Procurement for conference hall

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

Buyer Added text based ATC clauses ADDITIONAL TERMS & CONDITIONS (ATC)

• 1.Pre-Bid Meeting: Attendance at the Pre-Bid Meeting scheduled for 02 O ct 2026 is mandatory for all prospective bidders.
• 2.Attendance Certificate: Pre-Bid Attendance Certificate shall be submitt ed with the bid.
• 3.EMD: Prescribed EMD or valid exemption certificate shall be submitted.
• 4.Turnover: Minimum annual turnover of ₹10 Lakhs in any one of the last three financial years. CA-certified certificate/audited statements shall be s ubmitted.
• 5.Experience: Minimum 2 year relevant experience, supported by work/ supply orders or completion certificates.
• 6.Sample/Catalogue: Pre-sample and/or product catalogue shall be submi tted before the bid deadline, at bidder's cost.
• 7.MII/Local Content: Compliance with applicable MII/Local Content require ments and submission of declaration/certificate is mandatory.
• 8.OEM Authorization: Valid OEM authorization shall be submitted wherev er applicable.
• 9.Non-Blacklisting: Bidder shall not be blacklisted/debarred. Notarized de claration on ₹100/- Non-Judicial Stamp Paper shall be submitted.
• 10.Integrity/No Conflict: Declaration regarding no conflict of interest and no fraudulent/collusive practices shall be submitted.
• 11.Company Documents: GST, PAN, Registration/Incorporation, Bank Det ails and other applicable statutory documents shall be submitted.
• 12.ISO/Standards: Valid ISO 9001 and applicable product-specific ISO/IEC certificates/test reports shall be submitted wherever applicable.
• 13.Technical Compliance: Point-wise compliance statement shall be sub mitted. Products shall be new, unused, genuine OEM and comply with app licable WPC/DoT/TEC requirements.
• 14.Warranty: Minimum 1-year warranty from installation/commissioning and acceptance. Defective items shall be repaired/replaced free of cost.
• 15.Training: Operational and basic maintenance training shall be provided to nominated personnel.
• 16.Service Support: Toll-free/customer support and adequate after-sales s ervice shall be provided during the warranty period.
• 17.LD: Delay attributable to the bidder shall attract 1% of total order val ue for every two weeks of delay, subject to contract conditions. 1 8 . Inspection/Demonstration: Purchaser may conduct inspection, testing, demonstration or field trials before acceptance.
• 19.Force Majeure: Delays due to events beyond reasonable control shall b e dealt with as per applicable contractual provisions. 2 0 . Assignment: Contractual rights/obligations shall not be assigned without prior written approval of the purchaser.
• 21.Dispute Resolution: Disputes shall first be resolved amicably, followed by mediation/arbitration as per contract and applicable Indian law.
• 22.False Declaration: False/forged/misleading documents may result in bi d rejection, contract cancellation and further action as per rules.
• 23.Purchaser's Rights: Purchaser reserves the right to verify documents, seek clarification, conduct trials and accept/reject/cancel the procurement as per applicable rules.
• 24.Non-Return of Hard Disk: Hard disks/SSDs/storage media supplied wit h equipment shall not be removed or retained by the supplier without writ ten approval. Replaced storage media shall remain with the purchaser.
• 25.Malicious Code Certificate: Bidder/OEM shall submit a certificate conf irming that supplied hardware, firmware and software are free from malw are, viruses, spyware, backdoors and malicious code.
• 26.Non-Disclosure Certificate: Bidder shall submit an undertaking to mai ntain confidentiality of all purchaser information, documents, data and tec hnical details.
• 27.Non-Absence/Service Continuity: Bidder shall maintain uninterrupted technical and after-sales support throughout the warranty period.
• 28.Financial Standing: Bidder shall demonstrate satisfactory financial sta nding through audited financial statements/CA certificate or other accept able documents.
• 29.Positive Net Worth: Bidder shall have positive net worth as per the l atest audited financial statements and submit a CA-certified net-worth ce rtificate.
• 30.Applicable Laws: Bidder shall comply with all applicable laws, regulatio ns, statutory and technical requirements.
• 31.Acceptance of ATC: Submission of the bid shall constitute acceptance of these ATCs and applicable tender conditions. .