Bus Hiring Service - Short Term - Local; 25-27; Non Deluxe (NDX); 80, Bus Hiring Service - Short Term - Local; 49-52; Non Deluxe (NDX); 80, Short Term Cab & Taxi Hiring Services - Sedan; Local; 80 Km…

Bidder financial standing: The bidder should not be under liquidation, court receivership or similar proceedings, should not be bankrupt. Bidder to upload undertaking to this effect with bid.

OPTION CLAUSE 50% : The buyer can increase or decrease the contract quantity or contract duration up to 50 percent at the time of issue of the contract. However, once the contract is issued, the contract quantity or contract duration can only be increased up to 50 percent. Bidders are bound to accept the revised quantity or duration. For lumpsum-based service contracts, the buyer may increase the scope of work and contract value up to 50 percent with the consent of the service provider

• 1.The Seller shall not assign the Contract in whole or part without obtaining the prior written consent of buyer.
• 2.The Seller shall not sub-contract the Contract in whole or part to any entity without obtaining the prior written consent of buyer.
• 3.The Seller shall, notwithstanding the consent and assignment/sub-contract, remain jointly and severally liable and responsible to buyer together with the assignee/ sub-contractor, for and in respect of the due performance of the Contract and the Sellers obligations there under.

AVAILABILITY OF OFFICE OF SERVICE PROVIDER: An office of the Service Provider must be located in the state of Consignee. DOCUMENTARY EVIDENCE TO BE SUBMITTED.

Dedicated /toll Free Telephone No. for Service Support : BIDDER/OEM must have Dedicated/toll Free Telephone No. for Service Support.

The Service Provider must own 10% of the bid quantity of vehicles in Service Provider’s name or in the name of the proprietor / partner of the Service Provider. Necessary documents relating to proof of ownership will be uploaded by the bidder for verification of the buyer. Such Service Provider owned vehicles will be part of the fleet to be deployed by the Service Provider in case he gets the contract against this bid.

Bidder's offer is liable to be rejected if they don't upload any of the certificates / documents sought in the Bid document, ATC and Corrigendum if any.

• 8.Past Project Experience Proof for Past Experience and Project Experience clause: For fulfilling the experience criteria any one of the following documents may be considered as valid proof for meeting the experience criteria:a. Contract copy along with Invoice(s) with self-certification by the bidder that service/supplies against the invoices have been executed.b. Execution certificate by client with contract value.c. Any other document in support of contract execution like Third Party Inspection release note, etc.Proof for Past Experience and Project Experience clause: For fulfilling the experience criteria any one of the following documents may be considered as valid proof for meeting the experience criteria:a. Contract copy along with Invoice(s) with self-certification by the bidder that service/supplies against the invoices have been executed.b. Execution certificate by client with contract value.c. Any other document in support of contract execution like Third Party Inspection release note, etc.

Bidders can also submit the EMD with Fixed Deposit Receipt made out or pledged in the name of A/C AIR FORCE PUBLIC FUND ACCOUNT SAMBRA . The bank should certify on it that the deposit can be withdrawn only on the demand or with the sanction of the pledgee. For release of EMD, the FDR will be released in the favour of the bidder by the Buyer after making endorsement on the back of the FDR duly signed and stamped along with covering letter. Bidder has to upload scanned copy/ proof of the FDR along with bid and has to ensure delivery of hardcopy to the Buyer within 5 days of Bid End date/ Bid Opening date

Successful Bidder can submit the Performance Security in the form of Fixed Deposit Receipt also (besides PBG which is allowed as per GeM GTC). FDR should be made out or pledged in the name of AIR FORCE PUBLIC FUND ACCOUNT SAMBRA A/C (Name of the Seller). The bank should certify on it that the deposit can be withdrawn only on the demand or with the sanction of the pledgee. For release of Security Deposit, the FDR will be released in favour of bidder by the Buyer after making endorsement on the back of the FDR duly signed and stamped along with covering letter. Successful Bidder has to upload scanned copy of the FDR document in place of PBG and has to ensure delivery of hard copy of Original FDR to the Buyer within 15 days of award of contract.

• 11.Vehicle Hiring(MoD) Agents / Agency Commission The Seller confirms and declares to the Buyer that the Seller is the original provider of the services referred to in this contract and has not engaged any individual or firm, whether Indian or foreign whatsoever, to intercede, facilitate or in any way to recommend to the Government of India or any of its functionaries, whether officially or unofficially, to the award of the contract to the Seller. The Seller agrees that if it is established at any time to the satisfaction of the Buyer that the present declaration is in any way incorrect or if at a later stage it is discovered by the Buyer that the Seller has engaged any such individual/firm, and paid or intended to pay any amount, gift the Seller will be debarred from entering into any contract with the Government of India for a minimum period of five years. The Buyer will also have the right to recover any such amount from any contracts concluded earlier with the Government of India.
• 12.Vehicle Hiring(MoD) Accident & Insurance 1.The Seller shall undertake to produce evidence to the satisfaction of the Buyer that the insurance company, with which insurance all vehicles being tendered under this contract has been affected, has received notice(s) that the Government is interested in the policy of insurance. 2.Seller agrees and will be responsible, for any untoward happening like accident / death of drivers during duties and Seller will not claim any compensation from the Government. 3.The Seller shall indemnify the Government against any claim action or demands relating to any accident or damage that may occur to any vehicles(s) and driver(s) employed by the Seller under this contract or to any person involved in such accident. 4.In the case of any accident, the Seller or his / her representative will inform the nearest Police Station. Court of Inquiry as in case of Army vehicle will be conducted and the decision of the Indian Army in this regard shall be binding and final. 5.In case of any accident during the performance of the duty, the cost of damage to the vehicle will be borne by the Seller. No compensation will be given by the Army authorities.
• 13.Vehicle Hiring(MoD) RISK & EXPENSE Rejection of Vehicles, as described above, or on account of Seller’s failing, declining, neglecting or delaying to comply with any requisition or otherwise not executing the same in accordance with the terms of the contract, the consignee or his / her successor in office shall be at liberty (without prejudice to any other remedy the Government may have on account of any claim for compensation against loss and inconvenience caused by such breach or non-performance of the contract) to hire from any other source, at Seller’s risk and expense, such services as may have been rejected or that Seller may have failed, declined, neglected or delayed to supply.
• 14.Vehicle Hiring(MoD) RISK & EXPENSE In the event of vehicle(s) arranged from other sources at risk & expense of the Seller in accordance with the terms of the contract, the amount of excess incidental expenditure, if any, involved in having to meet the complete demand out of Civil Hired Transport, will be in addition to the amount recoverable from Seller, for making such arrangement and be charged from Seller.
• 15.Vehicle Hiring(MoD) RISK & EXPENSE Seller agrees to pay hire charges for the Government transport supplied, if any, to Seller on request in case of failure of transport services due to any cause(s), at the rates fixed by the Government in accordance with orders which may be current at the time the transport is hired. Seller clearly understands that the aforesaid clause does not in any way bind or obliges the Government to provide the Seller with the services. The decision of the consignee in this matter will be final and binding on Seller.
• 16.Vehicle Hiring(MoD) BUSES (NON AC) Outer appearance of the bus should be compatible to a standard bus. It will not have dented body and window glasses will be intact. Buses with broken window panes will be rejected.
• 1.Seats will have good quality cushion.
• 2.Two emergency exits/break glass facility will be provided, i.e. one on each side.
• 3.Overhead luggage carriers with water proof covers should be provided on the roof.
• 4.Drinking water should be available in the bus, consisting of a 40 ltrs stainless steel container of good quality duly strapped with push button tap.
• 5.Bus must be properly cleaned from inside and outside.
• 17.Vehicle Hiring(MoD) Common Terms for All Types of Vehicles Required Under the Contract All Vehicles tendered will be registered/approved by the concerned RTO/RTA as commercial transport and all taxes paid on due date.
• 1.For operation of the contractual obligations in the protected areas / States, where & when required, all drivers and other staff employed will be in possession of inner line permit / validated card issued by the civil administrative authorities.
• 2.A valid route permit is held for each and every vehicle provided to the Government under this agreement.
• 3.ON MILITARY DUTY board will be displayed on the vehicles under the contract only when hired by the Buyer.
• 4.Vehicles will fumigate/disinfect against infectious diseases, if any, as desired by military authorities. All expenses in this connection will be borne by the Seller.
• 5.Seller cannot claim to be issued with Petrol/ Diesel/ Fuel/ Oil/ Lubricants, either free or on payment for his vehicles, from military sources.
• 18.Vehicle Hiring(MoD) Common Terms for All Types of Vehicles Required Under the Contract All Vehicles tendered will be registered/approved by the concerned RTO/RTA as commercial transport and all taxes paid on due date.
• 1.For operation of the contractual obligations in the protected areas / States, where & when required, all drivers and other staff employed will be in possession of inner line permit / validated card issued by the civil administrative authorities.
• 2.A valid route permit is held for each and every vehicle provided to the Government under this agreement.
• 3.ON MILITARY DUTY board will be displayed on the vehicles under the contract only when hired by the Buyer.
• 4.Vehicles will fumigate/disinfect against infectious diseases, if any, as desired by military authorities. All expenses in this connection will be borne by the Seller.
• 5.Seller cannot claim to be issued with Petrol/ Diesel/ Fuel/ Oil/ Lubricants, either free or on payment for his vehicles, from military sources.
• 19.Vehicle Hiring(MoD) Inspection / Rejection of Vehicles The vehicles provided under this contract shall be according to qualitative standards as the Buyer shall approve.
• 1.The consignee or his / her authorized representative(s) or any other officer acting on behalf of the Buyer may, at any time, inspect the CHTs tendered by the Seller under this contract, physically or mechanically and Seller shall comply, without unnecessary delay, with any reasonable instructions or suggestions issued by such Officer consequent to such inspection.
• 2.Seller shall neither claim nor be entitled to payment for any damage that rejected transport may suffer or any other harm incidental to a full and proper examination and test of such transport.
• 3.Any CHTs rejected by any of the authorities on inspection, before or during use of the vehicle, will be replaced by Seller at once. Time spent for replacement will not be calculated for payment.
• 4.The officer to whom CHT services are to be provided may reject the transport, if in his / her opinion the transport provided does not meet the requisite qualitative standards.
• 5.Seller shall not charge or be paid for transport rejected as per provisions contained herein, and such transport shall be removed by Seller at his / her own expense.
• 6.If not replaced within an hour the contract-operating officer concerned may arrange the vehicle from any other source(s) at Seller’s risk and expense. Any transport arranged from any source shall be charged at local market rate prevailing at the time.
• 20.Vehicle Hiring(MoD) Non- disclosure of Contract Documents Except with the written consent of the Buyer/ Seller, other party shall not disclose the contract or any provision, specification or information thereof to any third party. Declaration duly signed on official Letter Head of the Seller as per format given at Annexure-I.
• 21.Vehicle Hiring(MoD) Tax and Duties Toll Tax/ Entry Tax/ Octroi Duty & Local Taxes. No separate payment would be made by the Buyer for Toll Taxes, Entry Taxes, Octroi duty and local Taxes, if any. The Seller should cater for these Taxes/ duties as part of Basic Rate quoted in the Bid.

Buyer Added text based ATC clauses

• 1.Vehicles are required as per actual requirement of this organisation.
• 2.Actual Qty of Vehicles will be intimated telephonically to the Service provider 05 to 10 days in advance.
• 3.The vehicles provided will have valid RC, Pollution certificate.
• 4.Condition & Presentation: Vehicles must be in sound mechanical condition, clean interiors and exteriors, equipped with standard accessories (seat belts, clean seat covers), and sufficient fuel before duty hours.
• 5.Registration & Permits: Vehicles must have valid commercial public carriage registration, ye llow number plates, fitness certificates from the Transport Department, and comprehensive insurance cov erage.
• 6.Age Limits: Light Motor Vehicles (LMVs), utility vans, or cars generally must not be older than 2 t o 5 years from the date of initial registration, depending on the specific department's tender clause. Ownership / Power of Attorney: The contractor should ideally own the deployed vehicles re gistered in their name or hold a valid power of attorney.
• 8.Licensing & Age: Drivers must be above 18 years old and hold a valid commercial driving licens e with a badge to operate a taxi/commercial vehicle.
• 9.Conduct & Uniform: Drivers are expected to maintain professional behavior, wear prescribed c lean uniforms, avoid personal calls/mobile usage while driving, and refrain from substance use during duty hours. .

Buyer uploaded ATC document Click here to view the file.