Monthly Basis Cab & Taxi Hiring Services - SUV; Hiring Of 2 Non-AC SUV Vehicles (at Least 7 Seater) GPS Enabled With Luggage Carrying Arrangement To Run For Total 3574 KM/Month (approx) For Transport…

OPTION CLAUSE 25% : The buyer can increase or decrease the contract quantity or contract duration up to 25 percent at the time of issue of the contract. However, once the contract is issued, the contract quantity or contract duration can only be increased up to 25 percent. Bidders are bound to accept the revised quantity or duration. For lumpsum-based service contracts, the buyer may increase the scope of work and contract value up to 25 percent with the consent of the service provider

Buyer Added text based ATC clauses Additional Terms & Conditions Eligibility Conditions of Tenderers

• A)TECHNICAL CRITERIA
• (1)The tenderer should have satisfactorily completed (Completed Service Contract includes ongoi ng service contract subject to payment of bills amounting to at least 35% of the advertised value of the bid) in the last three previous financial years and the current financial year up to the date of opening of the tender, one similar single service contract for a minimum of 35% of advertised val ue of the bid. Works experience certificate from private individual shall not be accepted. Certificat e from public listed company/private company/Trusts having annual turnover of Rs.500 Crores and above subject to the same being issued from their Head office by a person of the company dul y enclosing this authorization by the management for issuing such credential.
• (2)The tenderer shall submit details of work executed by them in the prescribed format along wit h Tender for the service contracts to be considered for qualification of work experience criteria in dicating the nature/scope of contract, actual completion cost and actual date of completion for su ch contract. NB: Definition of Similar nature of Works: “The Tenderer should have successfull y completed any work of providing on hire commercial vehicles to any department of R ailways or Govt. organization or PSUs” N.B. Tenderers may upload the document of completion certificate. Sample format for comple tion certificate for work experience in Annexure-A
• B)FINANCIAL CRITERIA
• (1)T1-Financial Turnover: The tenderer should have an aggregate financial turnover not less t han 1.5 times the advertised Tender value during the last three previous financial years and in th e current financial year up to the date of opening of the tender. The audited balance sheet reflect ing financial turnover certified by chartered accountant with her stamp, signature and membersh ip number shall be considered.
• (2)T2-Liquidity: The tenderer should have access to or has available liquid assets, lines of credi t and other financial means to meet cash flow that is valued at 5% of the estimated Tender value net of applicant's commitments of other contracts. The audited balance sheet and/or banking ref erence certified by chartered accountant with her stamp, signature and membership number sha ll be submitted by the tenderer along with bid. Banking reference should contain in clear terms th e amount that bank will be in a position to lend for this work to the applicant/member of the Joint Venture/Consortium. In case the Net Current Assets (as seen from the Balance Sheets) are negati ve, only the Banking references will be considered. Otherwise the aggregate of the Net Current A ssets and submitted Banking references will be considered for working out the Liquidity. The ban king reference should be from a Scheduled Bank in India and it should not be more than 3 month s old as on date of submission of bids. N.B. i) Tenderers have to upload documents as asked in Item No. 1 & 2 under Financial C riteria. However, in addition tenderers may upload the document for Financial Data duly c ertified by chartered accountant with her stamp, signature and membership number in the sam ple format in Annexure-B. ii) Sample format for banking reference for liquidity in Annexure-C.
• C)The balance sheet and all other financial documents attested/certified by CAs to substantiate fulfilment of Financial Eligibility Criteria should be with UDIN, failing whic h the offer is likely to be rejected without any further reference.
• D)SUBMISSION OF DOCUMENT VERIFICATION CERTIFICATE Please submit self certificate in the prescribed format as per ANNEXURE-V & ANNEXURE-V(A) for verification /confirmation of the documents submitted for compliance of eligibility/qualifying c riteria. Non submission of the certificate, or submission of certificate either not properly filled in, or in a format other than the prescribed format shall lead to summary rejection of your offer. Documents Required for the tenderers in this proposed Bid:-
• a)Mandate form to be submitted by tenderer with this Tender document duly verified from the ba nk.
• b)PAN details should be uploaded by tenderer.
• c)The tenderer must upload a copy of ESIC & EPF registration no. with the Tender document.
• d)The tenderer must upload a copy of GSTIN Registration No. with the Tender document.
• e)The intending Tenderer should possess valid Vehicle transport License issued by Govt. Authori ties & upload a copy of the same with this Tender document.
• f)The bidder shall clearly specify whether the bid is submitted on her own or on behalf of a Part nership Firm/Company/Society etc. The bidder(s) who is/are constituents of Firm, Company, A ssociation or Society shall enclose self-attested copies of the Constitution of their concern , Partnership Deed and Power of Attorney along with their bid. Bid Documents in such ca ses shall to be signed by such persons as may be legally competent, Association or Society, as th e case may be. Special Conditions
• 1.The rates and description of works are mentioned herewith is inclusive of 5% GST.
• 2.TAX DEDUCTION: 2% Income Tax will be recovered from the bill in accordance with section 1204C of the Income Tax Act 1961 as introduced through finance act of 1972, 1% TDS on CGST & 1% TD S on SGST& 2% on IGST and GST as applicable will be recovered as per GST Act 2017 or as amen ded from time to time. Conservancy cess (where applicable) on number of labour is also recovera ble if the site of work falls under the Railway settlement limit.
• 3.The intending Tenderer should possess valid Vehicle transport License issued by Govt. Authorities.
• 4.The vehicles should be registered in favour of the proprietor Himself /partner/private company/lim ited company in case of sole proprietor/partnership/private company/limited company. The attest ed Xerox copies of the registration particulars should be submitted to this office as and when asked or within 10 days before commencement of the work.
• 5.The vehicles should be insured as 1st party (i.e. the vehicles should be insured against accident e tc as per rules and statutory obligations). The tenderer should produce Xerox copy of registration particular of vehicles, valid road tax paid voucher and valid 1st party insurance certificate within 1 0 days before commencement of the work or/and when asked by this office.
• 6.The vehicles should be registered for passenger carrying vehicles as per RTO rules with proper ins urance. And the vehicles should have valid permit to ply over the state of West Bengal. The Vehicl es should be at least 06 sitting passengers {i.e. 6 + 1 (Driver) = 7 seater} SUV type vehi cles like BOLERO/SCORPIO/Similar in excellent condition and should not be more than 02 (Two) ye ars old and should have run less than 50,000 kms or whichever is less. The vehicles should confir m to local pollution control norms as applicable to West Bengal state. Vehicles should be offered f or inspection prior to commencement of contract and get approved for its conformity to the specif ication prescribed by the Railway Authority.
• 7.The vehicles offered by the contractor should have valid permit/licence issued by the concerned a uthority permitting to use the vehicles on hire and the contractor shall be responsible for obtainin g the same. Railways shall not accept any liability whatsoever in this matter. The vehicles should be permitted as per RTO rules as a passenger vehicles with proper insurance. The contractor shall at his own cost arrange all road permits, permission/approval from any authorities what so ever, i n connection with plying the vehicles. Contractor shall submit such certificate for all the vehicles t o be used in the contract, before using such vehicles. The contractor shall submit the detail of the vehicle(s) before entering into agreement/acceptance viz. And documents related to registration/i nsurance/ fitness of the vehicles are to be submitted before providing the vehicles for this hiring s ervice(i.e., Photocopies duly attested of the above documents are to be submitted to the Railway) .
• 8.CCC (E)/KGP will be the Consignee for this work.
• 9.The vehicles should be in an excellent condition and fit to ply on any road condition. This conditio n should be fulfilled by submitting authentic document (should be from RTO) before putting the v ehicles in service to Railway. Even after submitting the above certificate if anytime railway admini stration finds any deficiency in the vehicles, railway reserves the right to demand for immediate r eplacement of the vehicles without any time loss for transportation of Crew &Train Manager or an y Railway Personnel as directed by Railway Administration.
• 10.The contractor is required to maintain the vehicles in excellent condition at his own cost. The vehi cles should be subject to monthly inspection by suitable Railway Authorities. The deficiencies poi nted out by the railway representative will have to be rectified by the contractor. The vehicles sho uld be cleaned thoroughly daily.
• 11.Speedometer with kilometer reading should be working perfectly during the period to record KM r eading in each starting and finishing of a journey.
• 12.Standby vehicle/vehicles should be kept spare for use during the time of breakdown of the existin g vehicle/vehicles. In the event of non- availability of vehicle due to any reason as breakdown etc. Penalty charges per day or part thereof will be deducted from the Contractor's bill for each such i nstance. Refer penalty clause for penalty.
• 13.The rates should be inclusive of driver/staff salary, other elements of wages, levies, imposition, h andling charges etc. what-so-ever applicable and all sales tax, commercial tax, income tax, G ST, lead, lift, royalty, loading, unloading transportation, toll tax, parking fee or entry taxes payable locally or outstation etc and all other charges leviable by the Government (Central & State) from time to time.
• 14.The tenderer should ensure the payment of deployed staff by 1st week of every month. Release o f payment from railway side may delay due to various departmental processes which may not ha mper the labour payment, it should be ensured by the tenderer. Any discrepancies regarding labo ur payment, railway will not liable for any dispute and settlement to be done as per labour rule by the tenderer. Any delay in payment to deployed staff by the tenderer except, in unavoidable circ umstances, the railway administration have right to impose and/or act for penalty/termination of c ontract or any other clause that deemed fit by the competent authority i.e. Sr.DEE/OP/KGP withou t prior notice.
• 15.Delay in payment or nonpayment of the contactors bill will under no circumstances be accepted a s an excuse for contractors' failure to carry out the work as per the terms and the condition of the contract satisfactorily.
• 16.Contractor has to safeguard the vehicles against theft, pilferage, damage etc. till the completion o f the contract and Railway will not be responsible against theft, pilferage, damage etc.
• 17.The contractor has to attach the scan copy the documents in support of eligibility conditions e.g. ( 1) technical criteria, (2) financial criteria, (3)SUBMISSION OF DOCUMENT VERIFICATION CERTIFICA TE and (4) Related Credentials & Other Documents asked with this tender notices.
• 18.The contractor shall at his own cost maintain sufficient no. of drivers who must carry valid driving license all the time. The driver should be in neat and clean uniform. The contractor shall be respo nsible for satisfactory service of the driver. In any case the Railway Administration is not satisfied with the conduct of any driver provided by the contactor the contractor shall have to replace the d river on being advised by the Railway Authority.
• 19.In case of any accident the contractor will have to take all liabilities. No compensation will be mad e by the railway authority. The contractor shall be responsible for safe running of vehicle. Railway administration shall also not be responsible for any loss, damage, repair maintenance or accident to the vehicleor driver.
• 20.Moreover The Railway administration is not liable to pay any compensation/fine arising out of acci dent or otherwise.
• 21.In case any deputed staff by the contractor is being seriously injured / meet an accident while wor king, the contractor will be totally responsible to provide medical assistance to such employee of the contractor immediately and if any staff will meet with casualty while working. Railway Authori ty will not be responsible at any moment and railway administration will not provide any claim ag ainst the Same.
• 22.The contractor has to do the work as per schedule and same will be ensured and certified by CCC( E)/KGP. Payment to the contractor shall be done on Quarterly Payment. Contractor will maintai n one log book for every month in which the details of KM run of every trip, starting KM reading, fi nishing KM reading of each trip will be recorded with date and time and with clear signature of the user. At the end of the month this register will be checked and verified by CCC(E)/KGP and should be signed on each page by the contractor and as well as CCC(E)/KGP for preparation of bill.
• 23.The contractor has to provide attested copies of valid driving license and bio-dataof all the drivers deputed for vehicles, well in advance to Railway Administration. Contractor should issue name pl ate/ I-cards indicating name and designation of the staff &indicating the name of the firm duly sig ned in by the staff and Bidder(s) &by authorized representation of Sr.DEE/OP/KGP after approval o f competent authority, should be worn by such staff while driving.
• 24.All deputed staff by the contractor will be responsible for their proper behavior with Railway Staff. If misbehavior or incidence will take place by contractor staff, competent authority will have right to impose penalty for such incidence and such employee shall be removed. In that case, the contr act may be terminated by the competent authority if necessary.
• 25.Applicable income Tax will be deducted as per schedule rate from contractor's monthly bill.
• 26.The contractor must acquaint himself with the present system of working before submitting his pr oposal. The tenderer/s should also satisfy himself / themselves thoroughly about the site of the w ork and the local conditions liable to be encountered during the execution of works are taken into account before submitting his/their tender.
• 27.The Railway Administration shall not be liable to pay any extra charges except the accepted rates . No extra toll tax, parking fee or entry taxes payable locally or outstation, night charges will be p aid by Railway.
• 28.The rates quoted shall be FIRM and shall include all statutory obligations on the part of the contra ctor.
• 29.The quoted rates should be inclusive of all taxes where applicable including GST (Goods and Servi ce Tax) as applicable (as per extant rule) and other charges as imposed by the State Government /Central Government.
• 30.If any dispute arises in this contract competent authority will have the power to dispose all the dis putes which will be final and binding on the contractor.
• 31.The contractor himself will visit the work spot at thrice in a week to ensure smooth working.
• 32.For regularizing the payment to the contractor by the railway administration, there may be chanc es that it may takes two to three months for paper works, so the contractor should make their ow n arrangements for regular payments to the staff engaged by him/them.
• 33.Weekly Rest, compensatory rest, leave etc. for the manpower engaged by the contractor shall be arranged by the contractor at his own cost and the rates shall be quoted accordingly.
• 34.Price escalation will not be admissible for increase in any price of any other items, like lubricant oi l, i.e. Mobil Oil, brake oil, spare parts etc. Any request submitted by the tenderer asking price esc alation for any other item will not be considered by the Railway Administration. The costs of these items are expected to be included in the schedule. The administration reserves the right to evalua te such tenders without any reference to the tenderers.
• 35.The contractor shall be responsible for compliance of all regulations and restrictions imposed by u nder the current motor vehicle act as applicable for hiring.
• 36.In case of necessity the contractor's vehicle may have to run up to a radius of 50 K.M. or more tha n 50 K.M. on demand of the competent authority.
• 37.Each vehicle must always be ready after each trip to move round the clock 24x7 hours and move ment will be done immediately without any delay as per the instruction of the On Duty Crew Cont roller or CCC/E/KGP or his nominated representative or Railway Administrative Authority.
• 38.The contractor shall engage his/her/ their staff on all days including Sundays and Holidays to run t he vehicles round the clock.
• 39.In case of contractor's failure to make round trip/ trips, the Railways reserve the right to hire vehic le at the prevailing market rate and press them into a service and recover the expenditure from th e contractor's security deposit/performance guarantee/performance security/Contractor’s Bill.
• 40.Ordinarily the excuse of the reason for cancellations being beyond the contractor's control would n ot be accepted and Railway administration's decision in this regard would be final. The Railway Ad ministration reserves the right to hire another vehicle/vehicles at the prevailing market rate for di scharge of work as defined in this contract and recover the expenditure from the defaulting contr actor's security deposit/performance guarantee/performance security/Contractor’s Bill available w ith the Railways.
• 41.In case of a trip overlapping a day, the trip will be counted against the day in which it is commenc ed from Combined Crew Booking Lobby/ Kharagpur.
• 42.Proper log book shall be maintained by the driver on day to day basis and got signed by the office r in charge indicating the exact Kms, which shall make the basis of payment to the contractor.
• 43.Liability against risks/claims: The contractor shall take out and keep in force a policy and policies of insurance against all liabilities and recognized risks in respect of accidents to persons employe d by the contractor for the purpose of carrying out the works of this contract. In respect of all staff engaged by him, the contractor shall be solely responsible against all claims under workmen's co mpensation act and labour contract act. etc to its workers/dependents.
• 44.Any damage/theft/loss caused to Railway property due to negligence, carelessness on the part of the staff employed by the contractor, shall be made good by the contractor at his own cost. If he fails to do this, Railways shall be within their rights to affect necessary recoveries from the contra ctor's bill and through other means as per the law.
• 45.No transport work will remain cancelled for non-availability of vehicle and the contractor is expect ed to provide replacement of vehicle/vehicles within half an hour. Since the replacement is to be p rovided within half an hour of the breakdown of the vehicle, it is advisable to keep standby vehicle /vehicles for such emergencies.
• 46.In case of repeated failures or unsatisfactory performance the railway reserves the right to termin ate the contract in accordance with the laid down conditions and forfeit the entire security deposit /performance guarantee/performance security of the contractor.
• 47.No space, water, electricity, materials and other items if any will be provided by Railway to execu te this work. The tenderer will make his own arrangement for housing his own labour and stores o f materials. No accommodation shall be provided by the railway in this connection.
• 48.Railway is not liable to pay anything extra on account of idling of the contractor's labour under an y circumstances.
• 49.Contractor himself or his supervisor/representative/staff must provide the mobile phone number i n each lobby/station/depot as the case may be before starting the work and keep in good working condition so that in emergency they can be contacted by the railway authority.
• 50.No Railway passes/concession tickets for men and materials will be granted to the contractor und er any circumstances.
• 51.It shall not be obligatory on the said authority to accept the lowest tender and no tenderer/tender ers shall demand any explanation for the cause of rejection of his/their tender.
• 52.As Labour rates increases by Government of India, Ministry of Labour& Employment, Office of the Chief labour Commissioner(C)/New Delhi from time to time, will be effective during the contractua l period. The contractor should take into account the labour rate escalation /variation, ESIC, PF de posit etc before quoting the rates and must pay accordingly to all the labours employed. No claim for additional payment/variation on this account shall be entertained. The contractor should ensu re payment of wages and other remunerations to its labours as per existing Labour Laws and rate s and norms.
• 53.The scope of work, all STCs & all ATCs will be implemented by the contractor.
• 54.Staff/labour shall be deputed as per scope of work for all days including holidays and Sundays. Th e staff engaged by the tenderer must report on duty in time with neat and distinct uniform and du ring change of shift outgoing staff should leave only after reporting of incoming staff.
• 55.It is to be clearly understood that the schedule of item and quantities are only a rough assessment. The Railway Administration reserves the right either not to award any or all the work s to the contractor or to increase or decrease the volume of work to the contractors without assig ning any reasons for any such curtailment or increase in the volume of work and contractor will n ot be entitled to any compensation what-so-ever.
• 56.The Contractor should ensure that the person employed by him does not have any criminal backg round & political affiliation.
• 57.Contractor should remain responsible for the general conduct and discipline of his labourers/staff. He should bear the cost of repair to any rolling stock, permanent way or other property of the Rail way Administration getting damaged due to any deliberate work or otherwise on the art of him or his workers. He should also remain responsible for any theft of any Railway Property by the staff e mployed by him.
• 58.The Railways representative shall have the authority to advise the contractor to remove or replac e any workman/men whom he considers incompetent, unsuitable or otherwise.
• 59.During duty hours if any accident/mishap happens with the contractor's staff then he will be fully r esponsible for it. In case any deputed staff by the contractor is being seriously injured /meet an a ccident while working, the contractor will be totally responsible to provide medical assistance to s uch employee of the contractor immediately and if any staff will meet with casualty while working , Railway Authority will not be responsible at any moment and railway administration will not prov ide any claim against the Same.
• 60.Special Clause: The Contractor may be advised to dis-continue the subject tender work at any ti me during the course of tender period due to implementation of any new system related to the su bject tender as per the order of Competent Authority.
• 61.The Railway Administration reserves the right to terminate the contract at any given point of time if it is noticed that the contractor is unable to carry out the work. And administration will be entitl ed to engage another contractor/local labour or departmental employee with the prevailing rules.
• 62.Tenderers will examine the various provisions of The Central Goods and Services Tax Act,2017 (C GST)/Integrated Goods and Service Tax Act, 2017 (IGST)/Union Territory Goods and Services Tax Act, 2017 (UTGST)/respective state's State Goods and Services Tax Act(SGST) also, as notified by Central/State Govt & as amended from time to time and applicable taxes before bidding. Tenderer s will ensure that full benefit of Input Tax Credit (ITC) likely to be availed by them is duly consider ed while quoting rates.
• 63.The tenderer who is liable to be registered under CGST/IGST/UTGST/SGST Act shall submit GSTIN along with other details required under CGST/IGST/UTGST/SGST Act without which no payment sh all be released to the contractor. The contractor shall be responsible for deposition of applicable G ST to the concerned authority.
• 64.The Contractor should posses valid Commercial Registration number, commercial permit and road tax issued by Govt. Transportation Authorities(i.e., Valid registration of the vehicle under commer cial category issued by Govt of West Bengal or National Permit).
• 65.Mandate form to be uploaded by tenderer along with this Tender document duly verified from the bank.
• 66.Bangladeshi, Rohingya or any other foreigner, not entitled to work in India, must not be employed by the contract or/firm executing the contractual work.
• 67.Special Conditions for the operators in this proposed Bid: i. Age of the staff employed by the contr actor should not be less than 18 years and not more than 60 years of age ii.He/she shall be physi cally fit to do the job entrusted to him, iii.He shall not have any criminal record or back gro und. The Contractor / Agency providing the said contract will be held responsible in case such ma tter is revealed during Contract period.
• 68.Employment/engagement of children in work is Strictly Prohibited in Railway premises. No woman labour shall be employed except between the hours of 8.00 AM to 6.00 PM.
• 69.For all the items of the Schedule, unless otherwise specified in the schedule of items, the rate quo ted by the Tenderer includes (a) All Labour, Tools, Plant, Equipment and Machinery etc. (b) All lea d, lift, ascent, descent, jungle clearance and making approach roads etc. (c) Loading, unloading, h andling, re-handling and transportation of Railway Materials from the Railway Depot to site of wor ks and vice versa. (d) All Royalty, octroi and other necessary taxes on materials and products.
• 70.Payment will be made in favour of the firm and the same payment will be made through NEFT/RT GS after filling up of the Measurement Book by Railway nominated supervisor/consignee duly follo wing necessary formalities. On Account payment will be made Quarterly. Consignee i.e. nominat ed authority of Sr.DEE/OP/KGP will be the overall coordinator for activities of the said work who wi ll certify about the quantity & quality of work undertaken by the contractor.
• 71.The staff provided by the Service Provider shall not be deemed employees of the Railway hence t he compliance of the applicable labour laws and acts i.e. The Minimum Wages Act, Payment of wa ges Act PF,ESIC Act, Payment of Bonus Act, Contract Labour (R&A) Act and Other relevant laws wi ll be sole responsibility of Tenderer/Contractor and railway will no way be responsible for any viol ation or liabilities in this regard.
• 72.LabourLaws:- Violation of labour Laws and other important legislations/ provisions passed in fav our of labours is not acceptable. Thus it is advised that the Contractor must strictly adhere to all t he Labour Laws like Payment of wages act-1936, Minimum Wages Act-1946, Contract Labour (Re gular and Abolition) Act-1970, The Employees Compensation Act-1923, Hours of employment Act, Employee state Insurance(ESI) act-1948, Employees Provident, Fund & Miscellaneous Provisions A ct-1952 which have amended from time to time.
• 73.Updation of Labour data on Railway's Shramikkalyan Portal by contractor is mandatory as per Rail way Board's Letter no- 2018/CE-I/CT/4, dated: 17/10/18. As per Railway Board's Letter no- 2018/C E-I/CT/4, dated: 17/10/18,it is mandatory that the contractor shall submit a certificate to the Engin eer/Consignee of his/their representatives that "I have uploaded the correct details of contract la bours engaged in connection with this contract and payments made to them during the wage peri od in Railway's Shramikkalyan portal at 'www.shramikkalyan.indianrailways.gov.in' till __________ Month, __________ Year" while processing payment of any "On Account bill' or Final bill' or release of 'Advances' or Performance Guarantee/ Security deposit'.
• 74.The Contractor shall strictly comply with all applicable Labour Laws/Labour Codes and Rules (wher ever applicable) notified by the Government of India, as adopted and amended by Indian Railways from time to time, including Railway Board's Letter No. 2025/E(LL)/AT/CNR/24 dated 03. 12.2025 (enclosed with ATC Document) and Letter No. 2026/E(LL)/AT/CNR/5 dated 11.05.2026 (e nclosed with ATC Document).
• 75.To facilitate effective implementation of the Labour Codes and to ensure seamless delivery of stat utory services, all establishments covered under the applicable Central Labour Laws/Labour Code s are advised to complete their registration on the Shram Suvidha Portal 2.0, if not already regist ered. Refer 1) Dy.CLC(C)/Kolkata’s Circular No. Dy.CLC(C)/SSP/Registration/2026 Dt.01/07/2026, issued by a nd (enclosed with ATC Document). 2) LEO(C)/Kharagpur’s Circular No. 64(Misc)/2026-LEO/KGP Dt.31/08/2026(enclosed with ATC Do cument).
• 76.Ministry of Labour and Employment has launched e-SHRAM Portal, a national database for unorga nized worker. Contractors are required to register and update details on the portal.
• 77.The Contractor shall be solely responsible for ensuring continuous and timely updation of all contr act labour related information and statutory compliance particulars on the Indian Railway Shrami k Kalyan Portal (IRSKP), e-Shram and Shram Suvidha portals, wherever applicable. The Contractor shall ensure that the details of engagement of contract labour, wages, EPF/ESIC contributions, bo nus and other applicable statutory benefits are correctly entered/updated within the prescribed ti me.
• 78.Performance guarantee at a rate of 5% of the contractual value shall be deposited by the success ful bidder. The successful bidder shall have to submit a Performance Guarantee (PG) valuing 5% of the contract value in four separate parts of 1.25 %each of the contract value, within 30 (thirty) days from the date of issue of Contract. Extension of time for submission of PG beyond 30 (thirty) days and upto the date of submission of PG from the date of issue of Contract may be given by th e Authority who is competent to sign the contract agreement. However, a penal interest of 15% p er annum shall be charged for the delay beyond 30 (thirty days, i.e. from 31st day after the date of issue of Contract. In case the contractor fails to submit the requisite PG after 60 days from the date of issue of Contract, a notice shall be served to the contractor to deposit the PG immediately however not exceeding 90 days from the date of issue of Contract). In case the contractor fails to submit the requisite PG even after 90 days from the date of issue of Contract, the contract shall b e terminated duly forfeiting EMD and other dues, if any payable against that contract.The failed c ontractor shall be debarred from participating in re-tender for that work.In case 60th day is a ban k holiday or office closure next working day should be considered as the last day for submission o f the PGs. Decision of Authority competent to sign the Contract Agreement would be final in case of any dispute.
• 79.The value of PG to be submitted by the, contractor will not change for variation upto 25% (either i ncrease or decrease). In case during the course of execution, value of the contract increases by more than 25% of the original contract value, an additional Performance Guarantee amounting to 5% (five percent) for the excess value over the original contract value shall be deposited in four equal parts by the contractor. On the other hand, if the value of Contract decreases by more than 25% of the original contract value, Performance guarantee amounting to 5% of the decrease in th e contract value shall be returned to contractor. The PG amount in excess of required PG for decr eased contract value, available with railways shall be returned to the contractor duly safeguardin g the interest of Railways.
• 80.If the penalty imposed exceeds 50% of the applicable maximum penalty (as per the revised value of the contract), a PG equivalent to 25% of the applicable PG shall be forfeited. If the penalty imp osed exceeds 75% of the applicable maximum penalty, a PG equivalent to 50% of the applicable P G shall be forfeited. The PGs shall be encashed after the completion of the contract.
• 81.The successful bidder shall submit the Performance Guarantees (PG) in any of the following forms , amounting to 5% of the contract value - (a)A deposit of cash; (b)Irrevocable Bank Guarantee; (c) Government Securities including State Loan Bonds at 5% below the market value; (d)Deposit Rec eipts, Pay Orders, Demand Drafts and Guarantee Bonds. These forms of Performance Guarantee c ould be either of the State Bank of India or of any of the Nationalized Banks; (e)Guarantee Bonds executed or Deposits Receipts tendered by all Scheduled Banks; (f)A Deposit in the Post Office Sa ving Bank; (g)A Deposit in the National Savings Certificates; (h)Twelve years National Defence Ce rtificates; (1) Ten years Defence Deposits; (j)National Defence Bonds and (k)Unit Trust Certificate s at 5% below market value or at the face value whichever is less. Also, FDR in favour of FA&CAO(free from any encumbrance) may be accepted. Note - The instruments as listed above w ill also be acceptable for Guarantees in case of Mobilization Advance.
• 82.The Performance Guarantees (PGs) shall be released after physical completion of the work/ servic e delivery based on 'Completion Certificate' issued by the competent authority stating that the co ntractor has completed the assigned services in all respects satisfactorily and passing of final bill based on No Claims Certificate" from the contractor. In case any contract provides for warranty/ maintenance clause then 25 % of the Performance Guarantee would be retained till the warranty/ maintenance period is over and a certificate to that effect is issued by the Manager.
• 83.Police Verification of Labour employed by Contractor: The contractor is required to submit Police Verification certificates for all contractual staff that she/he will be hiring for delivery of services fo r Indian Railways. Furthermore, it is informed that the process for Police Verification has now bee n made on line by most state police forces. Individuals can now submit applications for PV throug h the online portal digitalpolice.gov.in, where police verification reports are generated following t he standard procedure by the respective police authorities. It is strongly recommended that contr actors be directed to use this digital platform for getting police verification of their staff conducte d to ensure uniformity across Indian Railways. For those states, where the process of Police Verifi cation has not been made on line, police verification should be submitted in the Performa/format circulated vide RB letter no. 2020/Sec(CCB)/45/50/Misc. dated 29.01.2020 (Format enclosed as An nexure D)
• 84.Medical Certificate of Fitness for Labour: The contractor shall not employ a person below 18 years of age. For the purpose of execution of work/ services under the contract, unless a medical certifi cate of fitness in the prescribed form (Proforma at Annexure-X attached in document Tab) grante d to each worker by a certifying surgeon certifying that she is fit to work as an adult, is obtained and kept in the custody of the contractor or a person nominated by her in this behalf and the pers on carries with her, while at work, a token giving a reference to such certificate.
• 85.Period of Validity of Medical Fitness Certificate: A certificate of fitness granted or renewed for the above said purposes shall be valid only for a period of one year at a time. The certifying surgeon shall revoke a certificate granted or renewed if in her opinion the holder of it is, no longer fit for w ork in the capacity stated therein. Where a certifying surgeon refuses to grant or renew a certific ate or revoke a certificate, she shall, if so required by the person concerned, state her reasons in writing for doing so.
• 86.Medical Re-Examination of Labour: Where any official appointed in this behalf by the Ministry of L abour is of the opinion that any person employed in connection with the execution of any work un der this contract in the age group 18 to 65 years is without a certificate of fitness or is having a c ertificate of fitness but no longer fit to work in the capacity stated in the certificate, she may serv e on the Contractor, or on the person nominated by her/him in this regard, a notice requiring that such persons shall be examined by a certifying surgeon and such person shall not if the concerne d official so directs, be employed or permitted to do any work under this contract unless she has been medically examined and certified that she has been granted a certificate offitness or a fresh certificate of fitness as the case may be.
• 87.EXPLANATIONS: (1)Only Qualified Medical Practitioners can be appointed as Certifying Surgeons" and the term "Qualified Medical Practitioners" means a person holding a qualification granted by an authority specified in the Schedule to the Indian Medical Degrees Act, 1916 (VII to 1916) or in the Schedule to the Indian Medical Council Act, 1933 (XXVII) of 1933. (2)The Certifying surgeon m ustbe a medical officer in the service of State or Municipal Corporation. Penalties and Fines:- For the below mentioned penalties no claim in this account will be accepted and the deduction of payme nt will be totally in the discretion of Railway Administration only.
• a)This work being directly related to train operations, it shall not be stopped or interrupted for any reason attributable to the Contractor. In case the work is totally stopped, or vehicle(s) is/are not available, or any scheduled trip is cancelled due to Contractor’s fault or due to any reason attrib utable to the Contractor, a penalty of ₹1000/- per hour per vehicle shall be imposed; however, i f such non-availability continues for more than one day, ₹20,000/- per day per vehicle shall be i mposed, in addition to deduction of the applicable vehicle hiring cost per vehicle per da y for the period of non-availability.
• b)Late start or late arrival of contractor's vehicle, which also involves the late start of trains, from t he time schedule without any justified reason it will invite penalty @Rs.500/- on the contractor for every 10 minutes of such late start for each vehicle and deduction will be made from the con tractor's bill.
• c)If the replacement vehicle is not provided within half an hour of vehicle breakdown during a trip, it will attract penalty @ Rs.5000/- per incidence.
• d)During the course of inspection by Rly Officials, if any unauthorized person is found traveling by this vehicle, it will attract penalty @ Rs.5000/- for each unauthorized person and deduction will be made from the contractor's monthly bill.
• e)Contactor shall be responsible for the behavior of staff/labour deputed by him/them. If any misb ehavior or accident takes place by contractor staff, competent authority will have right to impos e the penalty @ Rs.5000/- in such incident and have such employee removed and replaced.
• f)No staff/labour deputed should consume alcoholic liquor during duty or 8 hrs prior to duty. If an y staff is found in drunken condition, he will be immediately prohibited from work and suitable r eplacement to be made immediately. In such incidents contractor is liable for a penalty @ Rs.1 0000/- in each cases.
• g)During the contract period and/or before passing of final bill if any complaint regarding non-pay ment of Salary/EPF/ESIC and any other labour obligation is received by the railway administratio n from the engaged labourer and/or from the consignee, the contractor is liable for a penalty @ Rs 15000/- for each such complaint.
• h)If any unwanted incidence on account of negligence of driver of the vehicle, it will attract a pena lty @Rs.5000/- to be deducted for each case.
• i)During the contract period, if the deployed vehicle (other than the replacement vehicle provided specifically during breakdowns) is found not in conformity with the stipulated terms and conditio ns of the contract, a penalty of Rs.2,000/- per vehicle per day shall be levied and deducted unti l deployment of the prescribed vehicle in accordance with the contract provisions.
• j)If any vehicle deployed under the contract is found without functional GPS/App‑enabled tracking or the system is non‑operational (including SIM recharge/validity lapse)or if live tracking/historic al data is not available to Railway Administration through the API/App duly approved by Railway Administrationdue to contractor’s lapse, a penalty of ₹500/- per vehicle per day will be imposed and deducted from the contractor’s bill.
• k)All other penalties shall be imposed as per GEM Service Level Agreement. N.B. In case there is any contradiction between General Terms & Condit ions (GTC), Service Level Agreement(SLA), Special Terms & Conditi ons(STC) and Tender Specific Additional Terms & Conditions(ATC) of contract/Tender document, the Tender Specific Additional Terms & Conditions (ATC) of contract/Tender document shall prevail. Annexure-A SAMPLE FORMAT FOR COMPLETION CERTIFICATE COMPLETION CERTIFICATE 1 Name of the Work 2 Agreement No. 3 Name of the Agency 4 Address of Agency 5 Type of Agency (Proprietorship/Partnership/Others) 6 GSTIN/PAN 7 Original value of work 8 Completed value of work, if assessed 9 Value of work paid till date 10 Date of commencement 11 Original date of completion 12 No. of time extension granted 13 Actual date of completion 14 Performance of the Agency (Name and Designation of issuing Authority with seal of office) Annexure-B SAMPLE FORMAT FOR FINANCIAL DATA Financial DATA Applicant’s legal name ……………………………………………………… Date …………………………………………………………… S.N. Description Financial Data for Last 3 previous financial Years and in t he current financial year up to date of opening of the te nder. (Indian Rupees) 1 Year 2 Total Assets 3 Current Assets 4 Total External Liabilities 5 Current Liabilities 6 Annual Profits Before Taxes 7 Annual Profits After Taxes 8 Net Current Assets 9 Net Worth 10 Liquidity 11 Return on Equity 12 Gross Annual Turnover Signature of chartered accountant with her stamp and membership number Attach copies of the audited balance sheets certified by chartered accountant with her stamp, sig nature and membership number shall be considered including all related notes, income statemen ts for the last three audited financial years and in the current financial year up to date of opening of th e tender, as indicated above, complying with the following conditions. · Separate Performa shall be used for each member in case of JV/Consortium. · All such documents reflect the financial data of the applicant or more member in case of JV , and not sister or Parent Company. In case the liquidity is inadequate, the tenderer may submit Banking reference to establish that th ey have access to the required working capital. Annexure-C SAMPLE FORMAT FOR BANKING REFERENCE FOR LIQUIDITY BANK CERTIFICATE This is to certify that M/s. ……………………………………………… is a reputed company with good financial standing. If the contract for the work, namely…………………………………………………….. … ………………………………………………….... of Tender Number/Tender No-………… ………………………………………..Dated …………………………….. is awarded to the above firm, we shall be willing to provide overdraft/ credit facilities to the extent of Rs. ……………………………(Figure) Rupees ……………… ……………………………………………………………..(in Words) to meet their working capital requirements for executing the above work. ____ Sd ____ Name of the Bank &Branch:___________________ Bank Address (with e-mail ID):_________________ _______________________________________________ Signature of Bank Manager with Bank Stamp & Date: Same to be Certified by CA with stamp, signature and Membership Number ANNEXURE D POLICE VERIFICATION Photo SL No . Particulars 1 Full Name with Aliases 2 Parent’s Names 3 Nationality 4 Present Address in full with Police Station & District 5 Period of Residence 6 Home/Permanent Address in full with Poli ce Station & District 7 Addresses with police stations and distric ts where the applicant has resided continuously for more than 6 months in t he past 5 years 8 Aadhaar Number* 9 The applicant has been involved in a crim inal case as accused (Yes/No). If yes, the n details. 10 The applicant has been arrested in conne ction with a criminal case (Yes/No). If yes, then details. 11 The applicant has been convicted for a criminal offence (Yes/No). If yes, then det ails. *Optional Declaration (By Applicant): I certify the above information is correc t and complete to the best of my knowledge and belief. Countersigned by: Signature of the Applican t Date: Place: Contracting Railway Supervisor Date Place Police Certificate: The details as stated above are correct & the above person does n ot have any criminal case registered or pending against him in any court of law as per official records available. Counter signature of Authorized Signatory with stamp ANNEXURE X FORM-XI {See rule 223(c)} The Contract Labour (Regulation & Abolition) Central Rules, 1971 Certificate of Medical Examination
• 1.Certificate Serial No. ………………… Date…………………….
• 2.Name………….. Identification Marks: 1) ……………………….. 2) ……………………………
• 3.Parent’s Name…………………………………..
• 4.Sex…………………..
• 5.Residence ………………………..son/daughter of…………………………………..
• 6.Date of birth, if available………………………… and/or certificate age……………… ………………
• 7.Physical Fitness I hereby certify that I have personally examined (name)…………………..son/daughte r of ………………….residing at ………………………… who is desirous of being employe d in manual work and that this his/her age as nearly as can ascertained from my ex amination is …………………years and that he /she is fit for employment in …………… ………….. as an adult/adolescent
• 8.Reason for –
• (1)refusal of certificate _______________________________
• (2)certificate being revoked____________________________ Signature / Left hand Signature with Seal Thumb impression of worker Medical Inspector/CMO Note- 1. Exact details of cause of physical disability should be clearly stated.
• 2.Functional/productive abilities should also be stated if disability is stated. ANNEXURE-V FORMAT FOR CERTIFICATE TO BE SUBMITTED / UPLOADED BY TENDERER ALONGWITH TH E TENDER DOCUMENTS I…………………………………………………….. (Name and designation)** appointed as the attorney/auth orized signatory of the tenderer, M/s______________________________________________ (hereinafter calle d the tenderer) for the purpose of the Tender documents for the work of ___________________________ ____________________________ as per the tender No.___________________________of _____________________ ______(Railway)**, do hereby solemnly affirm and state on the behalf of the tenderer including its co nstituents as under:
• 1.I/we the tenderer(s) am/are signing this document after carefully reading the contents.
• 2.I/We the tenderer(s) also accept all the conditions of the tender and have signed all the pages in confirmation thereof.
• 3.I/we hereby declare that I/we have downloaded the tender documents from website https://gem.gov.in/. I/we have verified the content of the document from the website and there is n o addition, no deletion or no alteration to the content of the tender document. In case of any discre pancy noticed at any stage i.e. evaluation of tenderers, execution of work or final payment of the co ntract, the master copy available with the railway Administration shall be final and binding upon me /us.
• 4.I/we declare and certify that I/we have not made any misleading or false representation in the for ms, statements and attachments in proof of the qualification requirements.
• 5.I/We also understand that my/our offer will be evaluated based on the documents/cre dentials submitted along with the offer and same shall be binding upon me/us.
• 6.I/We declare that the information and documents submitted along with the tender by me/us are correct and I/we are fully responsible for the correctness of the information a nd documents, submitted by us.
• 7.I/we certify that I/we the tenderers(s) is/are not blacklisted or debarred by Railways or any other Ministry/Department of Govt. of India from participation in tender on the date of submission of bids, either in individual capacity or as a HUF/member of the partnership firm/LLP/JV/Society/Trust.
• 8.I/we understand that if the contents of the certificate submitted by us are found to be forged/fals e at any timeduring process for evaluation of tenders, it shall lead to forfeiture of the Bid Security a nd may also lead to anyother action provided in the contract including banning of business for a per iod of upto two year. Further, I/we (insert name of the tenderer)** _________________________________ _____and all my/our constituents understand that my/our offer shall be summarily rejected.
• 9.I/we also understand that if the contents of the certificate submitted by us are found to be false/f orged at any time after the award of the contract, it will lead to termination of the contract, along wi th forfeiture of BidSecurity/Security Deposit and Performance guarantee and may also lead to any o ther action provided in thecontract including banning of business for a period of upto two year. 10.I/We have read the clause regarding restriction on procurement from a bidder of a country which shares a land border with India and certify that I am/We are not from such a country or,if from such a country, have been registered with the competent Authority. I/We hereby certify that I/we fulfill al l the requirements in this regard and am/are eligible to be considered (evidence of valid registration by the competent authority is enclosed) SEAL AND SIGNATURE OF THE TENDERER Place: Dated: **The contents in Italics are only for guidance purpose. Details as appropriate are to be filled in suit ably by tenderer. ANNEXURE-V(A) (This certificate is to be given by attorney/authorized signatory/each member of Partnership firm/Joint Venture (JV) / Hindu Undivided Fa mily (HUF) / Limited Liability Partnership (LLP) etc.) I/We………………………(Name), attorney/authorized signatory of the ……………..….. (constituent firm/con stituent partner) and member/partner of the ………………………………(tenderering firm) hereby solemnly affirm and state as under:
• 1.I/we certify that ............................. (constituent firm/constituent partner) is/are not blacklisted or deb arred by Railways or any other Ministry / Department of Govt. of India from participation in tender on th e date of submission of bids, either in individual capacity or as a HUF/ member of the partnership firm/L LP/JV/Society/Trust.
• 2.I/We have read the clause regarding restriction on procurement from a bidder of a country which sha res a land border with India and certify that I am/We are not from such a country or, if from such a coun try, have been registered with the competent Authority. I/We hereby certify that I/we fulfil all the requir ements in this regard and am/are eligible to be considered (evidence of valid registration by the compe tent authority is enclosed). SEAL AND SIGNATURE OF THE CONSTITUENT FIRM/CONSTITUENT PARTNER Place: Dated: .

Buyer uploaded ATC document Click here to view the file.

• 4.Buyer Added Bid Specific Scope Of Work(SOW) Text Clause(s) SCOPE OF THE WORK Two SUV Non-AC vehicle with GPS enabled shall be hired daily round the clock and the payment will be ma de as per Monthly Base Fare (Per package) inclusive of GST@5% which is explained below: Details about Monthly Vehicle Hiring Cost (Per Package) inclusive of GST: The Monthly Vehicle Hiring Cost (Per Package) which is inclusive of GST covers the hiring charges of vehicl es like expenses towards driver’s payment, Road Tax, Insurance fee, Maintenance cost, toll tax, Parking C ost and other costs required to run the vehicle in excellent condition as well as running charges per Km ru n, which includes expenses of fuel required for running of the vehicle. The cost of GPS recharging is also in cluded in the total cost. The running charges per Km run includes expenses of fuel oil (Diesel) required for running of both the vehi cles from KGP Combined Crew Lobby to HIJLI Station & back which is approximately about 10.2 Kilometre i n One Round Trip. The approximate total KM run per month is 3574 KM by 2 vehicle. The no. of trips to be travelled by the vehicles will be notified by the Consignee (CCC (E)/KGP) based on th e List of Trains with scheduled arrival/departure of train at HIJLI Station. The time schedule may change fro m time to time due to late arrival/rescheduling of trains/cancellation of trains/addition of any trains and as per the requirement of Railway Administration. **** The Railway Administration deserves the right to decrease or increase the duration period of hiring/ total Kilometers travelled without assigning any reason for any such curtailment or i ncrease in the period/ Kilometers travelled and the contractor will not be entitled to any comp ensation what-so-ever. Other Salient Features:
• 1.The contractor will provide 02 (Two) nos. of SUV vehicles with commercial license/permit solely for tra nsportation of crew & train manager with their Trolley Bags from Kharagpur Combined Crew Lobby to HIJLI Station & back for a period of 36 Months (i.e. 03 years and every round trip is equivalent to 10.2 KM) round the clock (24x7).
• 2.The List of trains with scheduled arrival / departure at Hijli Station for the movement of vehicles will be supplied by the on duty Crew Controller. The time schedule may change from time to time due to late arrival / rescheduling of trains / cancellation / addition of any trains and as per the requirement of Rail way.
• 3.The vehicles should be suitably covered and fit to run in all types of weather. They should be very reli able and able to run satisfactorily round the clock with full load and must have provision for inside ligh ting during night time. The suspension system of vehicles should be suitable for carrying passengers. The seats of the vehicles should have proper cushioning with backrest facility.
• 4.The vehicles should be non A/C and should be SUV Type like Bolero/Scorpio/similar. The vehicles must have proper cushioned seating arrangements, capable of carrying at least 06 sitting passengers { i.e 6+1(Driver)=7 seater} with approximately 50 kg of luggage on the roof of the vehicle.
• 5.The vehicles must be Diesel driven & should be in excellent condition. They should not be more than 02 (Two) years old and should have run less than 50,000 kms each. The age of the vehicles will be co unted from the date of opening of tender. The documents of the vehicles such as ownership certificate , Registration certificate, Insurance certificate, Road tax etc. should have to be submitted during the b idding process. The vehicles offered during the contract period should match with the details given at the time of bidding process.
• 6.The vehicles are to be offered for inspection by competent Railway authorities along with original copi es of all the documents for approval, prior to commencement of the work & must get approved by the Railway competent authority or his representative & countersigned by ADEE (OP)/KGP. Attested photo copies of all relevant documents of vehicles such as ownership certificate, Registration certificate, Ins urance certificate, Road tax etc. should also be submitted to the Railway authorities prior to commenc ement of the work.
• 7.The vehicle provided must have commercial registration.
• 8.The vehicle should be insured in 1st party the tendered should produce the Insurance copy before co mmencement of the contract.
• 9.If in any case, older vehicle/s are utilized during the contract period i.e. vehicle/s older than the docum ents of the vehicle/s submitted/offered prior to commencement of work & also during bidding process, the contractor is liable to face penalty as mentioned in the penalty condition/s.
• 10.The vehicles should always have a neat & presentable appearance and cleaning of the same should be done every day. This is to be maintained by the contractor in a satisfactory state at his own cost.
• 11.Sufficient no. of authorized drivers having valid motor driving license are to be deployed by the con tractor to man the vehicles round the clock. The contractor has to submit their detailed Bio – data alo ng with attested photograph and attested copies of driving license of the staff deployed prior to comm encement of the work.
• 12.The contractor’s staff shall wear proper uniform (White shirt & white trouser) along with name badg e during his duty hours and should be well behaved with the travelling crew & guard.
• 13.Portable Fire Extinguisher and First Aid box to be provided inside the vehicle for emergency utilizatio

n.

• 14.In case of replacement of any staff during the contract period, the contractor has to submit their deta iled bio - data along with attested photograph and attested copies of driving license of the staff.
• 15.The work will be carried out as per the instruction of Chief Crew Controller (Electrical)/ Crew Controller/ Kharagpur or his nominated representative. The movement of these vehicles will be done as per the instruction of on duty Crew Controller or his nominated representative as per the require ment of Railway Administration.
• 16.The vehicle would be subjected to inspection by the competent Railway authorities from time to time. The deficiencies if any pointed out by the railway officials during inspection, will have to be rectified by the contractor within the specified time at his own cost.
• 17.The contractor would be required to provide reliable transport in accordance with the tender conditio n which is round the clock on all days throughout the contract period. No transport work will be susp ended or cancelled for non-availability of vehicle/vehicles and the contractor should provide another suitable vehicle by replacing the defective one within half an hour.
• 18.The vehicle driver/drivers must maintain a logbook of all the trips made by the vehicles and the same should be signed by the Railway Authority nominated for this work or as advised at the points of sto ppages. This logbook shall be maintained on daily basis along with signature of the Consignee or his nominated representative and the contractor. This logbook is to be submitted along with the monthl y bill by the contractor duly signed by both the contractor and the consignee & countersigned by AD EE(OP)/KGP.
• 19.Contractor will be paid only the contractual amount of this instant tender. Parking fees if any shall be borne by the contractor and the contractor shall bear all costs for fuel/lubricants, running repairs, ser vicing, vehicle or accessories, major repair, overhauling and servicing, maintenance of the vehicle a nd the toll tax as and when required.
• 20.No extra payment shall be made on account of increase/decrease in the rate of Fuel, lubricants, labou r wages or any other taxes etc.
• 21.Speedometer with Kilometer reading of the vehicle should be working perfectly during the complete c ontractual period and prior intimation regarding reading of speedometer should be given to consign ee before any repair/maintenance thereof.
• 22.In the event of the breakdown of the vehicle en-route, the cost and responsibility of transporting the i ncumbent of the vehicle to his destination shall be borne by the contractor.
• 23.The contractor shall be completely responsible for safe running of vehicle. Railway will not be respons ible for any loss, damages, repairs, maintenance or accident to the Commercially Registered vehicle or Driver.
• 24.The vehicle should be registered in favor of the proprietor Himself/Partner/Pvt company/Limited Com pany in case of sole proprietor/partnership/Pvt company/Ltd. company. The registration particulars s hould be submitted before commencement of contract.
• 25.The vehicle owner should be a registered transporter under State Government as per existing RTO ru les etc if any.
• 26.All other charges of Central Govt./State Govt./any other authority, if any, are borne by the successful tenderer. Vehicle should be GPS-Enabled for Crew & Train Manager Transportation: Contractor must ensure that all the vehicles are GPS/App-enabled, so that the status of vehicles at any poi nt of time is available with the core group/Consignee/Nominated railway representatives. GPS/APP should have following features : * Connect your GPS tracker and track it online in the same apps for all the vehicles. Note: The GPS m odules for all vehicles should be of same make like Onelap/Similar. * Download free mobile tracking apps for both Android and iOS platform or provide API from the ven dor to track through internet browser. * Track: Car, Van and Jeep. * 99.99% server up time guarantee for Real-Time Tracking * 24 *7 tech support. * 4G/5G Technology for Faster Data Transmission. * Geo-Fencing & Ignition Alerts. * Over Speeding Alerts * Live GPS Tracking and Travel History Data. * Historical trip data, Day, Month, year wise and should be download in excel sheet or pdf format Must be available in the App or through internet browser. * Contractor should ensure working of GPS System, recharge of SIM or maintain validity of SIM install ed in it, 24*7 during the contract period. In case of any GPS System not working, contractor should b e responsible and provide standby GPS system without delay in the vehicle during contract period.
• 5.Buyer Added Bid Specific Scope Of Work(SOW) File Attachment Click here to view the file.

Dedicated /toll Free Telephone No. for Service Support : BIDDER/OEM must have Dedicated/toll Free Telephone No. for Service Support.

Bidders can also submit the EMD with Fixed Deposit Receipt made out or pledged in the name of A/C PFA/SER/GARDEN REACH, KOLKATA . The bank should certify on it that the deposit can be withdrawn only on the demand or with the sanction of the pledgee. For release of EMD, the FDR will be released in the favour of the bidder by the Buyer after making endorsement on the back of the FDR duly signed and stamped along with covering letter. Bidder has to upload scanned copy/ proof of the FDR along with bid and has to ensure delivery of hardcopy to the Buyer within 5 days of Bid End date/ Bid Opening date

Successful Bidder can submit the Performance Security in the form of Fixed Deposit Receipt also (besides PBG which is allowed as per GeM GTC). FDR should be made out or pledged in the name of PFA/SER/GARDEN REACH, KOLKATA A/C (Name of the Seller). The bank should certify on it that the deposit can be withdrawn only on the demand or with the sanction of the pledgee. For release of Security Deposit, the FDR will be released in favour of bidder by the Buyer after making endorsement on the back of the FDR duly signed and stamped along with covering letter. Successful Bidder has to upload scanned copy of the FDR document in place of PBG and has to ensure delivery of hard copy of Original FDR to the Buyer within 15 days of award of contract.