SQ CAGE MOTORS FOR SMS I

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days), subject to minimum of 30 days. If the original delivery period is less than 30 days, the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms.

Bidders are advised to check applicable GST on their own before quoting. Buyer will not take any responsibility in this regards. GST reimbursement will be as per actuals or as per applicable rates (whichever is lower), subject to the maximum of quoted GST %.

Supplier shall ensure that the Invoice is raised in the name of Consignee with GSTIN of Consignee only.

While generating invoice in GeM portal, the seller must upload scanned copy of GST invoice and the screenshot of GST portal confirming payment of GST.

Buyer Added text based ATC clauses ELIGIBILITY CRITERIA-> -------------------------

• (1)THE BIDDER SHALL BE EITHER THE ORIGINAL EQUIPMENT MANUFACTURER (OEM) OF SQUIRREL CAGE INDUCTION MOTORS OR AN OEM-AUTHORIZED DEALER/CHANNEL PARTNER. IN CASE THE BIDDER IS NOT THE OEM, A BID-SPECIFIC AUTHORIZATION CERTIFICATE ISSUED BY THE OEM SHALL BE SUBMITTED ALONG WITH THE BID.
• (2)THE BIDDER SHALL HAVE SUCCESSFULLY SUPPLIED SQUIRREL CAGE INDUCTION MOTORS OF THE SAME OR HIGHER RATING TO ANY PSU/GOVERNMENT/PRIVATE ORGANIZATION DURING THE LAST SEVEN YEARS PRECEDING THE DATE OF OPENING OF THE BID. THE BIDDER SHALL SUBMIT THE FOLLOWING DOCUMENTS AS PROOF OF SUPPLY ALONG WITH THE BID: - COPY OF THE RELEVANT PURCHASE ORDER CLEARLY INDICATING THE MOTOR RATING. - COPY OF THE CORRESPONDING INVOICE / DELIVERY CHALLAN / GATE ENTRY AS EVIDENCE OF ACTUAL SUPPLY. REQUIREMENT DESCRIPTION-> -------------------- SQ.CAGE MOTORS FOR SMS-I SPECIAL TERMS & CONDITIONS-> -------------------- 1) MANUFACTURER’S MONOGRAM TO BE VISIBLY EMBOSSED/ETCHED ON THE BODY OF MATERIAL FOR EASY IDENTIFICATION. 2) ALONG WITH THE QUOTATION, TENDERERS SHALL SUBMIT TECHNICAL DATASHEET AND G.A DRAWING OF THE OFFERED MOTORS FOR TECHNICAL SCRUTINY AT OUR END. NON-SUBMISSION OR INCOMPLETE SUBMISSION OF DOCUMENTS MAY LEAD TO REJECTION OF OFFER. 3) MANUFACTURER/SUPPLIER HAS TO GET THEIR G.A.DRAWING AND TECHNICAL DATAHSEET APPROVED BY SMS-I(E) BEFORE START MANUFACTURING THE MOTOR. 4) MANUFACTURER/SUPPLIER SHALL SUBMIT TEST CERTIFICATE AND GUARANTEE CERTIFICATE OF MOTOR AT THE TIME OF SUPPLY. DELIVERY REQUIREMENT -------------------- THE MOTOR TO BE DELIVERED WITHIN SIX MONTHS FROM THE DATE OF PLACEMENT OF PO. THE SUPPLIER HAS TO SUBMIT DRAWINGS FOR APPROVAL WITHIN 15 DAYS OF PO PLACEMENT. THE DEPARTMENT WILL APPROVE THE DRAWINGS WITHIN 7 DAYS OF RECEIPT. DELIVERY SCHEDULE INCLUDES THE RECEIPT AND APPROVAL OF THE DRAWINGS. TIMELY DELIVERY OF THE MOTORS IS THE ESSENCE OF THE PO. OFFERS NOT CONFIRMING TO THE DELIVERY SCHEDULE MAY BE REJECTED. GUARANTEE CLAUSE-> -------------------- 12 MONTHS GUARANTEE FROM THE DATE OF INSTALLATION OR 18 MONTHS FROM THE DATE OF SUPPLY, WHICHEVER IS EARLIER. PRICE VARIATION CLAUSE -> -------------------- FIRM TILL DELIVERY. PACKAGING CLAUSE-> -------------------- STANDARD PACKING TO AVOID DAMAGE OF MATERIAL DURING MULTPLE HANDLING SUCH AS LOADING,TRANSPORTATION,UNLOADING,STACKING ETC . INSPECTION AGENCY-> -------------------- JOINTLY BY REPRESENTATIVE OF MM(INSPECTION) AND SMS-I(E) INSPECTION TERM-> ___________________________ AFTER RECEIPT OF MATERIAL AT CENTRAL STORE, RSP. JOINTLY BY REPRESENTATIVE OF MM(INSPECTION) AND SMS-I (ELECTRICAL). PLACE OF INSPECTION-> ___________________________ AT RSP STORES AFTER RECEIPT OF MATERIAL. ** FIRM TO NOTE THE FOLLOWING: 1) AUTHORIZED AND COMPETENT PERSON OF THE FIRM SHOULD PUT THEIR SEAL AND SIGNATURE ON FORMAT FOR BID DECLARATION IN LIEU OF EMD ,FILLED COMMERCIAL DATA SHEET,SELF CERTIFIED DOCUMENT FOR MAKE IN INDIA COMPONENT (AS PER ANNEXURE A(i)GIVEN IN BID) IS TO BE SUBMITTED WITH THE BID . 2) GUIDELINES ON BANNING OF BUSINESS DEALINGS WITH SAIL IS AVAILABLE ON SAIL TENDER WEBSITE https://sailtenders.co.in AND IS APPLICABLE FOR THIS BID. 3) RPN CLAUSE: SUBJECT TO THE TERMS AND CONDITIONS OF THE GEM CONTRACT, IF THE SUPPLIER NEGLECTS OR FAILS TO PERFORM THE CONTRACT BY THE TIME OR TIMES AGREED UPON, FOR ANY REASON OTHER THAN FORCE MAJEURE, THE PURCHASER AFTER HAVING COME TO KNOW OF SUCH NEGLIGENCE OR NONPERFORMANCE, AFTER GIVING 14 TO 30 DAYS' NOTICE TO THE SELLER TO RECTIFY OR SUCH ANY EXTENDED PERIOD THAT THE SELLER AND PURCHASER MAY ACTION FOR SUPPLY OF SIMILAR MATERIALS, MITIGATING ANY LOSSES, AT THE RISK AND COST OF THE SUPPLIER AS FAR AS THE UNDELIVERED QUANTITY IN THAT DELIVERY PERIOD IS CONCERNED. THE RIGHT OF THE PURCHASER FOR RISK PURCHASE ACTION IS IN ADDITION TO THE RIGHT OF PURCHASER TO TERMINATE THE CO NTRACT DUE TO THE FAULT OF THE SUPPLIER. THE PRICE DIFFERENTIAL IN CASE OF HIGHER COST TO RSP SAIL, IF ANY, SHALL HAVE TO BE BORNE BY THE DEFAULTING SUPPLIER. RSP RESERVES THE RIGHT TO RECOVER THE PRICE DIFFERENTIAL FROM PENDING BILLS OF THE SUPPLIER IN OTHER SAIL UNITS. MOREOVER THE DEFAULTING SUPPLIER SHALL HAVE NO CLAIM OVER THE QUANTITY, WHICH THEY FAILED TO SUPPLY. 4) LATEST UDYAM REGISTRATION CERTIFICATE TO BE ATTACHED FOR MSE PREFERENCE & FOR MII THE FIRM MUST ATTACH SELF DECLARATION REGARDING THEIR STATUS AS CLASS 1/CLASS 2 SUPPLIER . PERCENTAGE OF LOCAL CONTENT OF THE TENDERED MATERIAL AND PLACE WHERE VALUE ADDITION IS BEING MADE TO BE MENTIONED IN THE MAKE IN INDIA DECLARATION DOCUMENT AND DECLARATION OF MII SHOULD BE FROM MANUFACTURER. 5) BIDDERS ARE NOT REQUIRED TO UPLOAD SIGNED COPY OF THE BID AGAIN. ONLY RELEVANT DOCUMENT(S) ARE TO BE UPLOADED FOR TECHNICAL AND COMMERCIAL SCRUTINY. SUBMISSION OF ADDITIONAL DOCUMENTS BEYOND THE REQUIREMENT, SHALL NOT BE TAKEN COGNIZANCE OF. 6) THE TAX INVOICE (S) SHOULD MANDATORILY CONTAIN THE GSTIN OF THE CONSIGNEE AND RSP BACK UP PO NUMBER FOR REFERENCE. 7) SUPPLIER SHALL ENSURE THAT THE INVOICE IS RAISED IN THE NAME OF CONSIGNEE WITH GSTIN OF CONSIGNEE ONLY. 8) BIDDER'S OFFER IS LIABLE TO BE REJECTED IF THEY DON'T UPLOAD ANY OF THE CERTIFICATES / DOCUMENTS SOUGHT IN THE BID DOCUMENT, ATC AND CORRIGENDUM IF ANY. 9)WHILE GENERATING INVOICE IN GEM PORTAL, THE SELLER MUST UPLOAD SCANNED COPY OF GST INVOICE AND THE SCREENSHOT OF GST PORTAL CONFIRMING PAYMENT OF GST. 10) NOTWITHSTANDING THE INDICATION OF “NUMBER OF SOURCES” IN THE BIDDING DOCUMENT, ORDER ALLOCATION SHALL BE GOVERNED BY THE APPLICABLE GOVERNMENT OF INDIA PURCHASE PREFERENCE POLICIES (MSE & MII) AND THE INTERNAL ALLOCATION GUIDELINES OF RSP, AS AMENDED FROM TIME TO TIME. BIDDERS ARE ADVISED TO NOTE THAT THE INDICATION OF SOURCES DOES NOT OVERRIDE THESE MANDATORY PROVISIONS, WHICH SHALL PREVAIL AT THE TIME OF FINAL ORDER PLACEMENT . GUIDELINES RELATED TO SCRUITINY OF SUBMITTED DOCUMENTS Each tender enquiry which stipulates eligibility conditions and corresponding supporting documents, shall also incorporate a standard clause as below:
• i)SAIL reserves the right to verify any supporting document(s) submitted by a participating tenderer/bidder from its source (document issuing authority). ii) In the interest of expeditious completion of verification, a participating tenderer / bidder shall provide a list of each supporting document on its letter-head as per "Annexure-S", along with the contact details (postal address, email address, landline / mobile number) of the issuing authority of each supporting document for verification. iii) Non-verification of any supporting document or information, at the sole discretion of SAIL, does not absolve the tenderer / bidder of its absolute responsibility to provide only genuine document(s) in support of eligibility conditions. iv) In case a supporting document or information is found to be fake/forged/tampered/ non-genuine at any stage during tendering process & even after placement of Purchase Order / Work Order, the tenderer/bidder is liable for punitive actions as per extant guidelines of SAIL. *In case any specific adverse report is received against a tenderer, as an information or upon enquiry made by SAIL, in respect of capabilities and performance of the tenderer, after receipt of tender (even after opening of price bid), the quotation/ tender submitted by such tenderer is liable for rejection* BIDDERS TO NOTE:
• 1.DECLARATION BY BIDDER(s): By participation in this tender the Bidder / Bidder is deemed to have solemnly affirmed / certified / declared / warranted / undertaken / understood the following:
• I.Non-collusion: II. That their bid was developed genuinely, independently and made with the intention to accept the Contract if awarded; III. That their bid was not prepared with any agreement, arrangement, communication, understanding, promise of undertaking with any person (including any other bidder or competitor) regarding:
• a.prices;
• b.methods, factors or formulas used to calculate prices;
• c.an intention or decision to submit a bid;
• d.an intention or decision to withdraw a bid;
• e.the submission of bid that does not conform with the requirements of the tender;
• f.the quality, quantity, specifications or delivery particulars of the products or services to which this tender relates;and
• g.the terms of the bid IV. That they will not, prior to the award of the Contract, enter into or engage in any of the foregoing. Note: This para is not applicable to Agreements, arrangements, communications, understandings, promises or undertakings with:
• a.the Plants/ Units, Steel Authority of India Limited
• b.a joint venture partner, where joint venture agreements, arrangements, relevant to the bid exist and which are notified to Steel Authority of India Limited;
• c.consultants or sub-contractors, provided that the communications are held in strict confidence and limited to the information required to facilitate that particular consultancy arrangement or sub-contract;
• d.professional advisers, provided that the communications are held in strict confidence and limited to the information required for the adviser to render their professional advice in relation to the Tender;
• e.insurers or brokers for the purpose of obtaining an insurance quote, provided that the communications are held in strict confidence and limited to the information required to facilitate that particular insurance arrangement; and
• f.Banks for the purpose of obtaining financing for the contract, provided that the communications are held in strict confidence and limited to the information required to facilitate that financing. 2.UNDERTAKING FOR NON-COLLUSIVE TENDERING: I/We undertake and warrant that our bid was not prepared with any agreement, arrangement, communication, understanding, promiseof undertaking with any person (including any other bidder or competitor) regarding i)prices; ii) methods, factors or formulas used to calculate prices; iii)an intention or decision to submit a bid; iv)an intention or decision to withdraw a bid; v)the submission of bid that does not conform with the requirements of the tender; vi)the quality, quantity, specifications or delivery particulars of the products or services to which this tender relates; and vii) the terms of the bid, and we also undertake that we will not, prior to the award of the Contract, enter into or engage in any of the foregoing.
• 3.SUB-CONTRACTING, WHEREVER APPLICABLE: Disclosure in case of Job/ Project Contracts: I/We warrant that we have duly disclosed and will continue to disclose all intended sub-contracting arrangements relating to the Tender that we are required to disclose, including those which are entered into after the Contract is awarded.
• 4.AUTHENTICITY OF DOCUMENTS SUBMITTED FOR BID EVALUATION: I/We declare that the information and documents submitted along with the tender documents by me/ us are complete and correct and I/we are fully responsible for the authenticity and correctness of the submitted information and documents. I/We declare and certify that I/we have not made any misleading or false representation anywhere in the tender submitted including the annexures thereto. I/We understand that at any time during process of evaluation of tender or at any time after award of contract, if any information / document submitted by me / us are found to be suppressing facts / forged / false / fabricated / fudged or incorrect, it shall lead to forfeiture of the EMD/SD and Performance Guarantee, if submitted, besides any other action provided in the contract including banning under the extant Guidelines for Banning of Business Dealings of SAIL and initiating any legal action as deemed fit. Further, I/we and all my/ our constituents understand that my/ our offer shall be summarily rejected
• 5.ANTI BRIBERY MANAGEMENT SYSTEM (ABMS) DECLARATION: I/We undertake that we shall not give or take any financial or non- financial bribe, to or from any one during the tender or during the execution of the contract thereafter and if I/We notice any such incident happening, I/We shall report to SAIL Vigilance.
• 6.MINIMUM LOCAL CONTENT AS APPLICABLE & LAND BORDER SHARING REQUIREMENTS, IF APPLICABLE: I/ We declare that I/We comply with the provisions of the revised Public Procurement (Preference to Make In India), Order 2017 dated 16.09.2020, as amended from time to time and also comply with the provisions of DoE Order dated 23.07.2020 with respect to the compliance related to land border sharing requirements and subsequent amendments thereto as applicable, on the date of submission of tender and at the time of Placement of Contract.
• 7.CONFLICT OF INTEREST (IF APPLICABLE): I/We undertake that we shall not make any improper use of information obtained from the Purchaser with intent to gain unfair advantage in the Tender Process or for personal gain including that of our affiliates and that I/we shall suo-moto proactively declare any conflict of interest (coming under the definition mentioned above - pre-existing or as soon as these arise at any stage) in any Tender Process or execution of the contract. I/We understand that failure to do so shall amount to a violation of the code of integrity.
• 8.I/We declare that I /We have disclosed any previous transgressions of code of integrity with any entity in any country during the last three years or of being debarred by any other procuring entity in our bid documents. Failure to do so would amount to violation of the code of integrity.
• 9.I/We undertake that we have read, understood and accepted the General Terms and Conditions of Contract of Purchase (SAIL-P1) or General Terms and Conditions of Contract for Procurement of Services (SAIL S-1), as applicable and shall be binding on us in addition to other terms and conditions mentioned in the tender document.
• 10.In case documents furnished by a bidder are found to be fake/forged/tampered/non-genuine, action shall be taken as per extant guidelines of SAIL.
• 11.In the case of a tender where price is discovered but order is yet to be placed and documents of the lowest bidder (L-1) are found fake/forged/tampered/non-genuine, the firm should be suspended and the bid of such suspended firm shall be ignored. The next lowest firm shall be considered as L-1 and in such case documents of new L1 firm should be verified and it would be prudent to negotiate with the new L1 firm.
• 12.Deviations to the above guidelines should be rare. In exceptional cases, deviations may be permitted with recorded reasons and specific approval of Director / Director in Charge / Head of Unit of the respective Plant / Unit. The case wise deviations approved shall be communicated to CMMG.
• 13.These guidelines shall supersede all the existing guidelines and may be reviewed by CMMG from time to time. Modifications, if any, to these guidelines shall be effected by CMMG with the approval of the Competent Authority. .

Buyer uploaded ATC document Click here to view the file.