IPR-Upgradation of running room at IPR by constructing 10 beds new building

• Documents to be Submitted Along with Tender

  1. The tenderer shall clearly specify whether the tender is submitted on his own (Proprietary Firm) or on behalf of a Partnership Firm / Company / Joint Venture (JV) / Registered Society / Registered Trust / Hindu Undivided Family (HUF) / Limited Liability Partnership (LLP) etc. The tenderer(s) shall enclose the attested copies of the constitution of their concern, and copy of PAN Card along with their tender. Tender Documents in such cases are to be signed by such persons as may be legally competent to sign them on behalf of the firm, company, association, trust or society, as the case may be.
  2. Following documents shall be submitted by the tenderer:
  Document required

• Following documents shall be submitted by the tenderer in case of Sole Proprietorship Firm:

  1. All documents in terms of Para 10 of the Tender Form (Second Sheet of GCC-2022). Following documents shall be submitted by the tenderer in case of HUF: (i) A copy of notarized affidavit on Stamp Paper declaring that he who is submitting the tender on behalf of HUF is in the position of 'Karta' of Hindu Undivided Family (HUF) and he has the authority, power and consent given by other members to act on behalf of HUF.
  2. All other documents in terms of Para 10 of the Tender Form (Second Sheet of GCC-2022).
  Document required

• Following documents shall be submitted by the tenderer in case of Company registered under Companies Act 2013:

  1. The copies of MOA (Memorandum of Association) / AOA (Articles of Association) of the company
  2. A copy of Certificate of Incorporation
  3. A copy of Authorization/Power of Attorney issued by the Company (backed by the resolution of Board of Directors) in favour of the individual to sign the tender on behalf of the company and create liability against the company.
  4. All other documents in terms Para 10 of the Tender Form (Second Sheet of GCC-2022).
  Document required

• Following documents shall be submitted by the tenderer in case of LLP (Limited Liability Partnership):

  1. A copy of LLP Agreement
  2. A copy of Certificate of Incorporation
  3. A copy of Power of Attorney/Authorization issued by the LLP in favour of the individual to sign the tender on behalf of the LLP and create liability against the LLP.
  4. An undertaking by all partners of the LLP that they are not blacklisted or debarred by Railways or any other Ministry / Department of the Govt. of India from participation in tenders / contracts as on the date of submission of bids, either in their individual capacity or in any firm/LLP or JV in which they were / are partners/members. Concealment / wrong information in regard to above shall make the contract liable for determination under Clause 62 of the Standard General Conditions of Contract.
  5. All other documents in terms of Para 10 of the Tender Form (Second Sheet of GCC-2022).
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• The tenderer shall clearly specify that the tender is submitted on behalf of a partnership firm. The following documents shall be submitted by the partnership firm, with the tender:

  1. A notarized copy of the Partnership Deed or a copy of the Partnership deed registered with the Registrar.
  2. A notarized or registered copy of Power of Attorney in favour of the individual to tender for the work, sign the agreement etc. and create liability against the firm.
  3. An undertaking by all partners of the partnership firm that they are not blacklisted or debarred by Railways or any other Ministry / Department of the Govt. of India from participation in tenders / contracts as on the date of submission of bids, either in their individual capacity or in any firm/LLP in which they were / are partners/members. Any Concealment / wrong information in regard to above shall make the bid ineligible or the contract shall be determined under Clause 62 of the Standard General Conditions of Contract.
  4. All other documents in terms of Para 10 of the Tender Form (Second Sheet of GCC-2022).
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• Following documents shall be submitted by the tenderer in case of Registered Society & Registered Trust

  1. A copy of Certificate of Registration
  2. A copy of Memorandum of Association of Society/Trust Deed
  3. A copy of Power of Attorney in favour of the individual to sign the tender documents and create liability against the Society/Trust.
  4. A copy of Rules & Regulations of the Society
  5. All other documents in terms of Para 10 of the Tender Form (Second Sheet of GCC-2022).
  Document required

• List of plant Machinery available on hand own and proposed to be inducted own hired to be given separately for the subject work.

  Document optional

• List of works on hand indicating description of work, contract value, and approximate value of balance work yet to be done and date of award.

  Document required

• Bid Security

  1. The tenderer shall be required to submit the Bid Security with the tender for the due performance with the stipulation to keep the offer open till such date as specified in the tender, under the conditions of tender. The Bid Security shall be as under:
     1. For works estimated to cost up to 1 crore - 2% of the estimated cost of the work
     2. For works estimated to cost more than 1 crore - 2 lakh plus ½% (half percent) of the excess of the estimated cost of work beyond 1 crore subject to a maximum of 1 crore Note:
        1. The Bid Security shall be rounded off to the nearest 100. This Bid Security shall be applicable for all modes of tendering.
        2. Any firm recognized by Department of Industrial Policy and Promotion (DIPP) as 'Startups' shall be exempted from payment of Bid Security detailed a b o v e .
        3. Labour Cooperative Societies shall submit only 50% of above Bid Security detailed above. (b) It shall be understood that the tender documents have been issued to the tenderer and the tenderer is permitted to tender in consideration of stipulation on his part, that after submitting his tender he will not resile from his offer or modify the terms and conditions thereof in a manner not acceptable to the Engineer. Should the tenderer fail to observe or comply with the said stipulation, the aforesaid amount shall be liable to be forfeited to the Railway.
     3. If his tender is accepted, this Bid Security mentioned in sub para (a) above will be retained as part security for the due and faithful fulfillment of the contract in terms of Clause 16 of the Standard General Conditions of Contract. The Bid Security of other Tenderers shall, save as herein before provided, be returned to them, but the Railway shall not be responsible for any loss or depreciation that may happen thereto while in their possession, nor be liable to pay interest thereon.
  2. The Bid Security shall be deposited either in cash through e-payment gateway or submitted as Bank Guarantee bond from a scheduled commercial bank of India or as mentioned in tender documents. The Bank Guarantee bond shall be as per Annexure VIA of GCC-2022 and shall be valid for a period of 90days beyond the bid validity period.
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Please enter the percentage of local content in the material being offered.

Please enter 0 for fully imported items, and 100 for fully indigenous items.

The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

• Certificates from private individuals for whom such works are executed being executed is not acceptable.

• For Standard Financial criteria and Standard Technical criteria - Tenderers are required to submitted authenticated certificate along with the tenders from officers of government or semi- government/public sector undertakings under whom the work has been executed indicating there in the name of work executed, value of works/payment details and period during which completed. Such certificates should have signature and seal of the concerned officer. In the absence of such certificate the tender may not be considered.

• BOOKS OF REFERENCE These tender documents are to be read with the followings books with versions updated/corrected/modified up to the date of tender opening:

  1. Standard General Conditions of Contract April 2022 as amended by updated correction slips termed GCC 2022.
  2. Railway Engineering department unified standard schedule or rates 2021 as amended by updated correction slips (termed USSOR, 2021) up to the date of tender dropping.
  3. DSR 2021 version 2
  4. Standard specifications contained in Indian Railways Hand Book Specifications (works and materials)2010. These four books are where-in-after called the "Books of reference" and shall govern this tender as well as the contract resulting from the acceptance from this tender, to the extent that these contents do not conflict with the contains of the various chapters pd these documents.

• Tenderer are advised to visit the site of work to ascertain all respect of the site condition viz accessibility, availability of approach road, nature of the soil, availability of material availably of labor etc. that may be encountered in course of execution of work.

• Tenderer should see the website for the corrigendum/addendum to the NIT/tender document, if any that may be uploaded prior to tender opening (inclusive) as there will not be any separate communication for that.

• The contractor shall observe all the formalities perform all the acts and abide by all the provision contained in the contract labour act- 1970 and contract labor central rule , 1971 which in addition to other stipulations provided that the contractors shall obtained license from appropriate licensing officer of the area before commencement of the work and shall produced a copy thereof along with the original to the railway office, which will be returned to the contractor after variation.

• If any complaint is received against the contractor regarding violation of contract laws( exposing principal employee to the risk of legal proceedings under labour laws), the guilty contractor will be black listed and their contract shall be terminated following the due procedure apart from initiating criminal proceeding against him with the help of labour department officials.(Authority : RB letter No. 2008/(LI)E/AT/CNR/3, dated: 24.01.2018)

• It is responsibility of the tenderer to see corrigendum, if any, to tender notice up to the date of tender opening. IRSGCC-2022( Works Matter) uploaded for reference only. Any correction issued by competent authority up to date of opening will be applicable. Tender should quote accordingly.

• Though no minimum eligibility criteria is specified for tender value upto Rs. 50 Lakhs, tenderers are advised to upload documents so their financial capacity, capability & past performance to execute the tendered work can be adjudged during evaluation of their offer. Documents testifying tenderer previous experiences for the type of job for which tender is invited with list of works carried out in the past and financial status should be produced along with the tender.

• It is to be noted that tenderer digital signature on the E-tender form will be considered as confirmation that tenderer have read and accepted all the condition laid down in the documents as well as related specification of items, schedule & quantity of items in the tender, considering of techno-commercial offer form (including special condition attached to E-tender) and financial offer form, unless specific deviation is quoted in the techno-commercial offer form.

• The tenderer has to submit necessary document in compliance of clause 10 to 18 (Part-II) of IRSGCC 2022(Works Matter) mandatorily, otherwise offer will be considered as incomplete offer and accordingly shall not be considered.

• In reference to Sl No.2 above, any changes in rate of taxes or any new tax of cess on works contract will be dealt according to Clause 37 of IRSGCC-2022 Works Matter.

• JOINT VENTURE will not be permitted for this tender.

• Any conditional offer will be summarily rejected.