Non Paper Printing Services - Quantity Based - ID Card; Digital; PVC (as Per ISO/IEC 7810)

OPTION CLAUSE 50% : The buyer can increase or decrease the contract quantity or contract duration up to 50 percent at the time of issue of the contract. However, once the contract is issued, the contract quantity or contract duration can only be increased up to 50 percent. Bidders are bound to accept the revised quantity or duration. For lumpsum-based service contracts, the buyer may increase the scope of work and contract value up to 50 percent with the consent of the service provider

Buyer Added text based ATC clauses NAME OF WORK : TENDER FOR PROVIDING IDENT ITIY CARD, PENSIONER’S IDENTITY CARD, MEDICA L CARD AND NECESSARY ACCESSORIES FOR ESIC HOSPITAL ADITYAPUR, JHARKHAND Medical Suprintendent, ESIC Hospital, Adityapur, Jharkh and, invites bids on GeM portal from eligible bidders for providing Identity Card, Medical Card and necessary acc essories for officers, officials and pensioners of ESIC Hos pital, Adityapur, Jharkhand for a period of one year (ext endable for another one year on satisfactory performan ce. (Medical Suprintendent) ESIC HOSPITAL ADITYAPUR,JHARKHA ND Sl No . Description 1 Index and Important Information 2 Notice Inviting E-Tender 3 Eligibility Criteria 4 Instructions to the Bidders 5 Documents to be uploaded 6 General Terms and Conditions of Contract 7 Bid Specific Terms and Conditions 8 Additional Terms and Conditions 9 Schedule of specification for design and printing of I-Cards, Medical Cards and its accessories (Annexure-I) 10 Specimen copies of identity card and Medical Card for read y reference (Annexure-II) 11 Indent form for supply of ID Cards & accessories (Annexur e-III), Acknowledgement of Receipt (Annexure-IV) 12 Application Form cum Technical bid form (Annexure-A) 13 Financial Bid/ Price Schedule (Annexure–B) 15 Declaration / Undertaking (Annexure-C) 16 Checklist (Annexure-D) IMPORTANT INFORMATION Participant bidders are advised to carefully and t horoughly read the tender document uploaded on www.esic.gov.inas well as on GeM Portal before a pplying and check their eligibility before particip ating in the bid. Date of publication of e-Tender As per GeM Portal Last Date &Time of submission As per GeM Portal Date & Time of opening As per GeM Portal EMD Amount Nil Approximate Tender Value Rs.1,00,000/- Pre bid Meeting As per GeM Portal (Medical Suprintendent) ESIC HOSPITAL ADITYAPUR,JHARKHA ND E-TENDER NOTICE THROUGH GeM PORTAL UNDER TWO B ID SYSTEMS FOR PRINTING AND SUPPLY OF IDENTITY CAR D, MEDICAL CARD AND NECESSARY ACCESSORIES FOR OFFI CERS, OFFICIALS AND PENSIONERS .

• 1.ETenders in single bid systems through 'GeM portal’ are i nvited from reputed and eligible agencies/firms for printin g and supplying of I-Card, Medical Card and accessories for Officers/Officials /Pensioners/Students of ESIC Hospital, Adityapur, Jharkhan

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• 2.Tender Value: Estimated Tender Value of the contract is approximately 1,00,000/- (Rupees One lakh only).
• 3.Earnest Money Deposit (also known as bid security) : Nil
• 4.Requirement / eligibility criteria / terms and conditions of the contract have been clarified in the tender documents ( including additional documents and Annexures) available online at GeM portal as well as on the website of Employe es' state Insurance Corporation i.e. www.esic.gov.in. (Medical Suprintendent) ESIC HOSPITAL ADITYAPUR,JHARKHA ND ELIGIBILITY CRITERIA:
• 1.The bidder must have a PAN and GST number.
• 2.The Bidder must have a Valid Shop & Establishment Lice nce of State of Jharkhand. The bidder firm should not have been indicted for any criminal, fraudulent or corrupti on activity and not have been blacklisted by any Govt. departments.
• 3.The firm should not be bankrupt, not under liquidation, co urt receivership, or any similar legal proceedings.
• 4.The Medical Superintendent reserves the right to modify or relax the eligibility criteria in case suffici ent numbers of the bidders are unable to fulfill the required criteria. However, no relaxation will be giv en as far as statutory requirements are concerned. Instructions to the bidders
• 1.The bidder who fulfills all the eligibility criteria shall uploa d/submit self-attested copies of their bids along with scann ed copies of all the relevant certificates, documents, under taking, etc. in support of their technical & price bids, on G eM Portal which should be dully signed and sealed by the bidder. If the bidder fails to upload the relevant document/ certificates as specified in the GEM Bid documents and/or buyer added ATC the bidder shall be disqualified.
• 2.Conditional tender, illegible and ambiguous tender, partia lly filled tender, incomplete tender and Tender without enc losing afore-mentioned documents will summarily be rejec ted.
• 3.Bidders have to ensure that all the documents are properl y uploaded online on GeM portal and are readable format.
• 4.The rates must be quoted in the given Pro-forma i.e. Annexure B
• 5.The bidders have to quote the rate per item mentioned in Annexure-B and Grand total in Annexure-B will be conside red to decide the lowest price (L-1).
• 6.The Medical Superintendent, ESIC Hospital, Adityapur, Jha rkhand reserves the rights to amend / withdraw any terms and conditions in the Tender document or t o reject any or all tenders without giving any notice or a ssigning any reason. The decision of Medical Superintende nt, ESIC Hospital, Adityapur, Jharkhand, in this regard shall be final and binding on all. DOCUMENTS TO BE UPLOADED The bidder who fulfills all the eligibility criteria shall upload/submit self-attested copies of following documents along with the Technical bid failing which their bid will be rejected :
• 1.Scanned copy of entire tender documents : (Eligibility criteria, instructions to bidders, general conditio ns of contract, scope of work, technical bid proforma, fina ncial bid proforma, declarations, etc.) uploaded in GeM Po rtal dully signed and sealed by authorized signatory on all the pages.
• 2.Copy of Registration / Incorporation of firm/ Company/ Par tnership/ proprietorship etc.
• 3.Copy of supporting document (Micro, Small and Medium E nterprises (MSMEs) registration Certificate of relevant SER VICES), Startup certificate or any other Valid certificate for the bidder seeking exemption for Experience, Past perfor mance and Turnover.
• 4.Copy of PAN card, GST certificate and Shop & Establishme nt
• 5.Bank details of the bidder on the letterhead of the company/firm/agency.
• 6.Undertaking on letterhead of the company/firm/agency re garding liquidation, bankrupt, court receivership.
• 7.Undertaking on letterhead of the company/firm/agency th at the bidder h ave not been indicted for any criminal / fra udulent / corrupt activity and not have been blacklisted by Central Govt. or any State Govt. / PSU / Autonomous body / Statutory Body / Public Listed Company / Reputed Corpor ate Sector Firms etc.
• 8.Undertaking on letterhead that the company/firm/agency agrees on all t he terms and conditions laid down in the te nder document. General Terms & Conditions of the Contract (GCC)
• 1.The Tender is created for the actual number (On Require ment) of Cards and its accessories i.e. lanyard and Card H olders are to be supplied for Officers/Officials/Pensioners o f ESIC Hospital, Adityapur, Jharkhand in the specific mann er as per specification provided in Annexure-I and speci men provided in Annexure-II.
• 2.The quality and size of both I Card and Medical Card shoul d be identical as quality and size of Credit Card. The qualit y of the materials used for its accessories such card-holder , lanyard, hologram etc should also be good and in the spe cified manner as per specification provided in Annexure-I and specimen provided in Annexure-II.
• 3.Rates quoted should be inclusive of all taxes, packing cha rge, transportation charge or any other charge such as ma terial cost, labour charge etc.
• 4.The rate quoted by the firm shall remain unchanged for t he entire period of contract including extended period, if a ny. The work order will be given time to time during the contract period as pe requirement and the same must be regarded by the successful bi dder irrespective of quantity or otherwise. Bid Specific Terms & Conditions
• 1.One set of Horizontal ID card Holder and Lanyard imprinted with text/logo, joined with a metal hook clip as per attached specifications should be supplied with each E mployee/Pensioner Identity card, unless indented otherwis

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• 2.The communication over e-mail to/from the Buyer will be treated as valid for all the purposes of this contract.
• 3.The Service Provider shall not deny service and shall ensure delivery even if only one card/accessory is indente d by the Buyer.
• 4.All the timelines mentioned in this contract shall include o nly the working days of the Buyer for considering penal pr ovisions.
• 5.All the standards related to design and quality of ID card s hould conform to the specifications mentioned in Annexur e-I for acceptance. Further, any changes in design/specific ations intimated by Buyer during the tenure of contract ar e to be adopted by Seller without any additional cost.
• 6.The Buyer shall present existing ID Card & Lanyard for ph ysical examination by the successful service provider at B uyer premises so that the same design and quality standa rds are maintained.
• 7.The Service provider shall ensure that the draft design (c olored) should be submitted to Buyer for approval not late r than Seven days from the date of receipt of indent and s upply the printed ID cards & accessories not later than Se ven days from the date of receipt of approval for printing f rom the Buyer. Additional Terms & Conditions of the Contract 1) PERIOD OF CONTRACT: The contract period shall be initially for one year and may be extended further for a period of another one year subject to satisfactory performance, on th e same rate, terms and conditions. ESIC, however, reserves th e right to terminate the contract by serving one month’s notic e, in writing. 2) BUYER’S OBLIGATIONS : The Buyer or his representative s hall supply the Service Provider manuscript and all the necess ary details viz., Photograph, Signature etc., along with the req uired quantity of Holograms in ‘Annexure-III’. On request by the Service provider, the Buyer shall verify the design and correctness of in formation and communicate either the appro val for printing or any corrections required. On final acceptanc e of the deliverables, the indenter shall issue duly attested ac knowledgement of receipt to the Service Provider in ‘Annexu re-IV. 3) SERVICE PROVIDER’S OBLIGATIONS : The Service Provide r shall design and print the Identity cards as per the specified formats, affix the Holograms and ensure delivery to Buyer alo ng with necessary accessories (lanyard, card holder etc.,) with in the stipulated timelines mentioned in this contract. The Ser vice Provider shall obtain the prior approval of design and corr ectness of information from the indenter (representative of Bu yer) before proceeding with the printing of Identity cards. The Service Provider shall obtain acknowledgement for acceptanc e of deliverables from the Buyer separately for each batch of s upply in ‘Annexure-IV. 4) TERMINATION CLAUSE: During the period of agreement if it is found that the agency is not providing proper services or ch arging by fraudulent manner or otherwise. 5) SUBLETTING NOT ALLOWED : The Agency shall not sublet or subcontract the service/work to any other party in any circu mstances, after agreement of contract. 6) PAYMENT PROCEDURES : The service provider shall submit dully signed physical copy of bill/invoice along with acknowled gement of delivery to the Buyer and the Buyer shall settle the payment after verification of all the submitted documents. No payment will be made by the Buyer in advance. If the delivere d product(s) does not match with the desired quality or specifi cation, the service provider shall replace the same at no extra cost. 7) PENALTIES : Penalty to be levied as defined in GeM SLA for “Non-paper based printing service”. If any supplied Hologram is misplaced by the Service provider, a penalty of Rs.300/- sha ll be recovered for each missing Hologram. Non-supply or rep eated failure to maintain quality standards shall attract termi nation of the contract. The penalties can be waived in part or full by the Buyer on satisfaction of the justified and reasonabl e grounds for delay. 8) In case of breach of any terms and conditions attache d to the contract, the performance security deposit of t he contractor will be liable to be forfeited besides ann ulment of the contract. 9) In addition to the terms and conditions mentioned under “Ge neral terms and conditions of the contract (GCC)” and “Bid Sp ecific Terms and Conditions” and “Additional Terms and Condi tions of Contract” all the default Terms & condition of GeM will be complied by both the party. 10) Data protection and misuse of information: - WARNING : No information/material entrusted to the Service provider shall be exploited or misused to cater his s elf-interests and the Service provider shall ensure return or disposal of all the physically or digitally stored information/ material immediately after successful delivery of each inde nt. Any violation of the same shall attract necessary action as per prevailing laws and severance of the contract partially/completely as decided by the Buyer. Annexure-I Schedule of Specifications for Design, Printing of ID Cards, Medica l Cards & Accessor ies Item Paramet er Specification Identity Card Si ze Rectangular Shape, Credit Card Size and Quality. Vertical-53.98mm, Horizontal-85.60mm, Thickness-1m m Card Material PVC / Plastic based Printing type Both-side customized multiple colored. Text (Bili ng ual) ( On car d)
• 1.For ID Card of Officers above Pay Level – 8 of Pay Matrix : Text in Black on Greenish Yellow back ground
• 2.For ID Card of officials Pay Level-8 or below: Text in Black on pale Yellow background
• 3.For ID Card of Pensioners: Text in Black on pale yellow background: Upp er band on the front panel Text in White on Maroon Background: Lowe b and of the front panel and back panel
• 1.For Medical Cards of Pensioners/Employees: Text i n Black with White background Colour Mode
• 1.For ID Card of Officers above Pay Level – 8 of Pa y Matrix : RGB/Red-145,Green-138, Bl ue-36
• 2.For ID Card of officials Pay Level - 8 or be low &
• 1.For ID Card of Pensioners : RGB/Red-253,Green-235,Blue-125: U p per band of the front panel RGB/Red-128,Green-0,Blue-0: Lower band of th e front panel and back panel
• 1.For Medical Cards of Pensioners /Employees: Colo ur of the strip of the Top shall be as und er: Logo (On car
• d)State emblem on the top left in Red and ESIC logo on the top right Hologram &P ho to (On car

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• 1.For ID Cards of ESIC Employees: 3D Holograms (provided by Buyer) of State Embl em on the body of the card partially c overing the photo of the official and the ESI C logo beside it.
• 1.For ID Card of Pensioners: 3D Holograms (provided by Buyer) of ESIC log o on the body of the card partially cov ering the photo of official and the State E mblem beside it.
• 1.For Medical Cards: 3D Holograms (Provided by Buyer) of State E mble m on the body of the card partially covering th e phot o of the beneficiary. Card holder siz e Fitment to Identity Card in Rectangular shape. Card holder Ma teri al PVC transparent, Non-breakaway. Lanyard Size Length-96cm, Width-20mm, Thickness-1mm Lanyard Materi al Synthetic Tape / Nylon (same as all Govt. ID-car ds) Text (Bi-l in gual) ( On L any ard) Government of India, Ministry of Labour & Em ploym ent and ESIC printed on it with logo. Printing type (o n Lanyard)
• 1.For ID Card of Officers above level - 8 of P ay Ma trix : Both side customized Dark Mar oon colored.
• 2.For ID Card of officials Pay Level - 8 or bel ow : B oth side customized Green colored. Hook Clip Stainless Steel. Annexure-I I Specimen I-Card of Officers above Pay Level-8 Front Side Back Side Specimen I-Card of Officers& Officials of Pay Level-8 or below Front Side Back Side Specimen I-Card of Pensioners (all category) Front Side Back Side Specimen Medical Card of Pensioners (all category) Front Side Back Side Specimen Medical Card of Officer/Officials (all category) Front Side Back Side Specimen Medical Card for Dependent family member of Pensioner (All Category) Front Side Back Side Specimen Medical Card for Dependent family member of Officers/Official s (All Category) Front Side Annexure–II I Indent Form for Supply of ID Cards & Accessorie s (To be issued by Buyer) Date:………… 1 Indent Number … / (Indenting Branch Name) 2 Required Quantity of ID Card s (Category wise)
• a.Employee I-Card (Above Pay Level- 8)=……… . b. Employee I-Card (Pay Level- 8 & below)=........
• c.Pensioner’s I-Card =………………...
• d.Medical Card =………………… 3 Required Quantity of ID Card s Holders 4 Required Quantity of Lany ards with Hook Clip 5 Quantity of Holograms enclo sed 6 Contact Person for Queries & Mob No. 7 Due date for submission of d raft design for approval 8 E-mail for correspondence Encl: Details of listed Employee/Students/Pensioners( with Family-members) with Photographs & signature
• s.Signature & Stamp of Indenting Officer of ESIC. Annexure–IV Acknowledgement of Receipt Reference Indent Number and D ate Quantity of ID Car ds received affixe d with Holograms (Category wise)
• a.Employee I-Card (Above Pay Le vel- 8)=……… . b. Employee I-Card (Pay Level- 8 & below)=........
• c.Pensioner’s I-Card =…………… …..
• d.Medical Card =………………… Quantity of ID-Cards Holders rec eived Quantity of Lanyards with Hook Clip received Date of Acceptance of Delivery Any shortfall/other remarks Signature & Stamp of Receiving Officer Annexure–A Ap plication Form cum Technical Bid Sl No . Item Details 1 Name of tendering company/ firm / Ag ency 2 Name of owner/partners/directors 3 Address of registered office in Jharkhand Phone/Mobile No. of owner/Firm Email ID of Firm/Owner 4 Name, Designation and Mobile No. of representation for service support 5 REGISTRATION DETAILS:
• (A)GST registration number
• (B)PAN number
• (C)Shop & Establishment/Firm regis tration 6 BANK DETAILS NAME AND ADDRESS OF BANK IFSC CODE BANK ACCOUNTS NO. 7 Whether the firm/agency/bidder has b een blacklisted by any Govt./PSU organization 8 Whether the firm/agency/bidder has b een indicted for any criminal, fraudulent or corrupt practices 9 Whether firm/agency/bidder has been bankrupted Name, Signature and Seal of Authorized s ignatory Of The Bidder Annexure–B FINANCIAL BID / PRICE SCHEDULE (To be uploaded only as Financial Break up document in GeM bid) Sl. No . Description Unit Rate Quote (Per each i tem) (INCLUSIVE OF ALL TA XES)
• 1.Identity Card/Medical Card (As per specification): Rs…………
• 2.Lanyard with Hook Clip (As per specification) Rs…………
• 3.Card Holder(As per specificatio
• n)Rs…………
• 4.Total (Colum1+2+3) Rs………… (Accessories include lanyard with hook clip and Card Holder)
• 1.Total amount mentioned above under Sl No. 4 shall be en tered in price bid field provided in GeM portal.
• 2.PDF copy of this financial bid / price schedule dully printe d on letterhead of the agency/firm and dully signed by aut horized signatory shall be uploaded in GeM portal in finan cial document format for price breakup.
• 3.L-1 price will be decided based on grand total mentioned under Sl No. 4 of the above table.
• 4.In case of similar lowest rates of more than one bidder, th e L1 bidder will be decided through auto run function of G eM.
• 5.The quoted rate is firm in all respect and is including of al l taxes, material, logistics, packing & taxes etc.
• 6.The above rate quoted shall be valid till the contract peri od including extended period, if any, or termination of the contract by the Buyer. Name, Signature and Seal of Authorized s ignatory Of The Bidder Annexure–C Declaration / Undertaking I, , son / daughter of Shri , am the pr oprietor / authorized signatory of the M/s (Name of firm/Agency) and competent to sign this declaration an d execute the tender documents.
• 1.I hereby declare that the entire information furnished in t his tender document is true and complete in all respect to the best of my knowledge and belief.
• 2.I have carefully read all the terms and conditions mention ed in the tender document as well as GeM Portal and the s ame are acceptable to the undersigned.
• 3.I am well aware of the fact that furnishing of any false inf ormation and/or fabricated document would lead to rejecti on of my tender at any stage besides legal action as per r ule/law.
• 4.I have not been blacklisted by any Govt./PSU organization or any other organization from 01/01/2024 onwards. Com pany/firm/agency is not under liquidation, bankrupt, court receivership.
• 5.I undertake that there is no criminal proceeding , CBI or V igilance case/enquiry is pending and it has not been indict ed for any criminal / fraudulent / corrupt activity by any Ce ntral Govt. or any State Govt. / PSU / Autonomous body / S tatutory Body / Public Listed Company etc as on the date o f submission of bid.
• 6.I undertake that the net worth of the firm/company/agenc y is positive and there is no liquidation proceedings initiat ed/ pending in respect of the firm/company/agency as on t he date of submission of bid.
• 7.If the tender is awarded to the undersigned, the work shal l be completed within stipulated period and as per instruct ions.
• 8.Safe execution of work shall be our responsibility.
• 9.I have apprised myself fully about the job to be done duri ng the tenure of period of agreement and also acknowledg e bearing the consequences of non performance or deficie ncies in services on my part. Name, Signature and Seal of Authorized signatory of The Bidd er Annexure–D CHECKLIST (To be print on letterhead of the tendering company/firm/agency) The bidders are advised to mandatorily follow the che cklist at the time of submission of bid / tender documen ts. Non-compliance of the same will be liable for cancell ation of the bid. The bidder has to prepare the belo w table in a matrix form as well as also do the pa ge numbering of the same, on the letter head an d furnish/upload all the required documents alon g with their bid on GeM Portal.
• S.No . Evaluation Criteria Stat u s Yes/ N o Enclosed at Page No. 1 Copy of Registration /Incorporation of firm/company/Partnership / establishment. 2 Copy of PAN card 3 Copy of GST certificate 4 Copy of Shop & Establisment Certificate 5 Address / Documentary proof of having a regis tered office/Branch in Jharkhand 6 Name, Designation and Mobile No. of represen tation for service support (to be submitted on letterh ead) 7 Bank details of the bidder on the letterhead of the company/firm/agency 8 Application Form cum Technical bid form(Ann exure-A) [ to be submitted on letterhead of the firm/ag ency] 9 Financial Bid Form (Annexure–B) [ to be submitted on letterhead of the firm/ag ency] 12 Declarations (Annexure-C) [ to be submitted on letterhead of the firm/ag ency] 13 Scanned copy of entire tender documents (eli gibility criteria, instructions to bidders, gener al conditions of contract, scope of work, techn ical bid proforma, financial bid proforma, decl arations, etc.) uploaded in GeM Portal / ESIC website dully signed and se aled by authorized signatory on all the pages Name, Signature and Seal of Authorized signatory of The Bidd er .
• 3.Buyer Added Bid Specific Scope Of Work(SOW) File Attachment Click here to view the file.