by the Engineer of which the contractor has been apprised, the contractor shall carry out alterations/replacements to such works to the satisfaction ofthe Engineer for which no additional expenses will be borne by the Railway. The contractor shall carry out such tests at his own expenses as are necessary in the opinion of the Engineer to determine that the contract is being complied with and that the contractor is entitled to payment in respect thereof. Any tools/any other Materials/Plants/ Manpower required for such tests shall be arranged by the contractor.

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• In respect of important items of work the contractor's representative shouldbe present at site at least for the execution and supervision of maintenance period (if applicable) and under his supervision the installation of the work and tests should be completed in all respect to the satisfaction of Railway Officials concerned. Before proceeding to execute any work, the contractor shall obtain from the Railway's Engineer or his authorized representative, approval in writing in the manner in which thecontractor proposes to execute each portion of the work.

• If a tenderer find discrepancies in, or omission from the drawings or any of tender papers/ specifications/ or he has any doubt to their meanings, he should at once notify the Sr.Divisional Signal & Telecom Engineer(Co-ord), East Central Railway, Pt. Deen Dayal Upadhayaya who may send a written instruction to all tenderer. It shall be understood that every end favour has been made to avoid any error which can materially affect the basis of the tender and the successful tenderer shall take upon himself and provide for the risk of any error which may subsequently be discovered and shall make no subsequently be discovered and shall make no subsequent claim on account thereof.

• All items supplied to Railway should be procured from the list of firms approved by RDSO wherever such a list exists. Inspection Certificates of RDSO wherever applicable must accompany along with these items. All such items should be procured by the tenderer from the list of RDSO approved manufacturers or their distributors with inspections to be done at the premises of the original manufacturer. In case if any supply item is not in the list of RDSO approved firms, prior approval of Sr. DSTE/DDU for such items from other sources are necessary. In case I.R.S. specification are not available for items, the material should conform to Bureau of Standard Institution (Latest) (i.e. I.S.I.) where-ever the specifications are available, otherwise the prior approval of these items specifications by Sr. DSTE/DDU is necessary. The contractor shall be held responsible for the execution of the works according to the time schedule given above in full compliance of the specifications and the various clauses of Technical Specifications, Instructions and drawings. Failure to comply with any of these will be dealt with as per provision laid down in the General Condition of Contract and instructions for Tenderer of the Engineering Department of East Central Railway. Delay in procurement of such items due to no availability or import difficulties or any other causes what so ever will not betaken as an excuse for slow and nonperformance of work.

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• At the end of the work at each location the contractor shall asa part of his contractual obligation; leave the area completely cleared of rubbish and obstructions of all kinds according tithe instructions of the Railway's representative.

• Store will be supplied by Railway at signaling store/depot at Pt. Deen Dayal Upadhayaya god owns. If the contractor fails to return any excess un-used Railway material, the cost thereof shall be recovered from him as per the extent rules and their On-account Bill/Final Bill will not be passed without the receipt of the excess materials by SSE/Signal concerned.

• Even if the Engineer's Representative remained associated or supervised the progress of works at various stages, a joint inspection, for each item of works, by Engineer's Representative and Contractor's Representative will be carried out to check that the work has been done as per specification and measurement taken accordingly. Before casting of foundation, if any, the Contractor's Representative and the Engineer's Representative shall jointly inspect the quality and depth of pits, quality of bricks, concrete mix etc. and ensure compliance with the Drawings and specification. The contractor shall advise the Railway (10) Ten days in advance of the time when his portion of the work will be completed by him in a progressive manner on the section and be ready for inspection. The Railway will make the test soon after the advice is received from the contractor.

• Delaying procurement of such items due to no availability or import difficulties or any other causes what so ever will not be taken as an excuse for slow and nonperformance of work.

• CONSIGNEE The contractor should consign, if need be, all the materials to 'Self' to the nearest stations where material scan be booked for stacking before erection. For such items, asadmit part payment on receipt by the Railway, the material scan be booked to SSE/T/G/Store DDU at Pt. Deen Dayal Upadhayaya wherefrom the materials shall be handed over to the contractor for installation.

• WARRANTY The work done and executed by the contractor shall be guaranteed against defects and to conform to parameters in the technical specifications for a period of 12months from the date of issue of completion certificate as stated in clause 48 of standard General Conditions of Contractor 18 months from the date of supply of the last vital/main equipment in the contract, whichever is later. However for the items involving only supplies the warranty shall be for 18months from date of supply even if the order is split separately into supply and execution portions for benefit of the Railway. During the period of warranty the contractor shall remain responsible to arrange replacement and for setting at his own cost any equipment installed by him which is of a defective manufacture or design or workmanship or becomes unworkable due to any cause whatsoever. The defective equipment shall be made available at theSSE/Sig./1/Store/DDU at Pt. Deen Dayal Upadhayaya. The decision of the Railway in this regard to direct the Contractor to attend to any damage or defect or in work or arrange replacement of anypart thereof shall be final and binding on the Contractor.

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• WARRANTIES AGAINST DEFECTS After the equipment/system has been taken over during the period of warranty, the contractor shall be responsible to the extent expressed in this clause for any defects that may develop under the conditions provided for by the contract and under proper use, arising from faulty materials, design or workmanship of the plant, or from faulty erection of the plant by the contractor, but not otherwise and shall rectify such defects at his own cost when called upon to do so by the purchaser who shall state in writing in what respect the portions faulty. If it becomes necessary for the contractor to replace or renew any defective portions of the Equipment/System under this clause the provisions of this clause shall apply to the portions of the plant so replaced or renewed until the expiry of 12 months from the date of such replacement of renewals or until the end or the warranty period whichever may be later. If any defects are not remedied within reasonable time not exceeding Three (3) months the Railwaymay proceed to do the work at Contractor's risk and expense,but without prejudice to any other rights, which the Railway may have against the Contractor in respect of such defects. Ifthe replacement, or renewals are of such a character as may effect the efficiency of the Equipment/System the Railway shall have right to give notice to the contractor, within one month from such replacement or renewal, in writing, to conduct tests as done at the time of acceptance, should such tests show that Equipment/System sustains the guarantees given in the contract, the cost of the tests shall be borne by the Railway. Should the guarantees not be sustained, the cost of test shallbe borne by the Contractor.

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• INSURANCE The contractor shall take out and keep in forcea policy or policies in insurance against all liabilities of the contractor or the Railway at common head or under any status in respect of accidents to persons who shall be employed by the contractor in or about the site or the contractor's works or office for the purpose of carrying out of the contract works orto the works of other tenders against all recognized rights to the office accommodation and storage for which he is liable and hold the Railway Administration free from all responsibilities in these respects. Such insurance shall in all respects be on approval of the Railway and be affected jointly in the name of the contractor and the Railway Administration and lodged with the Engineer.

• ISSUE OF MATERIALS FROM RAILWAY STORES If any material, which the contractor would normally have arrangedfor himself, if supplied by the Railway either at contractor's request or suomoto in order to prevent any possible delay in the execution of the work likely to occur due to contractor's inability to make adequate arrangements for supply thereof or otherwise, recovery of prices of such materials will be made from contractor's bill at the highest of the following rates: Book Rate or Last Purchase- Plus 5% on account of freight, Rate whichever is higher.2% on account of charges and 12.5%towards departmental Charges on the overall cost. Accepted tender rate for such material under contract. If however, the material required by the contractor is not available in the Railway stock, or the Railway decides not to supply the same, be that for whatever reason, the Railway should not be bound to arrange for the supply at cost quoted above or at any other cost nor will this fact be accepted as an excuse for delay in execution of the work. The contractor shall furnish an indemnity Bond as per Annexure-'D' of Rs.3,00,000/- (Rupees Three Lakh only) for materials supplied by the Railway Administration direct to the contractor for works from the time he commences taking delivery of the materials to the time theworks are completed at site and the quantities finally reconciled.

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• PAYMENT TERMS For all items involving supply in the rate schedule, 90% of the supply rate quoted in the rate schedule shall be paid to the contractor as on account bills only on receipt of the materials in good condition at the stores of the consignee on production of the following documents:

  1. Inspection Certificate issued by R.D.S.O./Railway representative in respect of items Wherever necessary, else inspection waiver certificate issued by East Central Railway.
  2. Bill should be prepared in Rly. Format based on the measurement Book, showing the Description of each items, quantities as per measurement taken by site supervisor from time to time.
  3. Store receipt certificate issued by Railway official/Representative.
  4. Manufacturer's inspection certificates for large value items wherever necessary and as decided by the Railway Engineer, that the materials are in accordance with the specifications in the contract.
     1. For Purely Supply items: 90% of the value of each Supply Item of Schedule of Works will be Paid after supply of Items and on production of the following documents: - (I) Receipt of Material at Consignee's depot.
        2. Original Inspection certificate/waiver of inspecting issued by Inspecting Officer.
        3. Manufacturers' Inspection certificate that the materials are in accordance with the specifications of the contract.
        4. Invoice in duplicate.
        5. A certificate that the materials supplied are as per the contract and the amount claimed in the invoice is correct as per terms of the contract.
        6. Store receipt certificate issued by Railway official/Representative as per format as Annexure -R. (a) 5% recent payment for purely Supply Items against tender schedule of works will be made after successful commission of the station. (b) The balance 5% payment for purely supply items against ender schedule of works will be made after completion of work, with final bill of the contract.
     2. For supply & Installation items: - 90% payment for supply & installation items against tender schedule of works will be made after successful installation & testing and on production of the documents mentioned above in Para 1. On account bill shall be paid only on production of certificate by the site Engineer that relevant portion of installation has been completed.
        1. 5% payment for Supply & Installation items against tender schedule of works will be made after successful commissioning the Station.
        2. the balance 5% payment for supply & installation items against tender schedule of works will be made after completion of work with final bill of the contract.
     3. For Purely Execution/Installation items: 90% of the value of each Purely Installation items of Schedule of Works will be paid after Installation & testing of the Item.
        1. 5% payment for Purely Execution/Installation items against tender schedule of works will be made after successful commissioning of the Station.
        2. The balance 5% payment for purely Execution/Installation items against tender schedule of works will be made after successful commissioning of the station. Note : In case commissioning of station is delayed by more than 06 months on Railway Account and the physical work has been completed by the contractor in totality then 5% payment on account of commissioning of the station shall be released to the contractor.
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• RESPONSIBILITY FOR COMPLETENESS Any fittings or accessories which may not be Specifically mentioned in the specifications but which are usual or necessary, are to be provided by the contractor without extra charge, and the equipment must be complete in all details. In all cases where the contractor provides for tests at site, the Purchaser except where otherwise specific, shall provide, Free of charge, such Labour, Materials, Fuels, Stores, Apparatus and Instruments as may be requisite from time to time and as many reasonable be demanded, efficient to carry out such tests of the plant, materials or workmanship etc. in accordance with the contract. In the case of contracts requiring electricity for the completion of the works and for test on site, such electricity, where available, may be supplied free to the contractor at the voltage of the ordinary supply. However this is not binding on the Railway. The Contractor shall abide by the Indian Electricity Act as amended from time to time. The bidder shall if required without fail, indicate the total number of supervisors, skilled technicians and unskilled personnel to be provided by theRailway for installation. In case of schedule for supervision of installation and commission is provided, this information shallbe taken into account for evaluation purposes.

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• PURCHASE PREFERENCE Purchase Preference for the 'Central Public Sector Enterprises' will be applicable as per the extent rule of Railways.

• It is clearly intimate that After completion of supply & execution of work, firm has to give warranty of 01 years. After that 05 years CAMC will be started and conditions of CAMC are as below:-EXECUTION OF AMC:

  1. The contractor shall depute service engineers who are technically competent for maintenance of installations/rectification of failures, well conversant and fully equipped for all activities to be executed under the tender (p. 1).
  2. The service engineers will be issued with valid identity card and competency certificate by the firm duly authorizing them to undertake the AMC work (p. 1). Service engineers should be deployed at suitable locations (to be called service centers) (p. 1). Locations shall be selected in such a way that any failure reported shall be attended at the earliest (p. 1). Locations and their jurisdictions will be decided mutually by the firm and Sr. DSTE/DDU (p. 1).
  3. These details of service engineers will be provided in their offer (p. 1). The service engineers employed by OEM should be exclusive for the purpose of Annual Maintenance contract and should not be utilized for any other purpose such as installation/maintenance of other equipments/locations
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• Execution of AMC Addresses of the locations, Mobile Nos. & e- mail address shall be given to Railways for reporting of failures. Accordingly, failures will be reported by divisions at nominated locations .Contractor shall have a system of Call Registration at each of these locations. Once failure is reported at any of these locations, it should be acknowledged through allotment of a registration/reference No . This is important, as it will be required for future references . The firm's Engineer/Supervisor shall be available on telephone round the clock for passing on the information by Railways in case of failure .

• Execution of AMC Contractor will be required to maintain sufficient spares for various cards/modules at each location. The service engineer will keep advised sectional ASTE/DSTE, SSE's (Tele) and Telecom (Test Room) Control of the DDU Division about his day to day movement. Inspection and maintenance should be carried out in presence of authorized representative of Sr. DSTE/DDU .Record of measurements of various parameters, their adjustments and replacement of modules/cards/equipments during the visit shall be maintained and shall be got counter signed by the Railway's representative during every visit at a station . Contractor shall maintain a register at each location for recording . A joint report of the same is to be submitted to the office of DRM(S&T).

• Execution of AMC A separate register for details of attending failure/breakdown is to be maintained by the contractor at each station during the period of AMC.The details regarding the time of information received, failure/breakdown attended and its rectification, its nature, material repaired/replaced and signature of the service Engineer and the authorized representative of Sr. DSTE/DDU should be recorded as per prescribed Performa (Annexure A) . Complete set of Tools including Hand held terminal (similar to Laptop) required for maintenance must be available with service engineer during preventive maintenance/attending failure .If the service engineer feels that the failure is due to any other reason which is beyond this preview, the same should be reasonably supported by reports/measurements/readings etc. Railway decision in this regard shall be final at site

• Normally, there will be two types of failure One where one or two modules fails but the system continues to function normally due to redundancy of modules 786. Such failures will be required to be attended within 24 hrs of reporting. Other types of failures where all the modules of a particular sub-system fails leading to interruption of the system and causing inconvenience to passenger 786. Such type of failures will be counted for down time of the system and this will require to be attended immediately (within 12 hours) to keep down time to the minimum. Contractor will be required to maintain 10% spares of various modules at the location. Service engineer while going to attend failure will carry spare modules based on symptoms reported. Defective module shall be replaced, thus rectifying the fault immediately. Defective modules released will be repaired by contractor to use as spare for future failures. However, contractor AMC will have to ensure that no defective module continues in any system for more than seven days . It will invite penalty as per Penalty clause.

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• The service engineer of the firm will visit all the installation every month with all necessary tools and equipments to test, check and adjust the equipments to ensure technical and safety requirement covered under the scope of AMC . Record of measurements of various parameters, their adjustment and replacement of modules/cards/equipments during his visit shall be maintained as per the Performa given by the Railway at the time of acceptance. Contractor shall maintain a register at the location for recording the details as per this Performa. The contractor shall supply the register for this purpose. The comprehensive maintenance should be carried out under the supervision of the Competent Supervisor with good workmanship to the satisfaction of the Railway official/Administration.

• During the period of AMC, the contractor shall remain responsible for immediate replacement in order to set right at his own cost the defects of any Cards, Associated equipments/subsystems or equipments either in Hardware/Software including peripheral equipments covered under AMC . The contractor should have adequate stock of spare for this purpose for this site. If the service engineer feels that the failure is due to any other reason, which is beyond his purview, the same should be reasonably supported by report measurement/readings etc. Railway decision in this regard will be final . In case Railway needs any guidance/training in modifying/enhancing the capacity of the system, the contractor shall assist in completing this work and testing it at site

• Replacement of another alternative unit, during the maintenance contract has to be ensured by the contractor when any card/module is taken out for any repairing / checking over and above any standby already provided, so that the overall performance and output of the system does not change . The standard specification of RDSO's and instructions on the subject from time to time shall be binding in this contract in all matters . The price and rates in respect of the AMC & repairing cost are inclusive of all taxes and other levies etc. and shall remain firm under all circumstances for a full period of three years from the date of entering into the AMC and shall not change on account of variation of taxes/statutory duties/exchange rates etc .

• PERIODIC INSPECTION & ATTENDING BREAKDOWN CALL Failure of any of modules/sub-systems/parts of System installed at receptive location shall be attended within 24 hrs from time of reporting of failure . Normally, failure shall be rectified immediately as service engineers will carry required spare cards/modules . However, in any case defective modules in any system shall not be allowed to continue for more than seven days . Beyond seven days penalty will be imposed . The case of complete breakdown of the system at any station shall have to be attended immediately to keep down time to the minimum .

• During period of AMC up-time of the system should not be less than 98% i.e. downtime shall not be more than 2% . Downtime is defined as duration for which system as a whole or any part is not available for the purpose it is installed . Non-availability of standby shall not be considered while calculating downtime . Downtime will be reckoned from the time the contractor's representative has been informed by means of Fax, Telegram, Telephone, SMS or any other method at the address/telephone No. specified by the contractor .

• Penalty Clause:

  1. For Failures (which do not causes disruption in train traffic) of the installation: Penalty @ Rs. 500/- per failure per day or part thereof shall be levied for the minor faults/failure after a grace period of 24 hrs till failure is rectified . (Calculation shall be done as per details mentioned in Annexure B) . Note: - Penalty can be reduced or waived if breakdown is on account of the railways.
  2. For delayed scheduled preventive maintenance visit: A grace period of 05 days shall be allowed after which penalty @ 20% of Monthly AMC charge for per system per day of the installation may be levied for each passing day . (Details to be calculated as per Annexure-C.

• PAYMENT Payment will be made on Quarterly basis on the report of the site supervisor (SSE/T in charge of the site), as per the register maintained by the contractor dully signed by the site supervisor on monthly basise

• Failure Rectification, Penalty Calculation Delayed Scheduled Visit (Annexure -C), Penalty Calculation System Downtime (Annexure -B) are uploaded attach document Column.

• If a tenderer find discrepancies in, or omission from the drawings or any of tender papers/ specifications/ or he has any doubt to their meanings, he should at once notify the Sr. Divisional Signal & Telecom Engineer, East Central Railway, DDU who may send a written instruction to all tenderer . It shall be understood that every end favour has been made to avoid any error which can materially affect the basis of the tender and the successful tenderer shall take upon himself and provide for the risk of any error which may subsequently be discovered and shall make no subsequent claim on account thereof.

• At the end of the work at each location the contractor shall as a part of his contractual obligation, leave the area completely cleared of rubbish and obstructions of all kinds according to the instructions of the Railway's representative.

• Store will be supplied by Railway at signaling store/depot at Mughalsarai godowns. If the contractor fails to return any excess un-used Railway material, the cost thereof shall be recovered from him as per the extent rules and their On-account Bill/Final Bill will not be passed without the receipt of the excess materials by SSE/Tele concerned.

• CONSIGNEE The contractor should consign, if need be, all the materials to 'Self' to the nearest stations where materials can be booked for stacking before erection. For such items, as admit part payment on receipt by the Railway, the materials can be be No booked to SSE/Tele/G/Store/DDU at Mughalsarai where from the materials shall be handed over to the contractor for installation.

• It should be clearly understood that it entirely contractor's responsibility and liability to find, procure and use of machineries, tools, plants and their spare parts that are required for efficient and methodical execution of work. Delay in procurement of such items due to non- availability or import difficulties or any other causes what so ever will not be taken as an excuse for slow ow and non-performance of work. All materials in the tender documents No (Supply portion) shall be supplied by the contractor to consignee.

• INSURANCE The contractor shall take out and keep in force a policy or policies in insurance against all liabilities of the contractor or the Railway at common head or under any status in respect of accidents to persons who shall be employed by the contractor in or about the site or the contractor's works or office for the purpose of carrying out of the contract works or to the works of other tenders against all recognized rights to the office accommodation and storage for which he is liable and hold the Railway Administration free from all responsibilities in these respects. Such insurance shall in all respects be on approval of the Railway and be effected jointly in the name of the contractor and the Railway Administration and lodged with the Engineer

• Engineer shall approve the contractor's registration in the portal within 7 days of receipt of such request.

  2. Contractor once approved by any Engineer, can create password with login ID (PAN No.) for subsequent use of portal for all LoAs issued in his favour.
  3. The contractor once registered on the portal, shall provide details of his Letter of Acceptances (LoA) / Contract Agreements on shramikkalyan portal within 15 days of issue of any LoA for approval of concerned engineer. Engineer shall update (if required) and approve the details of LoA filled by contractor within 7 days of receipt of such request.
  4. After approval of LoA by Engineer, contractor shall fill the salient details of contract labours engaged in the contract and ensure updating of each wage payment to them on shramikkalyan portal on monthly basis.
  5. It shall be mandatory upon the contractor to ensure correct and prompt uploading of all salient details of engaged contractual labour & payments made thereof after each wage period.(B) While processing payment of any 'On Account bill' or 'Final bill' or release of 'Advances' or 'Performance Guarantee / Security deposit', contractor shall submit a certificate to the Engineer or Engineer's representatives that "I have uploaded the correct details of contract labours engaged in connection with this contract and payments made to them during the wage period in Railway's Shramikkalyan portal at 'www.shramikkalyan.indianrailways.gov.in' till _______ Month, _______ Year."
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• After successful completion of supply & Execution of said work, Firm have to give one year warranty and after one year warranty, firm has to do the CAMAC as per schedule No. 52. In this regard, it has to initiate that EMD may be released after completion of supply & Execution of said work and PG & SD will be released after completion of complete work i.e. after completion of CAMC work.

• Acceptance of e-Bank Guarantee (e-BG) in Works Contracts and PGMS/PMS/ PSSA/GC. Annexure is attached for ready reference.

• Firm must go through the RB letter No.2021/Tele/5(2)/3-Part(1) (3425647) dtd. 12-06-2023 (As per uploaded copy) and give his consent for full filling all the conditions mention in the letter including penalty clause.

• I/We offer to do offer to do the work for east Central Railway at the Rates quoted in the attached schedule and hereby bine myself/ourselves to complete the work in all respect within period of completion prescribed in the NIT from the date of issue of letter of acceptance of the tender.

• The balance sheet and all other financial documents attested/certified by the Chartered Accountant (CA) to substantiate fulfillment of Financial Eligibility Criteria should be with UDIN, failing which the offer shall be considered as incomplete and will be summarily rejected without any further reference".

Mandatory updation of Labour data on Railway's sharmik kalian portal by contractor :- (A) Contractor is to abide by the provisions of Payment of Wages act & Minimum Wages act in terms of clause 54 and 55 of Indian Railways General Condition of Contract.

In order to ensure the same, an application has been developed and hosted on website 'www.shramikkalyan.indianrailways.gov.in'.

Contractor shall register his firm/company etc. and upload requisite details of labour and their payment in this portal.

These details shall be available in public domain.

The Registration/ updation of Portal shall be done as under: (a) Contractor shall apply for onetime registration of his company/firm etc. in the Shramikkalyan portal with requisite details subsequent to issue of Letter of Acceptance.

The contractor shall be held responsible for any damage to Railway property like telephone lines, cables which may be caused by any of his action in connection with or in the execution of the work.

The contractor shall abide by all the Railway rules relating to safety of personnel and Railway Operation.

The contractor shall not do any work that may interfere with traffic until protection has been provided by the Railway.

The Railway will promptly arrange to protect traffic upon request of the contractor, when required.

The contractor shall ensure that his Technical Engineer/Supervisor is always available at the site of work during the execution period till commissioning and during the period of the maintenance supervision to ensure that no time is lost in correspondence.

Any written orders or instructions which the Railway Engineers may give to such representative of the contractor shall be deemed to have been duly given or communicated to the contractor.

Any clarifications required may be obtained from the Sr.

DSTE/ DDU until one working day before the last day of closing of tender.

It should be clearly understood that it is entirely contractor's responsibility and liability to find, procure and use of machineries, tools, plants and their spare parts that are required for efficient and methodical execution of work.

The Railway Administration will not be responsible for loss or damage to the contractor's materials, equipment, tools& plants due to floods, theft or any other cause or causes whatsoever.

Besides, he shall take all necessary steps in the course of the execution of work to avoid the presence of loose earth and ballast on platforms, in drains, on the track formation and pathways in the vicinity.

If within a fortnight of completion of the particular item of site work, the refuge is not cleared, the Railway will arrange to get them removed at the cost of the contractor.

However, before the Railway actually gets the site cleared, intimation in writing shall be sent to the contractor.

The quantity required would be determined by the Railway according to the quantum of work to be done.

The contractor shall be responsible for checking before taking delivery that all materials given to him are in good conditions.

The receipt of the materials shall be acknowledged by the contractor or his authorized representative, mentioning details of materials and their quantity.

The left out/un-used materials if any, shall be returned to Railway Depot by the contractor to which no extra charges shall be paid by the Railway.

The Contractor shall return all the excess or un-used materials supplied to him by the Railway including Empty Cable Drums, Wooden Crates, other packing materials used or all released materials to the authorized Railway representative at stores godown from where the materials were drawn by the contractor.

All materials in the tender documents (Supply portion) shall be supplied by the contractor to consignee.

These shall include the materials in additions to any other minor items such as bolts, nuts, brackets, support materials which may be considered necessary for execution of the work according to the specifications.

All instruments required, for testing shall be arranged by the Contractor and shall remain his property.

However all handling charges for each such items shall be borne by the contractor.

The contractor shall also arrange insurance of all materials till the commissioning of the work at each station and taking over the Railways.

This is required for quick rectification.

In respect of important items of work the contractor's representative should be present at site at least for the execution and supervision of maintenance period (if applicable) and under his supervision the installation of the work and tests should be completed in all respect to the satisfaction of Railway Officials concerned .

Before proceeding to execute any work, the contractor shall obtain from the Railway's Engineer or his authorized representative, approval in writing in the manner in which the contractor proposes to execute each portion of the work .