LED Luminaire For Floodlight Conforming To IS 10322 (Part 5/Section 5) (V3), LED Luminaire For Road And Street Lights Conforming To IS 10322 (Part 5/Section 3) (V3), LED Batten Light (LED Tube Light)…

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

Bidders are advised to check applicable GST on their own before quoting. Buyer will not take any responsibility in this regards. GST reimbursement will be as per actuals or as per applicable rates (whichever is lower), subject to the maximum of quoted GST %.

Scope of supply (Bid price to include all cost components) : Only supply of Goods

Manufacturer Authorization:Wherever Authorised Distributors/service providers are submitting the bid, Authorisation Form /Certificate with OEM/Original Service Provider details such as name, designation, address, e-mail Id and Phone No. required to be furnished along with the bid

Warranty period of the supplied products shall be 3 years from the date of final acceptance of goods or after completion of installation, commissioning & testing of goods (if included in the scope of supply), at consignee location. OEM Warranty certificates must be submitted by Successful Bidder at the time of delivery of Goods. The seller should guarantee the rectification of goods in case of any break down during the guarantee period. Seller should have well established Installation, Commissioning, Training, Troubleshooting and Maintenance Service group in INDIA for attending the after sales service. Details of Service Centres near consignee destinations are to be uploaded along with the bid.

Bidder shall submit the following documents along with their bid for Vendor Code Creation:

• a.Copy of PAN Card.
• b.Copy of GSTIN.
• c.Copy of Cancelled Cheque.
• d.Copy of EFT Mandate duly certified by Bank.

Bidder's offer is liable to be rejected if they don't upload any of the certificates / documents sought in the Bid document, ATC and Corrigendum if any.

Bidders can also submit the EMD with Account Payee Demand Draft in favour of SECL GEVRA AREA payable at GEVRA . Bidder has to upload scanned copy / proof of the DD along with bid and has to ensure delivery of hardcopy to the Buyer within 5 days of Bid End date / Bid Opening date.

Successful Bidder can submit the Performance Security in the form of Account Payee Demand Draft also (besides PBG which is allowed as per GeM GTC). DD should be made in favour of SECL GEVRA AREA payable at GEVRA . After award of contract, Successful Bidder can upload scanned copy of the DD in place of PBG and has to ensure delivery of hard copy to the original DD to the Buyer within 15 days of award of contract.

Buyer Added text based ATC clauses

• 1.Technical Specification/Golden parameter of 500-watt, flo od light Parameter Technical requirement
• 1.LED description 500-watt flood light
• 2.Ingress protection (IP Rating) as per IS 10322 (Part 5/section 5):2012 as applicable, latest, IP 66
• 3.Rated voltage: 230 V AC 50 Hz
• 4.Input operating voltage range, frequ ency and tripping 140-to-270-volt AC, 50 Hz with auto cut off below 120V and higher 300Volt
• 5.LED Luminaries as per the IS:16107( Part-2/sec-1)/2012 latest & Type of mod ule as per the IS:16103(Part-2)/2012 Type B & type 3
• 6.Color Temperature (in K) (+/-500K) 6500k
• 7.LED Luminaries for road and street li ghting shall comply with Compulsory Registration (CRS) of BIS for sa fety as per IS 10322 (Part 5/Section 3): 20 12 as applicable on date.
• 8.Length of ISI marked three core wire (shall be provided along with supply o f material): 50 cm minimum with each fitting.
• 9.Working life for LED (Minimum 50,000 burning hours as per LM- 80 report)
• 10.The luminaries shall be protected a gainst surges and transients and transie nts of >/=10KV(External) & >/=5KV (Internal)
• 11.Warranty for free replacement: Three years
• 12.Availability of test report for lumin aire from Central Government Lab / NABL accr edited /ILAC accredited lab to prove confor mity of the speciation: As per IS 10322/Par t 5/Section 5 and IS 16107 /Part 2/section 1
• 13.Mounting bracket Adjustable
• 14.Beam Angle & light source 120deg c & SMD LED chip as per LM 80/IS1 6106
• 15.operating temperature range up to 50 deg c
• 16.CRI & Total Harmonic Distortion (in % age) >=70 & < =10
• 17.Number of electronic control gear (P ower supply) 02 no’s
• 18.driver efficiency > = 85
• 19.Luminaries system efficiency (Lume n/Watt) >/=100Lm/Watt
• 20.Heat sink should be die-cast Alumin um along with sufficient heat sink fins to dissipate heat effectively. Yes
• 21.Manufacturing Details engraved/ Embossed in on the die cast bod y
• 22.Toughened transparent glass cover t hickness >/=4 mm
• 23.Test certificate certification to be furnished to buyer on de mand at time of supplies.
• 2.Technical Specification/Golden parameter of 400-watt, flo od light Parameter Technical requirement
• 2.LED description 400-watt flood light
• 2.Ingress protection (IP Rating) as per IS 10322 (Part 5/section 5):2012 lat est, IP 66
• 3.Rated voltage: 230 V AC 50 Hz
• 4.Input operating voltage range, frequ ency and tripping 140-to-270-volt AC, 50 Hz with auto cut off below 120V and higher 300Volt
• 5.LED Luminaries as per the IS:16107( Part-2/sec-1)/2012 latest & Type of mod ule as per the IS:16103(Part-2)/2012 Type B & type 3
• 6.Color Temperature (in K) (+/-500K) 6500k
• 7.LED Luminaries for road and street li ghting shall comply with Compulsory Registration (CRS) of BIS for sa fety as per IS 10322 (Part 5/Section 3): 20 12 as applicable on date.
• 8.Length of ISI marked three core wire (shall be provided along with supply o f material): 50 cm minimum with each fitting.
• 9.Working life for LED (Minimum 50,000 burning hours as per LM- 80 report)
• 10.The luminaries shall be protected a gainst surges and transients and transie nts of >/=10KV(External) & >/=5KV (Internal)
• 11.Warranty for free replacement: Three years
• 12.Availability of test report for lumin aire from Central Government Lab / NABL accr edited /ILAC accredited lab to prove confor mity of the speciation: As per IS 10322/Par t 5/Section 5 and IS 16107 /Part 2/section 1
• 13.Mounting bracket Adjustable
• 14.Beam Angle & light source 120deg c & SMD LED chip as per LM 80/IS1 6106
• 15.operating temperature range up to 50 deg c
• 16.CRI & Total Harmonic Distortion (in % age) >=70 & < =10
• 17.Number of electronic control gear (P ower supply) 02 no’s
• 18.driver efficiency > = 85
• 19.Luminaries system efficiency (Lume n/Watt) >/=100Lm/Watt
• 20.Heat sink should be die-cast Alumin um along with sufficient heat sink fins to dissipate heat effectively. Yes
• 21.Manufacturing Details engraved/ Embossed in on the die cast bod y
• 22.Toughened transparent glass cover t hickness >/=4 mm
• 23.Test certificate certification to be furnished to buyer on de mand at time of supplies.
• 3.Technical Specification/Golden parameter of 190-watt, flo od light Parameter Technical requirement
• 3.LED description 190-watt flood light
• 2.Ingress protection (IP Rating) as per IS 10322 (Part 5/section 5):2012 as applicable on the date, IP 66
• 3.Rated voltage: 230 V AC 50 Hz
• 4.Input operating voltage range, frequ ency and tripping 140-to-270-volt AC, 50 Hz with auto cut off below 120V and higher 300Volt
• 5.LED Luminaries as per the IS:16107( Part-2/sec-1)/2012 latest & Type of mod ule as per the IS:16103(Part-2)/2012 Type B & type 3
• 6.Color Temperature (in K) (+/-500K) 6500k
• 7.LED Luminaries for road and street li ghting shall comply with Compulsory Registration (CRS) of BIS for sa fety as per IS 10322 (Part 5/Section 3): 20 12 as applicable on date.
• 8.Length of ISI marked three core wire (shall be provided along with supply o f material): 50 cm minimum with each fitting.
• 9.Working life for LED (Minimum 50,000 burning hours as per LM- 80 report)
• 10.The luminaries shall be protected a gainst surges and transients and transie nts of >/=10KV(External) & >/=5KV (Internal)
• 11.Warranty for free replacement: Three years
• 12.Availability of test report for lumin aire from Central Government Lab / NABL accr edited /ILAC accredited lab to prove confor mity of the speciation: As per IS 10322/Par t 5/Section 5 and IS 16107 /Part 2/section 1
• 13.Mounting bracket Adjustable
• 14.Beam Angle & light source 120deg c & SMD LED chip as per LM 80/IS1 6106
• 15.operating temperature range up to 50 deg c
• 16.CRI & Total Harmonic Distortion (in % age) >=70 & < =10
• 17.Number of electronic control gear (P ower supply) 02 no’s
• 18.driver efficiency > = 85
• 19.Luminaries system efficiency (Lume n/Watt) >/=100Lm/Watt
• 20.Heat sink should be die-cast Alumin um along with sufficient heat sink fins to dissipate heat effectively. Yes
• 21.Manufacturing Details engraved/ Embossed in on the die cast bod y
• 22.Toughened transparent glass cover t hickness >/=4 mm
• 23.Test certificate certification to be furnished to buyer on de mand at time of supplies. 4.Technical Specification/Golden parameter of 100 watt Str eet light Parameter Technical requirement
• 4.LED description 100 watt Street light
• 2.Ingress protection (IP Rating) IP 66
• 3.Rated voltage: 230 V AC 50 Hz
• 4.Input operating voltage range and fr equency & cut off 140-to-270-volt AC, 50 Hz with auto cut off below 120V and higher 300Volt
• 5.LED Luminaries Conforming to IS 10322 (Part 5/Section 5) and IS 16107 ( Part 2/Section 1)
• 6.Colour Temperature (in K) (+/-500K) 6500
• 7.LED Luminaries for road and street li ghting shall comply with Compulsory Registration (CRS) of BIS for sa fety as per IS 10322 (Part 5/Section 3): 20 12 as applicable on date.
• 8.Length of ISI marked three core wire (shall be provided along with supply o f material): 100 cm minimum with each fitting.
• 9.Other protection Output short circuit protection, output over load protection, input over voltage protecti on, Input and output Reverse polarity and as per IS 10322/Part 5/section 3
• 10.The luminaries shall be protected a gainst surges and transients and transie nts of >/=10KV(External) & >/=5KV (Internal)
• 11.Warranty for free replacement: three year
• 12.Availability of test report for lumin aire from Central Government Lab / NABL accr edited /ILAC accredited lab to prove confor mity of the speciation :As per IS 10322/Par t 5/Section3, LATEST
• 13.Mounting bracket Adjustable
• 14.Beam Angle 120deg c
• 15.operating temperature range up to 50 deg c
• 16.Humidity range 10% to 95% RH
• 17.Number of electronic control gear (P ower supply) 02 no’s
• 18.driver efficiency > - 85
• 19.Luminaries system efficiency (Lume n/Watt) >/=100Lm/Watt
• 20.Power factor >0.9
• 21.Manufacturing Details engraved/ Embossed in on the die cast bod y
• 22.Toughened transparent glass cover t hickness >/=4 mm
• 23.Test certificate certification to be furnished to buyer on de mand at time of supplies. 5.Technical Specification/Golden parameter of 20 watt, LED Tube light Parameter Technical requirement 1.LED description 20 watt LED BATTEN LIGHT
• 2.Rated voltage: 230 V AC 50 Hz
• 3.Input operating voltage range and fr equency 100-to-300-volt AC, 50 Hz
• 4.LED Luminaries Conforming to IS 10322 (Part 5/Section 1) LATEST
• 5.Color Temperature (in K) 6500 (Cool white)
• 6.Length of batten & material 1150 mm/ 4 feet & poly carbonate electrica l grade
• 7.Warranty for free replacement: One year
• 8.Type of test report from Central Government Lab / NABL accr edited /ILAC accredited lab to prove confor mity of the speciation: to be indicated at ti me of bidding.
• 9.Manufacturing Details engraved/ Embossed in on the body
• 11.Test certificate certification to be furnished to buyer on de mand at time of supplies. 6.Technical Specification/Golden parameter of 150 watt, str eetlight Parameter Technical requirement
• 5.LED description 150 watt street light
• 2.Ingress protection (IP Rating) IP 66
• 3.Rated voltage: 230 V AC 50 Hz
• 4.Input operating voltage range and fr equency & cut off 140-to-270-volt AC, 50 Hz with auto cut off below 120V and higher 300Volt
• 5.LED Luminaries Conforming to IS 10322 (Part 5/Section 3) ,LATEST
• 6.Color Temperature (in K) (+/-500K) 6500
• 7.LED Luminaries for road and street li ghting shall comply with Compulsory Registration (CRS) of BIS for sa fety as per IS 10322 (Part 5/Section 3): 20 12 as applicable on date and Particular Re quirements for LED Street lighting Luminair e conforming to IS 16107 (Part 2/Section 2)
• 8.Length of ISI marked three core wire (shall be provided along with supply o f material): 100 cm minimum with each fitting.
• 9.Other protection Output short circuit protection, output over load protection, input over voltage protecti on, Input and output Reverse polarity and as per IS 10322/Part 5/section 3
• 10.The luminaries shall be protected a gainst surges and transients and transie nts of >/=10KV(External) & >/=5KV (Internal)
• 11.Warranty for free replacement: Three years
• 12.Availability of test report for lumin aire from Central Government Lab / NABL accr edited /ILAC accredited lab to prove confor mity of the speciation: As per IS 10322/Par t 5/Section 3
• 13.Mounting bracket Adjustable
• 14.Beam Angle 120deg c
• 15.operating temperature range up to 50 deg c
• 16.Humidity range 10% to 95% RH
• 17.Number of electronic control gear (P ower supply) 02 no’s
• 18.driver efficiency > = 85%
• 19.Luminaries system efficiency (Lume n/Watt) >/=100Lm/Watt
• 20.Power factor >0.9
• 21.Manufacturing Details engraved/ Embossed in on the die cast bod y
• 22.Toughened transparent glass cover t hickness >/=4 mm
• 23.Test certificate certification to be furnished to buyer on de mand at time of supplies. 7.Technical Specification/Golden parameter of 190 watt Str eet light Parameter Technical requirement
• 6.LED description 190 watt Street light
• 2.Ingress protection (IP Rating) IP 66
• 3.Rated voltage: 230 V AC 50 Hz
• 4.Input operating voltage range and fr equency & cut off 140-to-270-volt AC, 50 Hz with auto cut off below 120V and higher 300Volt
• 5.LED Luminaries Conforming to IS 10322 (Part 5/Section 5) and IS 16107 ( Part 2/Section 1)
• 6.Colour Temperature (in K) (+/-500K) 6500
• 7.LED Luminaries for road and street li ghting shall comply with Compulsory Registration (CRS) of BIS for sa fety as per IS 10322 (Part 5/Section 3): 20 12 as applicable on date.
• 8.Length of ISI marked three core wire (shall be provided along with supply o f material): 100 cm minimum with each fitting.
• 9.Other protection Output short circuit protection, output over load protection, input over voltage protecti on, Input and output Reverse polarity and as per IS 10322/Part 5/section 3
• 10.The luminaries shall be protected a gainst surges and transients and transie nts of >/=10KV(External) & >/=5KV (Internal)
• 11.Warranty for free replacement: three year
• 12.Availability of test report for lumin aire from Central Government Lab / NABL accr edited /ILAC accredited lab to prove confor mity of the speciation :As per IS 10322/Par t 5/Section 3 and IS 16107 /Part 2/section 1
• 13.Mounting bracket Adjustable
• 14.Beam Angle 120deg c
• 15.operating temperature range up to 50 deg c
• 16.Humidity range 10% to 95% RH
• 17.Number of electronic control gear (P ower supply) 02 no’s
• 18.driver efficiency > - 85
• 19.Luminaries system efficiency (Lume n/Watt) >/=100Lm/Watt
• 20.Power factor >0.9
• 21.Manufacturing Details engraved/ Embossed in on the die cast bod y
• 22.Toughened transparent glass cover t hickness >/=4 mm
• 23.Test certificate certification to be furnished to buyer on de mand at time of supplies. 8.Technical Specification/Golden parameter of 190 watt Hig h Bay light Parameter Technical requirement 1.LED description 190-watt LED type High bay light
• 2.Ingress protection (IP Rating) as per IS 10322 (Part 5/section 1):2012 as applicable on the date and IS: 16104:2012 latest, IP 66
• 3.Rated voltage: 230 V AC 50 Hz
• 4.Input operating voltage range and fr equency & cut off 140-to-270-volt AC, 50 Hz with auto cut off below 120V and higher 300Volt
• 5.LED Luminaries Conforming to IS 15885 (Part 2/Section 13) LATEST
• 6.Color Temperature (in K) (+/-500K) 6500
• 7.LED Luminaries for road and street li ghting shall comply with Compulsory Registration (CRS) of BIS for sa fety as per IS 10322 (Part 5/Section 3): 20 12 as applicable on date.
• 8.Length of ISI marked three core wire (shall be provided along with supply o f material): 100 cm minimum with each fitting.
• 9.Working life for LED (Minimum 50,000 burning hours as per LM- 80 report)
• 10.The luminaries shall be protected a gainst surges and transients and transie nts of >/=10KV(External) & >/=5KV (Internal)
• 11.Warranty for free replacement: three year
• 12.Availability of test report for lumin aire from Central Government Lab / NABL accr edited /ILAC accredited lab to prove confor mity of the speciation: As per IS 15885/Par t 2/Section 13 and IS 16107 /Part 2/section 1
• 13.Mounting bracket Adjustable
• 14.Beam Angle 120deg c
• 15.operating temperature range up to 50 deg c
• 16.Humidity range 10% to 95% RH
• 17.Number of electronic control gear (P ower supply) 02 no’s
• 18.driver efficiency > = 85%
• 19.Luminaries system efficiency (Lume n/Watt) >/=100Lm/Watt
• 20.Power factor >0.9
• 21.Manufacturing Details engraved/ Embossed in on the die cast bod y
• 22.Test certificate certification to be furnished to buyer on de mand at time of supplies. ELIGIBILITY/PROVENESS CRITERIA ELIGIBLE FOR PARTICIPATION BY ANY PROSPECTIVE BIDDER
• S.No. Status of bidd er Documents Complianc e
• 1.Proven Manufac turer
• a)Manufacturing Proof- Valid registra tion certificate of DGS&D / NSIC / DIC / Registrar of companies/ISO certificat es, any other document issued by Gov
• t.agency as a proof of manufacturer o f the tendered items or equipment.
• b)Proven source -To submit copy of su pply order along with copy of receipt o f Challan/ Tax invoices etc. in support that tendered / offered item(s) (for sp ares) or tendered item(s) of same or h igher specifications (for consumables) have been supplied during the last 0 5 ( five)years from the date of openin g of tender against orders of CIL and it s subsidiaries, PSU., Govt department s and private organisations and their performance has been found satisfact ory.
• c)Performance certificate from end user- Satisfactory Performance certifi cate issued by the end user to be sub mitted along with the offer. OR Self Certificate to be submitted b y the bidder- The items covered in th e purchase orders (s) / rate contract(s ) copies enclosed with our offer have been fully executed and have perform ed satisfactorily as per the provisions of respective purchase order(s) / Rate contract(s) and all the complaints / cla im lodged by the purchaser have been attended to and no complaints / claim s(s) are pending
• 2.Authorised deal er of the Manuf acturer
• a)Valid Authorization certificate of man ufacturer.
• b)Proven source -To submit copy of su pply order along with copy of receipt o f Challan/ Tax invoices etc. in support that tendered / offered item(s) (for sp ares) or tendered item(s) of same or h igher specifications (for consumables) have been supplied by the manufactu rer during the last 05 ( five)years from the date of opening of tender against orders of CIL and its subsidiaries, PSU. , Govt departments and private organi sations and their performance has be en found satisfactory.
• c)Performance certificate from end user- Satisfactory Performance certifi cate issued by the end user to be sub mitted along with the offer. OR Self Certificate to be submitted b y the bidder- The items covered in th e purchase orders (s) / rate contract(s ) copies enclosed with our offer have been fully executed and have perform ed satisfactorily as per the provisions of respective purchase order(s) / Rate contract(s) and all the complaints / cla im lodged by the purchaser have been attended to and no complaints / claim s(s) are pending
• 3.If the bidder is claiming exemp tion for Experie nce criteria / Pr oven source crit eria MSE of Tendered product- UDYAM certifi cate issued by MOMSE for Tendered / offered product. The bidder may submit NSI C etc. Or Duly filled Annexure A for proving technical capability. OR Start Up- Certificate of recognition as Start Up as per extant guidelines for tendered ite
• m.The bidder may submit NSIC etc. Or Dul y filled Annexure A for proving technical cap ability. Declaration for offered product
• a)Make
• b)Model if any
• c)Test certificate if asked for in bid
• d)Fitment certificat e (for spares only)- T o be uploaded a certi ficate to the affect th at " We do hereby ce rtify that our product is/ are exact replace ment of / fully interc hangeabe to the orig inal parts and will fit and function on the e quipment for which t hese are intended for without any modifica tion and conforms to performance guarant ee as OEM standards ."
• e)Guarantee/ warra nty certificate- Bid der should provide s tandard guarantee / warranty of 12 mont hs from the date of fi tment or 18 months f rom the date of recei pt of material at stor e which ever is earlie

r.

• A)Bid specific Authorization from the O.E.M is to be submitted at t he time of submission of offer. B)Make is mandatorily required to be submitted in Bid itself. The bid without make and mod el wi l n ot be considered technically acceptable. The bidder must refrain from providing Make as NA, Unbr anded, Multiple makes, Blank, etc., Bids with such details will not be tech nically acceptable . . EMD can be paid by any of the mode either BG or DD. Earnest Money Deposit (EMD) : EMD can be deposited in the form of DD in favour of SE CL Gevra Area, District- Korba (C.G) pay able at SECL Gevra Area, District-Korba(C.G) Pincode-495452. . EMD should reach on the following address: Staff Officer (MM) Office of the Area General Manager South Eastern Coalfield Limited Gevra Area District-Korba (C.G) Pincode-495452. ANNEXURE-A PROFORMA FOR EQUIPMENT AND QUALITY CONTROL (To be submitted by the Startups / MSE firms who claim the relaxation of the prior turnov er and prior experience criteria, as per clause no: 19A of the NIT) Reference : CIL/Subsidiary Co.______________________ Tender No.__________________ Date_________________________for supply of__________________________________
• 1.Name and Address of the Firm
• 2.a) Telephone No. office/factory/works
• b)Fax No. / E-mail ID
• 3.Location of manufacturing works/factories owned by the firm (documentary evidence of ownership must be produced).
• 4.Brief description of the factory (i.e. area covered accommodation, Department into which it is divid ed, laboratory etc.)
• 5.Details of plant and machinery erected and functioning in each department (monographs and desc ription pamphlets) be supplied if available.
• 6.Whether the process of manufacture in the factory is carried out with the aid of power or without it . 7.Process Flow Chart for the whole manufacturing process of the tendered item.
• 8.Details and stocks of raw materials held.
• 9.Capacity of items quoted for with the existing plants and machinery
• (a)Normal
• (b)Maximum
• 10.Details of arrangements for quality control products such as laboratories etc. 11. (a) Details of technical supervisory staff in-charge of production and quality control.
• (b)Skilled labour employed.
• (c)Unskilled labour employed
• (d)Maximum number of workers (skilled and unskilled) employed on any day during 18 months p receding the date of application. 12.Whether stores were tested to any standard specification, if so, copies of original test certificate s hould be submitted in duplicate. (Signature of Tenderer) NOTE: Details against sl nos. 5 to 12 inclusive need be restricted to the extent they pertain to the ite ms under reference NOTE- Prior to commencement of regular supply, the s uccessful bidder shall submit 3 (Three) samples of the light fitting to SECL, Gevra Area, for inspe ction and approval. Regular supply shall comme nce only after the sample submitted by the bidd er has been inspected and accepted by the inspe cting Authority. Inspection of the sample shall be completed within Five (5) days from the date of receipt of t he sample at the designated site. If the sample fails to meet the specifications and requirements stipulated in the bid, the bidder sh all arrange for submission of a fresh sample com plying with the bid requirements. The bidder sha ll be permitted a maximum of two (2) opportunities for sample submission, including t he initial submission. Failure to obtain sample a pproval within these two opportunities shall be dealt with as per the applicable terms and condi tions of the bid. The stipulated delivery period shall be inclusive of the time required for sample submission, insp ection, acceptance, and supply of the complete c onsignment. No additional time or extension of t he delivery period shall be granted for sample s ubmission, inspection, or acceptance. All costs associated with sample preparation, tra nsportation, submission, and resubmission, if an y, shall be borne entirely by the bidder. Items are very-very critical for 24*7 mining oper ation Hence,100% supplied material shall be che cked as per approved sample and in case of failu re action will be initiated as per GeM GTC. .

Buyer uploaded ATC document Click here to view the file.

• 12.Sample Clause After award of contract – Successful Bidder shall have to get advance sample approved from buyer before bulk manufacturing / starting bulk supplies. Successful Bidder shall submit 3 samples for Buyer's approval, within 10 days of award of contract. Buyer shall, as per contract specifications framework, either approve the advance sample or will provide complete list of modification required in the sample within 5 days of receipt of advance sample. Seller shall be required to ensure supply as per approved sample with modifications as communicated by Buyer. If there is delay from buyer side in approval of advance sample – the delivery period shall be refixed without LD for the period of delay in sample approval. In case, the sample is found to have major deviations / not conforming to the Contract specifications, the buyer at its discretion may call for fresh samples for approval before allowing bulk supplies or may terminate the contract after notifying the deviations to the seller. Unless otherwise provided in the contract, all samples required for test shall be supplied by the contractor free of cost. Where under the contract, the contractor is required to submit an advance sample, any expenses incurred by the contractor on or in connection with the production of stores in bulk, before the sample has been approved unconditionally shall be borne by the Seller and he shall not claim any compensation in the event of such sample being found unacceptable by the Buyer / Consignee.