Transmission/Drive Train Oil (TDTO), Servo Pride XL 5W50, Servo Synth 5W30, Servo Ultra KB10, Servo System HLP68

Actual delivery (and Installation & Commissioning (if covered in scope of supply)) is to be done at following address OC 512 SS&TC (GREF), C/o 99 APO, Near Lamphel Police Station, Imphal West Manipur -795004 . . . . .

Bidder financial standing: The bidder should not be under liquidation, court receivership or similar proceedings, should not be bankrupt. Bidder to upload undertaking to this effect with bid.

Bidders shall quote only those products (Part of Service delivery) in the bid which are not obsolete in the market and has at least 2 years residual market life i.e. the offered product shall not be declared end-of- life by the OEM before this period.

Bidder shall submit the following documents along with their bid for Vendor Code Creation:

• a.Copy of PAN Card.
• b.Copy of GSTIN.
• c.Copy of Cancelled Cheque.
• d.Copy of EFT Mandate duly certified by Bank.

Experience Criteria: The Bidder or its OEM {themselves or through reseller(s)} should have regularly, manufactured and supplied same or similar Category Products to any Central / State Govt Organization / PSU for 3 years before the bid opening date. Copies of relevant contracts to be submitted along with bid in support of having supplied some quantity during each of the year. In case of bunch bids, the primary product having highest value should meet this criterion.

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 50 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 50% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

While generating invoice in GeM portal, the seller must upload scanned copy of GST invoice and the screenshot of GST portal confirming payment of GST.

Nominated Inspection Agency: On behalf of the Buyer organization, any one of the following Inspection Agency would be conducting inspection of stores before acceptance: Pre-dispatch Inspection at Seller Premises (applicable only if pre-dispatch inspection clause has been selected in ATC): No Post Receipt Inspection at consignee site before acceptance of stores: Yes

Scope of supply (Bid price to include all cost components) : Only supply of Goods

• 10.Turnover Bidder Turn Over Criteria: The minimum average annual financial turnover of the bidder during the last three years, ending on 31st March of the previous financial year, should be as indicated in the bid document. Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or a certificate from the Chartered Accountant / Cost Accountant indicating the turnover details for the relevant period shall be uploaded with the bid. In case the date of constitution / incorporation of the bidder is less than 3 year old, the average turnover in respect of the completed financial years after the date of constitution shall be taken into account for this criteria.

Warranty period of the supplied products shall be 1 years from the date of final acceptance of goods or after completion of installation, commissioning & testing of goods (if included in the scope of supply), at consignee location. OEM Warranty certificates must be submitted by Successful Bidder at the time of delivery of Goods. The seller should guarantee the rectification of goods in case of any break down during the guarantee period. Seller should have well established Installation, Commissioning, Training, Troubleshooting and Maintenance Service group in INDIA for attending the after sales service. Details of Service Centres near consignee destinations are to be uploaded along with the bid.

• 12.Past Project Experience Proof for Past Experience and Project Experience clause: For fulfilling the experience criteria any one of the following documents may be considered as valid proof for meeting the experience criteria:a. Contract copy along with Invoice(s) with self-certification by the bidder that service/supplies against the invoices have been executed.b. Execution certificate by client with contract value.c. Any other document in support of contract execution like Third Party Inspection release note, etc.Proof for Past Experience and Project Experience clause: For fulfilling the experience criteria any one of the following documents may be considered as valid proof for meeting the experience criteria:a. Contract copy along with Invoice(s) with self-certification by the bidder that service/supplies against the invoices have been executed.b. Execution certificate by client with contract value.c. Any other document in support of contract execution like Third Party Inspection release note, etc.

Buyer Added text based ATC clauses Only PSU bid will be accepted. Delivery location:- The delivery location of above stores is at 512 SS & TC (GREF), Lamphelpat, Near Lamphel Police Station, Imphal West, Manipur, Pin-795004 Consignee Unit:- Consignee unit is OC 512 SS&TC (GREF), C/o 99 APO, Near Lam phel Police Station, Imphal West Manipur -795004 The following conditions to be proposed for publish in bid d ocument:- Experience/Past Performance:

• (a)The bidder must have at least three years’ experience (ending month of March prior to the bid opening) of providing similar type o f works to Central/ State Government/ PSUs/ CRAC/Completion certificates. Issued by Central/ State/ PSU’s to be submitted with bi

d.

• (b)The bidder must have successfully executed/ completed similar works, over the last three years, i.e. the current financial year and t he last three financial years, (2023-24, 2024-25 and 2025-26 & the current financial year).
• 1.Three similar completed works costing not less than the amount equal to Rs.2.31 Lakh; or
• 2.Two similar completed works costing not less than the amount e qual to Rs.2.89 Lakh; or
• 3.One similar completed works costing not less than the amount e qual to Rs.4.63 Lakh. Reverse Auction:- Yes, Bid to RA enabled for deriving better com petitive rate. Warranty Period: The warranty of supplied stores is one year, if a ny manufacturing defect occurred the same will be replaced in war ranty period. Inspection of Stores:- The supplied stores to be checked by a Te chnical Board of Officer detailed by accepting officer. Rejected Stores:- All rejected stores are liable to be back loaded by seller within seven days from consignee location at own risk an d cost in case of stores not accepted by TBOO. Payment Terms:- Payment shall be made after supply at site an d as per the GeM terms and conditions. Liquidated Damages:- If the stores are not supplied and fixed wi thin the stipulated period /limit as specified, a penalty of 0.50% per week or part thereof not exceeding 10% of the total cost of the Ge M order will be levied for late suppl y at the discretion of Command er, 25 BRTF as per LD clause. Option Clause:- The Purchaser reserves the right to increase or d ecrease the qua ntity at the time of placement of contract. The pur chaser also reserves the right to increase the ordered quantity by u pto 50% of the contracted quantity during t he currency of the cont ract at the contracted rates. Bidders are bound to accept the order s accordingly. Repeat Order Clause:- The contract will have repeat order claus e, where in buyer can order under the contract within six months fr om the date of completion of supply under the original SO. The rep eat order will have rates on not exceeding basis while the terms an d conditions will remain unchanged. It will be entirely the discretion of buyer to exercise the repeat order or not. Cancellation of Bid:- Competent Authority will have the right to c ancel the bid at any stage of procurement process including after o pening of financial bid and Reverse Auction without assigning any r eason to seller. No representation will be entertained in this regard
• s.DISQUALIFICATION CLAUSE: Even though the Bidder's may mee t the eligibility criteria, they are subject to be disqualified at any st age, including post award of contract, in case of following circumst ance s/conditions.
• (i)The Bidder has made any false representation including in the f orms, statement and attachments submitted in proof of the pre-qu alification requirements.
• (ii)The Bidder has a record of poor performance such as abandoni ng of any allotted project, inability to complete any allotted project, delay in completion of any allotted project, etc.
• (iii)The bidder has been black listed by any Government organisat ion or its contract with any organisation has been terminated for br each of contract in past one (01) year.
• (iv)An undertaking to this effect is required from the Bidder. If at a later stage it is found that any Bidder has wrongly certified, the b idder shall be liable for action under the applicable laws besides ter mination of contract. UNDERTAKING/DECLARATION BY THE BIDDER (On the Letterhead of the Bidder) Date: ________ To, Subject: Undertaking regarding Eligibility and Non-Disquali fication Dear Sir/Madam, I/We, ________________________, having our registered office at______ ____________, do hereby solemnly affirm and declare as under:
• 1.That I/We have not made any false representation nor have furnished any false, incorrect, or misleading information in t he forms, statement, declarations, or attachments submitte d in support of the pre-qualification requirements for the ab ove-mentioned GeM Bid.
• 2.That I/We do not have any record of poor performance, incl uding but not limited to abandonment of any awarded proje ct, or any material breach of contractual obligations.
• 3.That I/We have not been blacklisted or debarred by any Go vernment, Government agency, public sector undertaking, statutory authority, or any other organization, nor has any of our contracts/SO been terminated for breach of contract/ SO by any such entity within the past one (01) year.
• 4.That I/We understand and agree that in the event any infor mation, declaration, or certification given herein is found to be false or incorrect at any stage, including after the award of the contract, the Buyer shall be entitled to take appropri ate action as per applicable laws, including but not limited t o rejection of our bid, forfeiture of bid security/performance security, and termination of contract/SO. This undertaking is given voluntarily and with full knowledg e of its implications. For and on behalf of (Name of the Bidder) Authorized Signatory Name: ____________________ Designation: _______________ Signature: _________________ Seal: _____________________ Place: ____________________ Date: _____________________ Offered product description: Bidder should upload details of the items as under format. OFFERED PRODUCT ITEM AS PE R BID ITEM NAME BRAND MAKE SPECIFICATION WARRANTY .