Supply, Installation And Commissioning Of LED Outdoor Display Board At IREL Housing Colony

Bidders are advised to check applicable GST on their own before quoting. Buyer will not take any responsibility in this regards. GST reimbursement will be as per actuals or as per applicable rates (whichever is lower), subject to the maximum of quoted GST %.

Bidder shall submit the following documents along with their bid for Vendor Code Creation:

• a.Copy of PAN Card.
• b.Copy of GSTIN.
• c.Copy of Cancelled Cheque.
• d.Copy of EFT Mandate duly certified by Bank.

Data Sheet of the product(s) offered in the bid, are to be uploaded along with the bid documents. Buyers can match and verify the Data Sheet with the product specifications offered. In case of any unexplained mismatch of technical parameters, the bid is liable for rejection.

Manufacturer Authorization:Wherever Authorised Distributors/service providers are submitting the bid, Authorisation Form /Certificate with OEM/Original Service Provider details such as name, designation, address, e-mail Id and Phone No. required to be furnished along with the bid

Without prejudice to Buyer’s right to price adjustment by way of discount or any other right or remedy available to Buyer, Buyer may terminate the Contract or any part thereof by a written notice to the Seller, if:

• i)The Seller fails to comply with any material term of the Contract. ii) The Seller informs Buyer of its inability to deliver the Material(s) or any part thereof within the stipulated Delivery Period or such inability otherwise becomes apparent. iii) The Seller fails to deliver the Material(s) or any part thereof within the stipulated Delivery Period and/or to replace/rectify any rejected or defective Material(s) promptly. iv) The Seller becomes bankrupt or goes into liquidation.
• v)The Seller makes a general assignment for the benefit of creditors. vi) A receiver is appointed for any substantial property owned by the Seller. vii) The Seller has misrepresented to Buyer, acting on which misrepresentation Buyer has placed the Purchase Order on the Seller.

While generating invoice in GeM portal, the seller must upload scanned copy of GST invoice and the screenshot of GST portal confirming payment of GST.

Scope of supply (Bid price to include all cost components) : Supply Installation Testing and Commissioning of Goods

Warranty period of the supplied products shall be 1 years from the date of final acceptance of goods or after completion of installation, commissioning & testing of goods (if included in the scope of supply), at consignee location. OEM Warranty certificates must be submitted by Successful Bidder at the time of delivery of Goods. The seller should guarantee the rectification of goods in case of any break down during the guarantee period. Seller should have well established Installation, Commissioning, Training, Troubleshooting and Maintenance Service group in INDIA for attending the after sales service. Details of Service Centres near consignee destinations are to be uploaded along with the bid.

Buyer uploaded ATC document Click here to view the file.

Buyer Added text based ATC clauses

• I)EMD (Earnest Money Deposit): EMD is to be remitted by way of ‘account payee demand draft’ or ‘Ba nker’s cheque’ or ‘Bank Guarantee from any scheduled commercial Banks’ or “online payment’ in favo ur of IREL. In case of online payment, bidders should submit the UTR no. enabling verification of recei pt of the amount. II) EMD exemption is applicable as per attached GEM GTC clause no. (4. Xiii. (m)) . III) Pre-Qualification Criteria: Sl No. PQ criteria Document required Document submitting status (With page no. detail) 1 Financial Soundness: The minimum average annual financi al turnover of the bidder during the l ast three years, ending on 31st Marc h of the March 2026, should be 3 La khs. Documentary evidence in the for m of certified Audited Balance Sh eets of relevant periods or a certi ficate with UDIN from the Charter ed Accountant / Cost Accountant indicating the turnover details for the relevant period shall be uploa ded with the bid.
• 1.Yes/ No
• 2.Page No . Details: 2
• i)Technical Competence: Bidders should be experienced in ha ving successfully executed similar w orks as detailed below in CPSUs / Ce ntral Govt. Dept./ State Govt./ Semi- Govt./ Autonomous bodies or private organizations during last seven (7) y ears ending the bid opening date and meeting the value requirement as b elow: One (1) similar completed work costi ng not less than the amount equal to Rs. 8.02 Lakhs. OR Two (2) similar completed works eac h costing not less than the amount e qual to Rs.5.02 Lakhs. OR Three (3) similar completed works ea ch costing not less than the amount equal to Rs. 4.01 Lakhs. Definition of Similar work(s): Execut ed Supply, Installation & Commis sioning of LED Display Board. NB: For MSE bidders, past experienc e is relaxed. However, bidders have t o establish their technical competenc y by submitting supporting documen ts towards successful execution of si milar supplies for any value, failure t o which the offer will not considered for evaluation. Indenting tenderers have to furni sh documentary evidence in sup port of the qualification criteria fr om concerned authority/ departm ent/ organization for similar suppl ies as listed below : Completion certificate indicating the details of the work order(s) al ong with copies of the work Orde r(s). OR The bidde r along with copies of the work or der(s) may submit certificate(s) w ith UDIN from practicing chartere d accountants / cost accountants stating the payments received an d works completed on submitted work orders.
• 1.Yes/ No
• 2.Page No . Details: ii) Manufacturer Authorization: Bidd er must be OEM or Authorized Distrib utor/ Service providers. In case of Au thorized Distributor/ Service provider s are submitting the bid, Authorizati on Form /Certificate with OEM/Origin al Service Provider details such as na me, designation, address, e-mail Id a nd Phone No. required to be furnishe d along with the bid. The bidder should submit OEM/ A uthorization letter certificate
• 1.Yes/ No
• 2.Page No . Details: Purpose Name Email id Mobile No. iii) Technical Literature: Party should clearly mention make, model etc of t he item quoted and submit detail tec hnical literature of the same along wi th the offer. Buyers can match and v erify the Data Sheet with the product specifications offered. In case of any unexplained mismatch of technical p arameters, the bid is liable for rejecti on. The bidder should submit Technic al literature data sheet document

s.

• 1.Yes/ No
• 2.Page No . Details: NB: a) Party should upload the Scope of work & Technical specifications duly signed & sealed during bi dding.
• b)Quantity may increase/ decrease as per the actual requirement. IV) SD / EPBG (Applicable for order value above 5 Lakhs): Please furnish Security Deposit (SD) @ 5% of the to tal order value (Excluding GST) within 14 days of receipt of this order in the form of demand draft / RTGS. Alternativ ely, you may furnish an irrevocable Bank Guarantee for the said amount. The BG should be issued by SBI including i ts subsidiaries or Nationalized Bank or any schedule ‘A’ Commercial Bank approved by RBI. BG given by Co-Operati ve banks will not be accepted. BG shall not bear any interest and is liable to be forfeited for unsatisfactory completio n or an abandonment of the supply. The same shall be refunded to you after successful completion of warranty peri od and after due clearance by user department. Note: If successful bidder did not remit SD within 14 days of receipt of order, Penalty of 10% per annu m shall be levied for delayed remittance of security deposit.
• V)Liquidated Damages (LD): If the Seller/Service Provider fails to deliver any or all of the Goods/Services within the original/re-fixed delivery period(s) specified in the contract, the Buyer will be entitled to deduct/recover the Liqu idated Damages for the delay, unless covered under Force Majeure conditions aforesaid, @ 0.5% of the contract val ue of delayed quantity per week or part of the week of delayed period, until actual delivery or performance, as pre-e stimated damages not exceeding 5% of the total contract value without any controversy/dispute of any sort whatso ever. However, in case of inordinate delay maximum deduction shall be 10% of the total contract value. Note: Inexcusable delays of more than one-fourth (25%) of the completion period specified in the contr act shall be treated as inordinate delay(s). VI) Payment Timelines - As per Special Conditions of Contract (SCOC) clause no. 4.0. VII) Purchase Preference is given as specified in bid. Bidders are advised to take care to claim for the PPP/ MII purc hase preference feature by uploading the MSE document once again in PPP/MII purchase preference part while part icipating in the GeM bid. VIII) Offers from vendors defaulted to IREL (India) Limited, OSCOM during last one year will not be considered. IX) Bidder should upload their bank details along with offer for Payment and EMD/SD refund purpose
• X)Other terms & condition and contact details are attached in buyer uploaded ATC doc. XI) Engineer-In-Charge: Shri Suraj Prakash Sahu, Mgr-HRM (L & E). XII) File No: 20-E-8165 (CAPEX 26-27). XIII) Contact person of Tendering Authority IREL (India) Limited, OSCOM Unit . For Technical Specification / Scope of work related Que ry Shri Suraj Prakash S ahu Mgr-HRM (L & E). suraj@irel.co.in +91 810365972 7 For Consignment / Goods T ransportation related Quer y Shri. Satyendra Saw DM-T (Stores) stores-os@irel.co.in, satyendra.kumar@irel.c o.in +91 903966554 2 For Bid/tender related que ry Smt. Sweta Sinha, SM-T (Purchase) purchase1-os@irel.co.i n sksinha@irel.co.in +91 797813287 5 Shri. P Madhu Mohan Babu, DGM-T(Comme rcial/Purchase) & I/c - Stores pmadhumohanbabu@ir el.co.in +91 996907748 4 For Payment/refund relate d Query Shri. J. Nayak, GM (F&A) jnayak@irel.co.in, finance-os@irel.co.in +91 922031051 3