Custom Bid For Services - Annual Rate Contract Of 2x5KVA UPS(Make-HITACHI HI-REL) For Unit#2 On OEM Basis In Panchet Hydel Station, DVC

OPTION CLAUSE 25% : The buyer can increase or decrease the contract quantity or contract duration up to 25 percent at the time of issue of the contract. However, once the contract is issued, the contract quantity or contract duration can only be increased up to 25 percent. Bidders are bound to accept the revised quantity or duration. For lumpsum-based service contracts, the buyer may increase the scope of work and contract value up to 25 percent with the consent of the service provider

Buyer uploaded ATC document Click here to view the file.

Buyer Added text based ATC clauses Description of Service: Annual rate contract of 2x5KVA UPS(Make-HITACHI HI-REL) for Unit# 2 on OEM basis in Panchet Hydel Station, DVC.

• A.Scope of Work: Standard Scope of Work for Maintenance Contract of M/s Hitachi Hi-Rel make UPS System The scope of work under Maintenance Contract includes all types of Preventives and Breakdown Maintenan ce of M/s Hitachi Hi-Rel make UPS System. Preventive Maintenance: Preventive Maintenance includes functional checking, necessary adjustment, servicing etc. (Spares will be supplied by DVC) to ensure satisfactory performance of the UPS. At least 04 ( Four) Nos. preventive maintenance per year (i.e. Quarterly) is to be done under the Maintenance Contract by the party. Breakdown Maintenance: Breakdown maintenance includes fault finding, repair or replacement of defec tive parts (spares will be supplied by DVC) and functional checking, recommissioning of the equipment an d putting it to the service. The agency has to attend to all the calls of breakdown maintenance within 24 H rs. from the call initiated from DVC. The call shall be initiated through phone or email. The details of work under Maintenance Contract includes:
• A.During the running condition of plant 1) Cleaning of all the panels. 2) Checking of all input and output parameters. 3) Checking of all the faults & alarms log and rectifications if required. 4) Checking of local display and control unit and configuration of parameters displayed in the local display and control unit, if required. 5) Checking of boost & float mode operation of the charger. 6) Checking of battery current and load sharing of both invertors. 7) Checking of the healthiness of all LEDs, breakers & fuses of UPS systems. 8) Checking of cooling fans/ fuses/ MCBs status. 9) Checking of the conditions of the Battery Bank excluding the maintenance of Battery Bank. 10) Replacement of cards, components, fuses etc. If required. 11) Checking of sync voltage between invertor and bypass line, if applicable. 12) Checking of SMPS voltage in invertor panels, if applicable.
• B.During O/H condition of the plant- 1) Thorough cleaning (by opening the backplates) of all the panels by blower/vacuum cleaner . 2) Tightness checking of all the terminals. 3) Checking of Rectifier, Inverter & SSVS individually. 4) Checking of panel grounding. 5) Checking of parallel operation of both the inverters. 6) Checking of cooling fan healthiness. 7) All interlock, protection, fault & alarm logs as well as remote alarm checking. 8) Battery back-up test & battery healthiness check excluding the maintenance of Battery Ba nk. 9) Checking of boost & float voltage operation. 10) AC input failure & return test. 11) Synchronous as well as asynchronous transfer test. 12) Replacement of cards, components, fuses etc. If required. 13) Replacement of AC and DC capacitors as per life span (if required). 14) Status checking and rectification (if required) of UPS signal to DCS. 15) Healthiness checking of ACDB and rectification, if required. The following reports to be submitted to DVC Engineer-In-Charge after every routine preventive maintena nce: 1) Report of routine Maintenance. 2) Report summary of modification( if any). 3) Report of replacement of parts/cards, if any.
• C.During Breakdown of the system 1) Identification of the faulty components and replacement or rectification of the same. 2) Finding the root cause & taking measures to prevent the same failure. 3) Observation on load transfer & re-transfer test. The following reports to be submitted to DVC Engineer-In-Charge after every Breakdown maintenance: 1) Report of Emergency Maintenance. 2) Report on consumption of spares, if any. 3) Report on probable cause of failure and recommended preventive action. However, the details of the work mentioned above are not exhaustive and the agency should be prepared to undertake any work for maintaining the healthiness of the UPS systems. Other Terms & conditions: 1) Party is to provide necessary tools & instruments to their service engineer for servicing the equipment. 2) Spares as required will be supplied by DVC. Party is to submit the list of recommended spares required for maintenance of the above-mentioned UPS before the start of the MC. 3) After termination/expiry of MC, the party is to handover the above UPS in good working condition. 4) Adequate care is to be taken by the party to prevent any damage to DVC property during the execution of the work. In case of any damage, the party is to replace/repair at his own cost. 5) Party must ensure adequate supervision of work for compliance of necessary safety measure and provide necessary safety equipment to his service personnel. Sl. No . Description of work Quantity/ Frequency 01 Annual rate contract of 2x5KVA UPS(Make- HITACHI HI-REL) for Unit#2 on OEM basis i n Panchet Hydel Station, DVC 1.0 6) The agency has to provide the necessary support for any emergency procurement of spare arising out of u nforeseen circumstances. 7) During the quarter before carrying out preventive maintenance or after carrying out preventive maintenan ce visit, if any breakdown is found for system, same shall be attended free of cost, No additional charge wil l be paid for that. 8) No subletting of the contract or part thereof by the agency will be allowed.
• 9.PENALTY: For any emergency call for breakdown maintenance: Service Engineer will visit DVC site within 24 hrs. of any emergency call for any Breakdown Maintenance. B eyond 24 hrs. of call, a sum equal to 0.5% of the maintenance contract value of particular UPS package (s) (for which breakdown maintenance is required) will be imposed as penalty per day and part thereof on the firm and subject to maximum of 5% of the value of particular UPS package. For Quarterly Visit: A schedule for quarterly visit shall be prepared mutually by DVC and the Contractor. In case of any planned shutdown of any Unit, DVC will inform the agency accordingly. Service Engineer wil l visit DVC site for routine maintenance on quarterly basis for all UPS package. Beyond particula r date of quarterly visit, a sum equal to 0.5% of the value of the proportionate quarterly contrac t amount will be imposed as penalty on the firm per week of delay and part thereof and subject to maximum of 5% of the value of proportionate quarterly contract amount.
• B.Instruction to Bidder: - As per Vol-II of “Buyer added Bid Specific ATC documents” attached below
• C.Task : As per GeM bid document
• D.Buyer Add ed Bid Spec ific Terms a nd Conditio ns.
• i)PRICE BASIS: The Contract Price shall be FIRM & FIXED (F.O.R door delivery basis to DVC Store ) during the entire execution of the Contract and shall not be subject to any variation except on account of Statutory Variation on direct transaction between the Employer (DVC) & the Contractor. ii) TAXES, LEVIES AND DUTIES shall be as below:
• (a)Except as otherwise specifically provided in the Contract, the Contractor shall bear and pay all taxes, duties, levies, cess, etc. and charges assessed on the Contractor, its Subcon tractors or their employees by all municipal, state or national government authorities in c onnection with the Facilities in and outside of the country where the Site is located.
• (b)All taxes, duties, levies, royalties, fees, cess, etc in respect of the works, supply and all o ther services to be done by the Contractor as per the specifications of Bidding Document s and also taxes, duties, cess & levies as may be applicable on the materials used for the works, supply shall be to the contractor's account & included in the Contract Price. The C ontract price shall be inclusive of GST & all other taxes, duties, levies, royalty, cess, fees etc. if any.
• (c)However, if DVC pays any taxes, duties, levies, cess, etc directly to the concerned statu tory authorities, the same will be deducted from contractor`s bill.
• (d)Any changes in rate of GST and any new taxes, duties, levies, cess, etc. as imposed by s tatutory bodies after the last date of bid submission on the direct transactions between D VC and the Manufacturers/ Contractors/Service Providers /Suppliers will also be to the acc ount of DVC as per rate ruling. iii) MODE OF DESPATCH & PLACE OF DESPATCH / PREMISES AREA FOR SERVICES: DVC, Panchet. iv) TRANSIT INSURANCE: NOT APPLICABLE for instant tender.
• v)TERMS AND PROCEDURES OF PAYMENT
• A)TERMS OF PAYMENT:
• 1.Payment shall be made after fulfilling all the following conditions by the Bidder:
• (i)Acceptance of Letter of Award (LOA) and Signing of the Contract Agreement.
• (ii)Submission towards Performance Security in respect of the Contract as per clause no. (VI) of ATC.
• 2.The payment terms shall be as below:
• (i)95% payment shall be made against RA bills for the executed w orks/service duly certified by Engineer-in-charge, DVC on submiss ion of bill in triplicate. The remaining 05% shall be paid after suc cessful completion of the contract. Payment will be made, subject to the accep tance of SDPG and subsequently, execution of Agreement between the DVC and the success ful contractor. All payments to the vendors will be released through RTGS/NEFT only. Note: (a) The basis for the pro-rata payment for (i) above shall be done through BOQ on mu tually discussed & agreed basis commensurate with sequential progress of work of the entire package.
• (b)For the purpose of payment the agency shall submit monthly RA Bills to the Engineer-in-C harge of DVC. DVC shall make payment of running account of bill as per payment terms of th e Work Order.
• (c)Note: The contractor will submit monthly bill in triplicate along with the detailed entries m ade in the register to the Engineer - In - Charge, DVC for certification of the bill towards pay ment action.
• (d)GST as applicable will be charged separately in the said bill as per GOI norms.
• (e)Actual payment of the Workers & Supervisors shall be made by the agency as per prevaili ng norms. The agency shall at its own cost comply with the provisions of all laws, rules, order s and regulations and notifications whether Central or State or Local if applicable to him or to this Agreement from time to time. These Acts/Rules include, without limitations are the follo wing: i. The Minimum Wages Act, 1948 & Rules and Orders and Notifications issued there un der from time to time;ii. The Contract Labour (Regulation & Abolition) Act, 1970 with Rules, O rders and Notification made there under; iii. The Industrial Disputes Act, 1947 with Rules, Or ders and Notifications issued there under from time to time; iv. The Workmen's Compensatio n Act, 1923 with Rules, Orders and Notifications there under issued from time to time; v:-The Payment of Gratuity Act, 1972 with Rules, Orders and Notifications issued there under from t ime to time; vi. The Payment of Wages Act, 1936 with Rules, Orders and Notifications issued there under from time to time; vii. The Employees' Provident Fund and Miscellaneous Provisi ons Act, 1952 with Rules, Orders and Notifications issued there under from time to time; viii. The Employees State Insurance Act, 1948 with Rules, Orders and Notifications issued there u nder from time to time. ix. All other Acts/Rules/Regulations, Bye-laws, Order, Notifications et
• c.already in vogue or may be enacted in future by the legislation or present or future Applic able to the Party of the Second Part from time to time for performing the aforesaid services. The agency shall produce the requisite Compliance report to DVC from time to time or as pre scribed in the above mentioned law
• B)PAYMENT PROCEDURES: The Procedures to be followed in making application for, certifying and making payments sh all be as follows:
• 1.Payment Schedule 1.1 Running bills (RA Bills) on the basis of periodic measurement shall be submitted by the Contractor to the concerned Engineer-in-Charge of DVC, who shall, after necessary checking, forward the same to the Accounts Officer for arranging payment.
• 2.Due Dates for Payment Employer will make progressive payment as and when the payment is due as per the Terms of Payment. Progressive payment will become due and payable by the concerned Engineer-i n-Charge of DVC within fifteen (15) days from the date of receipt of Contractor's bill/invoice/debit note by the Employer, provided the documents submitted are complete in all respective payment etc.
• 3.Mode of Payment The payments shall be made direct to the Contractor by the Employer and no L/C shall be es tablished by the Employer for such payments. Wherever technically feasible, such payments shall be made electronically only as per details of Bank Account indicated in the contract. In case of any changes to the bank account indicated in the contract, the contractor shall imme diately inform the employer. The Contractor shall hold the employer harmless and employer shall not be liable for any direct, indirect or consequential loss or damage sustained by the b idder on account of any error in the information or change in Bank details provided to the e mployer in the prescribed form without information to employer duly acknowledged.
• 4.GST shall be reimbursed/ paid extra at actual as per prevailing rate limited to as quoted a gainst submission of documentary evidence. The prevailing rate of GST shall be verified from relevant Govt. of India portal.
• 5.IT & other taxes, as applicable will be deducted from the bill as per rule vi) EPF & ESI: · EPF & ESI clauses shall be applicable as per Govt. rules. · However, the contractor has to obtain EPF & ESI clearance from DVC on quarterly basis. For obtaining EP F & ESI clearance for all the preceding three months, the contractor has to submit a letter to ‘’The Sr. Man ager/Divisional Inchage, PHPS,DVC, Panchet’’ with the following documents as enclosure within 15th day of succeeding month.
• a.Attendance Sheet jointly signed by DVC & Contractor’s representative on daily basis.
• b.EPF Combined Challan.
• c.EPF Remittance Slip.
• d.ESI Challan
• e.Wages Sheet / Muster rolls.
• f.Bank payment receipt of worker
• g.Compliance form(format will be provided by DVC) vii) SECURITY DEPOSIT-CUM-PERFORMANCE GUARANTEE: For procurement up-to Rs. 1 Cr, security deposit shall be recovered as Pro-rata deduction @ 3% fro m the RA bills and it will be released after Performance Guarantee period. For any procurement above Rs. 1 Crore, the successful Bidder shall furnish performance security f or satisfactory execution of the order for an amount equivalent to 3% of the Work Order (WO)/Purc hase Order value in the form of Insurance Surety Bond / e-BG issued from any of the commercial b ank in India within Fourteen (14) days from the date of issuance of Work Order (WO)/Purchase Ord er (PO) from respective project, safeguarding DVC's interest in all respects as details given below:- . In case of Performance Security in form of e-BG, the bidder may furnish an Unconditional e-BG as per format provided in the section "Bid Forms and Procedures" of the bidding documents from any Nation alised / Scheduled Bank approved by Reserve Bank of India (RBI) and it should remain valid for a peri od of 60 (sixty) days beyond the date of completion of all contractual obligati ons of the contractor, including Defect Liability Period (DLP)/ warranty perio d, as applicable. However, in case of delay in completion, the validity & claim of this Bank Guarantee shall be extende d by the period of such delay. During extension of the SD e-BG, the bidder may extend the original Ba nk Guarantee or may furnish new SD e-BG without considering the projects which have been complet ed and Guarantee/Warranty period along with claim period is also over. The contractor is requested to follow the instructions given at ‘Beneficiary Input for Issuing e-BG (Elec tronic Bank Guarantee) Form” under BFP of NIT. The Bank Guarantee/ BG Extension shall be issued on the SFMS (Structured Financial Messaging Syst em) mode by Issuing Bank to the advising banks (Details of advising banks including IFSC Code is giv en below): For Maithon Bank Name: BANK OF INDIA, Branch Name: Maithon Branch, Account No.: 477721110000001 IFSC Code: BKID0004777 (0 Stands for zero). In case the Contractor fails to submit the performance security within 30 days of the date of issuance of LOA, DVC without prejudice to any other rights or remedies it may possess under the Contract, may forfeit the bid security (wherever applicable) and shall short clos e the Contract and retender and in this re-tender such defaulting Bidder will not be allowe d to participate. The contractor may, at his option, replace the retention amount as indicated in payment terms with an unconditional BG from a bank acceptable to DVC a t the following stages:
• i)After the amount reaches half the value of the limit of retention mone y; and ii) After the amount reaches the maximum limit of retention money. One-half of the retention money (or BG, which replaced retention money) shall be released on the iss ue of the taking over certificate; if the Taking Over Certificates (TOCs) are issued in parts, then in suc h proportions as the engineer may determine, having regard to the value of such part or section. The other half of the retention money (or BG, which replaced the retention money) shall be released upon expiration of 365 days after the Defect Liability Period of the works or final payment, whichever is earlier, on certification by the engineer. In the event of different defect liability periods being applic able to different sections or parts, the expiration of defect liability period shall be the latest of such pe riods. Performance Security shall be refunded to the contractor without interest, after he duly performs and completes all obligations under the contract but not later than a specified date [“365 days for Works Contract”] of completion of the Defect Liability Period (DLP) / warranty period, as applicable. The performance security will be forfeited and credited to DVC's account in the event of a breach o f contract by the contractor /Supplier/Service provider. viii) AGREEMENT CLAUSE: Contracts shall be executed as per format attached in Bid Forms & Procedures (BFP) after re ceipt and verification of the requisite performance security (wherever applicable). The said a greement will be duly signed by the authorised representative of DVC (representative of PHP S, Panchet,DVC) and authorised signatory of Supplier/Contractor/ Service Provider/Consultant. Within 7 days from the date of issue of LOA/PO/Work Order, DVC will send the agreement to the Supplier/Contractor/ Service Provider/Consultant for signature, incorporating all agreeme nts between the parties for execution. The Supplier/Contractor/ Service Provider/Consultant should acknowledge and unconditionall y accept, sign, date and return the agreement within 14 days from the date of issue of LOA/P O/Work Order. If both parties simultaneously sign the contract across the table, further ackn owledgement from the supplier is not required. Non- execution of Contract Agreement by the Supplier/Contractor/Service Provider within 30 days from the date of issue of LOA/PO/Work Order due to the fault of the Supplier/Contractor/ Service Provider, will constitute sufficient ground for forfeiture of its EMD (wherever applicabl
• e)and shall short close the Contract and retender and in this re-tender such defaulting Bidd er will not be allowed to participate. ix) CONTRACT PERIOD: "Contract Period" for the entire work under Supply Order (s) / Work Order (s) as per scope of work with BOQ & Technical specification shall be 730 days from date of commencement of t he work. “Commencement date” shall mean the date on which this Agreement shall come into force.
• x)L.D CLAUSE: As per General Terms & Conditions of GeM.
• a)The Contractor shall commence work on the Facilities as per Letter of Award. The C ontractor shall thereafter proceed with the Facilities in accordance with the time sch edule specified in Time Schedule to the Contract Agreement. If the Seller/Service Provider fails to deliver any or all of the Goods/Services within th e original/re-fixed delivery period(s) specified in the contract, the Buyer will be entitl ed to deduct/recover the Liquidated Damages for the delay, unless covered under Fo rce Majeure conditions aforesaid, @ 0.5% of the contract value of delayed quantity p er week or part of the week of delayed period as pre-estimated damages not exceedi .
• c)Buyer Added Bid Specific ATC. as above and all other terms and conditions of Vol-I: Invitation for Bids (IFB), Vol-II: Instructions to Bidders (ITB) & Vol-IV: Scope of Work, Technical Specification, Drawing, QAP(if applicable) , Other Terms & Conditions ( If applicable), and Vol-V: Bid Forms and Procedures (BFP) shall supplement/amend the corr esponding clauses of DVC’s General Conditions of Contract (GCC). Wherever there is any conflict, t he provisions in Buyer Added Bid Specific Terms & Conditions and all other terms & conditions of V ol-I: Invitation for Bids (IFB), Vol-II: Instructions to Bidders (ITB) , Vol-IV: Scope of Work , Technical Specification , Drawing, QAP (if applicable) and Other Terms & Conditions (If applicable) and Vol-V: Bid Forms and Procedures (BFP) shall prevail over those in the DVC’s GCC.
• 2.Other Terms & Conditions shall be covered as per the General terms & conditions (GTC) of GeM & General Conditions of Contract (GCC) of DVC which are not specifically mentioned in the Bid Docum ent.
• 3.If there is any conflict between General terms & conditions (GTC) of GeM and the General Conditi ons of Contract (GCC) of DVC, then General Terms & Conditions (GTC) of GeM shall prevail over Ge neral Conditions of Contract (GCC) of DVC. xix) Submission of Documents: As per formats given in “Vol-V: Bid Forms and Procedures (BF P)” of Buyer Added Bid Specific ATC” Document. Please click on the below given link to open “Buyer Added Bid Specific ATC” Docu ment. .