Monthly Basis Cab & Taxi Hiring Services - SUV; 2500 KM PER MONTH AND 30000 CUMMULATIVE KM PER YEAR; Outstation 24*7

OPTION CLAUSE 25% : The buyer can increase or decrease the contract quantity or contract duration up to 25 percent at the time of issue of the contract. However, once the contract is issued, the contract quantity or contract duration can only be increased up to 25 percent. Bidders are bound to accept the revised quantity or duration. For lumpsum-based service contracts, the buyer may increase the scope of work and contract value up to 25 percent with the consent of the service provider

Buyer Added text based ATC clauses Name of work: Hiring of Road vehicle (NON-AC SUV) for official use of RPF POST/GTL for a period of 03 years. Mandatory Documents to be submitted by Tenderer along with the Bid are furnished below. Bidder's offer is liable to be rejected if they don't upload any of the certificates / documents sought below.

• A.Vehicle registration details document . (as mentioned in 1st point). Vehicle should be registered in the name of Tenderer. If vehicle is not in the name of the tenderer, then the T enderer can have Lease Agreement with the owner of the vehicle/cab aggregatoro n non-judicial stamp paper for the tenure of the contract, which should be submitte d along with the bid.
• B.Document showing that the vehicle supplied is registered as aCommercial vehi cle(as mentioned in 3rd point).
• C.GST Registration details: All Tenderers should enclose with the tender, either the GS T registration certificate (REG-06) or a self-declaration of latest turnover atteste d by Chartered Accountant, failing which the tender shall be considered in-valid. (as me ntioned in 7th point).
• D.The bidder should submit an undertaking along with the bid that “he/she is not un der liquidation Court receivership Or similar proceedings and not bankrupt.”(as m entioned in 8th point).
• E.The bidder should submit an undertaking along with the bidthat,“The vehicle sup plied is having Valid Fitness certificate,commercial license with Permit to cover a ll States in S.C. Railway jurisdiction, valid insurance and should meet requiremen ts of pollution standardetc. as per provisions of Motor Vehicle Act and fulfills any other statutory obligations as applicable including all safety approved accessorie s/ equipment fitted to the vehicle.” (as mentioned in 4th point). VEHICLE HIRING BID CONDITIONS
• 1.Vehicle should be registered in the name of Tenderer and should not sublet any part of t he contract. However, the Tenderer can have Lease Agreement with the owner of the vehicle/cab aggregator on non-judicial stamp paper for the tenure of the contrac t, which should be submitted along with the bid. The Tenderer is required to submit t he Vehicle registration details along with supporting documents of the vehicle fulfilling the category, specifications etc. It is mandatory for the tenderers to submit documents in f ulfillment of conditions as per Point 1&Point 2 ibid along with the tender”, failing to submit t he same along with the bid, the offer will be summarily rejected.
• 2.Payment of Earnest Money Deposit (EMD) and Performance Guarantee (PG) will be gove rned by GCC for Services, 2018. a)Bidders can submit the EMD with 2% of the estimated cost of services, in the f orms of DD/FDR/Banker Cheque in favour of SR.DIVISIONAL FINANCE MANAGER / GUNTAKAL payable at SR.DIVISIONAL FINANCE MANAGER/GUNTAKAL. Hard copy to the Buyer to be submitted within 5 days of Bid End date / Bid Opening date. b)Successful bidder has to deposit Performance guarantee/PBG to the tune of 5 % of the contractual value, which shall be returned to the contractor after succes sful completion of contract. This PG has to be submitted within 30 days from dat e of issue of contract to the DSC/GTL. Successful Bidder can submit the Performa nce guarantee/PBG in the form of DD/Fixed Deposit Receipt (FDR). FDR/DD shoul d be made out or pledged in the Favor of Sr.DFM/SC RLY/GTL On A/C (Name of th e Agency). For release of Performance guarantee/PBG, the FDR/DD will be released in favor of bidder by the DSC/GTL. Under MSE category, only Service Providers for Services tendered are eligible for Exemption from EMD. Traders are excluded from the purview of this Policy The full details regarding EMD &PG are furnished in the Buyer added ATC docum ent.
• 3.It should be stipulated that the vehicle supplied should be registered as a Commercial vehicle. Bids of other than commercial vehicles should be summarily rejected.
• 4.The vehicle supplied should have “Valid Fitness certificate/commercial license” (Permi t for Commercial Vehicle shall cover all States in S.C. Railway jurisdiction), valid insurance and should meet requirements of pollution standard etc. as per provisions of Motor Vehicle Act and fulfill any other statutory obligations as applicable including all safety approved ac cessories/ equipment fitted to the vehicle. Driver should have passed a minimum of 10th st andard and should possess a valid driving license, Aadhar Card on his name and employee identification card issued by the Contractor at all times. This should be ensured by the DSC /GTL during the course of contract.
• 5.The vehicle proposed to be offered on hire should be in good condition and not more tha n 4 years old, on the date of opening of tender.
• 6.The vehicle should be mechanically sound and shall be well maintained with neat and cl ean interiors/exteriors. The driver should display good behavior and be neatly dressed. Sm oking and use of cell phone during driving by Driver is prohibited. It is desirable that driver should wear proper neat and clean formal uniform with shoes.
• 7.The contractor/agency participating in the tender should normally be GST compliant reg arding registration, filing of returns etc., and shall be fully responsible for the compliance a s per GST Act at all times. If the Contractor falls either “below the turnover threshold for GS T” or is a “Composition Taxable Person” under the CGST Act, a self-declaration should be e nclosed with his offer duly supported by a certificate of turnover from a Chartered Account ant or enclose Form „REG-06‟ showing as “Composition” under Type of Registration and no GST is applicable for contracts with such persons/firms. GST for vehicle rental/hire services falls under SAC code 9966, as per which, the present applicable rate is 5% (2.5% CGST+2. 5% SGST) for Vehicle designed to carry only passengers where cost of fuel is included in th e rate. However, if the vehicle is used for transport of men and materials, such as in case o f HCV/LCV, the applicable GST would be 18% (9% CGST+ 9% SGST) at present with eligibili ty for Railways to claim Input Tax Credit (ITC). Where the GST rate is 18%, the Contractor s hould, along with the bills, be advised that it is mandatory to enclose invoices uploaded int o GSTR-1, failing which ITC cannot be claimed by Railways. All Tenderers should enclose with the tender, either the GST registration certificate (REG-06) or a self-declaration of late st turnover attested by Chartered Accountant, failing which the tender shall be considered i n-valid. Any further changes in GST regulations, in future, shall be adopted accordingly.
• 8.The bidder should submit an undertaking along with the bid that he/she is not under liqui dation Court receivership Or similar proceedings and not bankrupt.
• 9.Contractor shall be responsible for ensuring compliance with the provisions related to La bour Laws (Central/State) as applicable from time to time. The employees of the Contractor shall not be deemed to be employees of the user department/Railway. Hence the complian ce of the applicable Acts/Laws will be the sole responsibility of the Contractor. The contract or shall comply with all the legalprovisions pertaining to industrial labour and hours of empl oyment regulations in force. The wages to be paid to necessarily be in accordance with the provisions of the MINIMUM WAGES ACT as amended from time to time. The risk to the life a nd limb of the staff shall be covered by the contractor by way of an insurance policy. shall be made by the contractor only. Further it is the responsibility of the contractor to ensure t hat the provisions of the Contract Labor (Regulation and abolition) Act/Rule are not violated . 10.All Hired vehicles should be equipped with prescribed emergency medical kit and a fi re extinguisher as per statutory provisions.
• 11.The vehicle should be available on all days including holidays.
• 12.In the event of any breakdown, servicing and repairs of vehicles, the Contractor at his own cost shall make alternate arrangements by providing similar or higher class of commercial vehicle(s) for which contract is entered into. The substitute vehicle off ered shall not be older than the vehicle under breakdown at any point of time during the currency of contract. Maintenance works on vehicle should be done during off-d uty hours by Contractor.
• 13.Contractor shall be fully responsible for any repair, accident, loss, damage to the ve hicle and driver. If any fine or penalty is imposed by various authorities such as RTA, Traffic Police etc for any violation such as speed, traffic rules violation etc, the same will have to be borne by the Contractor only. Contractor shall provide detailed contin gency plan (in the event of mechanical breakdown etc.) for each vehicle supplied for each area of operation.
• 14.The contractor shall be responsible for providing the vehicles at any point of time in day or night, even at short notice during any urgency/emergency. Hiring for 12 hour s in a day can also mean continuous hiring for 12 hours during day or 12 hours durin g night. Drivers should have live mobile phone connection so that they are contacta ble whenever required. No advance payment shall be made and all payments releas ed on completion of stipulated service periodically/monthly as stipulated.
• 15.Bidders should be advised to enclose the list of ongoing vehicle hire contracts with Railways, Other Central Government Departments, State Government and PSUs in th e same city/location/agglomeration with details of Contract Period, rate per month, Vehicle Class , Model and brand, Fuel (Diesel/Petrol/ LPG/CNG/Electric/Hybrid), procu rement cost (ex-showroom price) etc. Submission of this statement, even if Nil, is m andatory enclosure to the tender failing which the offer will be summarily rejected.
• 16.Imposition of penalties is as per Para 8 of GeM SLA.
• 17.Payment of bill will be processed by DSC/GTL on submission of proper invoice alon g with log sheet and passed by Associate Accounts Officer.
• 18.In any month, run can be more or less than the scale of Number of KM/month but s hall not exceed cumulative KM. Payment will be made on monthly basis as per accep ted monthly rate irrespective of actual KM run in that month. No further variation in KM is either allowed or to be paid.
• 19.Normally, hiring shall be on the basis of 12 hours per day. In case, on any day, vehi cle was utilized for more than 12 hours on exceptional/ emergency requirement, rela xation to that extent may be provided in subsequent days to the Contractor/firm.
• 20.PVC is not applicable to the tender.
• 21.A Log Book for each vehicle shall be maintained by the Contractor for the hired vehi cles. The KM utilized shall be entered in it on daily basis to ensure proper accountal and payment at the end of every month/specified period. It is the responsibility of th e official using the vehicle to keep the log book up to date and the vehicle is used fo r the official duties/works. Statement of entries as per Log Book should be enclosed with the bills submitted for payment by the service provider/contractor duly counter signed by the official to whom/under whose custody the vehicle is placed except that in case of vehicles hired for DRMs/PHODs/AGM/GM, this statement shall be coun tersigned by nominated officer in the secretariat. In case of pooled vehicles, Secreta ry to PHOD or ADRM or nominated in charge Gazetted Officer will sign the Log Book/ statement sent with bills thereof, as the case may be.
• 22.The vehicle contract can be short closed with three months notice, if the post of the officer is surrendered or the officer opts for drawl of transport allowance or any othe r administrative reason (except unsatisfactory service, which will be as per Point16 a bove). In this regard, the following conditions shall be included in the tender:
• 23.The Railway has liberty to short close the contract with any or all of the service prov iders normally with three months notice without assigning any reason. However, in c ase service provider wants to short close his services, he will have to serve 4 months advance written notice.
• 24.The contract for the vehicles hired can also be terminated with a short notice of 15 days on account of unsatisfactory services at the discretion of the official to whom/u nder whose custody the vehicle is placed. The unsatisfactory service shall mean and include the non-compliance of any of the obligations by the service provider, as give n in this agreement and/or under the penalty clauses of the agreement or repeated breach.
• 25.In case of any dispute of any kind, the Contractor/ Agency shall abide by the decisio n of the DSC/GTL.
• 26.The Vehicle hired shall be for departmental use by DSC/GTL on Regular basis. The Veh icle will be used by DSC/GTL for official Purpose for a period of 36 months.
• 27.The vehicle should be available every day at nominated time and place as per the dire ctions of DSC/GTL given from time to time.
• 28.Number of Kilometers hired is 2500 Kms per month per vehicle with a cumulative 900 00 Kms for 36 months per vehicle.
• 29.The Bill Passing officer is DSC/GTL and the Bill Paying Officer is Sr.DFM/GTL.
• 30.The agencies shall borne toll charges, parking fee or entry fees etc. (if any) a s applicable from time totime throughout the contract period.
• 31.All other terms & conditions of the contract, namely the performance of contract, penalt y to Be imposed, termination process of contract due to unsatisfactory performance, etc, lies only on DSC/GTL.
• 32.The liability of the purchaser/buyer i.e. Sr.DMM/GTL, ceases after the finaliza tion and issue of the contract. All the issues arising during the course of Contrac tual period shall be appropriately dealt by the DSC/GTL.
• 33.Variation up to 25% of the original contract value is permitted in exceptional cases wit h the approval of DRM with Associate Finance Concurrence. The variation shall be operated only after completion of original contract period. .

Buyer uploaded ATC document Click here to view the file.